R 2159
151
RESOLUTION NO. 2159
A RESOLUTION OF THE CITY OOUNCll. OF THE cITY OF
ARROYO GRANDE AUTHORIZING ACTION OOUNCJL MINU'l'FS
AND ESTABLISHINGPROCIIDUREFOR DUPLICATION OF TAPED
OOUNCll. MEETINGS AND REPEALJNG RESOLUTION NO. 204'1
-
WHEREAS, the establJsllnent of action minutes of Cbuncil proceedings will provide a more
cost-effective fonn of ~ official Council proceecfuw;; and
WHEREAS, the retention of tapes will provide exact wording of all actions and statements
made by Council MenDers, staff and Public; and
WHRRRAS, all Council meetings will be taped and the tape incorporated as part of the official
minutes.
NOW, THER.EFORE, BE IT RESOLVED by the City Council that the follo~ procedures
are hereby established for the retention of Council minutes for the official record.
SECfION 1. The City Oerk is authorized to provide action minutes of any City Council
mee~; at the Oerk's discretion, or upon request of any member of the Council, a more detailed
~ will be made when sensitive issues, continued itelrs or ite1I13 of special historical value appear
on the BgeOOa.
SECfION 2. When requested by the City Attorney, the City Clerk is authorized to hire a
Court Reporter for ~ and pre~ a transcript of a Council mee~ which considers any
litigated or potentially litigated Issue.
SECI'ION 3. All Council meetings, other than closed sessions, will be taped and the tape
incorporated as part of the official minutes. All tapes will be preserved in a permanent manner or as
set forth in an approved Record Retention Schedule as approved by the City Council and in accordance
willi State Law. i
SECI'ION 4. All Council action minutes, tapes or transcripts shall be made available to the
(XIblic upon request. Copies of action minutes, tape duplicates or transcripts shall be furnished upon
request to any menber of the (XIblic in accordance with the fee schedule hereby adopted: I
,
Action Minutes: $ .25 per page
Tape Duplicates: $10.00 per tape
Transcripts: Actual transcript cost pllll $20.00 for making
transcript ar~ements.
SECfION 5. Resolution No. 2047, which provided for a different fee schedule, is hereby
repealed.
On motion of Council Menber Moots, seconded by Cbuncil Member Porter, and on the following !
roll call vote, to wit: I
!
AYFB: Council MenDers Moots, Porter, Millis and Mayor Mankins I
NOFB None I
ABSENT: Council Menber Johnson
I
the foregoing Resolution was passed and adopted this 22nd day of Septenber, 1987. I
JJ....~1A J :-Is .~~~
MAYOR
ATI'E8r: ~ a. ~
CITY CLER
I, NANCY A. DAVIS, City Clerk of the City of Arroyo Grande, County
of San Luis Obispo, State of California, do hereby certify under penalty
of pur jury that the foregoing Resolution No, 2159 is a true, full and
correct copy of said Resolution passed and adopted at a regular meeting
of said Council on the 22nd day of September, 1987.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed
this 24th day of September, 1987,
~a. ~~".z.)
CITY LE K
.._-, -~~_._-_._---- .__..._-~. ",,,--~----,-~--'----'-'----'-- ------~ .-..-._---' -- -..,--....--.--'