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Home My WebLink AboutCC 2026-01-27_09b Cash DisbursementItem 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: January 27, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of December 1 through December 31, 2025. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $3,333,413.85 fiscal impact for the period of December 1 through December 31, 2025, that includes the following items:  Accounts Payable Checks $2,268,715.13  Payroll & Benefit Checks $1,064,698.72 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are ac counted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 15 of 175 Item 9.b. City Council Cash Disbursement Ratification January 27, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. December 1 through December 31, 2025 – Accounts Payable Check Register 2. December 12, 2025, and December 26, 2025 – Payroll & Benefit Check Registers Page 16 of 175 Attachment 1 Page 17 of 175 Attachment 1 Page 18 of 175 Attachment 1 Page 19 of 175 Attachment 1 Page 20 of 175 Attachment 1 Page 21 of 175 Attachment 1 Page 22 of 175 Attachment 1 Page 23 of 175 Attachment 1 Page 24 of 175 Attachment 1 Page 25 of 175 General Fund 469,300.20 5101 Salaries Full time 245,897.26 Streets Fund 21,854.62 5101 Volunteer Employee Retirement - Sewer Fund 16,560.01 5102 Salaries Part-Time - PPT 9,958.29 Water Fund 23,919.97 5103 Salaries Part-Time - TPT 3,515.23 531,634.80 5105 Salaries OverTime 26,612.60 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,356.72 5108 Holiday Pay 66,634.01 5109 Sick Pay 5,410.60 Administrative Services - 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback - Community Development - 5112 Sick Leave Buyback - Police 23,876.89 5113 Vacation Pay 7,379.37 Public Works - Maintenance 1,993.68 5114 Comp Pay 2,997.58 Public Works - Enterprise 742.03 5115 Annual Leave Pay 16,057.28 Recreation - Administration - 5116 Salaries - Police FTO 230.12 Recreation - Special Events - 5121 PERS Retirement 40,743.11 26,612.60 5122 Social Security 26,326.88 - 5123 PARS Retirement 202.89 5126 State Disability Ins.4,617.01 5127 Deferred Compensation 1,912.48 5131 Health Insurance 62,897.40 5132 Dental Insurance 2,991.35 5133 Vision Insurance 758.50 5134 Life Insurance 368.84 5135 Long Term Disability 484.59 5137 Leave Payouts 623.22 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 1,031.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 5.91 5150 Bi-Lingual Pay 200.00 5151 Cell Phone Allowance 1,287.50 531,634.80 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 11/21/2025-12/4/2025 12/12/2025 BY FUND BY ACCOUNT Attachment 2 Page 26 of 175 General Fund 460,274.07 5101 Salaries Full time 306,118.65 Streets Fund 31,283.80 5101 Volunteer Employee Retirement - Sewer Fund 17,473.94 5102 Salaries Part-Time - PPT 8,093.94 Water Fund 24,032.11 5103 Salaries Part-Time - TPT 4,015.83 533,063.92 5105 Salaries OverTime 34,131.83 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,163.22 5108 Holiday Pay - 5109 Sick Pay 3,847.36 Administrative Services - 5110 Annual Leave Buyback - Information Services - 5111 Vacation Buyback - Community Development - 5112 Sick Leave Buyback 961.08 Police 29,341.14 5113 Vacation Pay 4,261.15 Public Works - Maintenance 2,137.10 5114 Comp Pay 4,670.94 Public Works - Enterprise 1,470.54 5115 Annual Leave Pay 5,576.39 Recreation - Administration 1,183.05 5116 Salaries - Police FTO 171.21 Recreation - Special Events - 5121 PERS Retirement 39,169.33 34,131.83 5122 Social Security 26,638.11 - 5123 PARS Retirement 171.66 5126 State Disability Ins.4,703.35 5127 Deferred Compensation 2,062.48 5131 Health Insurance 58,076.33 5132 Dental Insurance 2,597.76 5133 Vision Insurance 678.36 5134 Life Insurance 334.92 5135 Long Term Disability 410.95 5137 Leave Payouts 21,497.63 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 1,049.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 39.88 5150 Bi-Lingual Pay 200.00 5151 Cell Phone Allowance 1,287.50 533,063.92 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 12/5/2025-12/18/2025 12/26/2025 BY FUND BY ACCOUNT Attachment 2 Page 27 of 175