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Home My WebLink AboutCC 2026-03-24_09b Cash Disbursement Ratification Item 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: March 24, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of February 16 through February 28, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $647,716.47 fiscal impact for the period of February 16 through February 28, 2026, that includes the following items:  Accounts Payable Checks $143,007.48  Payroll & Benefit Checks $504,708.99 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required for normal and usual operations during the period. The disbursements are a ccounted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 14 of 601 Item 9.b. City Council Cash Disbursement Ratification March 24, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. February 16 through February 28, 2026 – Accounts Payable Check Register 2. February 20, 2026 – Payroll & Benefit Check Registers Page 15 of 601 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 03/13/2026 10:53 User:mschotborgh Program ID: appdwarr Page 1 INV GROUP RANGE:021626 TO 022826 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 100 1111 ACCOUNTS RECEIVABLE - FCFA HEALTH AND HUMAN RESOURCE CTR 49.41 10004000 4510 MISC.PLAN FEES ONE TIME PAY 806.00 10004000 4521 GENERAL PLAN UPDATE FEE ONE TIME PAY 24.18 10004000 4522 TECHNOLOGY FEE ONE TIME PAY 16.12 10014002 5301 ADVERTISING NEW TIMES 435.00 10014002 5501 TRAVEL/CONFERENCE/TRAINING HAWKINS, JULIE 401.36 10014002 5503 MEMBERSHIPS & SUBSCRIPTIONS GLADWELL GOVERNMENTAL SVCS INC 600.00 10014003 5327 SERVICES-LITIGATION NON-INSUR. ADAMSKI MOROSKI MADDEN 55.50 10014099 5132 DENTAL INSURANCE DELTA DENTAL 2,597.43 10014099 5133 VISION INSURANCE VISION SERVICE PLAN 604.54 10014102 5201 SUPPLIES-OFFICE ODP BUSINESS SOLUTIONS LLC 215.28 10014102 5602 MAINTENANCE-OFFICE EQUIPMENT FLEXTG LLC 131.89 10014140 5303 CONTRACTUAL SERVICES CHARTER COMMUNICATIONS 1,025.00 SAN LUIS POWERHOUSE 345.00 TOTAL COMMUNICATIONS SOLUTIONS 17.51 10014140 5602 MAINTENANCE-OFFICE EQUIPMENT AMAZON CAPITAL SERVICES 1,267.91 10014140 5702 DATA PROCESSING EQUIPMENT AMAZON CAPITAL SERVICES 3,163.83 10014145 5147 EMPLOYEE ASSISTANCE PROGRAM HEALTH AND HUMAN RESOURCE CTR 197.64 10014145 5208 POSTAGE/MAILING PITNEY BOWES 288.82 10014145 5401 UTILITIES CHARTER COMMUNICATIONS 3,300.68 10014145 5403 TELECOMMUNICATIONS AT & T 185.43 VERIZON WIRELESS 631.45 10014145 5553 RENT-BUILDINGS & LAND BLAIR AND DEANNE MANKINS, RT U 6,515.58 MANKINS, MARK H 6,515.58 10014145 5578 LIABILITY INS-U/GROUND TANKS ALLIANT INSURANCE SERVICES INC 1,464.00 10034201 5403 TELECOMMUNICATIONS VERIZON WIRELESS 758.74 10034201 5501 TRAVEL/CONFERENCE/TRAINING CULVER, DAVID 675.00 10034201 5604 MAINTENANCE-BUILDINGS INTERSTATE BATTERIES OF CENTRA 188.55 Attachment 1 Page 16 of 601 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 03/13/2026 10:53 User: mschotborgh Program ID: appdwarr Page 2 INV GROUP RANGE:021626 TO 022826 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 10034203 5272 PROTECTIVE/SAFETY CLOTHING SKAGGS PUBLIC SAFETY UNIFORMS 570.43 10034203 5601 MAINTENANCE-VEHICLES MULLAHEY FORD 1,388.96 10034204 5303 CONTRACTUAL SERVICES OFFICE1 877.08 10034204 5324 FORENSIC MANDATE SERVICES SLO COUNTY SHERIFF-CORONER 142.00 10044420 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 67.59 10044420 5303 CONTRACTUAL SERVICES ADVENTURE PLAYGROUND SYSTEMS 1,092.80 BUNYON BROS TREE SERVICE 1,500.00 UNITED STAFFING ASSOC. 2,269.94 10044420 5603 MAINTENANCE-MACH & EQUIP CONTRACTORS MAINT.SERVICE 144.56 FIGUEROA'S TIRES 50.00 10044420 5605 MAINTENANCE-GROUNDS FASTENAL COMPANY 1,737.54 MINER'S ACE HARDWARE, INC 106.17 10044421 5602 MAINTENANCE-OFFICE EQUIPMENT VERIZON WIRELESS 38.01 10054301 5303 CONTRACTUAL SERVICES MNS ENGINEERS INC 4,630.42 NORTH COAST ENGINEERING INC 3,047.50 10054305 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 42.61 10054307 5201 SUPPLIES-OFFICE BRAND CREATIVE 26.10 10054307 5601 MAINTENANCE-VEHICLES BACK ON THE ROAD AUTOMOBILE 174.33 10054308 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 26.62 10054308 5303 CONTRACTUAL SERVICES ALPINE REFRIGERATION 200.00 BREZDEN PEST CONTROL, INC 153.00 PRUDENTIAL OVERALL SUPPLY 148.38 10054308 5604 MAINTENANCE-BUILDINGS MINER'S ACE HARDWARE, INC 30.44 STREATOR PIPE & SUPPLY 102.91 10054330 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 20.85 10054330 5303 CONTRACTUAL SERVICES JD ELECTRIC 200.00 10054330 5605 MAINTENANCE-GROUNDS MINER'S ACE HARDWARE, INC 86.42 110 2110 DENTAL INSURANCE DELTA DENTAL 7,871.00 110 2113 LIFE INSURANCE STANDARD INSURANCE CO 3,011.05 110 2114 GARNISHMENTS SLO COUNTY SHERIFF'S DEPT 392.99 Attachment 1 Page 17 of 601 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 03/13/2026 10:53 User: mschotborgh Program ID: appdwarr Page 3 INV GROUP RANGE:021626 TO 022826 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 110 2115 FIRE EMPLOYEE DUES FIVE CITIES PROF. FIREFIGHTERS 4,180.00 110 2116 POLICE ASSOCIATION DUES ARROYO GRANDE POLICE ASSN 2,630.70 110 2117 DEFERRED COMPENSATION ICMA RETIREMENT CORP PLAN ID 1 2,062.48 ICMA RETIREMENT CORP, PLAN ID 26,272.04 110 2118 S.E.I.U. EMPLOYEE DUES S.E.I.U. LOCAL 620 1,656.14 110 2119 VISION INSURANCE VISION SERVICE PLAN 2,092.52 110 2125 PREPAID LEGAL SERVICE LEGALSHIELD 43.90 110 2126 SUPPLEMENTAL INSURANCE AFLAC INSURANCE 535.46 21114101 5330 CABLE CASTING EXPENSE CHARTER COMMUNICATIONS 1,349.00 22064303 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 32.69 22064303 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 392.54 22064303 5613 MAINTENANCE-STREETS & BRIDGES FASTENAL COMPANY 528.54 MINER'S ACE HARDWARE, INC 75.00 TRAFFIC MANAGEMENT PRODUCTS IN 1,607.98 35055556 7001 CONSTRUCTION HARVEY'S HONEY HUTS 965.39 35055638 7001 CONSTRUCTION PAVEMENT ENGINEERING INC 15,302.50 35505080 7501 DESIGN & SURVEY FIDELITY NATIONAL TITLE COMPAN 400.00 61254610 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 25.82 64054710 5575 INSURANCE CLAIMS/SETTLEMENTS WHITE BRENNER LLP 4,099.96 64054710 5578 LIABILITY INS-U/GROUND TANKS ALLIANT INSURANCE SERVICES INC 1,464.00 64054712 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 52.27 64054712 5610 MAINTENANCE-LINES & PUMPS FAMCON PIPE AND SUPPLY INC 5,970.38 MELLO & SON'S PUMPS & MOTORS 5,370.53 64054712 6201 MACHINERY & EQUIPMENT GRAINGER, INC 3,270.51 TOTAL 143,007.48 ** END OF REPORT - Generated by Megan Schotborgh ** Attachment 1 Page 18 of 601 . General Fund 443,604.92 5101 Salaries Full time 308,739.29 Streets Fund 20,173.87 5101 Volunteer Employee Retirement - Sewer Fund 17,272.88 5102 Salaries Part-Time - PPT 2,992.38 Water Fund 23,657.32 5103 Salaries Part-Time - TPT 7,874.40 504,708.99 5105 Salaries OverTime 19,218.79 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,167.72 5108 Holiday Pay 1,003.16 5109 Sick Pay 6,264.89 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 18,167.62 5113 Vacation Pay 5,721.19 Public Works - Maintenance 303.80 5114 Comp Pay 2,826.99 Public Works - Enterprise 747.37 5115 Annual Leave Pay 8,053.83 Recreation - Administration -5116 Salaries - Police FTO 206.79 Recreation - Special Events -5121 PERS Retirement 40,899.09 19,218.79 5122 Social Security 27,734.86 5123 PARS Retirement 162.50 5126 State Disability Ins.4,717.56 5127 Deferred Compensation 2,062.48 5131 Health Insurance 56,940.79 5132 Dental Insurance 2,873.28 5133 Vision Insurance 737.04 5134 Life Insurance 373.29 5135 Long Term Disability 493.84 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 1,055.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 14.77 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,265.00 504,708.99 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 01/30/2026-02/12/2026 2/20/2026 BY FUND BY ACCOUNT Attachment 2 Page 19 of 601