CC 2020-05-26_08d Federal Disaster Relief Funds_Authorized Agents
MEMORANDUM
TO: CITY COUNCIL
FROM: BILL ROBESON, ACTING CITY MANAGER
MICHAEL STEVENS, ADMINISTRATIVE SERVICES DIRECTOR
BY: NICOLE VALENTINE, ACCOUNTING MANAGER
SUBJECT: CONSIDERATION OF DESIGNATION OF AUTHORIZED AGENTS FOR
STATE AND FEDERAL DISASTER RELIEF FUNDS
DATE: MAY 26, 2020
SUMMARY OF ACTION:
Adopt a Resolution designating the Acting City Manager, Administrative Services
Director, and Accounting Manager as authorized agents for the City's application(s)
for State and federal disaster cost recovery assistance.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no direct fiscal impact from adoption of the Resolution. The impact on
personnel resources is unknown at this time. The designation of authorized signatories
will provide the City with the opportunity to recover State and federal disaster relief funds.
RECOMMENDATION:
It is recommended the City Council adopt a Resolution designating the Acting City
Manager, Administrative Services Director, and Accounting Manager as authorized
agents for the City's application(s) for State and federal disaster cost recovery
assistance.
BACKGROUND:
On Wednesday, March 4, 2020, Governor Newsom declared a state of emergency for
California in response to the Coronavirus (COVID-19) outbreak. On Sunday, March 22,
2020 President Trump approved a request from Governor Newsom to declare a major
disaster in California to help the State respond to the COVID-19 pandemic with “mass
care,” emergency aid, unemployment assistance, and disaster legal services, among
others. These two actions together initiated the possibility of FEMA and California disaster
assistance funding for the City of Arroyo Grande.
On Tuesday, March 24, 2020, the City Council adopted a Resolution ratifying the
existence of a local emergency in response to the health crisis and pandemic brought on
by COVID-19. In an effort to slow the spread of the disease, the County of San Luis
Item 8.d. - Page 1
CITY COUNCIL
CONSIDERATION OF DESIGNATION OF AUTHORIZED AGENTS FOR STATE AND
FEDERAL DISASTER RELIEF FUNDS
MAY 26, 2020
PAGE 2
Obispo issued a “shelter at home” directive for non-essential services and activities. In
addition, the Centers for Disease Control and Prevention has urged all people to follow
social distancing measures.
City resources are being redirected towards responding to containing this virus in the City.
This includes staff salaries and benefit costs, supplies, and services. FEMA and the
California Disaster Assistance Act (CDAA) provides funding to reimburse the City for
eligible expenditures incurred in response to the emergency.
ANALYSIS OF ISSUES:
The City Council is requested to designate Authorized Agents for processing the
City's application(s) for State and federal disaster relief funds. The authorized
agent(s) must be persons other than the governing board, in this case, the City
Council. It is recommended the Council adopt a Resolution listing the following
individuals as Authorized Agents for the City for the purposes of applying for State or
federal assistance for expenditures incurred in responding to the COVID-19
emergency:
1. Bill Robeson, Acting City Manager
2. Michael Stevens, Administrative Services Director
3. Nicole Valentine, Accounting Manager
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt a Resolution designating authorized agents for the City’s application(s) for
State and Federal Disaster Cost Recovery Assistance;
2. Do not adopt the Resolution;
3. Modify as appropriate and adopt the Resolution; or
4. Provide direction to staff.
ADVANTAGES:
The City could recover a portion of the funds expended in responding to the COVID-19
emergency following application for State or federal assistance.
DISADVANTAGES:
There are no disadvantages to designating authorized agents for this purpose.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
Item 8.d. - Page 2
CITY COUNCIL
CONSIDERATION OF DESIGNATION OF AUTHORIZED AGENTS FOR STATE AND
FEDERAL DISASTER RELIEF FUNDS
MAY 26, 2020
PAGE 3
Attachment:
1. Designation of Applicant’s Agent Resolution for Non-State Agencies
Item 8.d. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE DESIGNATING AUTHORIZED AGENTS FOR THE CITY’S
APPLICATION(S) FOR STATE AND FEDERAL DISASTER COST
RECOVERY ASSISTANCE
WHEREAS, the City seeks to apply for State and federal disaster cost recovery assistance;
and
WHEREAS, the California Governor’s Office of Emergency Services (CalOES) requires that
the City’s governing body identify authorized agents for purposes of applying for such
assistance.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
as follows:
1. That Bill Robeson, Acting City Manager; or Michael Stevens, Administrative
Services Director; or Nicole Valentine, Accounting Manager, are hereby authorized
to execute for and on behalf of the City of Arroyo Grande, California, a public entity
established under the laws of the State of California, the application, attached as
Exhibit A hereto, and to file it with the California Governor's Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under
Public Law 93-288 as amended by the Robert T. Stafford Disaster Relief and
Emergency Assistance Act of 1988, and/or State financial assistance under the
California Disaster Assistance Act.
2. That the City of Arroyo Grande, a public entity established under the laws of the
State of California, hereby authorizes its agent(s) to provide to the Governor's Office
of Emergency Services for all matters pertaining to such State disaster assistance
the assurances and agreements required.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 26th day of May, 2020.
Item 8.d. - Page 4
RESOLUTION NO.
PAGE 2
______________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
______________________________________
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
______________________________________
BILL ROBESON, ACTING CITY MANAGER
APPROVED AS TO FORM:
______________________________________
TIMOTHY J. CARMEL, CITY ATTORNEY
Item 8.d. - Page 5
STATE OF CALIFORNIA
GOVERNOR’S OFFICE OF EMERGENCY SERVICES
Cal OES 130
Cal OES ID No: ______________________
DESIGNATION OF APPLICANT'S AGENT RESOLUTION
FOR NON-STATE AGENCIES
BE IT RESOLVED BY THE OF THE
(Governing Body)(Name of Applicant)
THAT ,OR
(Title of Authorized Agent)
,OR
(Title of Authorized Agent)
(Title of Authorized Agent)
is hereby authorized to execute for and on behalf of the , a public entity
(Name of Applicant)
established under the laws of the State of California, this application and to file it with the California Governor’s Office of Emergency
Services for the purpose of obtaining certain federal financial assistance under Public Law 93-288 as amended by the Robert T. Stafford
Disaster Relief and Emergency Assistance Act of 1988, and/or state financial assistance under the California Disaster Assistance Act.
THAT the ________________________________________________, a public entity established under the laws of the State of California,
(Name of Applicant)
hereby authorizes its agent(s) to provide to the Governor’s Office of Emergency Services for all matters pertaining to such state disaster
assistance the assurances and agreements required.
Please check the appropriate box below:
This is a universal resolution and is effective for all open and future disasters up to three (3) years following the date of approval below.
This is a disaster specific resolution and is effective for only disaster number(s) ________________________
Passed and approved this day of , 20
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
(Name and Title of Governing Body Representative)
CERTIFICATION
I, , duly appointed and of
(Name)(Title)
, do hereby certify that the above is a true and correct copy of a
(Name of Applicant)
Resolution passed and approved by the of the
(Governing Body)(Name of Applicant)
on the day of , 20 .
(Title)
Page 1
(Signature)
Cal OES 130 (Rev.9/13)
City Council City of Arroyo Grande
Bill Robeson, Acting City Manager
Michael Stevens, Administrative Services Director
Nicole Valentine, Accounting Manager
City of Arroyo Grande
City of Arroyo Grande
26th May 20
Caren Ray Russom, Mayor; Keith Storton, Mayor Pro Tem;
Kristen Barneich, Council Member; Lan George, Council Member;
Jimmy Paulding, Council Member
Kelly Wetmore City Clerk
City of Arroyo Grande
City Council City of Arroyo Grande
26th May
City Clerk
Attachment 1
Item 8.d. - Page 6