CC 2019-04-23_08g 2019 Concrete Repairs ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION TO APPROVE CONSTRUCTION PLANS &
SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE
2019 CONCRETE REPAIRS PROJECT, PW 2019-02
DATE: APRIL 23, 2019
SUMMARY OF ACTION:
Take action to solicit bids for concrete repairs and sidewalk installation within the City.
Bids are due by May 21, 2019, with work anticipated for July and August 2019.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
It is proposed that the project be funded as follows:
Local Sales Tax (FY 2019-20) $ 110,000
Local Sales Tax (estimated FY 2018-19 Carryover) 78,300
Total Revenue $188,300
Less Set-Aside for 2019 CDBG Project - 25,000
Less Design, Advertising, Monument Preservation - 28,650
Available for Construction & Contingencies $134,650
Staff time will be necessary to provide construction management and inspection
services for the project.
RECOMMENDATION:
It is recommended the City Council:
1. Approve the construction plans & specifications for the 2019 Concrete Repairs
Project, PW 2019-02;
2. Authorize the City Clerk to advertise for construction bids;
3. Find that the project is categorically exempt from the California Environmental
Quality Act (CEQA) pursuant to Guidelines Section 15301(c); and
4. Direct the City Clerk to file a Notice of Exemption.
Item 8.g. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS & SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2019 CONCRETE REPAIRS
PROJECT, PW 2019-02
APRIL 23, 2019
PAGE 2
BACKGROUND:
Sidewalk improvements are one of the priorities identified in the City’s Critical Needs
Action Plan. Each year the Public Works Department identifies damaged sidewalk
requiring repair to mitigate the potential for trip and fall hazards located in the public
right-of-way. The City focuses on sidewalk improvements by systematically addressing
damaged concrete facilities at various locations throughout the City. This approach is
consistent with the direction received at the April 11, 2017, City Council meeting
regarding the City’s Sidewalk Infrastructure Assessment and Replacement Report.
In order to bid the project and provide immunity to the City, the City Council approves
the plans and specifications prior to the construction bidding process. Also, the scope of
work is required to be environmentally cleared prior to bidding.
ANALYSIS OF ISSUES:
The general Base Bid scope of work involves the replacement of damaged/uplifted
sidewalk adjacent to mature trees throughout the Berry Gardens neighborhood and at
two locations on Rodeo Drive, and the removal of six trees to be replaced with more
appropriate species at a future date. The project scope also includes Add Alternative
Bid items for the replacement of damaged/uplifted sidewalk adjacent to mature trees
along segments of Halcyon Road where pedestrian volume is high and there are larger
displacements and/or drainage related issues. These Add Alternative Bid items were
proposed as part of the 2018 Concrete Repairs project but were not completed due to
project costs versus available budget.
The project includes locations in the Base Bid and Add Alternate Bid locations. This
allows the City to award the Base Bid as well as Add Alternate Bid items in any order or
quantity of Add Alternates based on available funding.
BASE BID:
Location Limits Proposed Improvement
Blackberry Avenue
(9 locations)
Cranberry Street to
Boysenberry Street Sidewalk repair
Blueberry Avenue
(6 locations)
Courtland Street to
Boysenberry Street Sidewalk repair; remove two trees
Boysenberry Street
(1 location)
Cedar Street to
Strawberry Avenue Sidewalk repair
Cedar Street
(5 locations)
Courtland Street to
Boysenberry Street Sidewalk repair; remove two trees
Item 8.g. - Page 2
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS & SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2019 CONCRETE REPAIRS
PROJECT, PW 2019-02
APRIL 23, 2019
PAGE 3
Location Limits Proposed Improvement
Huckleberry Avenue
(1 location)
Cranberry Street to
Courtland Street Sidewalk repair
Loganberry Avenue
(3 locations)
Cranberry Street to
Courtland Street
Sidewalk, curb, gutter & driveway
approach repair; remove one tree
Raspberry Avenue
(2 locations)
Courtland Street to
Boysenberry Street Sidewalk repair
Strawberry Avenue
(4 locations)
West end of street to
Boysenberry Street Sidewalk repair
Rodeo Drive
(1 location)
Across from 170
Rodeo Drive Sidewalk repair
Rodeo Drive
(1 location) 226 Rodeo Drive Sidewalk and bulb out repair;
remove one tree; expand tree well
ADD ALTERNATES:
Location Limits Proposed Improvement
1. South Halcyon Road
(1 location) 382 S Halcyon Road Sidewalk repair; expand tree well
2. South Halcyon Road
(1 location) 280 S Halcyon Road Sidewalk, curb, and gutter repair
3. North Halcyon Road
(1 location) 310 N Halcyon Road Sidewalk, curb, gutter & driveway
approach repair; remove one tree
4. South Halcyon Road
(2 locations) 303 S Halcyon Road Sidewalk, curb, and gutter repair;
expand tree wells
5. South Halcyon Road
(1 location) 345 S Halcyon Road Remove sidewalk; expand tree
well
6. South Halcyon Road
(east side, 1 location)
Todd Lane to Olive
Street
Curb and gutter repair; remove
sidewalk; expand tree well
The proposed contract time is 30 working days for the Base Bid with additional days
should Add Alternate Bids be awarded. If successful bids are received and a
construction contract awarded, work is expected to be performed during July and
Item 8.g. - Page 3
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS & SPECIFICATIONS
AND ENVIRONMENTAL EXEMPTION FOR THE 2019 CONCRETE REPAIRS
PROJECT, PW 2019-02
APRIL 23, 2019
PAGE 4
August 2019. Plans and specifications are available for review at the Public Works
Department.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations as proposed;
2. Approve the construction plans and specifications without the bid alternatives and
direct staff to bid the project without the bid alternatives for the 2019 Concrete
Repairs Project;
3. Do not approve the construction plans and specifications and direct staff to evaluate
alternative locations, and return to City Council for approval in the future; or
4. Provide direction to staff.
ADVANTAGES:
The project will reduce the potential trip and fall hazards along selected streets, address
complaints from the public, and improve access for individuals with mobility limitations.
The project will help protect existing City infrastructure by removing trees that damage
and uplift adjacent sidewalk panels. The project is consistent with the City Council goal
to support City infrastructure.
DISADVANTAGES:
There will be intermittent sidewalk closures during the project. These will be minimized
as much as possible and the project specifications require the contractor to notify
affected businesses and residents in advance.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar
facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Exemption
Item 8.g. - Page 4
Notice of Exemption Appendix E
To: Office of Planning and Research From: City of Arroyo Grande
P. O. Box 3044, Room 113 300 East Branch Street
Sacramento, CA 95812-3044 Arroyo Grande, CA 93420
(805) 473-5400
County Clerk
County of: San Luis Obispo
1055 Monterey Street
San Luis Obispo, CA 93408
Project Title and Number:
Project Applicant:
Name ĚĚƌĞƐƐ
Wroject Location – Specific:
Project Location – City: Arroyo Grande Project Location – County: San Luis Obispo
Name of Public Agency Approving Project:
Name of Person or Agency Carrying Out Project:
Exempt Status:
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption, State type and section number:
Statutory Exemptions. State code number:
Reasons why project is exempt:
Lead Agency
Contact Person: Area Code/Telephone/Extension:
Email:
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No
Signature: Date: Title:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
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2019 Concrete Repairs, PW 2019-02
Jill McPeek, CIP Manager 300 East Branch Street, Arroyo Grande, CA 93420
jmcpeek@arroyogrande.org (805) 473-5444
Various locations throughout the City of Arroyo Grande, California.
Sidewalk, curb and gutter repairs, traffic control, and related items of work.
City of Arroyo Grande
Jill McPeek, CIP Manager
✔15301(c)
Section 15301(c) of the CEQA guidelines indicates that repair and maintenance of existing streets, sidewalks,
gutters, and similar facilities are exempt from CEQA review.
Matt Downing, Planning Mgr (805) 473-5424
mdowning@arroyogrande.org
300 East Branch Street, Arroyo Grande, CA 93420
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