PC Minutes 2009-02-03MINUTES
PLANNING COMMISSION
FEBRUARY 3, 2009
6:00 P.M.
CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session
with Chair Ray presiding; also present were Commissioners Barneich, Brown, Keen and
Ruth. Staff members in attendance were Community Development Director, Rob
Strong and Associate Planner, Teresa McClish.
ANNOUNCEMENTS: Chair Ray welcomed recently re- appointed Commissioner Brown
to the Planning Commission.
AGENDA REVIEW: No changes requested.
APPROVAL OF MINUTES: The minutes of January 15, 2009 meeting were
approved, with a correction to the spelling of a name, on a motion by Chair Ray,
seconded by Commission Keen; the motion passed on a 4/0 voice vote.
A. ORAL COMMUNICATIONS: None.
B. WRITTEN COMMUNICATIONS AFTER AGENDA PREPARATION:
1. Supplemental Information from Associate Planner, Teresa McClish regarding Item
III.A. clarifying conditions approved at the January 15, 2009 meeting.
2. Administrative item: Administrative design change to the site plan of Hampton Inn &
Suites, approved by the Community Development Director after consulting with the
Architectural Review Committee.
II. PUBLIC HEARING ITEMS: None.
III. NON - PUBLIC HEARING ITEMS:
A. ADOPTION OF A RESOLUTION FOR TENTATIVE TRACT MAP AND
CONDITIONAL CERTIFICATE OF COMPLIANCE 08 -002 AND VARIANCE 08-
001; APPLICANT — WAYNE & HEATHER JENSEN; LOCATION — BETWEEN
MAY STREET AND PASEO PLACE
Teresa McClish, Associate Planner, presented a Resolution for adoption tentatively
voted upon at the January 15, 2009 meeting.
Chair Ray made a motion, seconded by Commissioner Barneich, to adopt the
Resolution with the addition of the supplemental information submitted after agenda
preparation.
RESOLUTION 09 -2076
A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF
ARROYO GRANDE APPROVING TENTATIVE TRACT MAP AND
CONDITIONAL CERTIFICATE OF COMPLIANCE CASE NO. 08 -002, AND
VARIANCE CASE NO. 08 -001 TO ADJUST LOT LINES FOR SEVEN (7)
EXISTING, NON - CONFORMING RESIDENTIAL LOTS WITH AN
APPROXIMATE 12,000 SQUARE FOOT OPEN SPACE EASEMENT FOR
THE PROTECTION OF OAK TREES FOR PROPERTY LOCATED
BETWEEN MAY STREET AND PASEO PLACE
PLANNING COMMISSION
MINUTES
FEBRUARY 3, 2009
The motion was approved on the following roll call vote:
AYES: Chair Ray, Commissioners Barneich, Keen and Ruth
NOES: None
ABSENT: None
ABSTAIN: Commissioner Brown
the foregoing Resolution was adopted this 3rd day of February 2009.
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B. PROPOSED CHANGES TO THE PLANNING COMMISSION BY -LAWS
The Planning Commission discussed changes to their By -laws, specifically By -Law
B.1.a. regarding Selection of Officers. Commissioner Keen had requested the removal
of the last sentence of the By -law which states, "One member shall not serve as Chair
for more than two consecutive years."
Commissioner Brown stated he was not in favor of removing this sentence stating he
believed it was good to have change and rotation.
Commissioner Barneich agreed with Commissioner Brown and stated that rotation
might force someone else to step forward and that maybe a good thing.
Commissioner Ruth looked at this By -law as a "term limit "; she was not in favor of term
limits and she would like the freedom to vote for whomever she wanted to.
Chair Ray agreed with Commissioner Ruth as she was also not in favor of term limits.
In reply to a question from Commissioner Barneich, Director Strong explained that Chair
Ray would not be able to serve an additional year if this language remained in the By-
law as she had already served two years.
The Commission had further discussion on the history of this By -law regarding when
this specific language was added to the By -law and why. In conclusion, Commissioner
Keen stated that when this By -law was added or why it was added has nothing to do
with the question of whether the Commission should remove it or not.
Commissioner Keen made a motion, seconded by Commissioner Ruth to change By-
law B.1.a by removing the sentence "One member shall not serve as Chair for more
than two consecutive years ", and adopt:
RESOLUTION NO. 09 -2077
A RESOLUTION OF THE CITY OF ARROYO GRANDE
PLANNING COMMISSION AMENDING THE BY -LAWS
The motion was approved on the following roll call vote:
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PLANNING COMMISSION
MINUTES
FEBRUARY 3, 2009
AYES: Commissioners Keen, Ruth and Ray
NOES: Commissioners Barneich and Brown
ABSENT: None
the foregoing Resolution was adopted this 3 day of February, 2009.
I.V. NOTICES OF ADMINISTRATIVE DECISIONS: SINCE JANUARY 15, 2009:
Director Strong discussed the administrative item that had been added after Agenda
preparation, which was regarding the future restaurant site adjacent to the Hampton Inn.
There was a request to modify the landscape and site plan in order to extend a retaining
wall; the ARC had reviewed this request at their last meeting and had no objection to
this.
After review of the site plan and diagram provided by Director Strong, Commissioner
Barneich expressed some concern that it was difficult to visualize; however after further
discussion the Commission decided that the retaining wall was the best choice and they
felt comfortable with the fact that the ARC had reviewed and approved this also.
V. DISCUSSION ITEMS: None.
V.I. PLANNING COMMISSION ITEMS AND COMMENTS:
Commissioner Barneich gave an update on the relocated oak trees at Hampton Inn and
stated concern that they were not thriving well; she suggested that staff should address
the City's oak tree mitigation to try to improve oversight of the irrigation after relocation
of oaks, especially since this is a very expensive mitigation for applicants.
Commissioner Barneich made a motion, seconded by Chair Ray, to direct staff to
review the City's oak tree mitigation measures, research and prepare recommendations
to improve the survival rate; the motion was approved on a 5/0 voice vote.
VII. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP:
Director Strong announced that he is contemplating retirement on November 1, 2009
and the City is seeking a promotion to replace him from within the Department.
VIII. ADJOURNMENT:
The meeting was adjourned at 7:00 p.m. on a motion by Chair Ray, seconded by
Commissioner Keen.
ATTEST ,66✓ /�h
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L REARDON- SMITH,
SECRETARY TO THE COMMISSION
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ROB TRONG,
COMMUNITY DEVEL
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MENT DIRECTOR (Minutes approved 02/17/09)
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