CC 2024-11-26_09d Public Safety Camera SystemItem 9.d.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Public Works Director
BY: Shannon Sweeney, City Engineer
SUBJECT: Accept the Public Safety Camera System Project, PW 2023-10
DATE: November 26, 2024
RECOMMENDATION:
1) Accept improvements as constructed by ADT Commercial, LLC (ADT), in accordance
with the specifications for the Public Safety Camera System (PSCS) Project, PW 2023 -
10;
2) Direct staff to file a Notice of Completion; and
3) Authorize release of retention thirty-five (35) days after the Notice of Completion has
been recorded if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The original bid price for this project was $430,411. Field change orders (contingency
costs) of $81,073.04, or approximately 19%, were expended on this project to address
utility deficiencies and additional features that were deemed necessary but were not
included in the original project. The final contract and change orders totaled $511,484.04.
$546,493 was budgeted for this project using ARPA funds. The project was completed
within budget.
BACKGROUND:
Approximately seven years ago, the Police Department initiated a public safe ty camera
system allowing police officers the ability to monitor and retain video footage from twenty-
three (23) cameras strategically placed throughout the City. This twenty-three-camera
system soon failed, proved unreliable, and quickly became outdated a t every
location. The Police Department developed a plan to revitalize the camera system by
entering into a contract with a vendor who could install and service cameras.
On November 28, 20231, City Council approved a contract to ADT to install the new Public
Safety Camera System City-wide.
1 https://pub-arroyogrande.escribemeetings.com/filestream.ashx?DocumentId=9183
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Item 9.d.
City Council
Accept the Public Safety Camera System Project, PW 2023-10
November 26, 2024
Page 2
ANALYSIS OF ISSUES:
This Project was substantially completed on October 1, 2024. Punch list items remaining
at that time included training, documentation, camera tuning, and reported issues on
several specific cameras. As of the writing of the staff report, all punch list items have
been resolved.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Accept the PSCS Project and authorize release of retention;
2. Do not accept the project; or
3. Provide other direction to staff.
ADVANTAGES:
The project is complete and accepting the improvements allows staff to clos e out the
project.
DISADVANTAGES:
No disadvantages have been identified in accepting this project.
ENVIRONMENTAL REVIEW:
The completed project is categorically exempt from the California Environmental Quality
Act (“CEQA”) under the Class 2 exemption, which applies to the replacement or
reconstruction of existing structures and facilities where the new structure will be located
on the same site as the structure replaced and will have substantially the same purpose
and capacity as the structure replaced. (State CEQA Guidelines, § 15302.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. Notice of Completion – PSCS Project
Page 78 of 243
ATTACHMENT 1
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
I. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: ~Th~e~C"'""'it,_v-=-o,,_(~A~n~·oc..c1=·0~G=1-=-·a~n=c/,~e _____________________ _
3. The FULL ADDRESS of the OWNER is: 3()() East Branch Street, Arrovo Grande, California 93-12()
4. The NATURE OF THE INTEREST or ESTA TE of the undersigned is . _in_ee _________________ _
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS. if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
,Vane
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED ~O~c~to-=-b~e~r~/~2=()~2~-1 ______ _
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
ADTCommercial LLC
9. The street address of said property is: i'arious streets 11'ithin the Citv of Arroyo Grande, CA
I 0. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo.
State of California. and is described as follows: Public Safell' Camera Svstem. PW 2()23-/()
Verification ofNON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury underthe laws of the State of California
that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the
said notice, that I know and understand the contents thereof. and the facts stated therein are true and correct.
o~nt City Manager/Pub -------
Bill R lie Works Director
October 7. 2024, Arroyo Grande, California
--END OF DOCUMENT --
obeson, Assistant City Manager/Public Works Director
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