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Home My WebLink AboutR 2025-020RESOLUTION NO. 2025-020 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING PROCEDURES FOR PUBLIC HEARINGS UNDER ASSEMBLY BILL 2561 WHEREAS, Assembly Bill 2561 (AB 2561), effective January 1, 2025, establishes new legal obligations for the City to report the status of their workforce vacancies and recruitment and retention efforts during a public hearing before the City Council at least once per fiscal year; and WHEREAS, AB 2561 also requires the City to identify during the public hearing any necessary changes to City policies, procedures, and recruitment activities that may contribute to obstacles in the City’s hiring process; and WHEREAS, under AB 2561, the recognized employee organization for a bargaining unit is entitled to make a presentation to the City Council during the public hearing ; and WHEREAS, procedural rules and policies regarding this public hearing are intended to ensure a fair, orderly, and efficient hearing process. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby adopt and approves the procedures set forth in Exhibit A, incorporated herein, for public hearings held pursuant to California Assembly Bill 2561, codified at Government Code § 3502.3. On motion of Council Member Guthrie, seconded by Council Member Loe, and on the following roll call vote, to wit: AYES: Council Members Guthrie, Loe, Maraviglia, and Mayor Ray Russom NOES: None ABSENT: Council Member Secrest the foregoing Resolution was passed and adopted this 8th day of April, 2025. RESOLUTION NO. 2025-020 PAGE 2 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: MATTHEW DOWNING, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY EXHIBIT A AB 2561 (City Workforce Vacancies, Recruitment, and Retention Trends) Compliance Procedure Introduction and Scope: Effective January 1, 2025, Government Code section 3502.3 requires the City of Arroyo Grande to present information on the status of vacancies at the City and the City’s recruitment and retention efforts at a public hearing before the City Council at least once per fiscal year. Government Code section 3502.3 also requires the City of Arroyo Grande to identify during the public hearing any necessary changes to City policies, procedures, and recruitment activities that may contribute to obstacles in the City’s hiring process. At the public hearing, a recognized employee organization for a bargaining unit is entitled to make a presentation to the City Council addressing the status of vacancies and recruitment and retention efforts for positions within that bargaining unit. The purpose of these procedures is to establish a protocol for the City of Arroyo Grande’s public hearings on vacancies in order to ensure a fair, orderly , and efficient hearing process. The agency should reserve the right to schedule separate public hearings for different bargaining units and is not limited to one Public Hearing to address all vacancies and recruitment and retention efforts within the entire agency. Notice Requirements: 1. The Human Resources Department will notify in writing each recognized employee organization that represents City of Arroyo Grande employees that the City Council will hold a hearing pursuant to the obligations set forth under Government Code section 3502.3 (Assembly Bill 2561). The not ice will provide each recognized employee organization the opportunity to identify any negotiable impacts/effects regarding the agency’s compliance with Government Code section 3502.3 and the agency’s board policy. 2. The Human Resources Department will notify in writing each recognized employee organization that represents City of Arroyo Grande employees of the date, time and place of the hearing at least ten (10) working days in advance of the hearing. In the notice, the City will inquire whether the employee organization intends to make a presentation to the City Council at the public hearing. The City will request that, for planning purposes, the employee organization provides written notice to the Human Resources Department at least five (5) working days in advance of the public hearing indicating whether the employee organization intends to make a presentation at the public hearing. EXHIBIT A The notice will also include information about the amount of time that the City Council has allotted to employee organizations for each bargaining unit that the organization represents for the purpose of making a presentation at the public hearing. 3. In the event the vacancy rate for the bargaining unit is at least 20% of the total number of authorized full-time positions in the bargaining unit, an employee organization may request that the City present “additional information” related to the vacancies as permitted by Government Code section 3502.3. The City will request that the employee organization provide a written request for the presentation of such information to the Human Resources Department at least five (5) working days in advance of the public hearing. The “additional information” includes the following: (1) the total number of job vacancies within the bargaining unit; (2) the total number of applicants for vacant positions within the bargaining unit; (3) the average number of days to complete the hiring process from when a position is posted; and (4) opportunities to improve compensation and other working conditions. 4. Notice of the hearing to the public will be provided in accordance with the Ralph M. Brown Act. (Gov. Code §§ 54950-54963.) 5. A City staff report regarding vacancies and recruitment and retention efforts may be published as part of the agenda packet for the meeting. 6. The City and recognized employee organizations may agree to exchange presentation materials in advance of the public hearing. Order of the Hearing: The public hearing will proceed in the following order: 1. City Presentation: The City presentation will be limited to ten (10) minutes for each bargaining unit that it represents. The City may choose to present on all bargaining units at once, or to present data for each bargaining unit separately followed by each applicable employee organization presentation. 2. Employee Organization Presentation: Following the agency presentation, each employee organization will have the opportunity to make a presentation for each of the bargaining units that the employee organization represents. For each bargaining unit, the employee organization presentation will be limited to ten (10) minutes and should not contain bargaining proposals to the City on matters that have not been presented in bargaining. 3. City Council Questions and Discussion: The City Council may ask questions of the City and the employee organization presenters. EXHIBIT A 4. Final City Comments: Final City comments will be limited to three (3) minutes per bargaining unit. 5. Final Employee Organization Comments: Final employee organization comments will be limited to three (3) minutes per bargaining unit. 6. Public Comment: Public comment regarding the AB 2561 hearing will be limited to three (3) minutes per person. Standards of Discourse: The City of Arroyo Grande’s City Council recognizes that engaging with diverse perspectives is vital for effective governance and a vibrant community. To ensure full expression of such diverse perspectives, the City Council should ensure that participants follow the principles of respectful and civil discourse. OFFICIAL CERTIFICATION I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 2025-020 was passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 8th day of April, 2025. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 17th day of April, 2025. JESSICA MATSON, CITY CLERK