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Home My WebLink AboutCC 2026-02-10_09b Cash Disbursement Ratification Item 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: February 10, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of January 1 through January 15, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $1,487,274.61 fiscal impact for the period of January 1 through January 15, 2026, that includes the following items:  Accounts Payable Checks $996,233.99  Payroll & Benefit Checks $491,040.62 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the period. The disbursements are ac counted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 13 of 137 Item 9.b. City Council Cash Disbursement Ratification February 10, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. January 1 through January 15, 2026 – Accounts Payable Check Register 2. January 9, 2026 – Payroll & Benefit Check Registers Page 14 of 137 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 01/29/2026 16:24 User:mschotborgh Program ID: appdwarr Page 1 INV GROUP RANGE:010126 TO 011526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 100 1111 ACCOUNTS RECEIVABLE - FCFA HEALTH AND HUMAN RESOURCE CTR 49.41 10014099 5132 DENTAL INSURANCE DELTA DENTAL 2,518.72 10014099 5133 VISION INSURANCE VISION SERVICE PLAN 604.54 10014140 5303 CONTRACTUAL SERVICES CIO SOLUTIONS LP 6,436.00 10014140 5607 MAINTENANCE-COMPUTER SOFTWARE CIO SOLUTIONS LP 6,837.08 10014145 5147 EMPLOYEE ASSISTANCE PROGRAM HEALTH AND HUMAN RESOURCE CTR 197.64 10014145 5401 UTILITIES CHARTER COMMUNICATIONS 3,102.21 SOCALGAS 246.98 SOUTH SLO COUNTY SANIT DIST 599.04 10014145 5403 TELECOMMUNICATIONS AT&T 30.32 10034201 5501 TRAVEL/CONFERENCE/TRAINING AYALA, ZAK 225.00 PIERCE, GREGORY 375.00 10034201 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 500.00 10034203 5501 TRAVEL/CONFERENCE/TRAINING BLACK, JACOB 150.00 10034203 5601 MAINTENANCE-VEHICLES SANTA MARIA TIRE, INC 1,678.09 10044420 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 142.76 10044420 5303 CONTRACTUAL SERVICES SOUTH COUNTY SANITARY SVC, INC 458.34 UNITED STAFFING ASSOC.1,909.65 WATERBOYS PLUMBING 261.75 10044420 5605 MAINTENANCE-GROUNDS BRISCO MILL & LUMBER YARD 64.98 FARM SUPPLY CO 29.35 SITEONE LANDSCAPE SUPPLY LLC 35.14 10054301 5303 CONTRACTUAL SERVICES GARING TAYLOR & ASSOCIATES INC 1,685.00 10054305 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 59.90 10054305 5255 SPECIAL DEPARTMENT SUPPLIES MINER'S ACE HARDWARE, INC 30.42 10054305 5273 SMALL TOOLS TCA TOOLS INC 322.23 10054308 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 52.15 10054308 5303 CONTRACTUAL SERVICES CAME SECURITY ALARMS 3,630.00 HEACOCK ELEVATOR CO.495.00 JD ELECTRIC 390.00 PRUDENTIAL OVERALL SUPPLY 145.65 Attachment 1 Page 15 of 137 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 01/29/2026 16:24 User: mschotborgh Program ID: appdwarr Page 2 INV GROUP RANGE:010126 TO 011526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT SOUTH COUNTY SANITARY SVC, INC 726.53 10054308 5604 MAINTENANCE-BUILDINGS JD ELECTRIC 350.00 MINER'S ACE HARDWARE, INC 131.20 10054308 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 1,435.00 10054330 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 34.20 10054330 5605 MAINTENANCE-GROUNDS WATERBOYS PLUMBING 321.25 110 2110 DENTAL INSURANCE DELTA DENTAL 8,028.42 110 2113 LIFE INSURANCE STANDARD INSURANCE CO 3,117.47 110 2115 FIRE EMPLOYEE DUES FIVE CITIES PROF. FIREFIGHTERS 4,180.00 110 2116 POLICE ASSOCIATION DUES ARROYO GRANDE POLICE ASSN 2,663.20 110 2118 S.E.I.U. EMPLOYEE DUES S.E.I.U. LOCAL 620 1,682.30 110 2119 VISION INSURANCE VISION SERVICE PLAN 2,142.01 110 2125 PREPAID LEGAL SERVICE LEGALSHIELD 43.90 110 2126 SUPPLEMENTAL INSURANCE AFLAC INSURANCE 535.46 21454550 5606 MAINTENANCE-RADIO COMM. CREATIVE FENCE CO. 700.00 21654560 5304 PROFESSIONAL SERVICES RAINSCAPE 484.37 21954560 5304 PROFESSIONAL SERVICES RAINSCAPE 1,201.41 22064303 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 63.88 22064303 5273 SMALL TOOLS WHITE CAP LP 228.36 22064303 5601 MAINTENANCE-VEHICLES HEACOCK TRAILERS 163.13 L. DIESEL MOBILE SERVICE 995.00 22064303 5603 MAINTENANCE-MACH & EQUIP SLO COUNTY AIR POLLUTION 733.56 22064303 5613 MAINTENANCE-STREETS & BRIDGES BRAND CREATIVE 188.56 MINER'S ACE HARDWARE, INC 155.89 TRAFFIC MANAGEMENT PRODUCTS IN 386.91 24014150 5301 ADVERTISING BOHLKEN, SHERIDAN 197.40 24014150 5504 PUBLIC RELATIONS SOLIZ, ERIKA 1,500.00 35055608 7001 CONSTRUCTION SWRCB 563.00 35055658 7001 CONSTRUCTION Attachment 1 Page 16 of 137 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 01/29/2026 16:24 User: mschotborgh Program ID: appdwarr Page 3 INV GROUP RANGE:010126 TO 011526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT TRAFFIC MANAGEMENT PRODUCTS IN 4,324.32 35055679 7001 CONSTRUCTION SWRCB 1,180.00 35505170 7001 CONSTRUCTION AVILA SIGN & DESIGN 11,970.00 61254610 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 50.59 61254610 5601 MAINTENANCE-VEHICLES L. DIESEL MOBILE SERVICE 260.00 61254610 5603 MAINTENANCE-MACH & EQUIP SLO COUNTY AIR POLLUTION 733.54 640 2301 DEPOSIT RENTERS ONE TIME PAY REFUND 220.97 64054712 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 101.75 64054712 5603 MAINTENANCE-MACH & EQUIP SLO COUNTY AIR POLLUTION 733.54 760 2304 DEPOSITS-SEWER SVC CHG-S.D. SOUTH SLO COUNTY SANIT DIST 921,446.07 760 2305 DEPOSIT-SEWER HOOKUPS-S.D. SOUTH SLO COUNTY SANIT DIST -11,001.55 TOTAL 996,233.99 ** END OF REPORT - Generated by Megan Schotborgh ** Attachment 1 Page 17 of 137 . General Fund 426,376.65 5101 Salaries Full time 168,377.17 Streets Fund 21,471.57 5101 Volunteer Employee Retirement - Sewer Fund 17,004.87 5102 Salaries Part-Time - PPT 7,325.18 Water Fund 26,187.53 5103 Salaries Part-Time - TPT 2,850.45 491,040.62 5105 Salaries OverTime 9,877.87 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,430.22 5108 Holiday Pay 102,449.79 5109 Sick Pay 2,780.34 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 8,102.75 5113 Vacation Pay 23,010.54 Public Works - Maintenance 1,052.93 5114 Comp Pay 8,226.56 Public Works - Enterprise 722.19 5115 Annual Leave Pay 22,818.47 Recreation - Administration -5116 Salaries - Police FTO - Recreation - Special Events -5121 PERS Retirement 41,477.93 9,877.87 5122 Social Security 26,649.84 5123 PARS Retirement 159.64 5126 State Disability Ins.4,520.52 5127 Deferred Compensation 2,041.65 5131 Health Insurance 58,843.01 5132 Dental Insurance 2,873.28 5133 Vision Insurance 737.04 5134 Life Insurance 368.59 5135 Long Term Disability 634.47 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 1,013.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay - 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,265.00 491,040.62 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 12/19/2025-01/01/2026 1/9/2026 BY FUND BY ACCOUNT Attachment 2 Page 18 of 137