HomeMy WebLinkAboutR 2025-029RESOLUTION NO. 2025-029
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AUTHORIZING THE CITY
MANAGER TO EXECUTE A ONE-YEAR AGREEMENT
EXTENSION WITH COMMUNE COMMUNICATION TO
PROVIDE MARKETING SERVICES FOR THE ARROYO
GRANDE TOURISM AND BUSINESS IMPROVEMENT
DISTRICT
WHEREAS, staff issued a formal Request for Proposals for Arroyo Grande
Tourism Business Improvement District (AGTBID) Marketing Services on March 13,
2024, which closed on April 29, 2024, and received nine responses; and
WHEREAS, staff reviewed the responses submitted and found the proposal
from Commune Communication to be responsive and responsible; and
WHEREAS, the City entered into an Agreement with Commune Communication
dated November 1, 2024 for professional marketing services for the Arroyo Grande
Tourism Business Improvement District (AGTBID) project; and
WHEREAS, the Professional Services Agreement with Commune Communication
will expire on June 30, 2025; and
WHEREAS, the AGTBID Advisory Board recommended a on-year extension to
the Professional Services Agreement with Commune Communication for
AGTBID marketing services in order to continue establishing Arroyo Grande as
a tourism destination; and
WHEREAS, approving the one-year Agreement extension with
Commune Communication is not a project subject to the California Environmental
Quality Act (CEQA) because it has no potential to result in either a direct,
or reasonably foreseeable indirect, physical change in the environment. (State
CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378); and
WHEREAS, the City will continue to incorporate the funding for marketing services
in the AGTBID operating budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Arroyo Grande, that:
1.The recitals set forth herein are true, correct and incorporated herein by this
reference.
2. The City Manager is authorized to execute the Professional Services Agreement
Extension (Exhibit A) with Commune Communication to provide marketing
services, for a period of one-year, in substantially final form, subject to any minor,
technical, or non-substantive changes as approved by the City Manager in
consultation with the City Attorney.
RESOLUTION NO. 2025-029
PAGE 2
On motion of Council Member Loe, seconded by Council Member Guthrie, and by
the following roll call vote, to wit:
AYES:
NOES:
Council Members Loe, Guthrie, Maraviglia, Secrest, and Mayor Ray Russom
None
ABSENT: None
the foregoing Resolution was passed and adopted this 13th day of May, 2025.
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO. 2025-029
PAGE 3
RESOLUTION NO. 2025-029
PAGE 4
EXHIBIT A
AGREEMENT FOR CONSULTANT SERVICES
AMENDMENT NO. 1
This First Amendment ("First Amendment") to Agreement for Consultant Services
(“Agreement”) by and between the CITY OF ARROYO GRANDE and
COMMUNE COMMUNICATION ("Consultant") is made and entered into this 13th day
of May, 2025.
WHEREAS, the parties entered into an Agreement dated November 1st, 2024, for
professional services for the marketing services for the Arroyo Grande Tourism
Business Improvement District (AGTBID) project through June 30, 2025; and
WHEREAS, pursuant to Section 1 ("Term") of the Agreement, the parties have
exercised the option for the one (1) year period extension under the same terms and
conditions of the Agreement, beginning on July 1, 2025 with a new expiration date of
June 30, 2026; and
WHEREAS, the parties desire to further modify the Agreement as set forth herein.
NOW THEREFORE, for valuable consideration the receipt and sufficiency of which is
acknowledged, the parties agree as follows:
1. For the additional one (1) year period extension of this Agreement, the City
agrees to pay the Consultant in accordance with the updated payment rates and
terms set forth in Exhibit “A” attached hereto and incorporated herein by this
reference.
2. The total compensation payable to the Consultant for Fiscal Year 2025–26 shall
not exceed $250,000, an increase from the previous year’s not-to-exceed
amount of $225,000. This adjustment reflects the expanded scope of work
outlined in Exhibit “A”, which includes added responsibilities such as internal
website management and updates, photo shoots, and development of visual
assets. Except as amended pursuant to this First Amendment, all other terms
and conditions set forth in the Agreement for Consultant Services shall remain
unchanged.
IN WITNESS WHEREOF, CITY and CONSULTANT have executed this First
Amendment the day and year first above written.
RESOLUTION NO. 2025-029
PAGE 5
COMMUNE COMMUNICATION
By:
Name, Title
CITY OF ARROYO GRANDE
By:
Matthew Downing, City Manager
RESOLUTION NO. 2025-029
PAGE 6
“EXHIBIT A”
PAYMENT RATES AND TERMS
OFFICIAL CERTIFICATION
I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the
attached Resolution No. 2025-029 was passed and adopted at a regular meeting
of the City Council of the City of Arroyo Grande on the 13th day of May, 2025.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 20th day
of May, 2025.
JESSICA MATSON, CITY CLERK