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CC 2016-06-28 Agenda Summary C Jim Bar Jim Tim Kris 1. 2. 3. 4. 5. 5. 5. 6. 6. City C Hill rbara Harmon Guthrie m Brown sten Barneich . CALL . ROLL . MOM . FLAG . AGEN .a. Close None. .b. Move only a . SPEC .a. Prese Coun Mayor Mayor Pro Council M Council M Council M L TO ORDE L CALL ENT OF RE G SALUTE: NDA REVIE ed Session . e that all o and all furt CIAL PRESE entation by ncil o Tem Member Member Member C T Arroyo 215 Eas R EFLECTION ARROY EW: Announce rdinances her reading ENTATION South Cou AGEND CITY COU TUESDAY 6 Grande Ci st Branch S N YO GRAND ements presented gs be waive S: unty Transi A SUMMA UNCIL MEE Y, JUNE 28 :00 P.M. ity Council Street, Arro DE VALLEY for introd ed it Regardin G H K ARY ETING 8, 2016 Chambers oyo Grande Y KIWANIS duction or ng Planned Geoff English Heather Whitham Kelly Wetmore s e adoption b Services C Age Acting City m City Attorne City Clerk be read in Changes e nda y Manager ey title AGENDA SUMMARY – JUNE 28, 2016 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. ACTING CITY MANAGER REPORT: Correspondence/Comments as presented by the Acting City Manager. 8.a. Discussion Regarding the Rescheduling of the Date for the City Council Goal Setting Workshop 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a. Consideration of Appointment of Acting City Manager (MALICOAT) Recommended Action: Appoint Geoff English as Acting City Manager. 9.b. Consideration of Cash Disbursement Ratification (MALICOAT) Recommended Action: Ratify the listing of cash disbursements for the period June 1, 2016 through June 15, 2016. 9.c. Consideration of Investment Deposits (MALICOAT) Recommended Action: Receive and file the report listing the current investment deposits of the City, as of May 31, 2016, as required by Government Code Section 53646(b). 9.d. Monthly Water Supply and Demand Update (ENGLISH) Recommended Action: Receive and review the Monthly Water Supply and Demand Report. AGENDA SUMMARY – JUNE 28, 2016 PAGE 3 9. CONSENT AGENDA (cont’d): 9.e. Consideration of Resolutions Establishing Salary and Benefits for Management and Part-Time Employees (MALICOAT) Recommended Action: 1) Adopt a Resolution modifying pay rates and benefits for unrepresented Management employees; and 2) Adopt a Resolution modifying pay rates and benefits for unrepresented part-time employees. 9.f. Consideration of Acceptance of the Soto Sports Complex Barrier Removal Project, Phase II, PW 2015-16 (ENGLISH) Recommended Action: 1) Accept the project improvements as constructed by S. Chaves Construction Inc. in accordance with the plans and specifications for the Soto Sports Complex Barrier Removal Project, Phase II; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 9.g. Consideration of an Award of Contract to Specialty Construction Inc. for Construction of the Le Point Area Water Main Upgrade Project, PW 2015-15 (ENGLISH) Recommended Action: 1) Award a contract for the Le Point Area Water Main Upgrade Project to Specialty Construction Inc. in the amount of $486,892; 2) Authorize the City Manager to approve change orders for 15% of the contract amount, $73,034, for unanticipated costs during the construction phase of the project; and 3) Direct the City Clerk to file a Notice of Exemption. 9.h. Consideration of an Award of Contract to Crandall Construction for Construction of the South Alpine Waterline Improvements Project, PW 2016-06 (ENGLISH) Recommended Action: 1) Award a contract for the South Alpine Waterline Improvements Project to Crandall Construction in the amount of $259,100; 2) Authorize the City Manager to approve change orders for 15% of the contract amount, $38,865, for unanticipated costs during the construction phase of the project; 3) Appropriate $28,880 from the Water Fund and $175,000 from the Water Facility Fund from the unallocated fund balances, and 4) Direct the City Clerk to file a Notice of Exemption. 9.i. Consideration of Request from Planning Commissioner Keen for Consecutive Absences from Planning Commission Meetings (McCLISH) Recommended Action: Consent to three consecutive absences by Planning Commissioner Keen. 9.j. Consideration of Adoption of an Ordinance Amending Sections 16.62.010 and 16.62.050 of the Arroyo Grande Municipal Code Relating to Medical Marijuana Cultivation and Amending Section 16.62.070 and Adding Chapter 5.95 to Title 5 of the Arroyo Grande Municipal Code Relating to Medical Marijuana Delivery Services (McCLISH/ANNIBALI/HIRSCH) Recommended Action: Adopt an Ordinance amending Sections 16.62.010 and 16.62.050 of Title 16 of the Arroyo Grande Municipal Code Relating to medical marijuana cultivation and amending Section 16.62.070 and adding Chapter 5.95 to Title 5 relating to deliveries of medical marijuana or medical cannabis products. AGENDA SUMMARY – JUNE 28, 2016 PAGE 4 10. PUBLIC HEARINGS: 10.a. Consideration of Annual Public Hearing for the Arroyo Grande Tourism Business Improvement District (MALICOAT) Recommended Action: 1) Hold a public hearing to receive testimony regarding the City Council’s intention to continue the Arroyo Grande Tourism Business Improvement District (AGTBID) and levy an annual assessment for fiscal year 2016-17; 2) Determine whether a legally sufficient number of protests have been made; and 3) If a legally sufficient protest is not made, adopt a Resolution levying an annual assessment for the AGTBID for the 2016-2017 fiscal year. 10.b. Consideration of Approval of the 2015 Urban Water Management Plan Update (ENGLISH) Recommended Action: Adopt a Resolution approving the 2015 Urban Water Management Plan Update. 11. OLD BUSINESS: 11.a. Consideration of the San Luis Obispo Council of Governments (SLOCOG) Self- Help Transportation Funding Initiative (McCLISH) Recommended Action: Adopt a Resolution approving the 2016 San Luis Obispo County Self-Help Transportation Investment Plan and recommendation to the San Luis Obispo County Board of Supervisors to Place a 9-year transportation half-cent sales tax on the November 8, 2016 General Election Ballot. 11.b. Consideration of Placing a Measure on the Ballot at the November 8, 2016 Election to Authorize the Purchase of State Water Under Local Water Emergency Conditions (ENGLISH) Recommended Action: 1) Adopt a Resolution calling for the placement of a measure to authorize the purchase of water from the California State Water Project under local water emergency conditions at the General Municipal Election to be held on Tuesday, November 8, 2016, as called by Resolution No. 4730; 2) Adopt a Resolution setting priorities for filing a written argument regarding a City measure and directing the City Attorney to prepare an impartial analysis; 3) Adopt a Resolution providing for the filing of rebuttal arguments; 4) Approve the argument in favor of the measure; and 5) Appropriate $25,000 from the Water Availability Fund for the estimated additional cost of placing the measure on the ballot and preparing and distributing public information and education materials. 12. NEW BUSINESS: None. AGENDA SUMMARY – JUNE 28, 2016 PAGE 5 13. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR HILL: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Brisco/Halcyon Interchange Subcommittee (3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (4) California Joint Powers Insurance Authority (CJPIA) (5) Other (b) MAYOR PRO TEM HARMON: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) (4) Other (c) COUNCIL MEMBER GUTHRIE: (1) San Luis Obispo Council of Governments/Regional Transit Authority (SLOCOG/RTA) (2) South County Transit (SCT) (3) Tourism Committee (4) Brisco/Halcyon Interchange Subcommittee (5) Other (d) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) Economic Vitality Corporation (EVC) (3) Other (e) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Oversight Council (HSOC) (3) Other 14. COUNCIL COMMUNICATIONS: Any Council Member may ask a question for clarification, make an announcement, or report briefly on his or her activities. In addition, subject to Council Policies and Procedures, Council Members may request staff to report back to the Council at a subsequent meeting concerning any matter or request that staff place a matter of business on a future agenda. Any request to place a matter of business for original consideration on a future agenda requires the concurrence of at least one other Council Member. AGENDA SUMMARY – JUNE 28, 2016 PAGE 6 15. CLOSED SESSION: a) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE pursuant to Government Code Section 54957 b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Debbie Malicoat, Administrative Services Director Represented Employees: Service Employees International Union, Local 620 c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Dianne Thompson, City Manager and Debbie Malicoat, Administrative Services Director Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA) Adjourn to Closed Session. 16. RECONVENE TO OPEN SESSION: Announcement(s) of any reportable action(s) taken in Closed Session will be made in open session, and repeated at the beginning of the next Regular City Council meeting as this portion of the meeting is not recorded or videotaped. 17. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5400 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org If you would like to subscribe to receive email or text message notifications when agendas are posted, you can sign up online through our “Notify Me” feature. ************************* City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.