HomeMy WebLinkAboutCC 2025-06-24_09a Cash DisbursementItem 9.a.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services
BY: Megan Schotborgh, Accounting Manager
SUBJECT: Cash Disbursement Ratification
DATE: June 24, 2025
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of May 16
through May 31, 2025.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,365,906.68 fiscal impact for the period of May 16 through May 31, 2025,
that includes the following items:
Accounts Payable Checks $460,147.80
Payroll & Benefit Checks $905,758.88
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff review all disbursement documents to ensure that they meet the approval
requirements adopted in the Municipal Code and the City’s Purchasing Policies and
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are ac counted for in the FY 2024-25
budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
Page 9 of 211
Item 9.a.
City Council
Cash Disbursement Ratification
June 24, 2025
Page 2
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental
Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. May 16 through May 31, 2025 – Accounts Payable Check Register
2. May 16, 2025 and May 30, 2025 – Payroll & Benefit Check Register
Page 10 of 211
City of Arroyo Grande
PAID INVOICES REPORT
Report generated: 06/ 0/2025 20:26
User:mschotborgh
Program ID: appdwarr
Page 1
INV GROUP:052225PY TO FISCAL 2025/01 07/01/2024 TO 06/30/2025
VENDOR NAME CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
100723 CA ST EMPLOYMENT DEVEL DEPT
304802 M 05/29/25 110 2108 STATE WITHHOLDING 25,085.08
304802 M 05/29/25 110 2111 STATE DISABILITY INSURANCE 5,720.06
105981 CA STATE DISBURSEMENT UNIT
304804 M 05/29/25 110 2114 GARNISHMENTS 401.06
100039 CITY OF ARROYO GRANDE
304803 M 05/29/25 110 2104 FEDERAL WITHHOLDING 59,463.04
304803 M 05/29/25 110 2105 SOCIAL SECURITY 78,937.32
101730 PERS - ACTIVE MED
304902 M 06/03/25 100 1111 ACCOUNTS RECEIVABLE - FCFA 914.85
304902 M 06/03/25 10014099 5136 RETIREES HEALTH INSURANCE 6,416.98
304902 M 06/03/25 10014145 5131 HEALTH INSURANCE 300.37
304902 M 06/03/25 110 2109 HEALTH INSURANCE 171,558.02
304902 M 06/03/25 22064303 5136 RETIREES HEALTH INSURANCE 639.05
100729 PERS - RETIREMENT
304805 M 05/29/25 110 2106 PERS RETIREMENT 110,711.97
REPORT TOTALS 460,147.80
COUNT AMOUNT
TOTAL MANUAL CHECKS 5 460,147.80
** END OF REPORT - Generated by Megan Schotborgh **
Attachment 1
Page 11 of 211
General Fund 426,133.17 5101 Salaries Full time 281,434.15
Streets Fund 18,267.70 5101 Volunteer Employee Retirement -
Sewer Fund 14,308.22 5102 Salaries Part-Time - PPT 4,729.69
Water Fund 25,244.55 5103 Salaries Part-Time - TPT 4,554.14
483,953.64 5105 Salaries OverTime 17,789.58
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,043.80
5108 Holiday Pay -
5109 Sick Pay 8,951.26
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 15,946.39 5113 Vacation Pay 11,489.60
Public Works - Maintenance 636.75 5114 Comp Pay 3,162.42
Public Works - Enterprise 1,206.44 5115 Annual Leave Pay 14,405.07
Recreation - Administration 5116 Salaries - Police FTO 136.80
Recreation - Special Events - 5121 PERS Retirement 40,459.26
17,789.58 5122 Social Security 26,590.63
5123 PARS Retirement 137.68
5126 State Disability Ins.4,165.45
5127 Deferred Compensation 791.66
5131 Health Insurance 55,915.81
5132 Dental Insurance 3,030.72
5133 Vision Insurance 695.53
5134 Life Insurance 416.48
5135 Long Term Disability 540.72
5137 Leave Payouts
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance 887.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 143.19
5150 Bi-Lingual Pay 150.00
5151 Cell Phone Allowance 1,332.50
483,953.64
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
04/25/2025 - 05/08/2025
5/16/2025
BY FUND BY ACCOUNT
Attachment 2
Page 12 of 211
General Fund 373,845.78 5101 Salaries Full time 289,828.55
Streets Fund 14,607.76 5101 Volunteer Employee Retirement -
Sewer Fund 11,891.21 5102 Salaries Part-Time - PPT 3,606.84
Water Fund 21,460.49 5103 Salaries Part-Time - TPT 4,934.35
421,805.24 5105 Salaries OverTime 22,922.57
5106 Salaries Strike Team OT -
5107 Salaries Standby 2,130.80
5108 Holiday Pay 1,326.52
5109 Sick Pay 6,140.77
Administrative Services - 5110 Annual Leave Buyback -
Information Services - 5111 Vacation Buyback -
Community Development - 5112 Sick Leave Buyback -
Police 21,021.62 5113 Vacation Pay 8,269.77
Public Works - Maintenance 511.77 5114 Comp Pay 5,053.26
Public Works - Enterprise 1,389.18 5115 Annual Leave Pay 6,603.51
Recreation - Administration - 5116 Salaries - Police FTO -
Recreation - Special Events - 5121 PERS Retirement 40,344.06
22,922.57 5122 Social Security 26,262.25
5123 PARS Retirement 136.98
5126 State Disability Ins.4,097.30
5127 Deferred Compensation -
5131 Health Insurance -
5132 Dental Insurance -
5133 Vision Insurance -
5134 Life Insurance -
5135 Long Term Disability -
5137 Leave Payouts
5142 Unemployment Insurance -
5143 Uniform Allowance -
5144 Car Allowance -
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 147.71
5150 Bi-Lingual Pay -
5151 Cell Phone Allowance -
421,805.24
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
05/09/2025 - 05/22/2025
5/30/2025
BY FUND BY ACCOUNT
Attachment 2
Page 13 of 211