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HomeMy WebLinkAboutMinutes 2000-03-14MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 14, 2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: _XCouncil Member Runels _XCouncil Member Tolley _XCouncil Member Dickens _XMayor Pro Tem Ferrara _XMayor Lady Staff Present: X Interim City Manager/Chief of Police X City Attorney X Director of Administrative Services X Director of Building and Fire X Director of Community Development X Director of Public Works Director of Parks and Recreation X Director of Financial Services X Parks and Recreation Supervisor 3. FLAG SALUTE Matthew and Crystal Costa from the United South County Boys and Girls Club led the flag salute. 4. INVOCATION Father Joseph Butters, St. Patrick's Catholic Church and Arroyo Grande Fire Department Chaplain delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. PROCLAMATION —GRAND JURY AWARENESS MONTH Helen Summerfield and Gloria Stevens, members of the San Luis Obispo County Grand Jury, accepted the Proclamation declaring March 2000 as Grand Jury Awareness Month. CITY COUNCIL MINUTES MARCH 14, 2000 5.b. PROCLAMATION - ABSOLUTELY INCREDIBLE KID DAY Members of the Camp Fire Club "Raining Kitties" accepted the Proclamation declaring March 16, 2000 to be Absolutely Incredible Kid Day in Arroyo Grande. 5.c. PROCLAMATION — RECOGNIZING POLICE GHIhIt HONOREE OF THE "JOE MOLLOY MEMORIAL AWARD" Mayor Lady presented the Proclamation to Chief TerBorch. 6. AGENDA REVIEW None. 6.a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Dickens moved, Council Member Runels seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARINGS -7 . PURCHASING POLICIES AND PROCEDURES Director of Financial Services Snodgrass highlighted the staff report. She stated the Council would be considering the second reading of an Ordinance to revise the City's purchasing policies by replacing Chapter 4 of Title 2 of the Municipal Code. Staff recommended after the required public hearing, that Council adopt the Ordinance, and adopt a Resolution establishing levels of purchasing authority for the bidding, ordering, and payment authorization for all types of. City purchases. Mayor Lady opened the Public Hearing and upon hearing no comments from the audience, closed the Public Hearing. Council Member Tolley moved to adopt an Ordinance 2 of the Arroyo Grande Municipal Code and adding Council Member Runels seconded the motion. _Voice Vote X Roll Call Vote Ave Lady Aye Ferrara Ave _Runels Ave _Tolley Ave Dickens repealing Chapter 4 of Title thereto a new Chapter 4. There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 2 CITY COUNCIL MINUTES MARCH 14, 2000 Council Member Tolley moved to adopt a Resolution establishing levels of purchasing authority. Council Member Runels seconded the motion. _Voice Vote X Roll Call Vote Ave Lady Ave Ferrara Ave Runels Ave Tolley Ave Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 7.b. CONSIDERATION Ur FKUU AIVI �r•n BLOCK GRANT (CDBG) PROJECTS Director of Community Development McCants highlighted the staff report. He stated in January the Council gave preliminary approval to an allocation of funds for various CDBG projects. He explained that since that approval, the County had recalculated the amount of money available to the City and had reduced the amount from $152,000 to $146,474. He stated that staff made modifications to the program by reducing allocation of funding for Program Administration and the Code Enforcement program. Mwasants thesameexplained asthat whataside Councirl had the reallocation of funding, the program previously approved. Council questions and discussion included clarification on the current source of funding for the Code Enforcement Officer position and the proposed request to use a portion of the block grant funds nd how= ncome areas of thend activities of the dCitynforcement Officer within the redevelopment area Mayor Lady opened the Public Hearing. Dana Lilley, representing the San Luis Obispo County. Planning Department, introduced himself as the coordinator of the CDBG program and acknowledged making the error in the calculation the to' answer questions oncation of able federalnaules He said he and his staff, were available applicable to the program. Dee Kroge, Shell Beach resident, spoke as an employee of Pasos de Vida Life Steps, a six-month treatment facility for women. She spoke as a representative of the supportive housing consortium and implored the Council to be aware of the need for affordable housing in the County. Hearing no further comments from the audience, Mayor Lady closed the Public Hearing. 11 CITY COUNCIL MINUTES MARCH 14, 2000 Mayor Pro Tern Ferrara moved to adopt a Resolution approving the projects to be funded with the City's allocation Progra Year 2000 0the motion. Development Block Grant funds. Council Member _Voice Vote X Roll Call Vote Aye_Lady Aye _Ferrara Ave Runels Ave Tolley Ave Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 8. CITIZENS' INPUT COMMENTS AND SUGGESTIONS None. 9. CONSENT AGENDA Council Member Tolley requested that Item 9.f. be pulled. Council Member Runels moved and Mayor Pro Tern Ferrara seconded the motion to approve Consent Agenda Items 9.a. through 9.1, with the exception of Item 9.f., with the recommended courses of action. a. Cash Disbursement Ratification. Approved. b. Statement of Investment Deposits. Approved. c. Cash Flow Analysis/Approval of Interfund Advance from the Sewer Facility Fund. Approved. d. Cost Allocation Plan. Approved. e. Minutes of City Council Meeting 547 Palos Secos M ingof February 22, O Adopted Res00. Approved olution No. g. Landmark Tree Designation 3437. h. Authorization to Solicit Bids — Uniform Rental and Related Services. Approved. i. Authorization to Solicit Bids —Oak Park Boulevard Widening Project — Project No. PW-2000-1. Approved. j. Fair Oaks Avenue Waterline Improvements, Project No. 60-98-5, Notice of Completion and Release of Retention. Approved. k. Authorization to Distribute Request for Proposals (RFP) —Update of Division of Fire and Emergency Services Staffing needs and Options. Approved. I. Affordable Housing In -Lieu Fee Agreement for the Berry Gardens Project. Approved. Voice Vote X Roll Call Vote 4 CITY COUNCIL MINUTES MARCH 14, 2000 Aye _Lady Ave Ferrara A_ye__,_Runels Ayg,__,Tolley Ave Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 9.f. Resolution Opposing Senate Bill 402, Compulsory and Binding Arbitration for Police and Fire Employees. Council Member Tolley stated he \had been following SB 402 and requested that Interim City Manager/Chief of Police TerBorch address the issue. Interim City Manager/Chief of Police TerBorch gave an update on the status of SB 402. Council Member Tolley moved to adopt a Resolution opposing SB 402 which mandates a system of compulsory and binding arbitration for police and fire employees in resolving collective bargaining disputes. Council Member Runels seconded the motion. _Voice Vote X Roll Call Vote Aye— Lady Ave Ferrara Aye _Runels Ave Tolley Aye Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS ORDINANCE Director of Community Development McCants highlighted the staff rre He explained that Council had continued the item from the February 22" meeting and had directed staff to contact the San Luis Obispo Housing Authority, Peoples' Self -Help Housing, and the Economic Opportunity Commission to receive input on the proposed Ordinance. He stated that was accomplished and the agencies' responded in favor of thCouncil rn about the fees'ng the bei g too low.Ordinance as proposed although there was some conce Council and staff discussion included: 1) clarification that the Ordinance exempts projects of four or less units, as currently reflected in the General Plan Housing 5 CITY COUNCIL MINUTES MARCH 14, 2000 Element; and confirmation that the Housing Element would have to be modified in order to change provisions in the proposed Ordinance.; 2) that the proposed Ordinance was consistent with the goals and objectives as stated in the e General Plan Housing Element; 3) that it was appropriate to use funds ordable Housing Trust Fund for affordable housing projects be the used redevelopment to supplement the the City; and 4) that CDBG grant funds affordable housing fees on future projects. Mayor Lady opened the discussion to the public and upon hearing no comments, bought the issue back to the Council for consideration. Council Member Dickens moved that the proposed Ordinance amending Title 9 of the Arroyo Grande Municipal Code by adding Chapter 19 toestablish mandatory affordable housing requirements is consistent with the General Plan; introduced for first reading an Ordinance amending Title 9 of the Arroyo Grande Municipal Code by adding a Chapter 19 entitled "Affordable Housing Requirements"; and directed the Director of Administrative Services/Deputy City Clerk to file a "Notice of Exemption" with the County Recorder. Mayor Pro Tern Ferrara seconded the motion. Voice Vote X Roll Call Vote AAye Lady A_yg _,Ferrara AAye _Runels Aye _Tolley Awe Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. DEVELOPMENT IMPACT FEE STUDY AND ORDINANCE Director of Financial Services Snodgrass highlighted the staff report. She introduced Consultant Joe Colgan from DMG-MAXIMUS. Mr. Colgan explained the approach used to calculate fees to cover all of the costs of facilities needed to serve future development. He stated that the Study was based on the existing General Plan. Council Member Tolley expressed concern about why the Police Facilities fee was higher for single-family residential than for other residential uses. Council and staff discussion included: 1) how the Study would integrate with the General Plan Update with the potential of land use changes; 2) the frequency of reviewing development impact fees; 3) the last review of development impact fees in the early 1990's; 4) the standards used to establish the fees, such as calls for 0 CITY COUNCIL MINUTES MARCH 14, 2000 service for police facilities; trip generation figures for street ta atand sigal nd ex sting fees; le the of adopted General Plan standard for parkdevelopment; service for fire facilities; 5) clarification that terms based on Arroyo of calls for ndards eservice in public Grande statistics and local conditions i in-house on a more frequent safety; 6) clarification that the fees can be allow the fees to be updated annually basis; and 7) that the proposed Resolution based on the Engineering cost of living. Council Member Tolley stated he could not support the Police Facilities impact fee- for Single-family Residential/Village becausethat then much mpacthfeesigher under Police ce per unit than for other residential uses. He suggested Facilities for residential development be added up and averaged so that it was fair and equitable for all residential development types. to There was further discussion about new development the Chief toterev iew callls for ls for service. Mr. Colgan suggested that he meet service in newer development, make necessary adjustments to the fees based on recent data, and document the findings in the Study. Mayor Lady opened up the discussion for theCouncil.public comments, and hearing no comments brought the discussion back to Council Member Tolley moved to receive and file read rhe eadingact Fee Study Final. Draft dated January 12, 2000; and introduce for first 9 an Ordinance s ing Article 5, Chapter 3 of Title 3 of the Arroyo Grande stipulation Municipal at the Consultantng a and new Article 6, of Chapter 2, Title 3, with the Police Chief review the Police Facilities impact fees based on'n regard to Counc 1 comments, and ial housing and make the appropriate adjustment return with the results when the Council addresses this issue at the next meeting. Mayor Pro Tern Ferrara seconded the mote _Voice Vote X Roll Call Vote Ayg__Lady A_ye ___Ferrara Ave Runels Ave Tolley Aye Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. COUNCIL COMMUNICATIONS Mayor Lady reported that the City of Morro Bay had taken a position to oppose any change of the 805 area code for San e suggested sending a leLuis Obispo County terVon requesting the City take a similar position su g CITY COUNCIL MINUTES MARCH 1412000 cil to the California Public Utilities Commission to oppose behalf of the Coun an area code change. ' Member Runels than the voters on behalf of Zone 3 for supporting Council Measure C. Lady acknowledged a letter received from the and reported that Zone Mayor L Y downstream water releas Services District regarding 3 has addressed the issue. Council agreed not to agendize this issue. sented '. the ty Of rroyo Counc il Member Dickens reported he had reps Awards LunchAeon, atwh which Grande at Cuesta College's Women in Distinction local resident Ella Honeycutt received an award. 13. STAFF COMMUNICATIONS gave a brief update on the status of the City Interim City Manager TerBorch g Manager recruitment. 14. ADJOURNMENT ra moved, Council Member Dickens seconded, and the Mayor Pr o Tern Ferra motion passed unanimously to adjourn the meeting. Time: 8:13 p.m• MICHAEL A. ATTEST: a4VVr U. LET JIORE, ADICITY CLERK TRATIVE SERVICES DEPUTY