The URL can be used to link to this page

Home My WebLink AboutCC 2026-04-14_09b Cash Disbursement Item 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: April 14, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of March 1 through March 15, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $3,094,860.45 fiscal impact for the period of March 1 through March 15, 2026, that includes the following items:  Accounts Payable Checks $2,549,105.92  Payroll & Benefit Checks $545,754.53 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required for normal and usual operations during the period. The disbursements are a ccounted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 17 of 406 Item 9.b. City Council Cash Disbursement Ratification April 14, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. March 1 through March 15, 2026 – Accounts Payable Check Register 2. March 6, 2026 – Payroll & Benefit Check Registers Page 18 of 406 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/01/2026 09:16 User:mschotborgh Program ID: appdwarr Page 1 INV GROUP RANGE:03012026TO 03152026 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 100 1111 ACCOUNTS RECEIVABLE - FCFA HEALTH AND HUMAN RESOURCE CTR 49.41 10004000 4050 BUSINESS LICENSE TAX ONE TIME PAY REFUND 1,555.00 10004000 4203 PARKING FINES SLO COUNTY AUDITOR-CONTROLLER 1,267.00 10004000 4605 SPEC.INT.CLASSES ANDERSON, JOYCE 80.00 CUTRELL, CARL 62.50 GALLAGHER, GINETTE 80.00 MOUSTIRATS, MIRIAM 130.00 ONE TIME PAY 240.00 THOMAS, LILIANA 130.00 10014003 5304 PROFESSIONAL SERVICES BEST BEST & KRIEGER LLP 33,415.10 10014099 5132 DENTAL INSURANCE DELTA DENTAL 2,518.72 10014099 5133 VISION INSURANCE VISION SERVICE PLAN 604.54 10014101 5201 SUPPLIES-OFFICE ROBESON, WILLIAM 68.40 10014101 5303 CONTRACTUAL SERVICES TOWNSEND PUBLIC AFFAIRS INC 5,500.00 10014101 5501 TRAVEL/CONFERENCE/TRAINING DOWNING, MATTHEW 863.50 10014110 5303 CONTRACTUAL SERVICES LIEBERT, CASSIDY, WHITMORE 900.00 10014120 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 191.71 10014120 5303 CONTRACTUAL SERVICES MOSS, LEVY & HARTZHEIM LLP 1,000.00 ROBERT HALF 3,629.54 10014140 5303 CONTRACTUAL SERVICES CIO SOLUTIONS LP 6,516.23 EVERON LLC 3,790.41 10014140 5607 MAINTENANCE-COMPUTER SOFTWARE CIO SOLUTIONS LP 7,119.00 10014140 5702 DATA PROCESSING EQUIPMENT IMPRIVATA INC 2,028.18 10014145 5147 EMPLOYEE ASSISTANCE PROGRAM HEALTH AND HUMAN RESOURCE CTR 197.64 10014145 5303 CONTRACTUAL SERVICES AK & COMPANY 2,500.00 10014145 5401 UTILITIES SOCALGAS 219.28 SOUTH SLO COUNTY SANIT DIST 149.76 10014145 5403 TELECOMMUNICATIONS AT&T 30.26 10014145 5553 RENT-BUILDINGS & LAND ATLAS PERFORMANCE INDUSTRIES I 2,163.00 10024130 5303 CONTRACTUAL SERVICES MINTIER HARNISH LP 83,269.63 Attachment 1 Page 19 of 406 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/01/2026 09:16 User: mschotborgh Program ID: appdwarr Page 2 INV GROUP RANGE:03012026TO 03152026 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 10024160 5303 CONTRACTUAL SERVICES JAS PACIFIC 27,312.32 10024160 5608 GAS & OIL JB DEWAR, INC 51.93 10034201 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 42.09 10034201 5303 CONTRACTUAL SERVICES ATC SEQUOIA LLC 142.57 EVERBRIDGE INC 4,031.42 VITAL RECORDS CONTROL 124.05 10034201 5315 PRE-EMPLOYMENT PHYSICALS PACIFIC CENTRAL COAST HEALTH 488.00 10034201 5321 ANIMAL CONTROL SERVICES ANIMAL SERVICES 44,635.25 10034201 5403 TELECOMMUNICATIONS AT&T 307.99 10034201 5501 TRAVEL/CONFERENCE/TRAINING PIERCE, GREGORY 525.00 10034201 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 39.00 10034201 5604 MAINTENANCE-BUILDINGS AMAZON CAPITAL SERVICES 135.99 10034201 5605 MAINTENANCE-GROUNDS MACEDO, JORGE 140.00 10034201 5608 GAS & OIL JB DEWAR, INC 356.88 10034201 6301 VEHICLES AMAZON CAPITAL SERVICES 188.00 10034203 5272 PROTECTIVE/SAFETY CLOTHING ADAMSON INDUSTRIES, INC 284.43 SKAGGS PUBLIC SAFETY UNIFORMS 1,236.39 10034203 5501 TRAVEL/CONFERENCE/TRAINING DOHERTY, STEPHEN 750.00 ESPARZA, ELI 75.00 10034203 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 156.00 SANTA MARIA TIRE, INC 1,678.09 10034203 5608 GAS & OIL JB DEWAR, INC 2,940.07 10034204 5303 CONTRACTUAL SERVICES FLEXTG LLC 182.77 OFFICE1 110.31 PHOENIX GROUP 265.28 TRANSUNION RISK 100.00 10034204 5324 FORENSIC MANDATE SERVICES SART PROGRAM 801.00 10034204 5501 TRAVEL/CONFERENCE/TRAINING BURNS, JEREMY 225.00 ESPARZA, ELIA 750.00 RAMIREZ, TIMOTHY 150.00 10034204 5601 MAINTENANCE-VEHICLES AMAZON CAPITAL SERVICES 1,104.86 Attachment 1 Page 20 of 406 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/01/2026 09:16 User: mschotborgh Program ID: appdwarr Page 3 INV GROUP RANGE:03012026TO 03152026 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT BOB'S EXPRESS WASH 104.00 MULLAHEY FORD 255.27 10034204 5606 MAINTENANCE-RADIO COMM. APPLIED TECHNOLOGY GROUP INC 168.55 10034204 5608 GAS & OIL JB DEWAR, INC 1,215.85 10044420 5601 MAINTENANCE-VEHICLES LOUIE'S KUSTOMS INC 500.00 10044420 5605 MAINTENANCE-GROUNDS BRISCO MILL & LUMBER YARD 281.82 10044420 5608 GAS & OIL JB DEWAR, INC 1,383.16 10044421 5602 MAINTENANCE-OFFICE EQUIPMENT DE LAGE LANDEN FINANCIAL SVCS 459.21 OFFICE1 107.11 10044424 5251 SUPPLIES-RECREATION CLASSES AMAZON CAPITAL SERVICES 49.98 10044424 5351 SERVICES-CLASSES BEATTY, IRINA 512.00 CINOWALT, KATHLEEN J 60.00 CROSS, SHIRLEY J 792.00 CUDDY, GAYLE 473.20 DIGIOIA, DEE 403.20 FISSELL, MARLENE 371.00 FIVE CITIES DUPLICATE BRIDGE 1,648.50 GABEL, MARY JO 1,421.00 HONEYCUTT, MADISON 624.00 KELLER, KAYLYN 224.00 LEONG, PRINCESS 192.00 MANGIARDI, HEIDY 1,816.71 MAULE, TAMMY L CROSS 777.00 NELSON, NICCOLA 268.80 SNODGRASS, PAMELA C 2,912.00 TENNIS TIME ACADEMY LLC 1,032.00 10044424 5352 SERVICES-LEAGUES JOHNSTON, JACOB 338.00 JUAREZ, SR, LARRY 300.00 MENDOZA, JESSE DAVID 169.00 MERINO, JOCELYN DIAZ 118.30 10044424 5353 SERVICES-EVENTS PHANTOM PEAKS MEDIA LLC 200.00 10054301 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 13.00 10054301 5608 GAS & OIL JB DEWAR, INC 156.06 10054305 5273 SMALL TOOLS TCA TOOLS INC 239.58 10054307 5303 CONTRACTUAL SERVICES CHARTER COMMUNICATIONS 96.42 10054307 5402 POWER PACIFIC GAS & ELECTRIC CO 20,995.16 10054308 5303 CONTRACTUAL SERVICES Attachment 1 Page 21 of 406 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/01/2026 09:16 User: mschotborgh Program ID: appdwarr Page 4 INV GROUP RANGE:03012026TO 03152026 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT JD ELECTRIC 500.00 10054308 5601 MAINTENANCE-VEHICLES LOUIE'S KUSTOMS INC 500.00 10054308 5604 MAINTENANCE-BUILDINGS BRISCO MILL & LUMBER YARD 224.37 10054308 5608 GAS & OIL JB DEWAR, INC 405.80 10054330 5601 MAINTENANCE-VEHICLES LOUIE'S KUSTOMS INC 500.00 10054330 5605 MAINTENANCE-GROUNDS BRISCO MILL & LUMBER YARD 41.69 10054330 5608 GAS & OIL JB DEWAR, INC 256.23 110 2105 SOCIAL SECURITY UNITED STATES TREASURY 616.98 110 2110 DENTAL INSURANCE DELTA DENTAL 8,264.55 110 2113 LIFE INSURANCE STANDARD INSURANCE CO 3,168.87 110 2114 GARNISHMENTS SLO COUNTY SHERIFF'S DEPT 295.50 110 2117 DEFERRED COMPENSATION ICMA RETIREMENT CORP PLAN ID 1 2,187.48 ICMA RETIREMENT CORP, PLAN ID 27,050.24 110 2119 VISION INSURANCE VISION SERVICE PLAN 2,133.60 22064303 5255 SPECIAL DEPARTMENT SUPPLIES HEACOCK TRAILERS 250.82 22064303 5601 MAINTENANCE-VEHICLES LOUIE'S KUSTOMS INC 509.39 22064303 5608 GAS & OIL JB DEWAR, INC 1,199.61 22064303 5613 MAINTENANCE-STREETS & BRIDGES BRISCO MILL & LUMBER YARD 17.91 HEACOCK TRAILERS 19.58 22654306 5554 REBATES ONE TIME PAY 200.00 24014150 5301 ADVERTISING COMMUNE COMMUNICATIONS CORP 16,600.00 26014565 5303 CONTRACTUAL SERVICES 5 CITIES HOMELESS COALITION 93,027.53 27134202 5255 SPECIAL DEPARTMENT SUPPLIES AMAZON CAPITAL SERVICES 7,797.17 35055486 7001 CONSTRUCTION GARING TAYLOR & ASSOCIATES INC 7,720.00 35055488 7001 CONSTRUCTION JD ELECTRIC 540.00 35055638 7001 CONSTRUCTION PAVEMENT ENGINEERING INC 51,254.50 35055638 7701 CONCEPT STUDIES PAVEMENT ENGINEERING INC 7,256.25 35055658 7001 CONSTRUCTION Attachment 1 Page 22 of 406 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/01/2026 09:16 User: mschotborgh Program ID: appdwarr Page 5 INV GROUP RANGE:03012026TO 03152026 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT V. LOPEZ JR & SONS G.E.C. INC 60,281.06 35055679 7001 CONSTRUCTION FILIPPIN ENGINEERING 71,859.30 35055697 7001 CONSTRUCTION MINER'S ACE HARDWARE, INC 22.80 RINCON CONSULTANTS, INC 519.00 61254610 5148 BOOT ALLOWANCE CARR'S BOOTS & WESTERN 195.74 61254610 5303 CONTRACTUAL SERVICES MOSS, LEVY & HARTZHEIM LLP 1,000.00 61254610 5601 MAINTENANCE-VEHICLES ARROYO GRANDE CHEVROLET 4,840.00 61254610 5608 GAS & OIL JB DEWAR, INC 252.86 640 2301 DEPOSIT RENTERS ONE TIME PAY REFUND 1,165.92 64054710 5303 CONTRACTUAL SERVICES MOSS, LEVY & HARTZHEIM LLP 1,000.00 SIMPSON, WILLIAM R 150.00 64054710 5575 INSURANCE CLAIMS/SETTLEMENTS DOWNING, MATTHEW 400.15 WHITE BRENNER LLP 3,086.68 64054712 5207 SUPPLIES-WATER METERS AQUA-METRIC SALES CO 6,399.51 64054712 5255 SPECIAL DEPARTMENT SUPPLIES BRISCO MILL & LUMBER YARD 138.04 64054712 5273 SMALL TOOLS BRISCO MILL & LUMBER YARD 57.61 MINER'S ACE HARDWARE, INC 10.86 64054712 5501 TRAVEL/CONFERENCE/TRAINING SIMPSON, BLAKE 145.73 SWRCB-DWOCP 120.00 64054712 5601 MAINTENANCE-VEHICLES BOB'S EXPRESS WASH 42.00 64054712 5608 GAS & OIL JB DEWAR, INC 1,315.40 64054712 5610 MAINTENANCE-LINES & PUMPS BRISCO MILL & LUMBER YARD 46.24 MIER BROS LANDSCAPE PRODUCTS 277.32 OUTSIDE THE BOX ENGINEERING 520.09 STREATOR PIPE & SUPPLY 67.74 64055978 7001 CONSTRUCTION BAKER, INC, R 212,384.85 64154750 5612 MAINTENANCE & OPERATIONS-LOPEZ SAN LUIS OBISPO COUNTY 1,426,491.50 760 2304 DEPOSITS-SEWER SVC CHG-S.D. SOUTH SLO COUNTY SANIT DIST 231,026.07 760 2305 DEPOSIT-SEWER HOOKUPS-S.D. SOUTH SLO COUNTY SANIT DIST 2,475.00 TOTAL 2,549,105.92 ** END OF REPORT - Generated by Megan Schotborgh ** Attachment 1 Page 23 of 406 . General Fund 480,452.75 5101 Salaries Full time 274,063.11 Streets Fund 21,679.14 5101 Volunteer Employee Retirement - Sewer Fund 16,944.43 5102 Salaries Part-Time - PPT 5,360.75 Water Fund 26,678.21 5103 Salaries Part-Time - TPT 7,512.31 545,754.53 5105 Salaries OverTime 22,132.42 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,275.72 5108 Holiday Pay 32,087.59 5109 Sick Pay 4,563.33 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 18,980.18 5113 Vacation Pay 6,535.96 Public Works - Maintenance 1,482.34 5114 Comp Pay 4,841.27 Public Works - Enterprise 1,669.90 5115 Annual Leave Pay 13,827.11 Recreation - Administration -5116 Salaries - Police FTO 236.34 Recreation - Special Events -5121 PERS Retirement 42,533.48 22,132.42 5122 Social Security 30,198.40 5123 PARS Retirement 200.44 5126 State Disability Ins.5,130.82 5127 Deferred Compensation 2,187.48 5131 Health Insurance 59,636.87 5132 Dental Insurance 2,991.36 5133 Vision Insurance 774.85 5134 Life Insurance 355.65 5135 Long Term Disability 402.82 5137 Leave Payouts 25,096.73 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 1,178.00 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 22.16 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,300.00 545,754.53 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 02/13/2026-02/26/2026 3/6/2026 BY FUND BY ACCOUNT Attachment 2 Page 24 of 406