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PC Minutes 2000-03-071 1 1 ARROYO GRANDE PLANNING COMMISSION MINUTES MARCH 7, 2000 PAGE 1 CALL TO ORDER Chair Greene called the regular meeting of the Planning Commission of the City of Arroyo Grande to order at 7:00 p.m. ROLL CALL X Commissioner Costello X Commissioner Keen X Commissioner London X Vice -Chair Parker X Chair Greene APPROVAL OF MINUTES On motion of Commissioner London, seconded by Vice -Chair Parker and by a unanimous voice vote, the minutes of February 1, 1999 were approved as amended. On motion of Commissioner Costello, seconded by Commissioner London and by a unanimous voice vote, the minutes of February 15, 2000 were approved as written. ITEM I. I. A. ORAL COMMUNICATIONS NONE I. B. WRITTEN COMMUNICATIONS 1. Response letter dated March 3, 200 from Dan Hernandez to Mr. and Mrs. Peter and Milay Melsheimer. 2. Memorandum to Planning Commission regarding Item. II. A. Conditional Use Permit 00 -002. 3. Additional page of the Conditions of Approval from Tentative Parcel Map Case No. 97 -535. ITEM II. PUBLIC HEARING ITEMS II. A. CONDITIONAL USE PERMIT AMENDMENT 00 -002; LOCATION - 789 VALLEY ROAD; APPLICANT - JOHN AND MELANIE HODGES Joe Prutch, Contract Planner explained to the Planning Commission that the applicant was requesting an amendment to the original Conditional Use Permit for the purpose of converting a detached four room building into one 1,500 square foot office and construction of a two -car garage attached to the rear of the restaurant. There would be no change to the exterior of the four -room cottage. Mr. Prutch stated that the applicant had future plans to remove a portion of the main structure between the Bed and Breakfast and the restaurant. Mr. Prutch told the Planning Commission that the ARC had reviewed the project at their March 6` meeting and had added the following two conditions: ARROYO GRANDE PLANNING COMMISSION MINUTES MARCH 7, 2000 PAGE 2 1. Prior to issuance of a building permit, the Community Development Director shall confirm that the newly separated structures are repaired and restored to their original or similar appearance. 2. Prior to issuance of a building permit, the Community Development Director shall confirm that the newly separated structures are repaired and restored to their original, or similar, appearance. Finally, Mr. Prutch stated that Staff recommends that the Planning Commission adopt Resolution No. 00 -1737 approving Amended Conditional Use Permit No. 00 -002. Vice -Chair Parker noted that the ARC had asked about the undergrounding of the existing utilities. With this project, were there any utility lines that needed to be put underground? Kim Romano, Public Works Department explained why, in this case, the Development Code requirements did not apply. Ms. Parker stated that she assumed that all the Development Code and Building Code requirements would be followed. Mr. Prutch stated that they would be followed. Commissioner London inquired about the signage'for the building, asking if it would be changed? Mr. Prutch explained that there would be no change except that the applicant would be adding new copy to the existing sign. Any changes, other than copy changes, would have to come to the Community Development Department for review and approval. Chair Greene asked Mr. Prutch where the additional conditions the ARC had recommended would be included in the Conditions of Approval? Mr. Prutch stated that they would go under the Building and Fire section. The new conditions would be numbered 18 and 19 and that all subsequent numbers would be changed to conform with the addition. Chair Greene opened the Public Hearing. John Hodges, applicant, stated that he would like a copy of the Conditions so that he could review them prior to Planning Commission approval. Melanie Hodges, applicant, explained that they would be using the existing sign and only changing the copy. 1 1 1 1 1 1 ARROYO GRANDE PLANNING COMMISSION MINUTES MARCH 7, 2000 PAGE 3 Mr. Costello asked if they would still use the property as a Bed and Breakfast? The applicant replied that they had no other plans for any other changes. Commissioner London asked if the applicant had a chance to review a letter concerning noise from Mr. Casalina? Also, did Mr. Hodges have any plans that would help mitigate the noise from functions that were held on the property? Mr. Hodges replied that they had seen the letter and that he did not feel his law practice would create much noise and further, the use for this property was already established. Mr. Hodges did not know what Mr. Casalina was referring to. Commissioner Keen stated that when the two buildings were separated by removing the "breeze way" between them, the noise would most likely carry even more to the area Mr. Casalina was concerned with. Also, when they make this area a patio for the restaurant, the noise may be even been louder. Mr. Costello asked how long the Bed and Breakfast had been closed? Mr. Hodges stated that it had been closed for a short time but there had been a history of weddings and different functions at this location since the 1980's, which pre -dated the construction of the development where Mr. Casalina lives. Chair Greene asked how long Mr. and Mrs. Hodges had owned the property? Mr. Hodges replied that they had owned the property since February 15, 2000. Mr. Greene stated that the things Mr. Casalina had referred to about the noise, predated Mr. Hodges ownership and would relate back to the previous owner. When questioned by Mr. Greene, Mr. Hodges stated that he had a brief moment to scan the Conditions of Approval and he did not see anything that was out of order. Dan O'Donnell stated that in relationship to the noise and taking out the section of building, the applicant was adding a garage that would give more definition to the site. The area being removed is a hazard, and was done illegally when this property was still part of the County. Further, the question before the Planning Commission tonight was only that of changing the use of the building to Office Professional. Finally, the restaurant would not be opened to the Public but would be used for catered functions such as weddings. Chair Greene closed the Public Hearing. ARROYO GRANDE PLANNING COMMISSION MINUTES MARCH 7, 2000 PAGE 4 After a brief discussion by the Planning Commission Commissioner Costello moved that the Planning Commission adopt: RESOLUTION NO. 00 -1737 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE ADOPTING A NEGATIVE DECLARATION, INSTRUCTING THE SECRETARY TO FILE A NOTICE OF DETERMINATION, AND APPROVING AMENDED CONDITIONAL USE PERMIT CASE NO. 00 -002, LOCATED AT 789 VALLEY ROAD, APPLIED FOR BY JOHN & MELANIE HODGES with Attachment "A" as amended with Conditions 18 and 19. Commissioner London seconded the motion. The motion was approved by the following roll call vote: ROLL CALL VOTE YES Commissioner Costello YES Commissioner Keen YES Commissioner London YES Vice -Chair Parker YES Chair Greene III. NON - PUBLIC HEARING ITEMS TIME EXTENSION 00 -002 FOR TENTATIVE PARCEL MAP AG 96 -101 - LOCATION - 198 S. ALPINE; APPLICANT - ROBERT OLDEMEYER Joe Prutch, Contract Planner, explained that the Planning Commission approved Tentative Parcel Map No. AG 96 -101 on April 1, 1997. The Tentative Parcel Map authorized the subdivision of a 19,970 square foot lot into two parcels of 10,171 square feet and 9,799 square feet, as conditioned. The applicant applied for and received a Time Extension on March 2, 1999. On January 21, 2000, the applicant again filed a request for a one -year time extension, which would establish a new Tentative Parcel Map expiration date of March 6, 2001. Mr. Prutch stated that an extension of the approval of a project may be granted if the Planning Commission finds that there have been no significant changes in the General Plan, Municipal Code, or character of the area within which the project is located, that would cause the approved project to be injurious to the public health, safety or welfare. Chair Greene extended an to invitation those in the audience who would like to speak on this project to do so, but there were no comments. After a brief discussion, Vice -Chair Parker moved that the Planning Commission adopt: 1 1 1 1 1 ARROYO GRANDE PLANNING COMMISSION MINUTES MARCH 7, 2000 PAGE 5 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING A ONE YEAR TIME EXTENSION FOR TENTATIVE PARCEL MAP AG 96 -101 FOR A TWO PARCEL SUBDIVISION AT 198 S. ALPINE, APPLIED FOR BY ROBERT OLDEMEYER with Attachment "A" and Exhibits 1, 2, and 3. Commissioner Costello seconded the motion. The motion was approved by the following roll call vote: ROLL CALL VOTE YES Commissioner Costello YES Commissioner Keen YES Commissioner London YES Vice -Chair Parker YES Chair Greene IV. DISCUSSION None RESOLUTION NO. 00 -1736 V. PLANNING COMMISSION ITEMS AND COMMENT Commissioner Costello gave a brief update on his attendance at the Planners Institute in Monterey. He felt that this was an invaluable experience and encouraged the other Commissioners to attend the conference next year. He stated that one thing that really impressed him was the need to pursue discussion with the surrounding cities concerning issues of traffic, pollution etc. The cities need to cooperate and work together to solve these problems. Chair Greene thanked Mr. Costello for his update and stated that the issue of discussion and cooperation between the cities might be one of the things that should be discussed at the Joint City Council, Planning Commission meeting on April 6, 2000. Mr. Keen asked Mr. McCants to check into the neon lighting that had been placed around the Quarterdeck Restaurant. One of the questions he had was, what is the definition of a sign and does the neon at the Quarterdeck fall under the sign permit requirements? VI. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW -UP REPORTS Mr. McCants gave the Planning Commission an update on the Level of Service decisions made by the City Council on February 22, 2000. Mr. McCants then discussed the impacts of these decisions and answered questions from the Planning Commission. ARROYO GRANDE PLANNING COMMISSION MINUTES MARCH 7, 2000 PAGE 6 Mr. McCants also gave an update and timeline for the General Plan Update process. Commissioner Keen stated that one of the things that concerned him about the Draft Land Use document was the increase in density. One of the points made clear by the Citizens' Survey was that the density not be increased. Mr. McCants stated that he would discuss this with the consultant, Envicom, and get an answer to Mr. Keen's concern. VII. ADJOURNMENT On motion of Commissioner Keen, seconded by Commissioner London the meeting was adjourned at 8:15 p.m. to the next scheduled meeting on March 21, 2000. ATTEST: Kathleen Fryer, Commissi Clerk Laurence Greene, Chair AS T CO j ENT: erry Mc• : ,ts Comm _ - ty Development Director' ,(CLumA4cL Gee., 1 1