HomeMy WebLinkAboutMinutes 2023-09-26 CITY OF
•
ova GRAN
Of
yq} ACTION MINUTES
`ecit?CAL,FC}RNIA:-
�ti REGULAR MEETING OF THE CITY COUNCIL
September 26, 2023, 5:00 p.m.
Hybrid City Council Chamber/Virtual Zoom Meeting
215 East Branch Street,Arroyo Grande
Council Members Present: Mayor Ray Russom, Council Member
George, Council Member Guthrie, Council
Member Secrest
Council Members Absent: Mayor Pro Tern Barneich
Staff Present: City Clerk Jessica Matson, City Attorney Isaac
Rosen, Interim City Manager Bill Robeson,
Administrative Services Director Nicole
Valentine, City Engineer Shannon Sweeney
This meeting was conducted in a hybrid in-person/virtual format.
CLOSED SESSION MEETING 5:00 P.M.
1. CALL TO ORDER
Mayor Ray Russom called the meeting to order at 5:00 p.m.
2. ROLL CALL
City Clerk Matson took roll call. At the time of roll call, Mayor Pro Tem Barneich was absent.
3. FLAG SALUTE
Mayor Ray Russom led the flag salute.
4. PUBLIC COMMENT ON CLOSED SESSION ITEMS
Mayor Ray Russom invited public comment. No comments were made.
5. CLOSED SESSION
City Attorney Rosen announced that the City Council will recess to a closed session for the following and will
report any reportable action at the City Council Regular meeting at 6:00 p.m.:
a) CONFERENCE WITH LEGAL COUNSEL-ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9: 1
potential case.
The City Council adjourned to Closed Session at 5:01 p.m.
1
6. ADJOURNMENT
The City Council adjourned at 5:58 p.m.
REGULAR MEETING 6:00 P.M.
1. CALL TO ORDER
Mayor Ray Russom called the Regular City Council Meeting to order at 6:02 p.m.
2. ROLL CALL
City Clerk Matson took roll call.At the time of roll call Mayor Pro Tern Barneich was absent.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Ray Russom led the flag salute.
5. AGENDA REVIEW
5.a Closed Session Announcements
City Council Closed Session Meeting of September 26, 2023:
a) CONFERENCE WITH LEGAL COUNSEL -ANTICIPATED LITIGATION:
Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) of Section 54956.9:
1 potential case.
City Attorney Rosen announced that there was no reportable action.
5.b Ordinances read in title only
Moved by Mayor Ray Russom
Seconded by Council Member George
Move that all ordinances presented at the meeting shall be read by title only and all further
readings be waived.
Passed
6. SPECIAL PRESENTATIONS
6.a Honorary Proclamation Recognizing Domestic Violence Awareness Month
Mayor Ray Russom read the Honorary Proclamation Recognizing October as Domestic
Violence Awareness Month. Jatziba Sandoval, Lumina Alliance, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
2
No action was taken on this item.
6.b Honorary Proclamation Declaring Fire Prevention Week
Mayor Ray Russom read the Honorary Proclamation Declaring Fire Prevention Week. Five
Cities Fire Chief Steve Lieberman, accepted the proclamation.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item.
6.c Interim City Manager Communications
Interim City Manager Robeson provided an update on projects within the City. City Engineer
Sweeney presented the updated timeline for the Village construction projects. City Engineer
Sweeney responded to questions from Council.
Mayor Ray Russom invited public comment. No public comments were received.
No action was taken on this item. Item 9.d.
7. CITY COUNCIL REPORTS
The City Council provided brief reports from the following committee, commission, board, or other
subcommittee meetings that they attended as the City's appointed representative.
7.a MAYOR RAY RUSSOM:
1. California Joint Powers Insurance Authority (CJPIA)
2. Central Cost Blue Regional Recycled Water Authority Board
3. San Luis Obispo County Mayor's Meeting
4. South San Luis Obispo County Sanitation District (SSLOCSD)
5. Other
7.b MAYOR PRO TEM BARNEICH:
1. Audit Committee
2. Homeless Services Oversight Council (HSOC)
3. Zone 3 Water Advisory Board
4. Other
7.c COUNCIL MEMBER GEORGE:
1. Five Cities Fire Authority
2. Tourism Business Improvement District Advisory Board
3. Visit SLO CAL Advisory Board
4. Other
3
7.d COUNCIL MEMBER GUTHRIE:
1. County Water Resources Advisory Committee (WRAC)
2. Council of Governments/Regional Transit Authority/South County Transit
(SLOCOG/SLORTA/SCT)
3. Integrated Waste Management Authority Board (IWMA)
4. REACH Economic Development Roundtable
5. Other
7.e COUNCIL MEMBER SECREST:
1. Air Pollution Control District (APCD)
2. South County Chambers of Commerce Arroyo Grande Business Meeting
3. South County Chambers of Commerce Governmental Affairs Committee
4. Other
8. COMMUNITY COMMENTS AND SUGGESTIONS
Mayor Ray Russom invited public comment. Speaking from the public were Tammy, and Candice. No
further public comments were received. Community Development Director Pedrotti and Interim City
Manager Robeson responded to questions and comments from the public. Mayor Ray Russom
commented regarding the possibility of the Police Department providing some speed enforcement on
Sunset.
City Clerk Matson provided notice to the public that written public comments submitted after 4:00 p.m.
on the day of the City Council meeting, will no longer be read into the record, but will be included as
part of the administrative record.
9. CONSENT AGENDA
Mayor Ray Russom asked the Council if there were any questions or any items to be pulled from the
consent agenda for further discussion.
Mayor Ray Russom invited public comment. Speaking from the public was Janna Nichols. No further
public comments were received.
Moved by Council Member George
Seconded by Council Member Secrest
Approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action.
AYES (4): Council Member George, Council Member Secrest, Council Member Guthrie, and Mayor Ray
Russom
ABSENT(1): Mayor Pro Tem Barneich
Passed (4 to 0)
4
9.a Consideration of Cash Disbursement Ratification
1) Ratified the listing of cash disbursements for the period of August 16 through August 31,
2023; and 2) Determined that ratifying the cash disbursements is not a project subject to the
California Environmental Quality Act ("CEQA") because it has no potential to result in either a
direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA
Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
9.b Consideration of a Homeless Service Grant Agreement with 5Cities Homeless Coalition
1) Reviewed the proposal from 5CHC and authorize the Interim City Manager to execute a
Grant Agreement between the City and 5CHC for Winter Shelter Support in the City subject to
any, minor, technical, or non-substantive changes as approved by the Interim City Manager and
City Attorney that effectuates City Council's intent; 2) Made findings that approval of an
agreement and expenditure of funds is not a project subject to the California Environmental
Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060,
subd. (b)(2)-(3), 15378.)
9.c Approval of Minutes
Approved the minutes of the Regular City Council Meeting of September 12, 2023, as
submitted.
9.d Authorize Change Order No. 3 to Quincon, Inc. for Construction of the Habitat Mitigation
Phase of the Bridge Street Bridge Rehabilitation Project, PW 2020-08
1)Authorized the City Manager to execute Change Order No. 3 with Quincon, Inc. for the
Habitat Mitigation Phase of the Bridge Street Bridge Rehabilitation project, 2)Approved a
budget adjustment request in the amount of$51,662; and 3) Made findings that Caltrans, as
lead agency, has determined that the project is categorically excluded from the requirements to
prepare and Environmental Assessment (EA) or Environmental Impact Statement(EIS) under
the National Environmental Policy Act (NEPA) pursuant to 23 CFR 771.117(d): activity (d)(13)
covering bridge rehabilitation that avoids an adverse effect to historic properties under the
National Historic Preservation Act
9.e Consideration of Three Action Items for the Traffic Way Bridge Replacement Project 1)
Adoption of Mitigated Negative Declaration; 2)Approve a Contract for Consulting
Services with Hamner Jewell Associates; and 3)Approve a Program Supplement
Agreement
1)Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE TO ADOPT THE INITIAL STUDY/MITIGATED NEGATIVE
DECLARATION(SCH#2022060452)AND MITIGATION MONITORING AND REPORTING
PROGRAM FOR THE TRAFFIC WAY BRIDGE REPLACEMENT PROJECT,AND APPROVE
THE PROJECT;2)Approved and authorized the Mayor to execute City's standard Professional
Services Agreement for Consultant Services with Hamner Jewell Associates to provide Right-of-
Way Services for the Traffic Way Bridge Replacement Project in substantially final form (subject
to minor revisions as approved by the City Manager consistent with Council direction); and 3)
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
5
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT NO. F017 TO ADMINISTERING
AGENCY-STATE AGREEMENT NO. 05-5199F15 FOR THE TRAFFIC WAY BRIDGE
REPLACEMENT PROJECT".
9.f Monthly Water Supply and Demand Update
Received and filed the Monthly Water Supply and Demand Update.
9.g Consideration of a Consultant Services Agreement for Building Division Staff, Plan
Review, and Inspection Services
1)Approved and authorized the Mayor to execute the Professional Services Agreement for
Consultant Services for Building Division staff, plan review, and inspection services; 2) Made
findings that the approval of a Professional Services Agreement for the contemplated services is
not a project subject to the California Environmental Quality Act ("CEQA") because it has no
potential to result in either a direct, or reasonably foreseeable indirect, physical change in the
environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
10. PUBLIC HEARINGS
10.a Consider Introduction of Ordinance Updating Chapter 3.08 of the City's Municipal Code,
Purchasing System, Designate Dollar Thresholds for Awarding Contracts, and Consider
Updated Purchasing Policies and Procedures Manual
Administrative Services Director Valentine introduced the item. Pete Gonda, Consultant,
presented the updates to the purchasing ordinance. Director Valentine responded to questions
from Council.
Mayor Ray Russom invited public comment. Speaking from the public was No Name Provided.
No further public comments were received. Mr. Gonda responded to questions from the public.
Moved by Council Member George
Seconded by Council Member Guthrie
Introduced an Ordinance entitled: "AN ORDINANCE OF THE MAYOR AND CITY COUNCIL
OF THE CITY OF ARROYO GRANDE, CALIFORNIA,AMENDING CHAPTER 3.08 OF THE
CITY OF ARROYO GRANDE MUNICIPAL CODE RELATING TO PURCHASING".
AYES (4): Council Member George, Council Member Guthrie, Council Member Secrest, and
Mayor Ray Russom
ABSENT(1): Mayor Pro Tem Barneich
Passed (4 to 0)
Moved by Council Member George
Seconded by Council Member Guthrie
Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING LEVELS OF PURCHASING AUTHORITY"; and made
findings that introducing a proposed Ordinance, adopting a Resolution designating dollar
thresholds for awarding contracts, and reviewing the purchasing policies and procedures
6
manual is not a project subject to the California Environmental Quality Act ("CEQA") because it
has no potential to result in either a direct, or reasonably foreseeable indirect, physical change
in the environment. (State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.)
AYES (4): Council Member George, Council Member Guthrie, Council Member Secrest, and
Mayor Ray Russom
ABSENT(1): Mayor Pro Tern Barneich
Passed (4 to 0)
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a Consider Introduction of Tally Ho Road Speed Limit Reduction Ordinance
City Engineer Sweeney presented the staff report and responded to questions from Council.
Mayor Ray Russom opened the public hearing. Speaking from the public were Nancy Macy, and
Terry Boe. Upon hearing no further public comments, Mayor Ray Russom closed the public
hearing.
Moved by Council Member George
Seconded by Council Member Guthrie
1) Waived the first reading and introduced for reading by title only an ordinance authorizing a
speed limit reduction on Tally Ho Road between James Way and Highway 227 from 35 mph to
30 mph; and 2) Made findings that the speed limit adjustment is not a project subject to the
California Environmental Quality Act ("CEQA") because it has no potential to result in either a
direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA
Guidelines, §§ 15060, subd. (b)(2)-(3), 15378.) Other than the replacement of existing street
signs, there is no additional physical alteration or construction associated with this action, and
this speed adjustment is not anticipated to alter traffic patterns other than to reduce speed.
AYES (4): Council Member George, Council Member Guthrie, Council Member Secrest, and
Mayor Ray Russom
ABSENT(1): Mayor Pro Tern Barneich
Passed (4 to 0)
12.b Discussion of SLOCOG Supplemental Funding Efforts
City Engineer Sweeney presented the staff report and Council Member Guthrie provided some
background for the Council to consider.
James Worthley, SLOCOG, responded to questions from Council and commented that the item
for SLOCOG Board consideration has been delayed to December 2023.
7
Mayor Ray Russom invited public comment. Speaking from the public was James Worthley. No
further public comments were received.
Council discussion ensued regarding road maintenance including bike lanes and trails; having
the Halcyon corridor at Hwy 1 provide additional access to Hwy 101; a review of El Campo; and
concerns regarding leveraged funds.
Council Member Guthrie commented on highway connections to San Luis Obispo; and
maintaining City infrastructure.
13. COUNCIL COMMUNICATIONS
Council Member Guthrie announced the Harvest Festival on September 29th and 30th which will
include over 100 vendors and more kids activities.
Mayor Ray Russom commented on the Celebration of Life and Proclamation for Mayor Martin;AG Day
at Cal Poly Football on October 7th and the QR code available on social media for free tickets to
residents of Arroyo Grande.
14. ADJOURNMENT
There being no further business to come before the City Council, Mayor Ray Russom adjourned the
meeting at 8:05 p.m.
Caren Ray us om, Mayor
Jessica Matson, City Clerk
8