The URL can be used to link to this page

Home My WebLink AboutCC 2026-04-28_09b Cash DisbursementItem 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: April 28, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of March 16 through March 31, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $890,216.85 fiscal impact for the period of March 16 through March 31, 2026, that includes the following items:  Accounts Payable Checks $394,614.35  Payroll & Benefit Checks $495,602.50 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required for normal and usual operations during the period. The disbursements are a ccounted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 18 of 209 Item 9.b. City Council Cash Disbursement Ratification April 28, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. March 16 through March 31, 2026 – Accounts Payable Check Register 2. March 20, 2026 – Payroll & Benefit Check Registers Page 19 of 209 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/15/2026 16:27 User:mschotborgh Program ID: appdwarr Page 1 INV GROUP RANGE:031626 TO 033126 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 100 1033 CHANGE CASH-SPECIAL RECREATION PETTY CASH 600.00 100 2014 STATE USE TAX PAYABLE CA DEPT OF TAX & FEE ADMIN 2,882.00 100 2206 DEPOSITS-COMMERCIAL BLDG. ONE TIME PAY 236.00 10004000 4771 COUNTY TMD ASSESSMNT ADMIN FEE VISIT SLO CAL -199.49 10014001 5201 SUPPLIES-OFFICE GRAND AWARDS, INC 15.23 10014101 5319 SERVICES-MISCELLANEOUS GRAND AWARDS, INC 78.30 10014110 5303 CONTRACTUAL SERVICES LIEBERT, CASSIDY, WHITMORE 135.00 10014120 5201 SUPPLIES-OFFICE CARTRIDGE WORKS INC 299.98 10014120 5303 CONTRACTUAL SERVICES MOSS, LEVY & HARTZHEIM LLP 666.67 ROBERT HALF 3,923.02 10014140 5303 CONTRACTUAL SERVICES A-TOWN AUDIO VIDEO 4,365.04 CHARTER COMMUNICATIONS 1,580.21 CIO SOLUTIONS LP 8,491.23 IMPRIVATA INC 2,835.36 TOTAL COMMUNICATIONS SOLUTIONS 45.52 10014140 5602 MAINTENANCE-OFFICE EQUIPMENT AMAZON CAPITAL SERVICES 34.80 10014140 5607 MAINTENANCE-COMPUTER SOFTWARE CIO SOLUTIONS LP 7,119.00 SOFTWAREONE, INC 9,782.40 10014140 5702 DATA PROCESSING EQUIPMENT AMAZON CAPITAL SERVICES 4,120.01 10014145 5401 UTILITIES CHARTER COMMUNICATIONS 3,337.78 PACIFIC GAS & ELECTRIC CO 12,320.18 SOCALGAS 341.66 10014145 5403 TELECOMMUNICATIONS AT & T 185.43 VERIZON WIRELESS 631.45 10014145 5555 BANK CHARGES CA ST DEPT OF CORRECTIONS 25.00 10034201 5303 CONTRACTUAL SERVICES PARAMOUNT CLEANERS 63.50 10034201 5315 PRE-EMPLOYMENT PHYSICALS CENTRAL COAST EVALUATION SVCS 1,000.00 MILLER MENDEL INC 775.00 PACIFIC CENTRAL COAST HEALTH 488.00 10034201 5403 TELECOMMUNICATIONS CHARTER COMMUNICATIONS 399.96 VERIZON WIRELESS 1,209.57 10034201 5604 MAINTENANCE-BUILDINGS ACME CLEANING/RESTORATION 725.00 Attachment 1 Page 20 of 209 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/15/2026 16:27 User: mschotborgh Program ID: appdwarr Page 2 INV GROUP RANGE:031626 TO 033126 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT SAN LUIS POWERHOUSE 2,442.49 10034201 5605 MAINTENANCE-GROUNDS MACEDO, JORGE 140.00 10034201 5608 GAS & OIL JB DEWAR, INC 187.98 10034201 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 500.00 10034201 6301 VEHICLES TESLA INC 48,644.38 10034203 5303 CONTRACTUAL SERVICES PARAMOUNT CLEANERS 336.50 10034203 5501 TRAVEL/CONFERENCE/TRAINING THE COUNSELING TEAM INTERNATIO 180.00 10034203 5601 MAINTENANCE-VEHICLES FRANK'S LOCK & KEY 54.38 10034203 5608 GAS & OIL JB DEWAR, INC 1,591.08 10034204 5255 SPECIAL DEPARTMENT SUPPLIES BOONE PRINTING & GRAPHICS INC 623.91 10034204 5303 CONTRACTUAL SERVICES OFFICE1 877.08 PARAMOUNT CLEANERS 77.00 PITNEY BOWES, INC 28.83 10034204 5324 FORENSIC MANDATE SERVICES SLO COUNTY SHERIFF-CORONER 740.00 10034204 5329 LIVE SCAN FINGERPRINTING EXP. CA ST DEPT OF JUSTICE 343.00 10034204 5608 GAS & OIL JB DEWAR, INC 483.06 10044420 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 215.88 10044420 5274 CHEMICAL SUPPLIES SITEONE LANDSCAPE SUPPLY LLC 142.95 10044420 5303 CONTRACTUAL SERVICES SOUTH COUNTY SANITARY SVC, INC 449.56 UNITED STAFFING ASSOC. 3,067.68 10044420 5552 RENT-EQUIPMENT GROVER TOOL AND RENTALS 357.50 10044420 5601 MAINTENANCE-VEHICLES FIGUEROA'S TIRES 590.88 10044420 5603 MAINTENANCE-MACH & EQUIP CALIFORNIA TURF EQUIPMENT & 1,480.36 10044420 5605 MAINTENANCE-GROUNDS AMAZON CAPITAL SERVICES 1,023.82 ARROYO GRANDE IN BLOOM INC 500.00 MINER'S ACE HARDWARE, INC 39.12 PET PICK-UPS 1,544.35 SITEONE LANDSCAPE SUPPLY LLC 806.51 10044420 5608 GAS & OIL JB DEWAR, INC 265.52 10044421 5201 SUPPLIES-OFFICE ODP BUSINESS SOLUTIONS LLC 351.72 Attachment 1 Page 21 of 209 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/15/2026 16:27 User: mschotborgh Program ID: appdwarr Page 3 INV GROUP RANGE:031626 TO 033126 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 10044421 5504 PUBLIC RELATIONS US POSTMASTER 5,795.84 10044421 5602 MAINTENANCE-OFFICE EQUIPMENT VERIZON WIRELESS 38.01 10044424 5257 SUPPLIES-SPORTS LEAGUES LUCIA MAR UNIFIED SCHOOL DIST 328.15 10044424 5352 SERVICES-LEAGUES JOHNSTON, JACOB 270.40 MENDOZA, JESSE DAVID 169.00 MERINO, JOCELYN DIAZ 67.60 10054301 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 212.72 10054301 5303 CONTRACTUAL SERVICES GLENN A RICK ENGINEERING 10,770.00 WALLACE GROUP A CALIF CORP 495.00 10054301 5601 MAINTENANCE-VEHICLES INTERSTATE BATTERIES OF CENTRA 136.11 10054305 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 124.10 10054305 5303 CONTRACTUAL SERVICES CA DEPT OF TAX & FEE ADMIN 638.74 10054307 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 349.85 10054307 5303 CONTRACTUAL SERVICES CHARTER COMMUNICATIONS 92.51 SP MAINTENANCE SERVICES, INC 7,342.50 10054307 5402 POWER PACIFIC GAS & ELECTRIC CO 2,431.24 10054308 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 106.48 10054308 5255 SPECIAL DEPARTMENT SUPPLIES AMAZON CAPITAL SERVICES 166.81 10054308 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 216.41 10054308 5303 CONTRACTUAL SERVICES ALPINE REFRIGERATION 751.28 BREZDEN PEST CONTROL, INC 378.00 HAMON OVERHEAD DOOR CO INC 263.68 PRUDENTIAL OVERALL SUPPLY 296.76 SOUTH COUNTY SANITARY SVC, INC 722.03 10054308 5601 MAINTENANCE-VEHICLES BACK ON THE ROAD AUTOMOBILE 131.86 10054308 5604 MAINTENANCE-BUILDINGS AMAZON CAPITAL SERVICES 118.59 MINER'S ACE HARDWARE, INC 227.58 10054308 5608 GAS & OIL JB DEWAR, INC 314.48 10054308 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 1,135.00 10054330 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 100.12 10054330 5255 SPECIAL DEPARTMENT SUPPLIES Attachment 1 Page 22 of 209 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/15/2026 16:27 User: mschotborgh Program ID: appdwarr Page 4 INV GROUP RANGE:031626 TO 033126 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT THE SHERWIN-WILLIAMS CO INC 857.98 10054330 5601 MAINTENANCE-VEHICLES FIGUEROA'S TIRES 240.90 10054330 5605 MAINTENANCE-GROUNDS FAMCON PIPE AND SUPPLY INC 327.11 FARM SUPPLY CO 1,283.49 10054330 5608 GAS & OIL JB DEWAR, INC 89.08 110 2115 FIRE EMPLOYEE DUES FIVE CITIES PROF. FIREFIGHTERS 4,370.00 110 2116 POLICE ASSOCIATION DUES ARROYO GRANDE POLICE ASSN 2,663.20 110 2117 DEFERRED COMPENSATION ICMA RETIREMENT CORP PLAN ID 1 1,937.48 ICMA RETIREMENT CORP, PLAN ID 25,881.78 110 2118 S.E.I.U. EMPLOYEE DUES S.E.I.U. LOCAL 620 1,656.14 110 2125 PREPAID LEGAL SERVICE LEGALSHIELD 43.90 110 2126 SUPPLEMENTAL INSURANCE AFLAC INSURANCE 535.46 21114101 5330 CABLE CASTING EXPENSE CHARTER COMMUNICATIONS 1,349.00 21654560 5304 PROFESSIONAL SERVICES RAINSCAPE 484.37 21754560 5355 PARKWAY MAINTENANCE-TR 1769 PACIFIC GAS & ELECTRIC CO 15.29 21954560 5304 PROFESSIONAL SERVICES PACIFIC GAS & ELECTRIC CO 22.36 RAINSCAPE 1,201.41 22064303 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 130.76 22064303 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 351.06 22064303 5273 SMALL TOOLS WHITE CAP LP 1,589.90 22064303 5303 CONTRACTUAL SERVICES CA ST DEPT OF CORRECTIONS 1,478.43 SP MAINTENANCE SERVICES, INC 7,492.50 22064303 5503 MEMBERSHIPS & SUBSCRIPTIONS SWRCB-DWOCP 80.00 22064303 5552 RENT-EQUIPMENT HARVEY'S HONEY HUTS 106.08 22064303 5601 MAINTENANCE-VEHICLES BACK ON THE ROAD AUTOMOBILE 108.75 JB DEWAR, INC 148.19 L. DIESEL MOBILE SERVICE 900.00 22064303 5603 MAINTENANCE-MACH & EQUIP BERCHTOLD EQUIPMENT CO 390.45 COASTLINE EQUIPMENT 573.42 22064303 5608 GAS & OIL JB DEWAR, INC 279.31 Attachment 1 Page 23 of 209 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/15/2026 16:27 User: mschotborgh Program ID: appdwarr Page 5 INV GROUP RANGE:031626 TO 033126 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 22064303 5613 MAINTENANCE-STREETS & BRIDGES AMAZON CAPITAL SERVICES 166.53 CALPORTLAND CONSTRUCTION 1,720.35 CONTRACTORS MAINT.SERVICE 117.29 FARM SUPPLY CO 54.36 MINER'S ACE HARDWARE, INC 255.99 TRAFFIC MANAGEMENT PRODUCTS IN 4,123.70 24014150 5504 PUBLIC RELATIONS TOP TRUMPS USA INC 1,000.00 35055485 7001 CONSTRUCTION WICKS ROOFING AND SOLAR LLC 11,590.00 35055556 7001 CONSTRUCTION HARVEY'S HONEY HUTS 965.39 35055658 7001 CONSTRUCTION TRAFFIC MANAGEMENT PRODUCTS IN 2,123.17 35055697 7001 CONSTRUCTION MINER'S ACE HARDWARE, INC 47.83 SITEONE LANDSCAPE SUPPLY LLC 1,290.97 35505080 7501 DESIGN & SURVEY NORTH COAST ENGINEERING INC 61,526.38 61254610 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 103.28 61254610 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 21.64 61254610 5303 CONTRACTUAL SERVICES MOSS, LEVY & HARTZHEIM LLP 666.67 WALLACE GROUP A CALIF CORP 4,303.31 61254610 5402 POWER PACIFIC GAS & ELECTRIC CO 4,014.87 61254610 5601 MAINTENANCE-VEHICLES ARROYO GRANDE CHEVROLET 128.36 L. DIESEL MOBILE SERVICE 235.00 61254610 5603 MAINTENANCE-MACH & EQUIP WEST COAST INDUSTRIAL SUPPLY L 15.07 61254610 5608 GAS & OIL JB DEWAR, INC 206.90 61254610 5610 MAINTENANCE-LINES & PUMPS MAINLINE UTILITY COMPANY 2,800.00 640 2301 DEPOSIT RENTERS ONE TIME PAY REFUND 319.37 64054710 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 121.14 64054710 5303 CONTRACTUAL SERVICES GSI WATER SOLUTIONS 9,222.17 MOSS, LEVY & HARTZHEIM LLP 666.66 SLO COUNTY ENVIRONMENTAL 1,865.30 WATER SYSTEMS CONSULTING INC 3,325.47 64054710 5310 WATER TREATMENT SERVICES ABALONE COAST ANALYTICAL INC 140.00 CLINICAL LABORATORY OF 1,180.00 64054711 5402 POWER PACIFIC GAS & ELECTRIC CO 6,752.53 Attachment 1 Page 24 of 209 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 04/15/2026 16:27 User: mschotborgh Program ID: appdwarr Page 6 INV GROUP RANGE:031626 TO 033126 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 64054711 5603 MAINTENANCE-MACH & EQUIP D AND H WATER SYSTEMS INC 8,425.75 64054712 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 209.45 64054712 5207 SUPPLIES-WATER METERS AQUA-METRIC SALES CO 10,397.04 64054712 5255 SPECIAL DEPARTMENT SUPPLIES BURT INDUSTRIAL SUPPLY INC 743.82 MINER'S ACE HARDWARE, INC 66.31 64054712 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 123.93 64054712 5274 CHEMICAL SUPPLIES BRENNTAG PACIFIC INC 1,349.55 HACH COMPANY 326.31 64054712 5303 CONTRACTUAL SERVICES MELLO & SON'S PUMPS & MOTORS 200.00 64054712 5402 POWER PACIFIC GAS & ELECTRIC CO 10,435.43 64054712 5608 GAS & OIL JB DEWAR, INC 636.90 64054712 5610 MAINTENANCE-LINES & PUMPS FAMCON PIPE AND SUPPLY INC 1,251.61 MIER BROS LANDSCAPE PRODUCTS 135.94 MINER'S ACE HARDWARE, INC 293.58 64054712 5611 MAINTENANCE-METERS AQUA-METRIC SALES CO 1,597.54 761 2007 DUE TO COUNTY OF SLO VISIT SLO CAL 9,974.49 TOTAL 394,614.35 ** END OF REPORT - Generated by Megan Schotborgh ** Attachment 1 Page 25 of 209 . General Fund 434,009.00 5101 Salaries Full time 292,320.83 Streets Fund 20,874.88 5101 Volunteer Employee Retirement - Sewer Fund 17,240.84 5102 Salaries Part-Time - PPT 1,580.68 Water Fund 23,477.78 5103 Salaries Part-Time - TPT 8,679.44 495,602.50 5105 Salaries OverTime 28,003.20 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,176.72 5108 Holiday Pay - 5109 Sick Pay 7,479.96 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 25,863.61 5113 Vacation Pay 4,080.17 Public Works - Maintenance 1,608.41 5114 Comp Pay 3,058.53 Public Works - Enterprise 531.18 5115 Annual Leave Pay 10,642.03 Recreation - Administration -5116 Salaries - Police FTO 236.34 Recreation - Special Events -5121 PERS Retirement 39,962.39 28,003.20 5122 Social Security 27,218.91 5123 PARS Retirement 156.48 5126 State Disability Ins.4,627.67 5127 Deferred Compensation 1,937.48 5131 Health Insurance 56,515.79 5132 Dental Insurance 2,833.92 5133 Vision Insurance 723.51 5134 Life Insurance 367.41 5135 Long Term Disability 546.48 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 915.00 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay - 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,230.00 495,602.50 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 02/27/2026-03/12/2026 3/20/2026 BY FUND BY ACCOUNT Attachment 2 Page 26 of 209