CC 2020-04-28_08e Approve 2020 Concrete Repairs ProjectMEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION TO APPROVE CONSTRUCTION PLANS &
SPECIFICATIONS AND ENVIRONMENTAL EXEMPTION FOR THE 2020
CONCRETE REPAIRS PROJECT, PW 2020-03
DATE: APRIL 28, 2020
SUMMARY OF ACTION:
Approve construction plans and specifications and authorize the solicitation of bids for the
2020 Concrete Repairs project.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
It is proposed that this capital improvement project be funded as follows:
Revenues
Local Sales Tax (FY 2020-21) $ 78,440
Local Sales Tax (estimated FY 2019-20 remaining) 65,660
Total Revenues $144,100
Expenditures
Construction $131,000
Construction Contingencies - 13,100
Total Expenditures $144,100
Staff time will be necessary to provide construction management and inspection services
for the project.
RECOMMENDATION:
It is recommended the City Council:
1. Approve the construction plans & specifications for the 2020 Concrete Repairs
Project, PW 2020-03;
2. Authorize the City Clerk to advertise for construction bids;
3. Find that the project is categorically exempt from the California Environmental Quality
Act (CEQA) pursuant to Guidelines Section 15301(c); and
4. Direct the City Clerk to file a Notice of Exemption.
Item 8.e. - Page 1
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS & SPECIFICATIONS AND
ENVIRONMENTAL EXEMPTION FOR THE 2020 CONCRETE REPAIRS PROJECT,
PW 2020-03
APRIL 28, 2020
PAGE 2
BACKGROUND:
Sidewalk improvements are one of the priorities identified in the City’s Critical Needs
Action Plan. Each year the Public Works Department identifies damaged sidewalk
requiring repair to mitigate the potential for trip and fall hazards located in the public right-
of-way. The City focuses on sidewalk improvements by systematically addressing
damaged concrete facilities at various locations throughout the City. This approach is
consistent with the direction received at the April 11, 2017, City Council meeting regarding
the City’s Sidewalk Infrastructure Assessment and Replacement Report.
In order to bid the project and provide immunity to the City, the City Council approves the
plans and specifications prior to the construction bidding process. Also, the scope of work
is required to be environmentally cleared prior to bidding.
ANALYSIS OF ISSUES:
The general scope of work involves the removal and replacement of mature Liquid Amber
trees that are damaging and/or uplifting the adjacent sidewalk along Village Glen Drive.
Arbutus Marina will be used as the replacement tree species in the Village Glen
neighborhood. This non-destructive trees species will allow for a consistent look and was
supported by many of the residents. Furthermore, Arbutus Marina was used to replace
several Liquid Amber trees at the James Way entrance to the neighborhood about 5 years
ago and they are performing well.
If the existing Liquid Amber trees are left in place and the new adjacent sidewalk is
replaced, in approximately 3 years the repaired/replaced sidewalk segments will show
displacement again. In addition, the removal of these fast growing and destructive trees
will save the City approximately $100,000 in deferred maintenance costs, since within the
next year, several driveway aprons ($7,000 to $9,000 per apron) and curb and gutter
sections will be damaged and need replacement due to root intrusion. Root intrusion has
also caused five water service breaks in the Right of Way in the Village Glen
neighborhood.
There are two locations on Woodland Drive that will have tree removal and repairs to
sections of sidewalk. Where appropriate in the overall project, sidewalk repairs include
lower cost concrete slicing, where the displacements are still minimal (less than 2 inches).
The project scope also includes sidewalk repairs in various locations where trip and falls
have been noted. The proposed repairs are listed by location in the table below.
Address Tree Removal/
Replacement
Sidewalk
Slicing
Locations
Sidewalk Removal/
Replacement
Locations
316 Village Glen Drive 1 1
322 Village Glen Drive 1 1
Item 8.e. - Page 2
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS & SPECIFICATIONS AND
ENVIRONMENTAL EXEMPTION FOR THE 2020 CONCRETE REPAIRS PROJECT,
PW 2020-03
APRIL 28, 2020
PAGE 3
Address Tree Removal/
Replacement
Sidewalk
Slicing
Locations
Sidewalk Removal/
Replacement
Locations
323 Village Glen Drive 2 1
330 Village Glen Drive 2 4
331 Village Glen Drive 1 2
338 Village Glen Drive 1 1
339 Village Glen Drive 2 1 1
346 Village Glen Drive 1
347 Village Glen Drive 2 1
352 Village Glen Drive 2
353 Village Glen Drive 2
360 Village Glen Drive 2
361 Village Glen Drive 3 1
368 Village Glen Drive 3
369 Village Glen Drive 2 1
374 Village Glen Drive 2 1
375 Village Glen Drive 2 1 2
382 Village Glen Drive 2 1 2
383 Village Glen Drive 2
388 Village Glen Drive 2
389 Village Glen Drive 2 1
394 Village Glen Drive 4
395 Village Glen Drive 2 1 1
398 Village Glen Drive 3
399 Village Glen Drive 2 1
430 Woodland Drive 1 1
451 Woodland Drive 2
631 Del Sol Street 1
1126 Vard Loomis Lane 2
335 Old Ranch Road 1
1401 East Grand Ave 1
1690 East Grand Ave 5 2
Linda Drive (e/o Brisco) 9
Total 51 29 21
The project estimated construction cost is $131,000 and the proposed contract time is 30
working days. If successful bids are received and a construction contract is awarded,
work is expected to be performed during August 2020. Plans and specifications are
available for review at the Public Works Department.
Item 8.e. - Page 3
CITY COUNCIL
CONSIDERATION TO APPROVE CONSTRUCTION PLANS & SPECIFICATIONS AND
ENVIRONMENTAL EXEMPTION FOR THE 2020 CONCRETE REPAIRS PROJECT,
PW 2020-03
APRIL 28, 2020
PAGE 4
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendations as proposed;
2. Do not approve the construction plans and specifications, direct staff to evaluate
alternative locations, and return to City Council for approval in the future;
3. Modify staff’s recommendation and approve; or
4. Provide direction to staff.
ADVANTAGES:
The project will reduce the potential trip and fall hazards along selected streets, address
complaints from the public, and improve access for individuals with mobility limitations.
The project will reduce differed maintenance costs and help protect existing City
infrastructure by removing trees that damage adjacent water service lines and uplift
sidewalk panels by replacing them with more appropriate species. The project is
consistent with the City Council goal to support City infrastructure.
DISADVANTAGES:
There will be intermittent sidewalk closures during the project. These will be minimized
as much as possible and the project specifications require the contractor to notify affected
residents and businesses in advance.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act (CEQA)
pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Attachment:
1. Notice of Exemption
Item 8.e. - Page 4
Notice of Exemption Appendix E
To: Office of Planning and Research From: City of Arroyo Grande
P. O. Box 3044, Room 113 300 East Branch Street
Sacramento, CA 95812-3044 Arroyo Grande, CA 93420
(805) 473-5400
County Clerk
County of: San Luis Obispo
1055 Monterey Street
San Luis Obispo, CA 93408
Project Title and Number:
Project Applicant:
Name ĚĚƌĞƐƐ
Wroject Location – Specific:
Project Location – City: Arroyo Grande Project Location – County: San Luis Obispo
Name of Public Agency Approving Project:
Name of Person or Agency Carrying Out Project:
Exempt Status:
Ministerial (Sec. 21080(b)(1); 15268);
Declared Emergency (Sec. 21080(b)(3); 15269(a));
Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
Categorical Exemption, State type and section number:
Statutory Exemptions. State code number:
Reasons why project is exempt:
Lead Agency
Contact Person: Area Code/Telephone/Extension:
Email:
If filed by applicant:
1. Attach certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? Yes No
Signature: Date: Title:
Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 21110, Public Resources Code. Date Received for filing at OPR:
Reference: Sections 21108, 21152, and 21152.1, Public Resources Code.
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2020 Concrete Repairs, PW 2020-03
Jill McPeek, CIP Manager 300 East Branch Street, Arroyo Grande, CA 93420
jmcpeek@arroyogrande.org (805) 473-5444
Various locations throughout the City of Arroyo Grande, California.
Sidewalk, curb and gutter repairs, traffic control, tree removal and replacement, and related items of work.
City of Arroyo Grande
Jill McPeek, CIP Manager
✔15301(c)
Section 15301(c) of the CEQA guidelines indicates that repair and maintenance of existing streets, sidewalks,
gutters, and similar facilities are exempt from CEQA review.
Andrew Perez, Assistant Planner (805) 473-5425
aperez@arroyogrande.org
300 East Branch Street, Arroyo Grande, CA 93420
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