HomeMy WebLinkAboutCC 2025-03-25_09a Cash DisbursementItem 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services
BY: Megan Schotborgh, Accounting Manager
SUBJECT: Cash Disbursement Ratification
DATE: March 25, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of February 1
through February 15, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $2,022,404.58 fiscal impact for the period of February 16 through February 28,
2025, that includes the following items:
Accounts Payable Checks $1,552,800.52
Payroll & Benefit Checks $469,604.06
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff review all disbursement documents to ensure that they meet the approval
requirements adopted in the Municipal Code and the City’s Purchasing Policies and
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are ac counted for in the FY 2024-25
budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Page 8 of 330
Item 9.a.
City Council
Cash Disbursement Ratification
March 25, 2025
Page 2
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental
Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. February 16 through February 28, 2025 – Accounts Payable Check Register
2. February 21, 2025 – Payroll & Benefit Check Register
Page 9 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 1
INV GROUP:022025 TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
113699 ACME CLEANING/RESTORATION
02/15/25 303879 P 02/20/25 10054308 5604 MAINTENANCE-BUILDINGS 175.00
INVOICE: 20110
105507 AT & T
02/07/25 303880 P 02/20/25 10014145 5403 TELECOMMUNICATIONS 184.34
INVOICE: 238451-01839190 2/7
106607 AT&T
01/25/25 303881 P 02/20/25 10014145 5403 TELECOMMUNICATIONS 29.97
INVOICE: 000022934793
100053 B & B STEEL & SUPPLY, INC
02/07/25 303882 P 02/20/25 22064303 5613 MAINTENANCE-STREETS & BRI 64.60
INVOICE: 749212
114310 BACK ON THE ROAD AUTOMOBILE
02/11/25 303883 P 02/20/25 22064303 5601 MAINTENANCE-VEHICLES 635.92
INVOICE: 2808
100957 BERCHTOLD EQUIPMENT CO
02/07/25 303884 P 02/20/25 22064303 5603 MAINTENANCE-MACH & EQUIP 300.32
INVOICE: P23281
104753 BEST BEST & KRIEGER LLP
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 15,203.50
INVOICE: 1019359
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 3,918.50
INVOICE: 1019360
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 3,727.50
INVOICE: 1019361
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 1,022.40
INVOICE: 1019362
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 1,427.10
INVOICE: 1019363
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 362.10
INVOICE: 1019364
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 383.40
INVOICE: 1019365
ATTACHMENT 1
Page 10 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User:nvalentine
Program ID: appdwarr
Page 2
INV GROUP:022025 TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 383.40
INVOICE: 1019366
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 4,664.40
INVOICE: 1019367
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 101.40
INVOICE: 1019368
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 1,622.40
INVOICE: 1019369
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 2,704.00
INVOICE: 1019370
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 473.20
INVOICE: 1019371
02/07/25 303885 P 02/20/25 10014003 5304 PROFESSIONAL SERVICES 2,344.30
INVOICE: 1019372
101917 BOB'S EXPRESS WASH
12/31/24 303886 P 02/20/25 10034203 5601 MAINTENANCE-VEHICLES 260.00
INVOICE: 24-1562
12/31/24 303886 P 02/20/25 10034204 5601 MAINTENANCE-VEHICLES 104.00
INVOICE: 24-1562
12/31/24 303886 P 02/20/25 10054301 5601 MAINTENANCE-VEHICLES 13.00
INVOICE: 24-1562
12/31/24 303886 P 02/20/25 10054301 5601 MAINTENANCE-VEHICLES 16.00
INVOICE: 24-1562
12/31/24 303886 P 02/20/25 22064303 5601 MAINTENANCE-VEHICLES 16.00
INVOICE: 24-1562
100087 BREZDEN PEST CONTROL, INC
02/10/25 303887 P 02/20/25 10054308 5303 CONTRACTUAL SERVICES 151.00
INVOICE: 546811
109909 BSN SPORTS, LLC
02/04/25 303888 P 02/20/25 22064303 5273 SMALL TOOLS 530.03
INVOICE: 928720237
101577 BURDINE PRINTING
02/07/25 303889 P 02/20/25 10014110 5316 JOB RECRUITMENT EXPENSE 46.27
INVOICE: 51441
01/16/25 303889 P 02/20/25 10014101 5201 SUPPLIES-OFFICE 36.45
INVOICE: 51320
02/11/25 303889 P 02/20/25 10014001 5201 SUPPLIES-OFFICE 12.93
INVOICE: 51456
ATTACHMENT 1
Page 11 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 3
INV GROUP:022025 TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100095 BURKE AND PACE OF AG, INC
02/11/25 303890 P 02/20/25 22064303 5613 MAINTENANCE-STREETS & BRI 64.93
INVOICE: 2502-295706
112609 DIGITAL WEST NETWORKS INC
02/01/25 303891 P 02/20/25 10014140 5303 CONTRACTUAL SERVICES 372.59
INVOICE: 127165001-0011314
116158 DULCE VALERIO FASHION
12/13/24 303892 P 02/20/25 10034203 5272 PROTECTIVE/SAFETY CLOTHIN 92.00
INVOICE: 12132024
110150 FILIPPIN ENGINEERING
12/31/24 303893 P 02/20/25 35055679 7001 CONSTRUCTION 1,359.62
INVOICE: 246901-01
108121 FIVE CITIES FIRE AUTHORITY
02/10/25 303894 P 02/20/25 10014145 5313 FIVE CITIES FIRE AUTHORIT 994,500.00
INVOICE: FCFA-2025-011
02/10/25 303894 P 02/20/25 10014145 5313 FIVE CITIES FIRE AUTHORIT 92,698.00
INVOICE: FCFA-2025-014
106678 GLADWELL GOVERNMENTAL SVCS INC
01/06/25 303895 P 02/20/25 10014002 5303 CONTRACTUAL SERVICES 600.00
INVOICE: 5671
116369 GUNSOLLEY, CAMERON
12/06/24 303896 P 02/20/25 10034201 5315 PRE-EMPLOYMENT PHYSICALS 64.39
INVOICE: 3000421125
108351 HARVEY'S HONEY HUTS
02/03/25 303897 P 02/20/25 22064303 5552 RENT-EQUIPMENT 106.08
INVOICE: 53958
ATTACHMENT 1
Page 12 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 4
INV GROUP:022025 TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
115070 JD ELECTRIC
02/07/25 303898 P 02/20/25 10054308 5604 MAINTENANCE-BUILDINGS 160.00
INVOICE: 020725
100429 MINER'S ACE HARDWARE, INC
02/06/25 303899 P 02/20/25 10044420 5605 MAINTENANCE-GROUNDS 16.15
INVOICE: 622694
02/10/25 303899 P 02/20/25 10054308 5604 MAINTENANCE-BUILDINGS 58.53
INVOICE: 622857
02/11/25 303899 P 02/20/25 10054308 5604 MAINTENANCE-BUILDINGS 16.13
INVOICE: 622952
02/12/25 303899 P 02/20/25 10054308 5604 MAINTENANCE-BUILDINGS 5.38
INVOICE: 622999
02/12/25 303899 P 02/20/25 10044420 5605 MAINTENANCE-GROUNDS 30.16
INVOICE: 623011
02/13/25 303899 P 02/20/25 10054308 5604 MAINTENANCE-BUILDINGS 53.81
INVOICE: 623047
02/10/25 303899 P 02/20/25 35055679 7001 CONSTRUCTION 32.30
INVOICE: 622848
02/13/25 303899 P 02/20/25 10054305 5603 MAINTENANCE-MACH & EQUIP 45.18
INVOICE: 623066
113509 OFFICE1
02/08/25 303900 P 02/20/25 10034204 5602 MAINTENANCE-OFFICE EQUIPM 805.89
INVOICE: 5033224273
108424 PACIFIC GAS & ELECTRIC
01/27/25 303901 P 02/20/25 35055679 7501 DESIGN & SURVEY 17,615.45
INVOICE: 129333442
01/17/25 303902 P 02/20/25 35055679 7501 DESIGN & SURVEY 24,283.37
INVOICE: 129333521
116367 PISMO DETAILING
01/23/25 303903 P 02/20/25 10014101 5201 SUPPLIES-OFFICE 280.00
INVOICE: 1332
116325 RAFTELIS FINANCIAL CONSULTANTS INC
02/03/25 2025124 303904 P 02/20/25 10014101 5303 CONTRACTUAL SERVICES 20,125.00
ATTACHMENT 1
Page 13 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 5
INV GROUP:022025 TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
INVOICE: 37699
100531 RICHETTI COMPLETE WATER
02/01/25 303905 P 02/20/25 10034201 5303 CONTRACTUAL SERVICES 15.00
INVOICE: 265993
100570 SAN LUIS POWERHOUSE
02/06/25 303906 P 02/20/25 10014140 5303 CONTRACTUAL SERVICES 345.00
INVOICE: 52648
115614 SANTA MARIA MOTORCYCLES LLC
02/13/25 303907 P 02/20/25 10034203 5601 MAINTENANCE-VEHICLES 1,208.75
INVOICE: 20061669
116368 SANTA MARIA VALLEY SMALL ENGINE REPAIR LLC
02/12/25 303908 P 02/20/25 10044420 5603 MAINTENANCE-MACH & EQUIP 259.00
INVOICE: 6438
111308 SITEONE LANDSCAPE SUPPLY LLC
03/15/25 303909 P 02/20/25 10054330 5605 MAINTENANCE-GROUNDS 765.50
INVOICE: 149565083-001
114230 THE TOLL ROADS
02/09/25 303910 P 02/20/25 10034201 5501 TRAVEL/CONFERENCE/TRAININ 66.07
INVOICE: 40755350
108042 TOM'S AUTO SERVICE
01/08/25 303911 P 02/20/25 10054301 5601 MAINTENANCE-VEHICLES 689.03
INVOICE: 0042890
111796 TRAFFIC MANAGEMENT PRODUCTS
02/07/25 303912 P 02/20/25 22064303 5613 MAINTENANCE-STREETS & BRI 804.03
INVOICE: 06-113295
ATTACHMENT 1
Page 14 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 6
INV GROUP:022025 TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
110017 TRANSUNION RISK
02/01/25 303913 P 02/20/25 10034204 5303 CONTRACTUAL SERVICES 75.00
INVOICE: 45601-202501-1
105252 ULTREX BUSINESS PRODUCTS
01/30/25 303914 P 02/20/25 10014102 5602 MAINTENANCE-OFFICE EQUIPM 86.14
INVOICE: 4284543-CAL
102137 VERIZON WIRELESS
02/04/25 303915 P 02/20/25 10014145 5403 TELECOMMUNICATIONS 304.08
INVOICE: 6105195653
100688 WEST COVINA NURSERIES
02/11/25 303916 P 02/20/25 10034201 5255 SPECIAL DEPARTMENT SUPPLI 101.89
INVOICE: 498323
REPORT TOTALS 1,199,017.88
COUNT AMOUNT
TOTAL PRINTED CHECKS 38 1,199,017.88
ATTACHMENT 1
Page 15 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 7
INV GROUP:022725PY TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100723 CA ST EMPLOYMENT DEVEL DEPT
03/06/25 303994 M 03/06/25 110 2108 STATE WITHHOLDING 25,661.60
INVOICE: PPE 02.27.25
03/06/25 303994 M 03/06/25 110 2111 STATE DISABILITY INSURANC 6,159.35
INVOICE: PPE 02.27.25
105981 CA STATE DISBURSEMENT UNIT
03/06/25 303996 M 03/06/25 110 2114 GARNISHMENTS 230.76
INVOICE: PAYDAY 03.07.25
03/06/25 303996 M 03/06/25 110 2114 GARNISHMENTS 154.15
INVOICE: PAYDAY 03.07.25
03/06/25 303996 M 03/06/25 110 2114 GARNISHMENTS 16.15
INVOICE: PAYDAY 03.07.25
100039 CITY OF ARROYO GRANDE
03/06/25 303995 M 03/06/25 110 2105 SOCIAL SECURITY 68,006.88
INVOICE: PPE 02.27.25
03/06/25 303995 M 03/06/25 110 2105 SOCIAL SECURITY 16,312.82
INVOICE: PPE 02.27.25
03/06/25 303995 M 03/06/25 110 2104 FEDERAL WITHHOLDING 61,040.85
INVOICE: PPE 02.27.25
101730 PERS - ACTIVE MED
03/06/25 303997 M 03/06/25 110 2109 HEALTH INSURANCE 167,138.52
INVOICE: 1002859157
03/06/25 303997 M 03/06/25 10014145 5131 HEALTH INSURANCE 289.75
INVOICE: 1002859157
03/06/25 303997 M 03/06/25 100 1111 ACCOUNTS RECEIVABLE - FCF 111.40
INVOICE: 1002859157
03/06/25 303997 M 03/06/25 10014099 5136 RETIREES HEALTH INSURANCE 7,217.91
INVOICE: 1002859157
03/06/25 303997 M 03/06/25 100 1111 ACCOUNTS RECEIVABLE - FCF 803.45
INVOICE: 1002859157
03/06/25 303997 M 03/06/25 22064303 5136 RETIREES HEALTH INSURANCE 639.05
INVOICE: 1002859157
REPORT TOTALS 353,782.64
COUNT AMOUNT
TOTAL MANUAL CHECKS 4 353,782.64
ATTACHMENT 1
Page 16 of 330
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 03/13/2025 14:57
User: nvalentine
Program ID: appdwarr
Page 8
INV GROUP:022725PY TO FISCAL 2025/08 07/01/2024 TO 06/30/2025
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
** END OF REPORT - Generated by Nicole Valentine **
ATTACHMENT 1
Page 17 of 330
ATTACHMENT 2
.
General Fund 414,016.55 5101 Salaries Full time 295,139.96
Streets Fund 18,533.19 5101 Volunteer Employee Retirement -
Sewer Fund 11,636.64 5102 Salaries Part-Time - PPT 3,939.18
Water Fund 25,417.68 5103 Salaries Part-Time - TPT 4,876.58
469,604.06 5105 Salaries OverTime 14,474.71
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,019.80
5108 Holiday Pay 996.60
5109 Sick Pay 3,053.30
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 12,939.21 5113 Vacation Pay 6,908.97
Public Works - Maintenance 688.00 5114 Comp Pay 763.19
Public Works - Enterprise 847.50 5115 Annual Leave Pay 5,592.14
Recreation - Administration - 5116 Salaries - Police FTO 201.50
Recreation - Special Events - 5121 PERS Retirement 40,533.66
14,474.71 5122 Social Security 25,328.12
5123 PARS Retirement 141.47
5126 State Disability Ins.4,021.50
5127 Deferred Compensation 741.66
5131 Health Insurance 53,825.92
5132 Dental Insurance 3,030.70
5133 Vision Insurance 761.32
5134 Life Insurance 383.42
5135 Long Term Disability 497.65
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 127.71
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,207.50
469,604.06
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
01/31/25 - 02/13/2025
2/21/2025
BY FUND BY ACCOUNT
Page 18 of 330