CC 2016-06-28_09h Award Contract_S Alpine Waterline Improvement
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO CRANDALL
CONSTRUCTION FOR CONSTRUCTION OF THE SOUTH ALPINE
WATERLINE IMPROVEMENTS PROJECT, PW 2016-06
DATE: JUNE 28, 2016
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for the South Alpine Waterline Improvements Project to
Crandall Construction in the amount of $259,100;
2. Authorize the City Manager to approve change orders for 15% of the contract
amount, $38,865 for unanticipated costs during the construction phase of the
project (total construction costs = $259,100 + $38,865 = $297,965);
3. Appropriate $28,880 from the Water Fund and $175,000 from the Water Facility
Fund from the unallocated fund balances; and
4. Direct the City Clerk to file a Notice of Exemption.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2015/16 Capital Improvement Program Budget includes $146,120 for the
subject project. The engineer’s estimate for the project was $254,000. The total cost of
the project including design, construction inspection and contingencies is estimated at
$350,000.
BACKGROUND:
Originally, replacement of the water main along South Alpine Street was a condition of
approval for the Walnut Creek housing tract to provide fire flow for the development.
The condition was for the developer to install an 8-inch PCV water main, and then City
crews would install service laterals and fire hydrants, and abandon the old 4-inch cast
iron main. During the economic downturn in 2008, the developer requested relief from
the City for the water main installation. The engineering department performed a cost
benefit analysis and determined that providing the City with the engineered plans for the
water main replacement was deemed a proportionate contribution from the developer.
Item 9.h. - Page 1
CONSIDERATION OF AN AWARD OF CONTRACT TO CRANDALL
CONSTRUCTION FOR CONSTRUCTION OF THE SOUTH ALPINE WATERLINE
IMPROVEMENTS PROJECT, PW 2016-06
JUNE 28, 2016
PAGE 2
Using those plans, staff has developed a project that will now install approximately 900
linear feet of 8-inch diameter PVC potable water main along South Alpine Street
between Taylor Place and Dodson Way, replace water services and appurtenances,
install additional fire hydrants, and abandon the existing 4-inch cast iron water main that
was installed in 1948.
ANALYSIS OF ISSUES:
On June 14, 2016, seven bids were opened for the South Alpine Waterline
Improvements project. The lowest bid, $259,100 from Crandall Construction was
deemed responsive and staff recommends award of a construction contract to Crandall
Construction accordingly.
The contract time is 80 working days. Work is expected to begin in July and be
completed in November.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation to award a construction contract to Crandall
Construction for the South Alpine Waterline Improvements project;
2. Do not award a construction contract for the project; or
3. Provide direction to staff.
ADVANTAGES:
Replacement of the water mains and installation of additional fire hydrants will ensure
safe and reliable delivery of drinking water and provide enhanced fire protection to the
Walnut Creek tract as well as the properties on South Alpine Street.
DISADVANTAGES:
There are additional costs to include the installation of service laterals and fire hydrants
as part of the contracted project.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Section 15301(b).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, June 23, 2016. The agenda and staff
report were posted on the City’s website on Friday, June 24, 2016. No public comments
were received as of the time of preparation of this report.
Attachment:
1. Bid Opening Log Sheet
2. Notice of Exemption
Item 9.h. - Page 2
Attachhment Noo. 1
Item 9.h. - Page 3
Attachment No. 2
Notice of Exemption
To: Office of Planning Research From: (Public Agency) City of Arroyo Grande
1440 Tenth Street, Room 121 300 East Branch Street
Sacramento, CA 95814 Arroyo Grande, CA 93420
County Clerk
County of San Luis Obispo
County Government Center
San Luis Obispo, CA 93408
Project Title: South Alpine Waterline Improvements Project, PW 2016-06
Project Location - Specific: South Alpine Street, Taylor Place to Dodson Way
Project Location - City: Arroyo Grande Project Location - County: San Luis Obispo
Description of Project: Installation of approximately 900-lf of potable water mains and service laterals,
and installation of additional fire hydrants
Name of Public Agency Approving Project: City of Arroyo Grande – Public Works Department
Name of Person or Agency Carrying Out Project: Geoff English, Director of Public Works
Exempt Status: (check one)
Ministerial (Section 12080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption. State type and section number: Section 15301(b)
Statutory Exemptions. State code number:
Reason Why Project is Exempt: Negligible expansion of an existing publicly owned utility facility
Lead Agency
Contract Person: Jill McPeek, CIP Manager Area Code/Telephone/Extension: (805) 473-5444
E-mail: jmcpeek@arroyogrande.org
If filed by Applicant:
1. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No
Signature: Date:
Teresa McClish
Director of Community Development
Signed by Lead Agency Date received for filing at OPR:
Signed by Applicant
Item 9.h. - Page 4