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HomeMy WebLinkAboutR 2025-061 RESOLUTION NO. 2025-061 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE BYLAWS FOR THE ARCHITECTURAL REVIEW COMMITTEE WHEREAS, AGMC Section 2.19.060 provides the City Council with the authority to adopt bylaws for the Architectural Review Committee (ARC); and WHEREAS, under the ARC’s current bylaws, the ARC may amend their bylaws themselves; and WHEREAS, proposed amendments to the bylaws for the ARC establish that the authority to make future amendments to the bylaws rests with solely with the City Council; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. The recitals set forth herein are true, correct and incorporated herein by this reference. 2. The bylaws for the ARC Advisory Board are hereby amended as set forth in Exhibit A which is attached hereto and incorporated herein by this reference. 3. This Resolution shall be deemed effective upon its adoption. 4. Approving changes to the Bylaws of the ARC is not subject to the California Environmental Quality Act ("CEQA") because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. Moreover, the action merely constitutes an administrative activity of the City and is additionally exempt from CEQA on that basis. (State CEQA Guidelines, §§ 15060(c)(2) and 15061(b)(3).) On motion of Council Member Maraviglia, seconded by Council Member Guthrie, and on the following roll call vote, to wit: AYES: Council Members Maraviglia, Guthrie, Loe, and Mayor Ray Russom NOES: None ABSENT: Council Member Secrest The foregoing Resolution was passed and adopted this 9th day of September, 2025. CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: MATTHEW DOWNING, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY RESOLUTION NO. 2025-061 PAGE 2 RESOLUTION NO. 2025-061 PAGE 3 EXHIBIT A ARROYO GRANDE ARCHITECTURAL REVIEW COMMITTEE BYLAWS The Architectural Review Committee, hereinafter referred to as “ARC”, shall abide by the City Council adopted bylaws; pursuant to Arroyo Grande Municipal Code Section 2.19.060, for the rules and regulations for the operation and conduct of its business. A. Attendance of Members: Absence from three consecutive regular committee meetings or twenty-five (25) percent of the regular meetings during any one-year period, without the formal consent of the City Council, shall constitute the resignation of such absent member and the position declared vacant. B. Officers: At its first regular meeting in March, the members of the ARC shall elect a chairperson and vice-chairperson, who shall hold office for one year. The duties of such officers shall be as follows: Sec. 1: Chairperson: The chairperson shall preside at all meetings; shall call all special meetings, and shall perform such other duties as necessary. Sec. 2: Vice-Chairperson: The vice-chairperson shall preside in the absence of the chairperson, and shall perform such other duties as are assigned to him/her by the chairperson, or ARC as a body. Sec. 3: Community Development Director: The Community Development Director, or designee shall keep records of the actions of the ARC. C. Meetings: The regular meetings of the ARC shall be held on the first and third Monday each month at 2:30 P.M. in the City Council Chambers located at 215 E. Branch Street, Arroyo Grande, California. Sec. 1: Special meetings may be called by the chairperson or by a majority of the members of the ARC provided that written notice of such special meeting so called shall be given to each member of the committee at least 24 hours in advance of the time fixed for the meeting, and which notice shall contain the time, place, and business to be transacted. Sec. 2: The Community Development Director shall notify the public and the press of all special meetings of the ARC, in accordance with the Brown Act. Sec. 3: The ARC may at any meeting adjourn over to the next regular meeting by a majority vote, or, may recess at a stated time, date and place for continuance of the meeting. A copy of the order or notice of adjournment shall be conspicuously posted on or near the door of the place where the adjourned meeting was held within 24 hours after the time of the adjournment. RESOLUTION NO. 2025-061 PAGE 4 Sec. 4: A majority vote will be required to continue discussion of agenda times after 5:00 P.M., with a goal of meeting duration not to exceed four (4) hours in total length. D. Quorum: Three members of the ARC shall constitute a quorum for the transaction of ARC business. Should there not be a quorum present, the members present may adjourn to a later date. E. Voting: Sec. 1: The chairperson or presiding officer shall call for a minute motion in the transaction of all business and matters before the ARC, unless a separate voting process is required by State law or the Arroyo Grande Municipal Code. Sec. 2: One member may demand the ayes and noes on any question. F. Conduct of Meetings: All business of the ARC shall be conducted according to “The Standard Code of Parliamentary Procedure” by Alice Sturgis. G. Committees: Special committees for particular purposes may be created by the presiding officer with consent of committee members. H. Representation: Representatives to appropriate Community or City meetings may be designated by the presiding officer with the consent of the Committee. I. Amendments: Any amendments to the bylaws shall be approved by Resolution of the City Council. OFFICIAL CERTIFICATION I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 2025-061 was passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 9th day of September, 2025. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 19th day of September, 2025. JESSICA MATSON, CITY CLERK