Minutes 1988-01-12
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MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESOAY, JANUARY 12, 1988
COUNCIL CHAMBERS, 215 E. BRANCH STREET
ARROYO GRANDE, CALIFORNIA
The City Council met in regular session with Mayor Howard Mankins
presiding. Also present were Council Members Dorace Johnson, Mark M. Millis,
Gene Moots and D. G. Porter.
FLAG SALUTE AND INVOCATION
Mayor Mankins led the Pledge of Allegiance to our Flag, and the Rev.
Gregory Waybright of Grace Bible Church delivered the invocation.
PUBLIC APPEARANCES
MIKE ZIMMERMAN of 227 Branch Street, a representative of Arroyo Grande
Community Alliance, said questions asked by the group at the last City
Council meeting had not been answered satisfactorily. He disputed the
Council's response to the questions regarding a developer, a City inspector,
and the Royal Oaks Development.
MARIE CATTOIR of 195 Orchid Lane referred to the Traffic Way Undergrounding
Project and said there needs to be a permanent liason, representing the
utilities and the City, working with the property owners on large projects
such as this.
CONSENT AGENDA
Moved by Porter/Johnson (5-0-0) to Approve Consent Agenda Items C.1.
through C.10., with the recommended courses of action.
C.1. December 8, 1987 City Council Minutes. Approved.
C.2. December 11, 1987 City Council Minutes. Approved.
C.3. December 16, 1987 City Council Minutes. Approved.
C.4. December 22, 1987 City Council Minutes. Approved.
C.5. Fourth Quarter, 1987 Sales Tax Revenue Report. Information.
C.6. Fourth Quarter, 1987, Departmental Report. Information.
C.7. December, 1987, Investment Report. Information.
C.8. Discontinuance of Silent Alarm Monitoring Equipment at Police Department.
Approved.
C.9. So to Sports Complex Irrigation, Reclamation and Water Supply Progress
Payment No.1, R. Baker, Inc. Approved. C.C.FILE 9-11-18
C.10. Request by Fire Chief to Purchase Fire Hose (Budgeted Item). Approved.
Public Hearing
APPEAL OF PLANNING COMMISSION'S DENIAL OF A VARIANCE FROM ZONING ORDINANCE,
ARTICLE 26, "OFF-STREET PARKING RE UIREMENTS " REQUIRING SURFACE OF DRIVEWAY
IN CONCRETE OR A.C. PAVING AT 1189 FLORA ROAD ALTON & LI NDA ONES. C.C.FILE 6-3-86
Planning Director Doreen Liberto-Blanck referred to her memo of January
6, 1988, and gave background on the appeal. She said the Planning Commission
could not make findings needed to grant a variance. She recommended that
the City Council uphold the Planning Commission's determination to deny
a variance from a requirement to pave a driveway. She said that the Planning
Commission had felt that if the variance denial was appealed by Mr. and
Mrs. Jones, that the appeal fee should be waived because the applicants
indicated the fee may cause a hardship.
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C!TY COUNC I L JANUARY 12, 1988
ARROYO GRANDE, CALIFORNIA PAGE TWO
JONESES' APPEAL OF VARIANCE DENIAL Continued from Page 1
Mayor Mankins opened the public portion of the Hearing.
LINDA JONES, the applicant, referred to her letter to the Planning
Commission of December 15, 1987, saying that being required to pave a 600
foot driveway is "cruel and unnecessary and a hardship."
There was a discussion of the appeal by the Council, the applicant
and Staff.
The Mayor closed the public portion of the hearing to the floor.
Council Member Moots said he lives two houses from the property in
question, and would abstain from the discussion and voting.
The Mayor reiterated that the Planning Commission could not make
the necessary findings to grant the variance. Ms. Liberto-Blanck showed
the property driveway on the map, and explained the "0" overlay zoning
designation. Fire Chief Doug Hamp said that paving the driveway would
be necessary to hold a 17 ton fire truck which may have to respond to an
emergency at the property.
Council Member Millis' motion to deny the appeal died for lack of
a second.
There was further Council discussion concerning the width of the
driveway; turning radius for a fire truck; the applicants' designation of
the driveway as temporary, and the similarity of the nearby parcel sizes.
Moved by Johnson/Millis (4-0-1, Moots abstaining) to uphold the Planning
Commission's denial of the variance and deny the appeal. Immediately before
the vote there was discussion of the construction requirements for building
the road.
Moved by Johnson/Porter (4-0-1, Moots abstaining) to waive the Appeal
fee, as recommended by the Planning Commission.
REQUEST FOR REDUCTION IN REQUIREMENTS, GRADING OF LOT 39, TRACT 1149
Public Works Director Paul Karp referred to his memo of January 5,
1988, which alluded to his letter of December 15, 1987, written in response
to Paula Burchett.
The City Clerk read a letter from Bill and Susan Briam supporting
Ms. Burchett. It was moved by Johnson/Porter (5-0-0) to accept the Briam
letter into the record.
There were Council questions of Staff.
The Mayor open the discussion to the floor.
PAULA BURCHETT of 1209 Nova, Santa Maria, objected to drainage requirements
by the City including lining a ditch on her property and property next
door with concrete, and installing 12-inch lines from around her house
to the ditch.
Speaking in support of Ms. Burchett were PAUL BURCHETT, a contractor
and the applicant's father; DON SHAW of 627 S. Conception, Santa Maria,
owner of Lot 40; REUBEN KV!DT of 116 Vi sta Dri ve and 0 wner of Oak Park
Acres, and MARK VASQUEZ, architect for the homes.
Council Members discussed erosion which could occur on the steep
hillsides, the City's ability to enforce erosion prevention, and a possible
homeowners association to watchdog erosion into the ditch.
Mayor Mankins closed the discussion to the floor.
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CITY COUNCIL JANUARY 12, 1988
ARROYO GRANOE, CALIFORNIA PAGE THREE
REQUEST FOR REDUCTION IN REQUIREMENTS Continued from Page 2
There was Council discussion of the sizing of the pipe, the steepness
of the slope to the ditch, the possibility of the ditch remaining in a
natural state and the requirement of Ms. Burchett to line the ditch on
the neighboring property.
CLARK MOORE of 1180 Ash Street said the slope could not be stabilized
with grass. He said a larger pipe is needed and there is a need for a
more coordinated erosion prevention program and a continuing education
program. He suggested that every tract plan should have a soil map. He
said that grass waterways are not sufficient if the native flows are increased
and concentrated as proposed.
Council Member Porter suggested further arbitration between the Burchetts
and the City Engineer. After further Council discussion, it was moved
by Porter/Millis (5-0-0) to send the matter back to the City Engineer and
all parties involved for arbitration. A time limit of two weeks was set
by the Council.
SECOND READING OF ORDINANCE, DISABILITY RETIREMENT PROCESS
Interim City Manager Chris Christiansen explained the proposed ordinance.
Mayor Mankins read the title of the ordinance. Moved by Porter/Johnson
(5-0-0) to dispense with further reading of the ordinance. Moved by Johnson/Porter
(5-0-0, Johnson, Porter, Millis, Moots and Mankins voting aye) Designating
the City Manager With the Authority to Apply for Retirement for Employees
With a Disability (California Government Code Sec. 21023).
DEPARTMENTAL POLICIES AND PROCEDURES
Council Members discussed the categories applicable to all City employees
in the Policies and Procedures Report. Mr. Karp brought the Council's attention
to the Purchasing Control and Record Keeping category and the fact that
some maintenance items (non-capital) costing more than $500 do not go to
the Council before the expenditure is made. Mayor Mankins said that it
was not the intent of the Council to create any unnecessary paper work;
what is needed is some control and guidance on purchasing. He recommended
that that category be pulled for further discussion.
He also asked that the Organizational Chart category be pulled for later
discussion.
Moved by Porter/Johnson (5-0-0) to approve categories d.&e. Inventory
Control of Supplies and Central Supply Options, g. Employee Attendance,
Comp-Time, Etc., i. Cross-Training Program, j. Evaluation Procedures, and
k. Exit Interviews. Categories f. Purchasing Control and Record Keeping
and h. Organizational Chart will be on another agenda.
REQUEST FOR REMODELING FUNDS (POLICE DEPARTMENT)
Mr. Christiansen referred to Police Chief Clark's memo on Request
for Remodeling Funds. He said the total request of $5,250.00 would be
a General Fund expenditure.
Council Member Millis asked when the City Council had authorized
the Bradshaw bid of $1,358.00 for work in the City Council Chambers, which
was included in the bid for work at the Police Department. Mr. Christiansen
explained that the Council was not being asked to approve any work in the
Council Chambers, but for the Police Department only.
Moved by Porter/Moots (5-0-0) to approve the low bid to relocate
power supply generator and remodel the rear section of the police facility
for $5,250.00.
PEARWOOD PONDING BASIN
Mr. Karp referred to his memo of December 22, 1987, and recommended
that the City Council authorize preparation of an agreement between Bill
Papich Construction and the City of Arroyo Grande for excavation of the
Pearwood Drainage Pond. He asked that the proposal be on the next agenda,
and said the City Attorney and the Parks and Recreation Director had requested
to give some input and to review the agreement.
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CITY COUNCIL JANUARY 12, 1988
ARROYO GRANDE, CALIFORNIA PAGE FOUR
PEARWOOD PONDING BASIN Continued from Page 3
City Attorney Art Shaw expressed legal concerns about public bidding
procedures, and the proposed four-year contract.
JOE ZOGATA of 714 Grand Avenue said he has been unable to remove
his 1,000 cubic yards of dirt from the basin because of the inclimate weather.
BILL PAPICH of 616 Prince Road explained how he would handle the
removal of the dirt from the basin and said he would have to do it on a
piecemeal basis so he would have time to sell the dirt as it was removed.
He said a fouryear exclusive contract would be needed.
Mayor Mankins said the matter would be referred back to staff and
returned to the Council agenda of January 26, 1988.
PLANNING COMMISSION DETERMINATION ON A RE UEST FOR A VARIANCE FROM THE
INTERIM URGENCY ORDINANCE LIMITING RESIDEN IAL BUILDING HEIGHT TO FIF EEN
15' 360 GULARTE R AD, VARIAN E CASE NO. 87- , PAUL REINHARDT . . 6-15-88
Ms. Liberto-B anck referred to her memo of January 7, 988. She
used the overhead projector to show possible placement designs of homes
on adjacent lots. She gave background on the issue, and recommended that
the Council support the Planning Commission resolution which approved the
Variance.
PAUL REINHARDT of 836 Raintree Court, Santa Maria, part owner of
the property, read from his letters to the City Planning Department of
November 18 and December 21, 1987. He explained how his home would not
block the viewshed of any new homes.
MR. ZOGATA, developer of the project, showed photographs of the property
to the Council.
After Council discussion, it was moved by Millis/Porter (5-0-0) to
approve the Planning Commission resolution and the Variance request.
ADOPTION OF FIRE DEPARTMENT DOCUMENTS
Item continued for four weeks to the agenda February g, 1988.
ADJOURNMENT TO CLOSED SESSION
The Council adjourned at 9:50 P.M. to a Closed Session on Personnel
and Liti9ation.
RECONVENEMENT AND ADJOURNMENT
The Council reconvened at 11:00 P.M. and immediately adjourned.
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