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PC 2017-05-16_09b CIP General Plan ConformityMEMORANDUM TO: PLANNING COMMISSION FROM: CHRISTOPHER MAGDOSKU, DIRECTOR OF PUBLIC WORKS BY: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 201 7-18 CONSISTENCY WITH GENERAL PLAN DATE: MAY 16, 2017 RECOMMENDATION: It is recommended the Planning Commission find that the Capital Improvement Program is consistent with the General Plan. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Implementation of the Capital Improvement Program will require staff and financial resources in conformance with the City Council approved budget. BACKGROUND: Government Code Section 65103(c) requires each planning agency to annually review a Capital Improvement Program (CIP) for consistency with the agency's General Plan. Section 65103 states as follows: Each planning agency shall perform all of the following functions: (a) Prepare, periodically review, and revise, as necessary, the general plan. (b) Implement the general plan through actions including, but not limited to, the administration of specific plans and zoning and subdivision ordinances. (c) Annually review the capital improvement program of the city or county and the local public works projects of other local agencies for their consistency with the general plan, pursuant to Article 7 (commencing with Section 65400). (d) Endeavor to promote public interest in, comment on, and understanding of the general plan, and regulations relating to it. (e) Consult and advise with public officials and agencies, public utility companies, civic, educational, professional, and other organizations, and citizens generally concerning implementation of the general plan. (f) Promote the coordination of local plans and programs with the plans and programs of other public agencies. PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017-18 CONSISTENCY WITH GENERAL PLAN MAY 16, 2017 PAGE 2 (g) Perform other functions as the legislative body provides, including conducting studies and preparing plans other than those required or authorized by this title. The General Plan establishes policies for the direction, intensity and rate of future growth. The City's General Plan includes the seven mandatory elements: Land Use, Circulation, Housing, Conservation, Open Space, Noise and Safety; as well as three optional elements; Economic Development, Agriculture and Recreation. The CIP includes public improvements that help implement policies and development as well as maintaining existing infrastructure to support continued use. In the past, the City has prepared a two-year budget along with a list of capital investment and capital maintenance projects over a five-year planning horizon. However, this year it was recommended that the City proceed with a one-year budget for FY 2017-18 before resuming the two-year budget model. Given this direction, staff prepared an essentially “status quo” budget, with only minor adjustments or critically necessary changes proposed. The City Council considered the draft one-year CIP program at their meeting of May 9, 2017. Final budget recommendations, including those pertaining to the Capital Improvement Program, will be considered by the City Council on June 13, 2017. ANALYSIS OF ISSUES: Capital Projects Overview The proposed CIP from the City’s ongoing funding sources is consistent with amounts funded in prior years. The following chart provides a summary of proposed funding by source for FY 2017-18. FY 2017-18 Capital Improvement Plan Funding Summary Funding Source New Funding Grants $ 325,100 Special Revenue Funds 273,200 Water 144,400 Sewer 107,100 Sales Tax 1,607,200 Other -150,000 Total $ 2,307,000 Major projects included in the FY 2017-18 budget include the Brisco Road/101 Interchange, continuation of the pavement management program, rehabilitating bridges, PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017-18 CONSISTENCY WITH GENERAL PLAN MAY 16, 2017 PAGE 3 investing in sidewalk repairs and safety improvements, planning for future improvements along major roadway corridors, maintaining drainage facilities and compliance with stormwater requirements, rehabilitation of aging sewer pipelines, addressing additional water supply, and providing for facility needs at various City owned buildings. A full list of proposed projects is included in Attachment 1. Significant projects are discussed in more detail below. Woman’s Club Kitchen Renovation and Barrier Removal The Arroyo Grande Woman’s Club/Community Center building serves as a social hall and meeting room rental facility for the City of Arroyo Grande. The building includes a conference room, men’s and women’s bathroom facilities, an employee office and a small kitchen. The exterior area includes a patio, barbeque pit and facility parking lot. The facility’s kitchen does not adequately meet the needs of the ongoing user groups and the building has architectural barriers to ADA accessibility requirements. The proposed kitchen plan provides an exterior expansion of the kitchen which will allow the kitchen to be used for commercial purposes without encroaching into the adjacent meeting area. The proposed barrier removal plan will focus on barriers predominately associated with the exterior patio area, secondary emergency access and exiting for the building, and ADA compliant parking spaces in the facility’s parking lot. Elm Street Community Center Upgrade Recreation Services facility needs have been an ongoing goal for a number of years. Several plans and locations have been discussed and analyzed over the last few years. It is proposed that the carryover funds be used towards site selection, the design of new facilities, and the development of cost estimates for budgeting construction in the future capital improvement program budget. Swinging Bridge Reinforcement During a review of the swinging bridge, some structural deficiencies were observed. Phase One of this project was an evaluation of the critical components of the bridge and the development of simple retrofit measures to allow the bridge to remain open with a temporary reduction in the number of people allowed on the bridge at one time. Phase Two of the project, which is currently underway, will provide the necessary plans, specifications and cost estimates so that the City may publically advertise a permanent repair project for a contractor to complete. Construction will be the final phase of the project or Phase Three. Bridge Street Bridge Due to various deficiencies, the Bridge Street Bridge is restricted to a 3-ton maximum load limit. Phase One of this project, which is currently underway, is to refine possible alternatives, provide visual displays and conduct public review, and to perform the necessary preliminary engineering and environmental studies. Upon completion of the environmental determination, Phase Two will be the preparation of plans, specifications PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017-18 CONSISTENCY WITH GENERAL PLAN MAY 16, 2017 PAGE 4 and cost estimates for the City to publically advertise the project for a contractor to complete. Construction will be the final phase of the project or Phase Three. Lift Station No. 1 Forcemain Replacement The 8‐inch cast iron forcemain carrying flow leaving Lift Station No. 1 was installed around 1973. There has been one major and one minor break in the forcemain in recent years which is an indication that the forcemain has exceeded its useful life. This project will replace the existing 8‐inch cast iron forcemain with an 8‐inch PVC forcemain. Design of the project is proposed for FY 2017-18 with construction proposed in FY 2018-19. Water Well No. 11 The existing well, located on the south side of La Canada Street north of the intersection with James Way, and was drilled in 1992 and developed to provide construction water for the Rancho Grande project. The City acquired the well in 2009 as a condition of approval of Tract 1998 to help mitigate impacts of the project on the City’s water supply. Design was completed to convert the existing irrigation well to domestic use by providing appropriate treatment facilities. Construction of the treatment facilities will be accomplished in FY 2017-18. Water Reservoir No. 7 The existing storage in the Rancho Grande zone is not sufficient to meet estimated buildout storage requirements. Also, additional storage is needed in the Rancho Grande Zone to allow Water Reservoir No. 5 to be taken out of service in order to recoat the tank interior and perform routine cleaning and maintenance. The construction of Water Reservoir No. 7 will provide sufficient operational storage for the Rancho Grande zone. Design of the project and environmental studies are proposed for FY 2017-18 and 2018-09 with construction proposed in FY 2019-20. Compliance with General Plan Staff has reviewed the CIP for fiscal year 2017-18 and evaluated the projects for compliance with the General Plan. Applicable General Plan policies and objectives are included in the attached Resolution. Staff has determined that the CIP program is consistent with the City's General Plan and programs available funding sources based on Planning Commission and City Council established priorities. ALTERNATIVES: The following alternatives are provided for the Commission’s consideration: • Approve staff recommendation; • Do not approve staff recommendation; or • Provide direction to staff. PLANNING COMMISSION CONSIDERATION OF CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017-18 CONSISTENCY WITH GENERAL PLAN MAY 16, 2017 PAGE 5 ADVANTAGES: Finding the Capital Improvement Program consistent with the General Plan will allow City Council to approve the budget and staff to implement the program. Capital Improvement Program implementation will allow continued use and maintenance of existing infrastructure as well as provide for community improvements. DISADVANTAGES: None Identified. ENVIRONMENTAL REVIEW: The determination of conformity with the General Plan is exempt from environmental review as a Statutory Exemption pursuant to CEQA Guidelines Section 15262, Feasibility and Planning Studies. Each project listed as part of the CIP will need future authorization and environmental review prior to actual funding and construction. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Attachment 1. List of Proposed Projects RESOLUTION NO. A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE FINDING THAT THE CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2017/18 IS CONSISTENT WITH THE CITY GENERAL PLAN WHEREAS, Government Code Section 65103 requires each planning agency to annually review a Capital Improvement Program (CIP) for consistency with the agency's General Plan; and WHEREAS, the City has prepared a one-year Capital Improvement Program and reviewed and prioritized it against current needs and avai lable funding for the FY 2017/18 Budget; and WHEREAS, the Planning Commission determined that the finding of Capital Improvement Plan conformity with the General Plan is exempt from environmental review as a Statutory Exemption pursuant to CEQA Guidelines Section 15262, Feasibility and Planning Studies. Each project listed as part of the CIP will need future authorization and environmental review prior to actual funding and construction; and WHEREAS, on May 16, 2017 the Planning Commission reviewed and co nsidered all factors relating to General Plan consistency for the Capital Improvement Program for Fiscal Year 2017/18. NOW, THEREFORE, BE IT RESOLVED by the Planning Commission of the City of Arroyo Grande that the proposed action is consistent with the G eneral Plan because projects listed under the fiscal year 2017/19 Capital Improvement Plan are consistent the following General Plan objectives and policies:  CT3. Maintain and improve existing "multi-modal" circulation and transportation systems and facilities, to maximize alternatives to new street and highway construction.  CT4. Ensure compatibility and complementary relationships between the circulation/transportation system and existing and planned land uses, promoting environmental objectives such as safe and un-congested neighborhoods, energy conservation, reduction of air and noise pollution, transit, bike and pedestrian friendly characteristics.  CT4-2 Utilize the circulation system as a positive element of community design, including street trees and landscaped parkways and medians, special streetscape features in Mixed Use corridors and Village Core, undergrounding of utilities, particularly along major streets.  CT5. Coordinate circulation and transportation planning and funding of collector and arterial street and highway improvements with other local, County, SLOCOG, State and Federal agencies. Request County contribution to major street improvement projects. RESOLUTION NO. PAGE 2  ED3-1: Encourage adequate infrastructure to support business expansion, redevelopment, and new development.  ED5-2: Continue to enhance connectivity and increase retail utilization of the East Grand Avenue corridor, the Village Core, and the Traffic Way and El Camino Real mixed-use corridors.  ED5-1.2: Implement comprehensive design guidelines pertaining to both public and private improvements, including, but not limited to, building façade restoration, landscaping, street furniture installation; undergrounding of utilities, historic district character, and the development of parking facilities.  ED5-1.4: Incorporate infrastructure projects into the City's Capital Improvement Program that address deficiencies in commercial corridors that include major street reconstruction, provision of fiber-optic cable, storm drain and sewer improvements, water capacity improvements, underground utility projects, public parking improvements, improvements to park facilities, recreation areas, community facilities, and other public buildings.  ED8: Support and encourage a sustainable local economy.  LU5-7 Plan for a revitalized East Grand Avenue Mixed-Use corridor that has less of a strip-commercial aspect and more coordinated, mixed-use boulevard ambiance with distinct activity subareas including "Gateway, Midway and Highway districts.  LU5-9 All revitalization. redevelopment and new development projects in Mixed Use corridors shall include appropriate site planning and urban design amenities to encourage pedestrian travel and encourage bike and transit access as well as automotive.  LU5-11.5 Develop phased implementation programs for streetscape improvement along Mixed Use Corridors, including financing strategies, which provide for elements such as landscape, street furniture, signage and pedestrian - scaled lighting.  LU6 The historic Village Core (VC) area shall be sustained, enhanced and expanded as the symbolic, functional and unique business center of the City, with diverse mixed uses emphasizing pedestrian-oriented activities and providing for the needs of residents and tourists.  LU6-7 All revitalization, redevelopment and new development projects in the Village Core shall include appropriate site planning and urban design amenities to encourage pedestrian travel.  LU6-9.1 Maintain a distinctive visual and physical environment for the southern gateway streetscape in accordance with the Design Guidelines for the Arroyo Grande Village. These include the use of consistent street trees, landscape (planters), street furniture (benches, trash receptacles, news racks, etc.), street and crosswalk paving, curb, sidewalk and land scape bulbouts, pedestrian-scaled lighting, identification and directional signage, and other appropriate pedestrian scale elements.  LU6-9.2 Link individual buildings with each other through the use of walkways, in addition to sidewalks and encourage shared or common parking. RESOLUTION NO. PAGE 3  LU6-9.3 Integrate improvements into the design of individual sites and public streetscape that facilitate transit access to the Village Core, such as bus shelters and recessed turnouts consistent with historic character and particular location.  LU9 Provide for appropriate maintenance, development and placement of Community Facilities (CF) relative to existing and planned land uses.  LU11-3.6 Ensure that adequate sewer service capacity exists or will be available in a timely manner for a proposed development.  LU11-4 Ensure that all extensions of services and utilities to facilitate land use changes are accomplished in a manner consistent with the provisions and intent of the Arroyo Grande General Plan.  LU12-7 Enhance pedestrian level activity within residential and commercial areas.  LU12-7.1 Utilize "street furniture" (planters, benches, drinking fountains, newspaper racks, bike racks, trash receptacles) to create and enhance urban open spaces within commercial areas and to emphasize historical and rural architectural themes.  LU12-8.4 Coordinate landscape design with drainage plans for individual projects to maximize percolation of surface water from the site. Employ swale designs in landscaped and turf areas to slow down runoff and maximize percolation.  LU12-8.5 Emphasize the use of native and drought tolerant plantings in area landscaping.  Objective PR2 The City should supplement existing park, recreation and cultural facilities when needed and economically feasible and cooperate with Lucia Mar Unified School District, the County and adjoining Cities of Pismo Beach, Grover Beach and Oceano CSD to provide for operation and maintenance and to develop additional facilities and services.  Objective PR4 A network of recreational trails, bicycle lanes and bikeways should be established for use by local residents and visitors to the Arroyo Grande Valley.  Objective PR5 The City will consider all available financing and acquisition techniques in the development and maintenance of park and recreation fa cilities.  Policy PR5-2 The City will cooperate with San Luis Obispo County, the Lucia Mar Unified School District, other public agencies, and private interests to combine efforts of improvement, expansion or construction of new recreation facilities.  Policy S1-4 Information Systems and Research Expand and keep current the database of safety related information. Knowledge about disasters and the area we live in is growing. New information must be made available to the public and decision makers. Regularly update the County's geographic information system (GIS) as new information becomes available.  Policy S1-5 Risk Assessment Continue investigations and programs that reduce or eliminate long-term risks. Ensure that new development in the City is designed to withstand natural and manmade hazards to acceptable levels of risk. Risk assessment activities, effectively carried out, can improve the efficiency and reduce the cost of response and recovery from disasters. RESOLUTION NO. PAGE 4 On a motion by Commissioner , seconded by Commissioner , and by the following roll call vote to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 16th day of May 2017. GLENN MARTIN, CHAIR ATTEST: DEBBIE WEICHINGER SECRETARY TO THE COMMISSION AS TO CONTENT: TERESA MCCLISH DIRECTOR OF COMMUNITY DEVELOPMENT City of Arroyo Grande Project Summary by Type of Project - Proposed FY 2017-18 Total Proj.Project Carry-Over 2017-18 2017-18 No.Project Name Budget Funding New Funding Total Funding MISCELLANEOUS PROJECTS Funded Miscellaneous Projects 54XX Fire Station Driveway Repair 62,600 218 Sales Tax 62,600 62,600 54XX Ash Street and Strother Park Restroom Roof Replacements 25,000 218 Sales Tax 25,000 25,000 25,000 87,600 87,600 87,600 25,000 PARKS PROJECTS Funded Parks Projects 55XX Soto Complex Barrier Removal Project, Phase III 60,257 010 General Fund - 250 CDBG 60,257 60,257 60,257 55XX Strother Park Large Play Structure 60,000 214 Park Improvement 60,000 60,000 60,000 Subtotal - Proposed Parks Projects 120,257 120,257 120,257 120,257 STREETS PROJECTS Funded Streets Projects 5620 Swinging Bridge Reinforcement 473,737 010 General Fund 200 218 Sales Tax 473,537 180,000 271,100 451,100 5678 775,775 Developer Contribution 582,500 582,500 010 General Fund 200 218 Sales Tax 193,075 143,075 50,000 775,575 Source of Funds Subtotal - Proposed Miscellaneous Projects Castillo Del Mar Road Extension/Valley Road Drainage 7-32 ATTACHMENT 1 City of Arroyo Grande Project Summary by Type of Project - Proposed FY 2017-18 Total Proj.Project Carry-Over 2017-18 2017-18 No.Project Name Budget Funding New Funding Total FundingSource of Funds 5638 Pavement Management Program 940,934 Urban SHA 70,000 70,000 225 Transp Fund 100,000 100,000 218 Sales Tax 770,934 95,934 675,000 940,934 5642 Brisco Road/US 101 Interchange 17,782,691 Regional SHA 30,000 30,000 STIP 6,624,000 6,624,000 Other Financing 8,893,520 9,093,520 -200,000 101 General Fund 500 224 Trans Facility 1,834,671 1,834,671 218 Sales Tax 400,000 95,804 200,000 17,677,995 59XX 100,000 Regional SHA 50,000 50,000 218 Sales Tax 50,000 50,000 100,000 5601 100,000 CMAQ - Developer Contribution 50,000 50,000 218 Sales Tax 50,000 50,000 100,000 5604 Traffic Way Bridge Improvement Project 190,672 HBP 168,779 59,379 109,400 218 Sales Tax 21,893 7,693 14,200 190,672 5658 Various Striping, Crosswalks & Sidewalks 79,039 010 General Fund 2,000 - 218 Sales Tax 79,039 24,039 55,000 79,039 56XX Bridge Preventative Maintenance Plan 40,000 HBP 35,400 35,400 218 Sales Tax 4,600 4,600 40,000 Subtotal - Proposed Streets Projects 20,482,848 20,484,848 18,820,615 1,534,700 20,355,315 Fair Oaks/Orchard Avenue Intersection Improvements Harloe Elementary Pedestrian Access Enhancements 7-33 City of Arroyo Grande Project Summary by Type of Project - Proposed FY 2017-18 Total Proj.Project Carry-Over 2017-18 2017-18 No.Project Name Budget Funding New Funding Total FundingSource of Funds DRAINAGE PROJECTS Funded Drainage Projects 5780 Corporation Yard Stormwater Improvements 26,300 218 Sales Tax 26,300 26,300 26,300 5782 Open Channel Maintenance 31,500 218 Sales Tax 31,500 14,000 17,500 31,500 5783 Sierra/Hillcrest Drainage 79,600 218 Sales Tax 79,600 20,000 59,600 79,600 57XX Annual Vegetation Management Plan 20,000 218 Sales Tax 20,000 20,000 20,000 57XX Corrugated Metal Pipe (CMP) Lining 76,300 218 Sales Tax 76,300 76,300 76,300 Subtotal - Proposed Drainage Projects 233,700 233,700 34,000 199,700 233,700 SEWER PROJECTS Funded Sewer Projects 5845 Lift Station No. 1 Forcemain Replacement 122,280 Developer Contribution 41,180 41,180 612 Sewer Fund 81,100 81,100 122,280 58XX The Pike Sewer Line Replacement 26,000 612 Sewer Fund 26,000 26,000 26,000 Subtotal - Proposed Sewer Projects 148,280 148,280 291,130 107,100 398,230 7-34 City of Arroyo Grande Project Summary by Type of Project - Proposed FY 2017-18 Total Proj.Project Carry-Over 2017-18 2017-18 No.Project Name Budget Funding New Funding Total FundingSource of Funds WATER PROJECTS Funded Water Projects 59XX Well Siting Study 63,200 241 Water Availability 63,200 63,200 63,200 59XX Well 7 Evaluation 50,000 241 Water Availability 50,000 50,000 50,000 5942 Water Reservoir No. 7 109,400 640 Water Fund 35,000 35,000 642 Water Facility 74,400 74,400 109,400 5946 Galvanized Service Replacements 35,000 640 Water Fund 35,000 35,000 35,000 Subtotal - Proposed Water Projects 257,600 257,600 257,600 257,600 Grand Total, Proposed Capital Projects 21,330,285.18 19,145,745.25 2,306,957.00 21,390,102 7-35