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Home My WebLink AboutR 2025-067RESOLUTION NO. 2025-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 25-008 AUTHORIZING “HALLOWEEN IN THE VILLAGE” ON FRIDAY, OCTOBER 31, 2025, AND DIRECTING STAFF TO IMPLEMENT RELATED SAFETY MEASURES, INCLUDING NO PARKING ZONES AND STREET CLOSURES WHEREAS, the Halloween in the Village event is a City-sponsored, community-led public event for residents and their families to gather and celebrate Halloween in a safe, accessible setting; and WHEREAS, prior to 2007, the event occurred without City involvement or permit requirements, but due to increased attendance and concern for public safety, the City began requiring permits for the event; and WHEREAS, the applicant, Cheers Arroyo Grande, applied for a Temporary Use Permit to host the Halloween in the Village event, on October 31, 2025, from 5 PM to 6 PM, with active street closures from 4:30 PM to 6:30 PM; and WHEREAS, the implementation of safety measures, including no parking zones and street closures, will help to facilitate a safe event for all individuals; and WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of Temporary Use Permits in AGMC 16.16.090 for events such as “Halloween in the Village”, AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street, and California Vehicle Code Section 21101(e) authorizes the closure of streets for parades and local special events. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1. Recitals. The above recitals are true and correct and are incorporated herein by reference. 2. CEQA. This action is exempt from review under the California Environmental Quality Act (CEQA) per Section 15304(e), which authorizes an exemption for minor temporary uses of land that have negligible or no permanent effects on the environment. 3. Findings. a. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety or general welfare. The operation of the requested use at the locations proposed and within the time period specified will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety or general welfare due to the use of traffic safety equipment to restrict vehicle RESOLUTION NO. 2025-067 PAGE 2 access into the event area and dedicated local law enforcement personnel to monitor traffic and ensure a safe event. b. The proposed site is adequate in size and shape to accommodate the temporary use without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the site. The City streets to be used are adequate in size and shape to accommodate the trick-or- treat event without material detriment to the use and enjoyment of other properties located adjacent to and in the vicinity of the Event. The closure will last for a limited amount of time, provide detours or alternative driving routes, and the City will give advanced notification regarding the event to allow for other properties to plan accordingly will be provided. c. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate. The proposed site is adequately served by Mason Street, Nelson Street, and Olohan Alley which are built with sufficient width and improvements to accommodate the kind and quantity of traffic that the Event will or could reasonably be expected to generate. Furthermore, this site has been used for this event since 2007 with no significant issues during that time frame. d. Adequate temporary parking to accommodate vehicular traffic to be generated by the use will be available either on-site or at alternate locations acceptable to the planning director. Adequate temporary parking to accommodate vehicular traffic to be generated by the Event is available throughout the City. e. In accordance with Vehicle Code 21101(e), closure of the particular streets is necessary for the safety or protection of persons who are to use that portion of the street. Sidewalks and streets become crowded during this event and disallowing vehicle traffic ensures that attendees can safely enjoy the event. Street closure also allows for the efficient operation of the event and increases the safety for pedestrians when crossing the street. 4. Temporary Use Permit. The City Council of the City of Arroyo Grande does hereby approve Temporary Use Permit 25-008, authorizing the implementation of certain safety measures on City streets, with the above findings, and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein by this reference. 5. Establishment of No Parking Zones, Street Closures, and Detours. The City Council establishes the following parking restrictions in reference to the proposed Halloween in the Village Event: a. The establishment of a “No Parking” zone on East and West Branch Streets between Bridge Street and Mason Street between the hours of 4:30PM and 6:30PM on the day of the event; RESOLUTION NO. 2025-067 PAGE 3 b. “No Parking” at the corner of Mason Street and Nelson Street (to allow turning movement for commercial trucks) between the hours of 3:00PM and 7:00PM on the day of the event; c. The closure of West and East Branch Street from Bridge Street to Mason Street between the hours of 4:30PM and 6:30PM on the day of the event; d. The closure of intersections or major driveways onto East and West Branch Street including Short Street, the Car Corral, and Nevada Street between the hours of 4:30PM and 6:30PM on the day of the event; e. The implementation of a detour which routes automobile and truck traffic onto Bridge Street, Nelson Street and Mason Street and delineating a widened turning lane on East Branch Street at Mason Street for commercial trucks between the hours of 4:30PM and 6:30PM on the day of the event. On motion of Council Member Maraviglia, seconded by Council Member Guthrie, and on the following roll call vote, to wit: AYES: Council Members Maraviglia, Guthrie, and Mayor Ray Russom NOES: None ABSENT: Council Member Loe and Mayor Pro Tem Secrest the foregoing Resolution was passed and adopted this 23rd day of September, 2025. RESOLUTION NO. 2025-067 PAGE 4 CAREN RAY RUSSOM, MAYOR ATTEST: JESSICA MATSON, CITY CLERK APPROVED AS TO CONTENT: MATTHEW DOWNING, CITY MANAGER APPROVED AS TO FORM: ISAAC ROSEN, CITY ATTORNEY RESOLUTION NO. 2025-067 PAGE 5 EXHIBIT "A" CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT NO. 25-008 GENERAL CONDITIONS: 1. This Temporary Use Permit authorizes “Halloween in the Village” and directs staff to implement related safety measures including no parking zones and street closures on Friday, October 31, 2025. 2. The applicant shall ascertain and comply with all State, County and City requirements as are applicable to this project. 3. The event shall occur in substantial conformance with the application and plans on file in the Community Development Department. 4. The applicant shall comply with all of the Conditions of Approval for Temporary Use Permit 25-008. 5. To the full extent permitted by law, the Harvest Festival Committee shall indemnify, defend and hold harmless the City, its agents, officers, and employees from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney’s fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, this Temporary Use Permit except liability arising out of the proven sole negligence of the City. 6. The applicant shall notify all affected businesses and residents of street closures and parking restrictions at least fourteen (14) days prior to the event. 7. The applicant shall clean up all debris associated with the event to the satisfaction of the Public Works Director. 8. Traffic detouring shall be coordinated with the Police Department. 9. The Public Works Department shall be responsible for ordering and directing the setup of all traffic control equipment through a private purveyor. 10. The applicant shall provide a $1,000,000 commercial general liability insurance policy naming the City as additional insured, subject to approval by the City Attorney. Proof of the insurance shall be submitted to the Director of Legislative and Information Services ten (10) days before the event. OFFICIAL CERTIFICATION I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 2025-067 was passed and adopted at a regular meeting of the City Council of the City of Arroyo Grande on the 23rd day of September, 2025. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 1st day of October, 2025. JESSICA MATSON, CITY CLERK