HomeMy WebLinkAboutCC 2025-08-12_09.h. OTS Agreement
Item 9.h.
MEMORANDUM
TO: City Council
FROM: David Culver, Interim Chief of Police
BY: Jeremy Burns, Police Sergeant
SUBJECT: Agreement with the California Office of Traffic Safety
DATE: August 12, 2025
RECOMMENDATION:
1) Adopt a Resolution authorizing the Chief of Police to execute a grant agreement with
the California Office of Traffic Safety (OTS) to accept grant funding for traffic safety
programs;
2) Approve a Budget Amendment Request for FY 2025-26 in the amount of $80,000 to
account for the additional revenue and expenditures related to the grant; and
3) Find that adopting the Resolution is not a project subject to the California
Environmental Quality Act (“CEQA”) because adopting the Resolution does not in itself
have potential to result in either a direct, or reasonably foreseeable indirect, physical
change to the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no adverse financial impact to the City from accepting the OTS grant. The annual
grant award is $80,000. The cost of this program will fall into the following categories:
equipment and educational materials ($10,116), training/travel costs ($4,310), and
overtime staffing for operations ($65,574), all three categories totaling $80,000. The cost
and time of equipment purchases, training, and overtime staffing for operations will be
directly reimbursed through the grant. The cost of time for grant management will be
absorbed into the regular duties of the Police and Administrative Services Department s.
BACKGROUND:
The Arroyo Grande Police Department (AGPD) has accepted grant funding from OTS
intermittently in the past. For instance, the Police Department has hosted the county-wide
AVOID the 14 Driving Under the Influence (DUI) grant program funded through OTS and
participated as a member of that program every year it was available. In 2014, OTS
restructured its grant programs and eliminated the large, county-wide grant programs due
to the significant costs involved. OTS now offers smaller grants to the individual agencies
with the goal of a more focused program with easier program management and greater
Page 291 of 548
Item 9.h.
City Council
Agreement with the California Office of Traffic Safety
August 12, 2025
Page 2
financial accountability. In Fiscal Years 2015-16, and each Fiscal Year (FY) from 2020-
21 through FY 2024-25, the AGPD received OTS funding and managed these grants, the
Selective Traffic Enforcement Program (STEP).
In FY 2024-25, the City received funding of $75,000 in the form of a STEP grant. This
STEP grant provided funding for enforcement activities including DUI checkpoints, DUI
saturation patrols, distracted driving enforcement, directed traffic enforcement, and
pedestrian safety enforcement. The STEP grant also provided funding for training for
officers, and funding for the purchase of traffic enforcement equipment , including hand-
held LIDAR devices and DUI checkpoint supplies.
ANALYSIS OF ISSUES:
The City currently hosts a resident population of approximately 18,441. However, the City
experiences a significant increase in daily population and traffic due to employment,
business, and service providers located within the City. Additionally, the City’s service
population is also impacted by the cities immediately adjacent, making up the “Five Cities”
area. The larger Five Cities area population is approximately 45,000 residents, not
including the tourist population. Because of the City’s location, significant increases in
traffic, pedestrian, and alcohol related incidents occur within the City’s service area. In
addition, the City hosts the only public high school in the Five Cities area. This causes an
increase in the number of inexperienced drivers on the road , as well as bicyclists and
pedestrians. Finally, the City has traditionally hosted several special events throughout
the year, such as the Harvest Festival, Halloween in the Village, and Holiday events in
the Village, which also increase the number of drivers, bicyclists, and pedestrians on City
roadways. With the resident, student, and transient tourist populations impacting the
City’s total service population, traffic crashes and traffic incidents have also increased
over the last several years.
An annual review of DUI crashes reveals that DUI incidents usually increase d uring the
end of summer vacation/Labor Day period, Memorial Day, Independence Day weekends,
and the holiday period of Thanksgiving through New Year’s Day. Other timeframes with
identified increased DUI crimes and crashes include Halloween, Super Bowl Sunda y, and
local festivals/events.
Alcohol involved traffic incidents represent a significant threat to the safety of the
community. These incidents do not consider factors such as age or economic status and
affect the community as a whole; thus, law enforcement efforts need to target the safety
of all drivers. The City and the surrounding beach communities are desirable destinations
for tourists and residents. In particular, the historic Village area consists of numerous
restaurants, shops, and bars. This setting draws large numbers of visitors and patrons
and increases both vehicular and pedestrian activity. The community is safer by reducing
the number of DUI drivers on City streets.
Page 292 of 548
Item 9.h.
City Council
Agreement with the California Office of Traffic Safety
August 12, 2025
Page 3
Significant progress is made in reducing the frequency of DUI crimes and crashes when
law enforcement agencies conduct awareness campaigns and enforcement efforts. At a
nationwide level, there has been a significant downward trend in traffic deaths over the
last 20 years. However, DUI deaths have not dropped as dramatically. Wi th continued
efforts between law enforcement, community-based organizations, and the media, the
number of DUI fatalities could be decreased.
Through the proposed grant funding from OTS, the AGPD will be more successful in
educating the public and curbing the problems associated with drunk driving, traffic
violations, and distracted driving. This will increase the safety of pedestrians, bicyclists
and motorists within the City. Accepting the OTS grant will allow the purchase of
equipment and reimburse overtime staffing directly relating to training, traffic safety,
enforcement of DUI laws, and public education. This will be accomplished through a
variety of means including but not limited to: speed and distracted driving enforcement
operations, advanced training in DUI detection for officers, DUI checkpoints and public
awareness campaigns through educational presentations, and participation in OTS
programs such as the AVOID Campaign (DUI), Pedestrian and Bicycle Safety Awareness
months, Click-it-or-Ticket, and Distracted Driving Awareness Month.
In the past, grant funding has allowed for the purchase of specialized equipment such as
a DUI Command Trailer, lighting and safety equipment, and funded overtime positions for
enforcement programs and public education. The goal of the OTS funded program i s to
decrease traffic crashes and incidents of driving under the influence by increasing public
awareness of traffic-related incidents including driving under the influence and increased
enforcement of traffic and DUI laws.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Adopt the Resolution authorizing the Chief of Police to execute the grant document
and approve a Budget Amendment Request for FY 2025 -26 in the amount of
$80,000 to account for the additional revenue and expenditures related to the
grant;
2. Do not adopt the Resolution; or
3. Provide other direction to staff.
ADVANTAGES:
Accepting the OTS grant will have several advantages. It will fund additional training in
the areas of traffic enforcement, DUI detection, and drug-impaired driving detection. This
will enhance the knowledge, skills, abilities, and overall effectiveness of officers’ ability to
address these areas of concern. It will also reduce City liability by having more competent
officers on daily patrol and participating in enforcement programs.
Page 293 of 548
Item 9.h.
City Council
Agreement with the California Office of Traffic Safety
August 12, 2025
Page 4
The OTS grant will fund equipment that is not currently in the budget. With grant funds,
additional traffic enforcement and safety equipment can be purchased, such as
flashlights, alcohol detection and testing supplies, and traffic safety vests.
The OTS grant will fund overtime for officers to conduct specialized enforcement
operations in the identified areas of concern, such as speed and distracted driving
enforcement, DUI saturation patrols, and DUI Checkpoints.
Most importantly, the OTS grant will help fund a continuous public awareness campaign
for the year to educate the public on traffic safety issues and driving under the influence.
DISADVANTAGES:
No disadvantages are identified. By not accepting the grant, the Police Department will
not receive additional funding to enhance its current training programs in the identified
areas. This will limit the Police Department’s additional enforcement programs, training,
and equipment, and enhanced public education that can be accomplished with grant
funding.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Adopting the Resolution authorizing the
Chief of Police to execute the grant document and appropriate the funding for activities is
not a project subject to the California Environmental Quality Act (“CEQA”) because
approving the Resolution to accept grant funds does not in itself have potential to result
in either a direct, or reasonably foreseeable indirect, physical change in the environment.
(State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. Resolution
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ATTACHMENT 1
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING THE CHIEF OF
POLICE TO EXECUTE A GRANT AGREEMENT WITH THE
CALIFORNIA OFFICE OF TRAFFIC SAFETY TO ACCEPT
GRANT FUNDING FOR TRAFFIC SAFETY PROGRAMS
WHEREAS, the City of Arroyo Grande, through its Police Department, is eligible to
receive Federal and/or State funding for traffic safety enforcement, education, training
and equipment through the California Office of Traffic Safety (OTS); and
WHEREAS, OTS has awarded $80,000 in grant funding to the Arroyo Grande Police
Department for its Selective Traffic Enforcement Program; and
WHEREAS, OTS requires execution of a grant agreement in order to obtain the funding,
incorporated into this Resolution as Exhibit A; and
WHEREAS, by accepting this grant and executing the OTS grant agreement, funding will
allow for the purchase of equipment and reimburse overtime staffing directly relating to
training, traffic safety functions, enforcement of driving under the influenc e laws and
public education; and
WHEREAS, by accepting this OTS grant, an appropriation of funding will be required for
the activities; and
WHEREAS, the City Council of the City of Arroyo Grande wishes to delegate
authorization to the Chief of Police to execute this grant agreement and any amendments
thereto.
NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande
as follows:
1. Recitals. The foregoing recitals are true and correct and are incorporated herein.
2. Approval. The OTS grant agreement, incorporated into this Resolution as Exhibit
A, is approved, and the Chief of Police is authorized to accept the grant award in
the amount of $80,000 and execute the OTS grant agreement and amendments
thereto with the State of California, Office of Traffic Safety.
3. Budget Amendment. A Budget Amendment Request for FY 2025-26 in the amount
of $80,000 is hereby approved to account for the additional revenue and
expenditures related to the grant.
4. CEQA. The City Council finds this Resolution is not subject to the California
Environmental Quality Act (CEQA) in that the activity is covered by the general rule
that CEQA applies only to projects which have the potential for causing a
Page 295 of 548
RESOLUTION NO.
PAGE 2
significant effect on the environment. Adopting the Resolution authorizing the Chief
of Police to execute the grant document and appropriate the funding for activities
is not a project subject to the California Environmental Quality Act (“CEQA”)
because approving the Resolution to accept grant funds does not in itself have
potential to result in either a direct, or reasonably foreseeable indirect, physical
change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3),
15378.)
On motion of Council Member _________, seconded by Council Mem ber _________,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 12th day of August, 2025.
Page 296 of 548
RESOLUTION NO.
PAGE 3
_____________________________________
CAREN RAY RUSSOM, MAYOR
ATTEST:
_____________________________________
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
_____________________________________
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
_____________________________________
ISAAC ROSEN, CITY ATTORNEY
Page 297 of 548
RESOLUTION NO.
PAGE 4
EXHIBIT A
OTS GRANT AGREEMENT
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State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT26097
1. GRANT TITLE
Selective Traffic Enforcement Program (STEP)
2. NAME OF AGENCY 3. Grant Period
Arroyo Grande From:
To:
10/01/2025
09/30/2026 4. AGENCY UNIT TO ADMINISTER GRANT
Arroyo Grande Police Department
5. GRANT DESCRIPTION
Best practice strategies will be conducted to reduce the number of persons killed and injured in crashes
involving alcohol and other primary crash factors. The funded strategies may include impaired driving
enforcement, enforcement operations focusing on primary crash factors, distracted driving, night-time seat belt
enforcement, special enforcement operations encouraging motorcycle safety, enforcement and public
awareness in areas with a high number of bicycle and pedestrian crashes, and educational programs. These
strategies are designed to earn media attention thus enhancing the overall deterrent effect.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed:
Allocation is contingent upon availability of federal funds.
$80,000.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by
this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure
Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable)
Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable)
Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access
*Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if
attached hereto. These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are
duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Jeremy Burns
Sergeant
jburns@arroyogrande.org
(805) 473-5110
200 N. Halcyon Road
Arroyo Grande, CA 93420
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
David Culver
Interim Chief
dculver@arroyogrande.org
(805) 473-5110
200 N. Halcyon Road
Arroyo Grande, CA 93420
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Nicole Valentine
Administrative Services Director
nvalentine@arroyogrande.org
(805) 473-5400
300 E Branch St.
Arroyo Grande, CA 93420
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Stephanie Dougherty
Director
stephanie.dougherty@ots.ca.gov
(916) 509-3030
2208 Kausen Drive Suite 300
Sacramento, CA 95758
(Signature) (Date) (Signature) (Date)
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10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
AGREEMENT
TOTAL $80,000.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted
funds for the current budget year are available for the period and
purpose of the expenditure stated above.
$80,000.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE
$80,000.00
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION
NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
VKFHGF6PKWK7
300 E. Branch St.
Arroyo Grande
93420-2594
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT26097
1. PROBLEM STATEMENT
Describe the city, county, or jurisdiction this grant will impact.
The City of Arroyo Grande currently hosts a resident population of approximately 17,924. However, the City
experiences a significant increase in daily population and traffic due to employment, business and service
providers located within Arroyo Grande. Additionally, the City’s service population is also impacted by the
cities immediately adjacent, making up the “Five Cities” area. The larger Five Cities area population is
approximately 45,000 residents, not including the tourist population, which is estimated at approximately
35,000 a year. Because of the City’s location situated half-way between Los Angeles and San Francisco,
directly west of Bakersfield, near the beach and the Oceano Dunes Vehicular Recreation Area, significant
increases in traffic, pedestrian and alcohol related incidents occur within the City’s service area. In addition,
the City of Arroyo Grande hosts the only public high school in the Five Cities area, servicing over 2,000 high
school students daily. This causes an increase in the number of inexperienced drivers on the road as well as
bicyclists and pedestrians. Finally, the City has traditionally hosted several special events throughout the
year, such as the Harvest Festival, Halloween, and Christmas in the Village, which also increase the number
of driver’s bicyclists and pedestrians on City roadways. With the resident, student, and transient tourist
populations impacting the City’s total service population, traffic crashes and traffic incidents have also
increased over the last several years.
Describe the problem(s) to be addressed, supported by current and relevant crash data. (most
recent calendar year data/stats).
Specific to the City of Arroyo Grande, traffic crashes, and alcohol involved traffic incidents are among the
biggest threats to the community. These incidents do not consider factors such as age or economic status
and affect the community as a whole thus law enforcement efforts need to target all drivers. The City of
Arroyo Grande and the surrounding beach communities are a desirable destination for tourists and
residents. In particular, the historic village area consists of numerous restaurants, shops, and bars. These
qualities draw large crowds, both vehicular and pedestrian. The community is safer by reducing the number
of DUI drivers on the City streets. An annual review of driving under the influence (DUI) crashes reveals that
DUI incidents are usually increased during the end of summer vacation/Labor Day period, Memorial Day,
Independence Day weekends and the holiday period (Thanksgiving through New Year’s). Other times with
identified DUI crimes and crashes include Halloween, Super Bowl Sunday, Cinco de Mayo, and local
festivals/events. The Arroyo Grande Village (downtown area) has several new bars and restaurants which
draw large numbers of people on weekend and holiday nights.
In 2022, the Arroyo Grande Police Department made 209 DUI arrests, in 2023, AGPD made 115 DUI
arrests, and in 2024 AGPD made 117 DUI arrests. Significant progress is made in reducing the frequency of
DUI crimes and crashes when law enforcement agencies conduct awareness campaigns and enforcement
efforts.
In 2024, there were 55 injury traffic crashes in the City of Arroyo Grande, affecting 70 victims, and one fatal
traffic crash affecting one victim. Additionally, 13 of these crashes were alcohol related, resulting in 14
injured victims. While fatal crash numbers in Arroyo Grande remain low, averaging less than one per year
over the last several years, the number of victims injured in crashes has increased over the past several
years, with the exception of 2023. With a best practice and focused enforcement plan through the Selective
Traffic Enforcement Program, the Arroyo Grande Police Department will be more successful in curbing the
problems associated with intoxicated drivers, speeding vehicles, right of way violators, other aggressive
driving, distracted driving, auto theft, and an increased pedestrian and bicyclist safety program. The
Department has encouraged patrol officers and traffic officers to focus enforcement on reducing the alcohol
and speed related crashes, along with increased pedestrian and
Define the target population the grant intends to serve and how they are affected by the problem(s).
The city of Arroyo Grande has a resident population of approximately 17,924, with a significant daily
increase due to student, business, employment, and visitors, as well as commuter traffic from the
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surrounding cities. Traffic crashes related to speeding, driving under the influence, and other aggressive
driving behaviors affect all users of the roadway, including pedestrians, bicyclists and the motoring public.
Increased enforcement and prevention work to reduce the number of injuries and fatalities related to traffic
crashes, which provides a safer environment for all roadway users within the city.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Reduce the number of pedestrians killed in traffic crashes.
4. Reduce the number of pedestrians injured in traffic crashes.
5. Reduce the number of bicyclists killed in traffic crashes.
6. Reduce the number of bicyclists injured in traffic crashes.
7. Reduce the number of persons killed in alcohol-involved crashes.
8. Reduce the number of persons injured in alcohol-involved crashes.
9. Reduce the number of persons killed in drug-involved crashes.
10. Reduce the number of persons injured in drug-involved crashes.
11. Reduce the number of persons killed in alcohol/drug combo-involved crashes.
12. Reduce the number of persons injured in alcohol/drug combo-involved crashes.
13. Reduce the number of motorcyclists killed in traffic crashes.
14. Reduce the number of motorcyclists injured in traffic crashes.
15. Reduce hit & run fatal crashes.
16. Reduce hit & run injury crashes.
17. Reduce nighttime (2100 - 0259 hours) fatal crashes.
18. Reduce nighttime (2100 - 0259 hours) injury crashes.
B. Objectives: Target Number
1. Issue a news release announcing the kick-off of the grant by December 31st. The
kick-off news releases and media advisories, alerts, and materials must be
emailed to the OTS Public Information Officer at pio@ots.ca.gov, and copied to
your OTS Coordinator, for approval 7 days prior to the issuance date of the
release.
1
2. Participate and report data (as required) in the following campaigns; Quarter 1:
National Pedestrian Safety Month, National Walk to School Day, National Teen
Driver Safety Week, NHTSA Winter Mobilization; Quarter 3: National Distracted
Driving Awareness Month, National Motorcycle Safety Month, National Bicycle
Safety Month, National Click it or Ticket Mobilization; Quarter 4: National Speed
Prevention Campaigns, NHTSA Summer Mobilization, National Child Passenger
Safety Week, and California's Pedestrian Safety Month.
12
3. Develop (by December 31) and/or maintain a “DUI BOLO” program to notify patrol
and traffic officers to be on the lookout for identified repeat DUI offenders with a
suspended or revoked license as a result of DUI convictions. Updated DUI BOLOs
should be distributed to patrol and traffic officers monthly.
12
4. Send law enforcement personnel to the NHTSA Advanced Roadside Impaired
Driving Enforcement (ARIDE) 16 hour POST-certified training.
1
5. Send law enforcement personnel to the DRE Recertification training. 2
6. Send law enforcement personnel to SFST Instructor training. 1
7. Conduct DUI/DL Checkpoints. A minimum of 1 checkpoint should be conducted
during the NHTSA Winter Mobilization and 1 during the Summer Mobilization. To
enhance the overall deterrent effect and promote high visibility, it is recommended
the grantee issue an advance press release and conduct social media activity for
each checkpoint. For combination DUI/DL checkpoints, departments should issue
press releases that mention DL's will be checked at the DUI/DL checkpoint. Signs
for DUI/DL checkpoints should read "DUI/Driver's License Checkpoint Ahead."
OTS does not fund or support independent DL checkpoints. Only on an exception
basis and with OTS pre-approval will OTS fund checkpoints that begin prior to
1800 hours. When possible, DUI/DL Checkpoint screeners should be DRE- or
ARIDE-trained.
3
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8. Conduct DUI Saturation Patrol operation(s). 9
9. Conduct Traffic Enforcement operation(s), including but not limited to, primary
crash factor violations.
7
10. Conduct highly publicized Distracted Driving enforcement operation(s) targeting
drivers using hand held cell phones and texting.
5
11. Conduct highly publicized pedestrian and/or bicycle enforcement operation(s) in
areas or during events with a high number of pedestrian and/or bicycle crashes
resulting from violations made by pedestrians, bicyclists, and drivers.
2
12. Conduct Traffic Safety educational presentation(s) with an effort to reach
community members. Note: Presentation(s) may include topics such as distracted
driving, DUI, speed, bicycle and pedestrian safety, seat belts and child passenger
safety.
2
13. Participate in highly visible collaborative DUI Enforcement operations. 2
3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year)
The department will develop operational plans to implement the “best practice” strategies
outlined in the objectives section.
Conduct all training needed to implement the program, in the first quarter.
Purchase all grant related supplies and materials to implement the program, in the first quarter.
Items with a unit cost of $5,000 more (including tax and shipping) must comply with Buy America.
In order to develop/maintain the “DUI BOLOs,” research will be conducted to identify the “worst of
the worst” repeat DUI offenders with a suspended or revoked license as a result of DUI
convictions. The DUI BOLO may include the driver’s name, last known address, DOB,
description, current license status, and the number of times suspended or revoked for DUI. DUI
BOLOs should be updated and distributed to traffic and patrol officers at least monthly.
Implementation of the STEP grant activities will be accomplished by deploying personnel at high
crash locations.
Media Requirements
Issue a news release approved by the OTS PIO announcing the kick-off of the grant by December 31
and after the grant is signed and executed, but no sooner than October 1, the start of the grant year. The
kick-off release must be approved by the OTS PIO. If you are unable to meet the December 31 deadline
to issue a kick-off press release, communicate reasons to your OTS grant coordinator and OTS PIO.
B. Phase 2 – Program Operations (Throughout Grant Year)
Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts,
storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO
at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Optimum lead time would
be 7 days before the scheduled release but at least 3 business days prior to the scheduled
release date for review and approval is appreciated.
Send all PowerPoint presentations, online presentations and trainings for grant-related activities
to the OTS PIO at pio@ots.ca.gov for approval and copy your OTS grant coordinator. Certified
training courses are EXEMPT from the approval process.
The OTS PIO is responsible for the approval of the design and content of materials. The agency
understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any
cost approvals must come from the OTS grant coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, news
releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at pio@ots.ca.gov and your OTS grant coordinator when any
material is distributed to the media and public, such as a news release, educational material, or
link to social media post.
If an OTS-supplied template, educational material, social media graphic, post or video is
substantially changed, the changes shall be sent to the OTS PIO at pio@ots.ca.gov for approval
and copy your OTS grant coordinator.
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News releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting
immediate and time-sensitive grant activities (e.g. enforcement operations, day of event
highlights or announcements, event invites) are EXEMPT from the OTS PIO approval process.
The OTS PIO and your OTS grant coordinator should still be notified when the grant-related
activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI
checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are
embargoed or could impact operations by publicizing in advance are EXEMPT from the PIO
approval process. However, announcements and results of activities should still be copied to the
OTS PIO at pio@ots.ca.gov and your OTS grant coordinator with the embargoed date and time
or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email.
Any earned or paid media campaigns for TV, radio, digital or social media that are part of a
specific grant objective, using OTS grant funds, or designed and developed using contractual
services by a subgrantee, requires prior approval.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving
Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints,
etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are
highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters,
scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid
media campaign grant objective) to the OTS PIO at pio@ots.ca.gov and copy your OTS grant
coordinator for approval prior to the production or duplication.
Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety,
through the National Highway Traffic Safety Administration.
Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or
earned social media campaign grant objective; consult the OTS PIO and copy your OTS grant
coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS
logo.
Email the OTS PIO at pio@ots.ca.gov and copy your OTS grant coordinator at least 21 days in
advance, or when first confirmed, a short description of any significant grant-related traffic safety
event or program, particularly events that are highly publicized beforehand with anticipated media
coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including
any media coverage (broadcast, digital, print) of event within 7 days following significant grant-
related event or program. Media and program highlights are to be reflected in QPRs.
Any news releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational
or informational materials that received OTS PIO approval in a prior grant year needs to be
resubmitted for approval in the current grant year.
For additional guidance, refer to the OTS Grants Materials Approval Process Guidelines and
OTS Grants Media Approval Process FAQs on the OTS website.
Contact the OTS PIO or your OTS grant coordinator for consultation when changes from any of
the above requirements might be warranted.
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and
October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives.
Provide a brief list of activity conducted, procurement of grant-funded items, and significant
media activities. Include status of grant-funded personnel, status of contracts, challenges, or
special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not
completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
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4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in
the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary
of the grant’s accomplishments, challenges and significant activities. This narrative should also include
whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities
after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT26097
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
164AL-26 20.608 Minimum Penalties for Repeat
Offenders for Driving While
Intoxicated
$46,600.00
402PT-26 20.600 State and Community Highway
Safety
$20,000.00
405e DDL-26 20.616 Distracted Driving Laws $10,000.00
405c TR-26 20.616 State Traffic Safety Information
System Improvements
$3,400.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
DUI/DL Checkpoints 164AL-26 $6,100.00 3 $18,300.00
DUI Saturation Patrols 164AL-26 $1,750.00 9 $15,750.00
Collaborative DUI Enforcement 164AL-26 $1,500.00 2 $3,000.00
Benefits 164AL @ 7.65% 164AL-26 $37,050.00 1 $2,834.00
Traffic Enforcement 402PT-26 $1,575.00 7 $11,025.00
Pedestrian and Bicycle Enforcement 402PT-26 $1,575.00 2 $3,150.00
Traffic Safety Educational Presentations 402PT-26 $200.00 2 $400.00
Benefits 402PT @ 7.65% 402PT-26 $14,575.00 1 $1,115.00
Distracted Driving Enforcement 405e DDL-
26
$1,857.75 5 $9,289.00
Benefits 405e DDL @ 7.65% 405e DDL-
26
$9,288.75 1 $711.00
Category Sub-Total $65,574.00
B. TRAVEL EXPENSES
In State Travel 402PT-26 $4,310.00 1 $4,310.00
$0.00
Category Sub-Total $4,310.00
C. CONTRACTUAL SERVICES
$0.00
Category Sub-Total $0.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
DUI Checkpoint Supplies 164AL-26 $4,916.00 1 $4,916.00
PAS Device/Calibration Supplies 164AL-26 $600.00 3 $1,800.00
Mobile Printer 405c TR-
26
$1,200.00 2 $2,400.00
Handheld Citation Data Collection Devices 405c TR-
26
$500.00 2 $1,000.00
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Category Sub-Total $10,116.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $80,000.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT26097
BUDGET NARRATIVE
PERSONNEL COSTS
DUI/DL Checkpoints - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
DUI Saturation Patrols - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Collaborative DUI Enforcement - Overtime for grant funded Collaborative DUI Enforcement operations
conducted by appropriate department personnel.
Benefits 164AL @ 7.65% - Benefits breakdown:
6.20% Social Security
1.45% Medicare
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Traffic Enforcement - Overtime for grant funded law enforcement operations conducted by appropriate
department personnel.
Pedestrian and Bicycle Enforcement - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Traffic Safety Educational Presentations - Overtime for grant funded traffic safety educational presentations
conducted by appropriate department personnel.
Benefits 402PT @ 7.65% - Benefits breakdown:
6.20% Social Security
1.45% Medicare
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
Distracted Driving Enforcement - Overtime for grant funded law enforcement operations conducted by
appropriate department personnel.
Benefits 405e DDL @ 7.65% - Benefits breakdown:
6.20% Social Security
1.45% Medicare
Claimed amounts must reflect actual benefit costs for overtime hours charged to the grant.
TRAVEL EXPENSES
In State Travel - Costs are included for appropriate staff to attend conferences and training events
supporting the grant goals and objectives and/or traffic safety. Local mileage for grant activities and
meetings is included. All conferences, seminars or training not specifically identified in the Budget Narrative
must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem may not be
claimed for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
-
EQUIPMENT
-
OTHER DIRECT COSTS
DUI Checkpoint Supplies - On-scene supplies needed to conduct sobriety checkpoints. Costs may include
28" traffic cones, MUTCD compliant traffic signs, MUTCD compliant high visibility vests (maximum of 10),
traffic counters (maximum of 2), generator, gas for generators, lighting, r eflective banners, electronic flares,
PAS Device Supplies, PAS Calibration Supplies, heater, propane for heaters, fan, anti-fatigue mats, and
canopies. Additional items may be purchased if approved by OTS. The cost of food and beverages will not
be reimbursed.
PAS Device/Calibration Supplies - Preliminary alcohol screening device to detect the presence of alcohol in
a person's breath and calibration supplies to ensure accuracy. Costs may include mouth pieces, gas and
accessories.
Mobile Printer - Mobile printers to be used with electronic citation devices for traffic officers to print the
citation in the field. Costs include the purchase of the printer, accessories, and associated shipping and
taxes.
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Handheld Citation Data Collection Devices - Handheld devices for traffic officer use to collect citation data,
print the citation in the field, and transfer the information electronically to the agency RMS system and to the
courts. The system will be used by traffic officers to improve the efficiency and accuracy of writing traffic
citations. Costs include the purchase of electronic citation device, with integral mag-strip reader, thermal
printer, audio recorder, camera, docking/charging station, software, licenses, accessories, training, and
associated shipping and taxes. Costs may not include cell phones.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
Program Income default statement:
There will be no program income generated from this grant.
Supplanting default statement:
Any non-grant funded vacancies created by reassignment to a grant-funded position must be filled at the
expense of the grantee agency.
Enforcement Grant Quota Disclaimer:
Nothing in this “agreement” shall be interpreted as a requirement, formal or informal, that a particular law
enforcement officer issue a specified or predetermined number of citations in pursuance of the goals and
objectives here under.
Benefits Disclaimer:
Benefits for personnel costs can only be applied to straight time or overtime hours charged to the grant.
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The Certifications and Assurances are being finalized by the National Highway Traffic Safety Administration, once
they are available, they will be added to the grant agreement.
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