HomeMy WebLinkAboutR 2025-072
RESOLUTION NO. 2025-072
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE REJECTING ALL BIDS FOR ROOF REPAIRS ON CITY
STRUCTURES (PW 2025-08), DIRECTING STAFF TO PURSUE
URGENT REPAIRS THROUGH INFORMAL SOLICITATION, AND
RE-BID REROOFING IN SPRING 2026
WHEREAS, Roofs on two city facilities leaked after last year’s rainy season.
Subsequently, roofs of seven city facilities were inspected: City Hall, Council Chambers,
1467 Ash St Soto Restrooms, Fire Department Station #1, Police Department and
Women’s Club. Staff contracted with Wick’s Roofing to conduct an assessment of the
roofs at these seven locations; and
WHEREAS, the reports provided by Wick’s Roofing were used to develop a Bid Book to
competitively bid the repairs and/or replacement of roofs at the seven facilities; and
WHEREAS, the Engineer’s Estimate for the project was $136,905 and $200,000 was
allocated in the FY 2025-26 budget; and
WHEREAS, two bids were received by the bid opening date of September 25, 2025, at
2:00 pm, and the lowest bid was 163% over the Engineer’s Estimate; and
WHEREAS, the bid summary demonstrates wide variation between the line items of the
two bidders; and
WHEREAS, the lowest bidder indicated no interest in performing on the project if any of
the re-roof locations were removed from the scope to bring it under budget; and
WHEREAS, the urgent repairs needed can be accomplished through informal solicitation;
and
WHEREAS, the City anticipates more availability of local bidders by rebidding the
remaining roof replacements in Spring 2026 just following the rainy season .
WHEREAS, the City may reject any or all bids or proposals in response to a City
solicitation in its sole discretion pursuant to section 3.08.080 of the Arroyo Grande
Municipal Code; and
WHEREAS, all prerequisites to the adoption of this Resolution have occurred.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande, as follows:
1. RECITALS. The foregoing recitals are true and correct and are incorporated
herein.
2. BID REJECTION. The City Council rejects all bids received for the Roof Repairs
on City Structures (PW 2025-08), directs staff to pursue urgent repairs through
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RESOLUTION NO. 2025-072
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informal solicitation, and directs staff to rebid the reroofing project in Spring 2026.
The City Council incorporates the analysis of the Staff Report dated October 14,
2025, accompanying this item, as part of the passage of this Resolution.
3. CEQA FINDINGS. The City Council finds that the proposed action to reject all bids,
conduct emergency repairs through informal solicitation, and rebid the reroof
project in Spring 2026 is exempt from the California Environmental Quality Act
(“CEQA”) pursuant to State CEQA Guidelines sections 15060(c)(2) and
15061(b)(3) because it will not result in a direct or reasonably foreseeable physical
change in the environment; and the activity is covered by the general rule that
CEQA applies only to projects which have the potential for causing a significant
effect on the environment. Any necessary emergency repairs will not result in
reasonably foreseeable physical changes to the environment, and such repairs are
necessary to maintain service essential to the public health, safety or welfare.
Alternatively, this action is categorically exempt from CEQA under State CEQA
Guidelines section 15301 (Class 1 – Existing Facilities), which exempts projects
that involve the operation, repair, or maintenance of existing public structures or
facilities, involving negligible or no expansion of use. The proposed roof work,
which involves only replacement and repair, with negligible or no expansion of the
existing or former use of the structures. Thus, it can be seen with certainty that
there is no possibility that this activity may have a significant effect on the
environment, the activity is not subject to CEQA . None of the exceptions to the
categorical exemptions set forth in State CEQA Guidelines section 15300.2 apply.
On motion of Council Member Guthrie, seconded by Council Member Maraviglia, and by
the following roll call vote, to wit:
AYES: Council Members Guthrie, Maraviglia, Loe, Secrest, and Mayor Russom
NOES: None
ABSENT: None
The foregoing Resolution was approved this 14th day of October, 2025
CAREN RAY RUSSOM, MAYOR
ATTEST:
JESSICA MATSON, CITY CLERK
APPROVED AS TO CONTENT:
MATTHEW DOWNING, CITY MANAGER
APPROVED AS TO FORM:
ISAAC ROSEN, CITY ATTORNEY
RESOLUTION NO. 2025-072
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OFFICIAL CERTIFICATION
I, JESSICA MATSON, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the
attached Resolution No. 2025-072 was passed and adopted at
a regular meeting of the City Council of the City of Arroyo Grande on the 14th day
of October, 2025.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 17th day
of October, 2025.
JESSICA MATSON, CITY CLERK