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Home My WebLink AboutCC 2026-03-10_09b Cash DisbursementItem 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: March 10, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of February 1 through February 15, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $3,242,332.12 fiscal impact for the period of February 1 through February 15, 2026, that includes the following items:  Accounts Payable Checks $2,746,746.85  Payroll & Benefit Checks $495,585.27 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required for normal and usual operations during the period. The disbursements are a ccounted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 17 of 87 Item 9.b. City Council Cash Disbursement Ratification March 10, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. February 1 through February 15, 2026 – Accounts Payable Check Register 2. February 6, 2026 – Payroll & Benefit Check Registers Page 18 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User:mschotborgh Program ID: appdwarr Page 1 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 100 1033 CHANGE CASH-SPECIAL RECREATION PETTY CASH 300.00 100 1111 ACCOUNTS RECEIVABLE - FCFA HEALTH AND HUMAN RESOURCE CTR 49.41 LIEBERT, CASSIDY, WHITMORE 2,350.80 100 1202 INVENTORY-GAS & OIL CA DEPT OF TAX & FEE ADMIN 414.00 JB DEWAR, INC 4,301.21 100 2206 DEPOSITS-COMMERCIAL BLDG. ONE TIME PAY 52.00 100 2208 DEPOSITS-SMIP CA ST DEPT OF CONSERVATION 641.15 100 2223 DEPOSITS--STATE GREEN BLDG STD CALIFORNIA BUILDING STANDARDS 464.40 100 2231 STATE SB 1186 FEE DIVIS. OF THE STATE ARCHITECT -4,904.10 10004000 4050 BUSINESS LICENSE TAX DIVIS. OF THE STATE ARCHITECT 5,449.00 10004000 4203 PARKING FINES SLO COUNTY AUDITOR-CONTROLLER 853.50 10004000 4354 PARK USER FEES ONE TIME PAY -31.00 10004000 4605 SPEC.INT.CLASSES DOMINGUEZ, ROJEAN 80.00 ONE TIME PAY 348.50 10004000 4801 OTHER REVENUE CA ST DEPT OF CONSERVATION -32.06 10014001 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES -43.48 GRAND AWARDS, INC 15.23 10014002 5301 ADVERTISING NEW TIMES 1,045.00 10014002 5303 CONTRACTUAL SERVICES CRISP IMAGING 5,921.12 10014003 5319 SERVICES-MISCELLANEOUS BROADCAST MUSIC INC 459.00 10014099 5132 DENTAL INSURANCE DELTA DENTAL 2,518.72 10014099 5133 VISION INSURANCE VISION SERVICE PLAN 604.54 10014101 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 17.55 10014101 5303 CONTRACTUAL SERVICES TOWNSEND PUBLIC AFFAIRS INC 5,500.00 TRIPEPI SMITH 3,027.50 10014101 5319 SERVICES-MISCELLANEOUS AMAZON CAPITAL SERVICES -41.91 10014101 5504 PUBLIC RELATIONS AMAZON CAPITAL SERVICES 248.46 BRISCO MILL & LUMBER YARD 25.32 CONWAY-PEARSON, MARGARET 135.20 MINER'S ACE HARDWARE, INC 66.11 Attachment 1 Page 19 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User: mschotborgh Program ID: appdwarr Page 2 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 10014102 5255 SPECIAL DEPARTMENT SUPPLIES BOONE PRINTING & GRAPHICS INC 597.26 BURDINE PRINTING 500.15 10014102 5602 MAINTENANCE-OFFICE EQUIPMENT FLEXTG LLC 155.64 10014120 5303 CONTRACTUAL SERVICES ROBERT HALF 3,947.13 10014140 5303 CONTRACTUAL SERVICES EVERON LLC 3,790.41 SDI PRESENCE LLC 2,181.14 SOFTWARE SOLUTIONS TEAM 2,325.00 10014140 5602 MAINTENANCE-OFFICE EQUIPMENT AMAZON CAPITAL SERVICES 27.07 10014145 5147 EMPLOYEE ASSISTANCE PROGRAM HEALTH AND HUMAN RESOURCE CTR 197.64 10014145 5208 POSTAGE/MAILING PITNEY BOWES, INC 535.21 10014145 5313 FIVE CITIES FIRE AUTHORITY FIVE CITIES FIRE AUTHORITY 770,488.88 10014145 5401 UTILITIES CHARTER COMMUNICATIONS 58.44 CITY OF GROVER BEACH 119.58 PACIFIC GAS & ELECTRIC CO 10,817.40 SOCALGAS 240.39 SOUTH SLO COUNTY SANIT DIST 149.76 10014145 5403 TELECOMMUNICATIONS AT&T 60.72 10014145 5503 MEMBERSHIPS & SUBSCRIPTIONS LEAGUE OF CALIFORNIA CITIES 8,237.00 10014145 5553 RENT-BUILDINGS & LAND ATLAS PERFORMANCE INDUSTRIES I 4,200.00 10034201 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 388.74 10034201 5255 SPECIAL DEPARTMENT SUPPLIES AMAZON CAPITAL SERVICES 299.39 10034201 5303 CONTRACTUAL SERVICES ATC SEQUOIA LLC 142.57 PARAMOUNT CLEANERS 24.00 RICHETTI COMPLETE WATER 16.50 10034201 5315 PRE-EMPLOYMENT PHYSICALS CENTRAL COAST EVALUATION SVCS 3,000.00 10034201 5403 TELECOMMUNICATIONS AT&T 303.48 CHARTER COMMUNICATIONS 199.98 10034201 5501 TRAVEL/CONFERENCE/TRAINING CPCA - CA POLICE CHIEFS ASSN 200.00 TARGETSOLUTIONS LEARNING, LLC 1,140.46 10034201 5503 MEMBERSHIPS & SUBSCRIPTIONS CPCA - CA POLICE CHIEFS ASSN 170.00 10034201 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 13.00 10034201 5608 GAS & OIL Attachment 1 Page 20 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User: mschotborgh Program ID: appdwarr Page 3 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT JB DEWAR, INC 266.72 10034201 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 500.00 10034203 5272 PROTECTIVE/SAFETY CLOTHING APPLIED TECHNOLOGY GROUP INC 969.51 SKAGGS PUBLIC SAFETY UNIFORMS 256.65 10034203 5303 CONTRACTUAL SERVICES PARAMOUNT CLEANERS 325.75 10034203 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 195.00 TOM'S AUTO SERVICE 116.00 10034203 5608 GAS & OIL JB DEWAR, INC 1,161.60 10034204 5303 CONTRACTUAL SERVICES FLEXTG LLC 359.22 PARAMOUNT CLEANERS 105.00 PHOENIX GROUP 274.24 TRANSUNION RISK 100.00 10034204 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 78.00 FIGUEROA'S TIRES 140.00 SANTA MARIA MOTORCYCLES LLC 3,000.84 TOM'S AUTO SERVICE 319.39 10034204 5606 MAINTENANCE-RADIO COMM. APPLIED TECHNOLOGY GROUP INC 168.55 10034204 5607 MAINTENANCE-COMPUTER SOFTWARE MAVERICK DATA SYSTEMS 500.00 10034204 5608 GAS & OIL JB DEWAR, INC 345.43 10044420 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 192.06 10044420 5255 SPECIAL DEPARTMENT SUPPLIES CALIHOUSE OF THREADS 137.96 10044420 5303 CONTRACTUAL SERVICES GREENVALE TREE COMPANY 4,790.00 SOUTH COUNTY SANITARY SVC, INC 458.18 SWRCB-DWOCP 60.00 THE TORO COMPANY 986.70 UNITED STAFFING ASSOC. 3,481.05 10044420 5603 MAINTENANCE-MACH & EQUIP H & M GOPHER CONTROL 247.93 10044420 5605 MAINTENANCE-GROUNDS ARROYO GRANDE IN BLOOM INC 600.00 BRISCO MILL & LUMBER YARD 78.91 MINER'S ACE HARDWARE, INC 58.69 NOBLE SAW, INC 285.29 10044420 5608 GAS & OIL JB DEWAR, INC 412.17 10044421 5201 SUPPLIES-OFFICE BOONE PRINTING & GRAPHICS INC 295.26 10044421 5602 MAINTENANCE-OFFICE EQUIPMENT DE LAGE LANDEN FINANCIAL SVCS 459.21 Attachment 1 Page 21 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User: mschotborgh Program ID: appdwarr Page 4 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 10044424 5251 SUPPLIES-RECREATION CLASSES ST JOHN'S LUTHERAN CHURCH 1,050.00 10044424 5252 SUPPLIES-RECREATION EVENTS MERCIER, RICK 370.28 RICK'S VENDING 2,403.38 10044424 5351 SERVICES-CLASSES CASTRO, ANGELICA 199.50 CINOWALT, KATHLEEN J 83.20 CUDDY, GAYLE 431.20 DIGIOIA, DEE 382.20 FIVE CITIES DUPLICATE BRIDGE 1,725.50 HONEYCUTT, MADISON 96.00 MANGIARDI, HEIDY 1,987.30 MAULE, TAMMY L CROSS 159.60 NELSON, NICCOLA 470.40 THE AGILE MIND 29.75 YOUTH EVOLUTION BASKETBALL 3,264.10 10054301 5255 SPECIAL DEPARTMENT SUPPLIES AMAZON CAPITAL SERVICES 2,930.81 10054301 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 16.30 10054301 5303 CONTRACTUAL SERVICES WALLACE GROUP A CALIF CORP 6,054.95 10054301 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 13.00 INTERSTATE BATTERIES OF CENTRA 149.95 10054301 5608 GAS & OIL JB DEWAR, INC 49.65 10054305 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 124.10 10054305 5255 SPECIAL DEPARTMENT SUPPLIES CALIHOUSE OF THREADS 137.96 KIMBALL MIDWEST 312.47 MINER'S ACE HARDWARE, INC 54.31 10054305 5303 CONTRACTUAL SERVICES ASBURY ENVIROMENTAL SVCS 143.94 10054307 5201 SUPPLIES-OFFICE BOONE PRINTING & GRAPHICS INC 57.62 10054307 5303 CONTRACTUAL SERVICES CHARTER COMMUNICATIONS 92.51 DAVEY RESOURCE GROUP INC 2,500.00 SP MAINTENANCE SERVICES, INC 7,342.50 10054307 5402 POWER PACIFIC GAS & ELECTRIC CO 22,641.10 10054308 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 106.48 10054308 5255 SPECIAL DEPARTMENT SUPPLIES CALIHOUSE OF THREADS 137.96 10054308 5303 CONTRACTUAL SERVICES BREZDEN PEST CONTROL, INC 259.00 JD ELECTRIC 180.00 PRUDENTIAL OVERALL SUPPLY 320.58 Attachment 1 Page 22 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User: mschotborgh Program ID: appdwarr Page 5 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT SOUTH COUNTY SANITARY SVC, INC 720.91 10054308 5604 MAINTENANCE-BUILDINGS MINER'S ACE HARDWARE, INC 28.24 10054308 5608 GAS & OIL JB DEWAR, INC 190.27 10054308 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 1,135.00 10054330 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 72.90 10054330 5273 SMALL TOOLS LAWSON PRODUCTS, INC 302.88 10054330 5303 CONTRACTUAL SERVICES WATERBOYS PLUMBING 675.00 10054330 5605 MAINTENANCE-GROUNDS BSN SPORTS, LLC 363.22 CENTRAL COAST SOD INC 148.70 MINER'S ACE HARDWARE, INC 119.28 SITEONE LANDSCAPE SUPPLY LLC 677.61 10054330 5608 GAS & OIL JB DEWAR, INC 158.36 110 2110 DENTAL INSURANCE DELTA DENTAL 8,028.42 110 2113 LIFE INSURANCE STANDARD INSURANCE CO 3,020.45 110 2117 DEFERRED COMPENSATION ICMA RETIREMENT CORP PLAN ID 1 2,062.48 ICMA RETIREMENT CORP, PLAN ID 26,523.94 110 2119 VISION INSURANCE VISION SERVICE PLAN 2,092.52 12014118 5313 FIVE CITIES FIRE AUTHORITY FIVE CITIES FIRE AUTHORITY 256,829.62 21454550 5606 MAINTENANCE-RADIO COMM. DORMAN HYDRO-SEEDING 7,150.00 21654560 5304 PROFESSIONAL SERVICES RAINSCAPE 484.37 21754560 5355 PARKWAY MAINTENANCE-TR 1769 PACIFIC GAS & ELECTRIC CO 14.15 21954560 5304 PROFESSIONAL SERVICES RAINSCAPE 1,201.41 22064303 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 130.76 22064303 5201 SUPPLIES-OFFICE BOONE PRINTING & GRAPHICS INC 57.62 22064303 5255 SPECIAL DEPARTMENT SUPPLIES CALIHOUSE OF THREADS 137.96 22064303 5273 SMALL TOOLS BRISCO MILL & LUMBER YARD 253.42 22064303 5303 CONTRACTUAL SERVICES B & B OVERHEAD DOOR CO., INC 275.00 CA ST DEPT OF CORRECTIONS 1,447.23 HARVEY'S HONEY HUTS 106.08 JD ELECTRIC 340.00 Attachment 1 Page 23 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User: mschotborgh Program ID: appdwarr Page 6 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT SP MAINTENANCE SERVICES, INC 7,342.50 TRAFFIC MANAGEMENT PRODUCTS IN 526.48 22064303 5601 MAINTENANCE-VEHICLES BACK ON THE ROAD AUTOMOBILE 122.15 BOB'S EXPRESS WASH 15.00 22064303 5603 MAINTENANCE-MACH & EQUIP CSC OF SANTA MARIA 381.40 22064303 5608 GAS & OIL JB DEWAR, INC 169.70 22064303 5613 MAINTENANCE-STREETS & BRIDGES BRISCO MILL & LUMBER YARD 97.84 BURKE AND PACE OF AG, INC 340.16 MINER'S ACE HARDWARE, INC 301.92 STATEWIDE SAFETY & SIGNS INC 32.59 TRAFFIC MANAGEMENT PRODUCTS IN 342.55 24014150 5301 ADVERTISING COMMUNE COMMUNICATIONS CORP 18,750.00 24014150 5504 PUBLIC RELATIONS MONARCH BOOKS 550.25 286 4301 INTEREST COMPUTERSHARE CORP TRUST -84.45 28614103 5802 DEBT- INTEREST PAYMENT COMPUTERSHARE CORP TRUST 74,480.15 35055556 7001 CONSTRUCTION HARVEY'S HONEY HUTS 965.39 35055679 5504 PUBLIC RELATIONS AMAZON CAPITAL SERVICES 70.71 BRAND CREATIVE 970.78 BURDINE PRINTING 85.24 PHANTOM PEAKS MEDIA LLC 100.00 35055679 7001 CONSTRUCTION GRANITE CONSTRUCTION CO 996,942.90 35055679 7501 DESIGN & SURVEY CONSOR NORTH AMERICA INC 19,148.54 35505080 7501 DESIGN & SURVEY NORTH COAST ENGINEERING INC 39,690.00 61204000 4751 UTILITY BILLING CITY OF GROVER BEACH 191.04 61254610 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 103.28 61254610 5255 SPECIAL DEPARTMENT SUPPLIES CALIHOUSE OF THREADS 137.95 61254610 5303 CONTRACTUAL SERVICES WALLACE GROUP A CALIF CORP 2,610.30 61254610 5402 POWER PACIFIC GAS & ELECTRIC CO 3,738.78 61254610 5555 BANK CHARGES DATAPROSE LLC 276.92 61254610 5608 GAS & OIL JB DEWAR, INC 164.48 61254610 5610 MAINTENANCE-LINES & PUMPS FAMCON PIPE AND SUPPLY INC 249.89 Attachment 1 Page 24 of 87 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 02/25/2026 14:04 User: mschotborgh Program ID: appdwarr Page 7 INV GROUP RANGE:020126 TO 021526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 640 2301 DEPOSIT RENTERS ONE TIME PAY REFUND 631.11 64054710 5208 POSTAGE/MAILING DATAPROSE LLC 3,673.96 64054710 5303 CONTRACTUAL SERVICES DATAPROSE LLC 800.00 GSI WATER SOLUTIONS 18,718.35 TRIPEPI SMITH 1,606.25 64054710 5310 WATER TREATMENT SERVICES ABALONE COAST ANALYTICAL INC 70.00 64054710 5555 BANK CHARGES DATAPROSE LLC 1,107.68 64054711 5402 POWER PACIFIC GAS & ELECTRIC CO 2,526.78 64054712 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 209.08 64054712 5255 SPECIAL DEPARTMENT SUPPLIES CALIHOUSE OF THREADS 137.96 64054712 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 61.95 64054712 5402 POWER PACIFIC GAS & ELECTRIC CO 7,835.67 64054712 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 29.00 FIGUEROA'S TIRES 980.14 TOM'S AUTO SERVICE 58.00 64054712 5604 MAINTENANCE-BUILDINGS CREATIVE FENCE CO. 1,297.91 64054712 5608 GAS & OIL JB DEWAR, INC 379.48 64054712 5610 MAINTENANCE-LINES & PUMPS CALPORTLAND CONSTRUCTION 1,143.24 FAMCON PIPE AND SUPPLY INC 15,823.41 ICONIX WATERWORKS (US) INC 1,003.02 TROESH RECYCLING, INC 694.62 760 2304 DEPOSITS-SEWER SVC CHG-S.D. SOUTH SLO COUNTY SANIT DIST 271,030.43 760 2305 DEPOSIT-SEWER HOOKUPS-S.D. SOUTH SLO COUNTY SANIT DIST 11,001.55 TOTAL 2,746,746.85 ** END OF REPORT - Generated by Megan Schotborgh ** Attachment 1 Page 25 of 87 . General Fund 433,595.67 5101 Salaries Full time 277,229.05 Streets Fund 21,145.26 5101 Volunteer Employee Retirement - Sewer Fund 17,744.12 5102 Salaries Part-Time - PPT 10,733.86 Water Fund 23,100.22 5103 Salaries Part-Time - TPT 3,726.31 495,585.27 5105 Salaries OverTime 9,672.72 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,239.72 5108 Holiday Pay 32,115.70 5109 Sick Pay 3,544.47 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 7,386.25 5113 Vacation Pay 3,438.69 Public Works - Maintenance 1,249.74 5114 Comp Pay 3,312.66 Public Works - Enterprise 559.94 5115 Annual Leave Pay 8,652.77 Recreation - Administration 476.79 5116 Salaries - Police FTO - Recreation - Special Events -5121 PERS Retirement 41,484.64 9,672.72 5122 Social Security 26,706.48 5123 PARS Retirement 209.35 5126 State Disability Ins.4,534.69 5127 Deferred Compensation 2,062.48 5131 Health Insurance 58,843.01 5132 Dental Insurance 2,873.28 5133 Vision Insurance 737.04 5134 Life Insurance 368.59 5135 Long Term Disability 493.84 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 1,022.50 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 8.86 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,265.00 495,585.27 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 01/16/2026-01/29/2026 2/6/2026 BY FUND BY ACCOUNT Attachment 2 Page 26 of 87