PC Minutes 2016-11-01 ACTION MINUTES
SPECIAL MEETING OF THE PLANNING COMMISSION
TUESDAY, NOVEMBER 1, 2016
ARROYO GRANDE WOMAN'S CLUB AND COMMUNITY CENTER
211 VERNON STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Chair George called the Special Planning Commission meeting to order at 6:00 p.m.
2. ROLL CALL
Planning Commission: Commissioners Terry Fowler-Payne, John Mack, Glenn Martin, and
Lan George were present. Commissioner John Keen was absent.
Staff Present: Planning Manager Matt Downing and Secretary Debbie Weichinger
were present.
3. FLAG SALUTE
Chair George led the flag salute.
4. AGENDA REVIEW
None
5. COMMUNITY COMMENTS AND SUGGESTIONS
II None
6. WRITTEN COMMUNICATIONS
The Commission received the following material after preparation of the agenda:
1. Memo from Community Development Director McClish dated October 31, 2016 regarding
additional correspondence for Agenda Item 8.a.
2. Memo from Community Development Director McClish dated November 1, 2016 regarding
Agenda Item 8.a., requesting to continue item to a date certain of November 15, 2016.
7. CONSENT AGENDA
It was the consensus of the Commission to review the items on the Consent Agenda.
7.a. Consideration of Approval of Minutes.
In response to questions by Chair George, Planning Manager Downing said that the Resolution for
Item 8.a of the October 4th minutes will be reviewed and will make modifications accordingly.
Action: Chair George moved, and Commissioner Martin seconded the motion to continue Item 7.a.
to the next Commission meeting. The motion passed on the following voice vote:
AYES: George, Martin, Fowler-Payne, Mack
NOES: None
ABSENT: Keen
7.b. Consideration of Time Extension 16-001; Location — 318 Short Street; Applicant — Bob
Christianson.
Action: Commissioner Mack moved, and Commissioner Martin seconded the motion to approve
Time Extension 16-001. The motion passed on the following voice vote:
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NOVEMBER 1, 2016
AYES: Mack, Martin, Fowler-Payne, George
NOES: None
ABSENT: Keen
7.c. Consideration of Lot Line Adjustment 16-002; Location — 504 and 512 Ide Street;
Applicant — David and Jessica Iwerks; Representative — Leaha Magee, MBS Land
Surveys.
In response to questions by the Commission, Planning Manager Downing said the purpose of the
Lot Line Adjustment is so the owner can expand his home in the future; gave the location of the tree
near the fence line; and indicated the plan could be marked for the oak tree to be protected under
the Community Tree Program; and that the street trees are to be planted at the time of building
permit.
Action: Commissioner Martin moved to adopt a Resolution approving Lot Line Adjustment No.
16-002, as modified to include a notation acknowledging the oak tree preservation Ordinance
and the specific location of the oak tree. Chair George seconded the motion. The motion
passed on the following roll call vote:
AYES: Martin, George, Fowler-Payne, Mack
NOES: None
ABSENT: Keen
8. PUBLIC HEARINGS
8.a. CONTINUED CONSIDERATION OF VESTING TENTATIVE PARCEL MAP 15-001 AND
PLANNED UNIT DEVELOPMENT 15-001; SUBDIVISION OF ONE (1) LOT INTO FOUR (4) LOTS
AND CONSTRUCTION OF FOUR (4) ONE-BEDROOM SINGLE FAMILY ATTACHED
RESIDENCES; LOCATION — 1177 ASH STREET; APPLICANT—JEFFREY EMRICK
Chair George stated that the Commission received a memo from staff, indicating the applicant is
requesting to continue this item to a date certain of November 15, 2016.
Individual Commissioners provided the following comments/concerns: if the proposal is consistent
with the zoning district; expressed concern with the parking issues on the street i.e. commercial
trucks; suggested the trash can location be located in front of the clustered mail boxes with a red
curb so the trucks do not need to go down the alley and would help with visibility for vehicles
coming out of the driveway; would like the correct color renderings; and would like to have the
actual color board.
Planning Manager Downing said he will update the Commission on the status of Neighborhood
Services enforcement of the commercial trucks parking along Ash Street at the next meeting when
the item is considered.
Chair George opened the public hearing:
Doree Rodgers, Ash Street, provided the following comments: Ash Street is congested, there is no
parking; the garbage cans are moved from the street to the sidewalk so people can park; spoke
against the proposed project.
Alison Dumas, Ash Street, provided the following comments: said parking and water is a problem,
and is against the proposed project.
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NOVEMBER 1, 2016
Upon hearing no further comments, Chair George closed the public hearing.
Action: Chair George moved, and Commissioner Martin seconded the motion to continue this item
to a date certain of November 15, 2016. The motion passed on the following roll call vote:
AYES: George, Martin, Fowler-Payne, Mack
NOES: None
ABSENT: Keen
9. NON-PUBLIC HEARING ITEM
9.a. None
10. NOTICE OF ADMINISTRATIVE DECISIONS SINCE OCTOBER 4, 2016
This is a notice of administrative decision for Minor Use Permits, including any approvals, denials
or referrals by the Community Development Director. An administrative decision must be appealed
or called up for review by the Planning Commission by a majority vote.
Case Applicant Address Description Action Planner
No.
MEX 16-008 James R. 113 N. Mason Replacement of a 7'6" A S.Anderson
Murphy Street fence
PPR 16-016 and ASP Willis & 405 E. Branch Establishment of a new A P. Holub
16-022 Bennett, Street location and signage for a
Inc. relocated business.
TUP 16-022 South 128 Bridge Annual rummage sale. A P. Holub
County Street Saturday, November 5T"
Historical 2016, from 8:00 AM to
Society 2:00 PM and Sunday,
November 6T11, 2016 from
11:00 AM to 1:00 PM
In answer to Commissioner Fowler-Payne's question, Planning Manager Downing said the
maximum height of the fence will be 7'6".
11. COMMISSION COMMUNICATIONS
Commissioner Martin stated he is attending the APA Academy in San Luis Obispo. He also
attended to Annual APA Conference in Pasadena and reported he has learned a lot.
12. STAFF COMMUNICATIONS
Tree Removal — 1029 Ash Street: On motion of Chair George, and seconded by Commissioner
Mack it was moved that the Tree Removal — 1029 Ash Street be agendized at a future available
meeting.
After discussion, the motion was amended by Commissioner Mack that staff include exhibits
showing the approved plans with drip lines before and after tree removals and arborist information.
Chair George agreed with the modification. The motion passed on the following roll call vote:
AYES: George, Mack, Fowler-Payne, Martin
NOES: None
ABSENT: Keen
Planning Manager Downing gave a report on his attendance at the APA State Conference held in
Pasadena.
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NOVEMBER 1, 2016
Commissioner Mack asked about the Parking Standards. Planning Manager Downing reported that
the scope of work is tentatively scheduled for the next Commission meeting.
13. ADJOURNMENT
On motion by Chair George, seconded by Commissioner Mack and unanimously carried, the
meeting adjourned at 6:53 p.m.
ATTEST:
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DEBBIE WEICHINGER L G O , CHAIR
SECRETARY TO THE PLANNING COMMISSION
(Approved at PC Meeting November 15, 2016)