HomeMy WebLinkAboutR 2025-064RESOLUTION NO. 2025-064
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
AWARDING A CONTRACT FOR THE PURCHASE OF EQUIPMENT TO
HOLT OF CALIFORNIA CATERPILLAR
WHEREAS, the City of Arroyo Grande (“City”) understands that fire fuel mitigation is
important to the safety and well-being of the residents and properties of the City; and
WHEREAS, the City has hired contractors over the past decade to help maintain fire
fuels; and
WHEREAS, the City intends to purchase an excavator which will help simplify and
streamline the maintenance of these fire mitigation actions enabling Public Works to
schedule and safely maintain focused fire fuel areas; and
WHEREAS, a total of $145,000 is budgeted in the Fiscal Year 205-26 budget for the
purchase of an excavator and attachments. The $140,000 purchase is coming from the
Measure O-06 Sales Tax Fund budget; and
WHEREAS, currently, the Public Works Department does not have an excavator that can
safely achieve the open space/residential interface fire fuel mitigation needed to properly
reduce the risks imposed by the current levels of fire fuels in the open spaces of the City;
and
WHEREAS, Municipal Code Section 3.08.070(A)(3) requires that purchases of goods
with an estimated cost exceeding $50,000 be made pursuant to formal procurement
procedures, which include a publicly posted invitation to submit a sealed bid or proposal;
and
WHEREAS, Section 3.08.070(C)(5) of the City Municipal Code, allows for exceptions to
competitive solicitations when bidding would be “impractical, inefficient, or otherwise not
in the best interest of the City”; and
WHEREAS, due to the unique and time-sensitive nature of suitable used excavator units
and attachment packages, staff determined that a formal sealed bid process would not
be in the City’s best interest; and
WHEREAS, City staff solicited price quotes from a number of vendors, but due to the
specialized nature and non-availability of this type of equipment, received only three price
quotes for the excavator equipment, one of which was based in Oregon; and
WHEREAS, City Staff has determined that the quote provided by Holt of California, a
Caterpillar Dealership (“Holt”) is in the best interest of the City as it represents the lowest
cost for an excavator that meets the needs of the Public Works Department.
RESOLUTION NO. 2025-064
PAGE 2
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The above recitals are true and correct and incorporated herein in
their entirety.
Section 2. The City Council finds that approving this purchase is exempt from
the California Environmental Quality Act (“CEQA”) under a Class 1 Categorical
Exemption, Existing Facilities (CEQA Guidelines § 15301), that consists of the operation,
repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or
private structures, facilities, mechanical equipment or topographical features, involving
negligible or no expansion of existing or former use.
Section 3. The City Council hereby ratifies the actions taken by Staff in this
procurement, approves the Purchasing Manual Exemption Form, and adopts the Staff
Findings above related to the use of Municipal Code Section 3.08.070(C)(5) for this
procurement as its own (“Council Findings”).
Section 4. The City Council hereby approves the purchase and procurement of
the excavator equipment from Holt.
Section 5. The City Manager or their designee is hereby authorized to execute
said purchase and procurement from Holt, in a form of contract to be approved by the
City Attorney, on behalf of the City of Arroyo Grande.
On motion of Council Member Maraviglia, seconded by Council Member Guthrie, and on
the following roll call vote, to wit:
AYES: Council Members Maraviglia, Guthrie, Loe, and Mayor Ray Russom
NOES: None
ABSENT: Council Member Secrest
The foregoing Resolution was passed and adopted this 9th day of September, 2025.
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO. 2025-064
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OFFICIAL CERTIFICATION
I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the
attached Resolution No. 2025-064 was passed and adopted at a
regular meeting of the City Council of the City of Arroyo Grande on the 9th day of
September, 2025.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 19th day
of September, 2025.
JESSICA MATSON, CITY CLERK