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Home My WebLink AboutCC 2026-05-12_09b Cash Disbursement Item 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: May 12, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of April 1 through April 15, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $1,308,771.10 fiscal impact for the period of April 1 through April 15, 2026, that includes the following items:  Accounts Payable Checks $793,162.87  Payroll & Benefit Checks $515,614.23 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required for normal and usual operations during the period. The disbursements are a ccounted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 17 of 335 Item 9.b. City Council Cash Disbursement Ratification May 12, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. April 1 through April 15, 2026 – Accounts Payable Check Register 2. April 3, 2026 – Payroll & Benefit Check Registers Page 18 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User:mschotborgh Program ID: appdwarr Page 1 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 100 1111 ACCOUNTS RECEIVABLE - FCFA HEALTH AND HUMAN RESOURCE CTR 49.41 100 2206 DEPOSITS-COMMERCIAL BLDG. LANGSTAFF, DUANE 100.00 ONE TIME PAY 104.00 100 2208 DEPOSITS-SMIP ONE TIME PAY 1.30 100 2223 DEPOSITS--STATE GREEN BLDG STD ONE TIME PAY 1.00 100 2231 STATE SB 1186 FEE DIVIS. OF THE STATE ARCHITECT -1,594.26 10004000 4050 BUSINESS LICENSE TAX DIVIS. OF THE STATE ARCHITECT 1,771.40 ONE TIME PAY REFUND 225.00 10004000 4181 BUILDING PERMIT ONE TIME PAY 391.66 10004000 4203 PARKING FINES SLO COUNTY AUDITOR-CONTROLLER 1,404.00 10004000 4521 GENERAL PLAN UPDATE FEE ONE TIME PAY 11.82 10004000 4522 TECHNOLOGY FEE ONE TIME PAY 7.88 10004000 4605 SPEC.INT.CLASSES BEENE, ASHLEY 45.00 BIEL, MELISSA 80.00 CALORA, DEBRA 80.00 CARNEY, JULIE 80.00 COOK, JEANNETTE 130.00 GIANNINI, LEAH 100.00 HARKER, BRENDA 80.00 LAMBERTZ-BERNDT, KRISTEN 100.00 LAPUTZ, PAT 80.00 LIEBERMAN, STEPHEN 130.00 ONE TIME PAY 784.00 RAMALHO, CINDA 80.00 SMITH, JUDITH 20.00 WILSON, ROBIN 80.00 10014001 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 31.99 10014002 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 8.22 10014002 5301 ADVERTISING NEW TIMES 187.00 10014002 5501 TRAVEL/CONFERENCE/TRAINING REYNOLDS, KENDRA 387.00 10014002 5503 MEMBERSHIPS & SUBSCRIPTIONS MATSON, JESSICA 40.00 10014099 5132 DENTAL INSURANCE DELTA DENTAL 2,361.30 10014099 5133 VISION INSURANCE VISION SERVICE PLAN 574.70 10014101 5303 CONTRACTUAL SERVICES Attachment 1 Page 19 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User: mschotborgh Program ID: appdwarr Page 2 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT GOVERNANCE SCIENCES GROUP INC 9,900.00 TOWNSEND PUBLIC AFFAIRS INC 5,500.00 TRIPEPI SMITH 8,266.25 10014102 5602 MAINTENANCE-OFFICE EQUIPMENT FLEXTG LLC 112.01 10014110 5303 CONTRACTUAL SERVICES PUBLIC SECTOR PERSONNEL CONSUL 8,000.00 10014120 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 22.73 10014120 5501 TRAVEL/CONFERENCE/TRAINING SCHOTBORGH, MEGAN 298.00 VALENTINE, NICOLE 496.49 VELAZQUEZ, SUSAN 298.00 10014145 5147 EMPLOYEE ASSISTANCE PROGRAM HEALTH AND HUMAN RESOURCE CTR 197.64 10014145 5208 POSTAGE/MAILING US POSTAL SERVICE 3,000.00 10014145 5401 UTILITIES CITY OF GROVER BEACH 119.58 PACIFIC GAS & ELECTRIC CO 13,146.37 SOCALGAS 131.03 10014145 5403 TELECOMMUNICATIONS AT&T 30.26 10014145 5503 MEMBERSHIPS & SUBSCRIPTIONS SOUTH COUNTY CHAMBERS 500.00 10014145 5553 RENT-BUILDINGS & LAND ATLAS PERFORMANCE INDUSTRIES I 2,163.00 10024130 5501 TRAVEL/CONFERENCE/TRAINING ALVAREZ, CHRISTINA 292.11 10034201 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 129.24 10034201 5272 PROTECTIVE/SAFETY CLOTHING TEMPLETON UNIFORMS LLC 31.73 10034201 5303 CONTRACTUAL SERVICES ATC SEQUOIA LLC 142.57 VITAL RECORDS CONTROL 124.05 10034201 5315 PRE-EMPLOYMENT PHYSICALS MILLER MENDEL INC 108.96 10034201 5328 TASK FORCE SERVICES SLO COUNTY SHERIFF'S DEPT 4,600.00 10034201 5403 TELECOMMUNICATIONS CHARTER COMMUNICATIONS 199.98 10034201 5501 TRAVEL/CONFERENCE/TRAINING CULVER, DAVID 375.00 10034201 5605 MAINTENANCE-GROUNDS FRANK'S LOCK & KEY 122.34 10034201 5615 JANITORIAL SERVICES BRENDLER JANITORIAL SERVICE 500.00 10034201 6201 MACHINERY & EQUIPMENT ADAMSON INDUSTRIES, INC 973.32 10034203 5272 PROTECTIVE/SAFETY CLOTHING AMAZON CAPITAL SERVICES 570.54 Attachment 1 Page 20 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User: mschotborgh Program ID: appdwarr Page 3 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT BRAND CREATIVE 49.68 SKAGGS PUBLIC SAFETY UNIFORMS 256.65 10034203 5501 TRAVEL/CONFERENCE/TRAINING BIO, REGGIE 375.00 SPENCER, VINCENT 225.00 10034203 5601 MAINTENANCE-VEHICLES BACK ON THE ROAD AUTOMOBILE 438.77 QUINN COMPANY 150.00 10034204 5255 SPECIAL DEPARTMENT SUPPLIES AMAZON CAPITAL SERVICES 1,768.01 10034204 5303 CONTRACTUAL SERVICES FLEXTG LLC 162.99 PHOENIX GROUP 251.20 TRANSUNION RISK 100.00 10034204 5324 FORENSIC MANDATE SERVICES AMAZON CAPITAL SERVICES 100.00 SLO COUNTY SHERIFF-CORONER 497.00 10034204 5501 TRAVEL/CONFERENCE/TRAINING DAVIS, CASEY 375.00 10034204 5601 MAINTENANCE-VEHICLES AMAZON CAPITAL SERVICES -893.27 10034204 5606 MAINTENANCE-RADIO COMM. APPLIED TECHNOLOGY GROUP INC 168.55 CODE FOUR 1,620.00 10044420 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 113.19 10044420 5255 SPECIAL DEPARTMENT SUPPLIES BRISCO MILL & LUMBER YARD 219.80 10044420 5274 CHEMICAL SUPPLIES SITEONE LANDSCAPE SUPPLY LLC 142.95 10044420 5303 CONTRACTUAL SERVICES JTS INC 4,200.00 SOUTH COUNTY SANITARY SVC, INC 458.18 10044420 5307 DISPOSAL FEES JTS INC 100.00 10044420 5601 MAINTENANCE-VEHICLES BACK ON THE ROAD AUTOMOBILE 120.58 10044420 5603 MAINTENANCE-MACH & EQUIP CALIFORNIA TURF EQUIPMENT & 644.94 10044420 5605 MAINTENANCE-GROUNDS ARROYO GRANDE IN BLOOM INC 1,424.01 FARM SUPPLY CO 22.24 MIER BROS LANDSCAPE PRODUCTS 212.06 MINER'S ACE HARDWARE, INC 54.96 SITEONE LANDSCAPE SUPPLY LLC 130.51 10044421 5201 SUPPLIES-OFFICE AMAZON CAPITAL SERVICES 58.78 10044424 5250 SUPPLIES-VOLUNTEER PROGRAM REYNOLDS, KELLY 34.58 10044424 5251 SUPPLIES-RECREATION CLASSES AMAZON CAPITAL SERVICES 54.63 FIRST UNITED METHODIST 1,100.00 Attachment 1 Page 21 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User: mschotborgh Program ID: appdwarr Page 4 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT LIFEPOINT 250.00 10044424 5351 SERVICES-CLASSES BOWLING, KENDRA 623.00 CUDDY, GAYLE 1,013.60 DIGIOIA, DEE 298.20 FIVE CITIES DUPLICATE BRIDGE 1,708.00 FRYER, ELIZABETH 1,400.00 HONEYCUTT, MADISON 96.00 LEONG, PRINCESS 252.00 MANGIARDI, HEIDY 1,906.80 MAULE, TAMMY L CROSS 361.20 NELSON, NICCOLA 380.80 NICHOLS, MICHAEL 448.00 STUMP, ANN M 284.20 TENNIS TIME ACADEMY LLC 1,260.00 YOUTH EVOLUTION BASKETBALL 847.00 10044424 5352 SERVICES-LEAGUES MENDOZA, JESSE DAVID 67.60 10054301 5303 CONTRACTUAL SERVICES ABALONE COAST ANALYTICAL INC 2,244.00 MNS ENGINEERS INC 7,221.43 10054301 5503 MEMBERSHIPS & SUBSCRIPTIONS SWEENEY, SHANNON 201.00 10054305 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 62.05 10054305 5255 SPECIAL DEPARTMENT SUPPLIES COASTLINE EQUIPMENT 63.07 10054305 5303 CONTRACTUAL SERVICES NWESTCO LLC 160.00 10054305 5601 MAINTENANCE-VEHICLES O'REILLY AUTO PARTS 51.06 10054307 5303 CONTRACTUAL SERVICES SP MAINTENANCE SERVICES, INC 7,342.50 WILSON ELECTRIC COMPANY INC, L 7,763.07 10054307 5402 POWER PACIFIC GAS & ELECTRIC CO 22,763.01 10054308 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 53.24 10054308 5255 SPECIAL DEPARTMENT SUPPLIES BRISCO MILL & LUMBER YARD 219.83 10054308 5303 CONTRACTUAL SERVICES ALPHA FIRE & SECURITY ALARM CO 405.00 BREZDEN PEST CONTROL, INC 250.00 PRUDENTIAL OVERALL SUPPLY 148.38 SOUTH COUNTY SANITARY SVC, INC 733.28 WATERBOYS PLUMBING 150.00 10054308 5604 MAINTENANCE-BUILDINGS BURKE AND PACE OF AG, INC 74.78 MINER'S ACE HARDWARE, INC 65.18 STREATOR PIPE & SUPPLY 310.75 WATERBOYS PLUMBING 365.75 10054308 5615 JANITORIAL SERVICES Attachment 1 Page 22 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User: mschotborgh Program ID: appdwarr Page 5 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT BRENDLER JANITORIAL SERVICE 1,135.00 10054330 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 50.06 10054330 5255 SPECIAL DEPARTMENT SUPPLIES THE SHERWIN-WILLIAMS CO INC 466.27 10054330 5273 SMALL TOOLS BSN SPORTS, LLC 696.00 10054330 5274 CHEMICAL SUPPLIES SITEONE LANDSCAPE SUPPLY LLC 329.26 10054330 5303 CONTRACTUAL SERVICES CREATIVE FENCE CO. 758.66 10054330 5605 MAINTENANCE-GROUNDS FASTENAL COMPANY 650.54 110 2110 DENTAL INSURANCE DELTA DENTAL 8,264.55 110 2113 LIFE INSURANCE STANDARD INSURANCE CO 3,027.52 110 2114 GARNISHMENTS SLO COUNTY SHERIFF'S CIVIL DIV 767.67 110 2117 DEFERRED COMPENSATION ICMA RETIREMENT CORP PLAN ID 1 1,937.48 ICMA RETIREMENT CORP, PLAN ID 27,178.04 110 2119 VISION INSURANCE VISION SERVICE PLAN 2,116.80 21654560 5304 PROFESSIONAL SERVICES RAINSCAPE 484.37 21754560 5355 PARKWAY MAINTENANCE-TR 1769 PACIFIC GAS & ELECTRIC CO 13.62 21954560 5304 PROFESSIONAL SERVICES RAINSCAPE 1,201.41 22064303 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 65.38 22064303 5255 SPECIAL DEPARTMENT SUPPLIES BRISCO MILL & LUMBER YARD 17.39 FARM SUPPLY CO 26.09 HEACOCK TRAILERS 28.28 MINER'S ACE HARDWARE, INC 119.60 22064303 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 270.79 22064303 5303 CONTRACTUAL SERVICES SCHEIDT, TYLER JAMES 3,800.00 SP MAINTENANCE SERVICES, INC 7,342.50 22064303 5552 RENT-EQUIPMENT HARVEY'S HONEY HUTS 106.08 22064303 5601 MAINTENANCE-VEHICLES INDUSTRIAL TRUCK BODIES 2,714.13 22064303 5603 MAINTENANCE-MACH & EQUIP COASTLINE EQUIPMENT 43.23 CONTRACTORS MAINT.SERVICE 179.92 22064303 5613 MAINTENANCE-STREETS & BRIDGES BRISCO MILL & LUMBER YARD 433.49 BURKE AND PACE OF AG, INC 52.63 Attachment 1 Page 23 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User:mschotborgh Program ID: appdwarr Page 6 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT CALPORTLAND CONSTRUCTION 644.57 FASTENAL COMPANY 102.50 KIMBALL MIDWEST 244.80 MINER'S ACE HARDWARE, INC 235.33 NOBLE SAW, INC 298.80 O'REILLY AUTO PARTS 68.54 STATEWIDE SAFETY & SIGNS INC 31.34 TRAFFIC MANAGEMENT PRODUCTS IN 1,065.76 22654306 5554 REBATES ONE TIME PAY 3,373.00 24014150 5301 ADVERTISING COMMUNE COMMUNICATIONS CORP 20,150.00 24014150 5303 CONTRACTUAL SERVICES ARROYO GRANDE IN BLOOM INC 4,533.26 27134202 5255 SPECIAL DEPARTMENT SUPPLIES APPLIED TECHNOLOGY GROUP INC 2,287.34 35055679 7001 CONSTRUCTION GRANITE CONSTRUCTION CO 484,847.92 35055679 7501 DESIGN & SURVEY CONSOR NORTH AMERICA INC 11,813.55 35055697 7001 CONSTRUCTION RINCON CONSULTANTS, INC 363.25 35055794 7001 CONSTRUCTION MAINLINE UTILITY COMPANY 1,800.00 61204000 4751 UTILITY BILLING CITY OF GROVER BEACH 201.04 61254610 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 36.30 61254610 5303 CONTRACTUAL SERVICES BAKER, INC, R 9,906.17 61254610 5402 POWER PACIFIC GAS & ELECTRIC CO 3,253.78 61254610 5555 BANK CHARGES DATAPROSE LLC 142.66 61254610 5610 MAINTENANCE-LINES & PUMPS BAKER, INC, R 2,276.14 640 2301 DEPOSIT RENTERS ONE TIME PAY REFUND 1,657.47 64054710 5208 POSTAGE/MAILING DATAPROSE LLC 3,651.69 THE UPS STORE 27.91 64054710 5303 CONTRACTUAL SERVICES DATAPROSE LLC 400.00 GSI WATER SOLUTIONS 8,730.79 64054710 5555 BANK CHARGES DATAPROSE LLC 570.64 64054711 5402 POWER PACIFIC GAS & ELECTRIC CO 9,581.02 64054712 5143 UNIFORM ALLOWANCE PRUDENTIAL OVERALL SUPPLY 105.64 64054712 5273 SMALL TOOLS MINER'S ACE HARDWARE, INC 23.90 Attachment 1 Page 24 of 335 City of Arroyo Grande INV GROUP PUBLICATION LIST Report generated: 05/01/2026 08:24 User:mschotborgh Program ID: appdwarr Page 7 INV GROUP RANGE:040126 TO 041526 DATES: 07/01/25 TO 06/30/26 ACCOUNT VENDOR NAME AMOUNT 64054712 5402 POWER PACIFIC GAS & ELECTRIC CO 9,443.76 64054712 5610 MAINTENANCE-LINES & PUMPS FAMCON PIPE AND SUPPLY INC 278.85 64505030 7701 CONCEPT STUDIES CK CONSULTING 1,875.00 TOTAL 793,162.87 ** END OF REPORT - Generated by Megan Schotborgh ** Attachment 1 Page 25 of 335 . General Fund 452,651.16 5101 Salaries Full time 296,325.64 Streets Fund 22,035.14 5101 Volunteer Employee Retirement - Sewer Fund 16,931.86 5102 Salaries Part-Time - PPT 6,178.05 Water Fund 23,996.07 5103 Salaries Part-Time - TPT 8,991.00 515,614.23 5105 Salaries OverTime 28,219.43 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,181.22 5108 Holiday Pay 8,607.65 5109 Sick Pay 5,609.48 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 24,551.14 5113 Vacation Pay 7,065.77 Public Works - Maintenance 2,799.01 5114 Comp Pay 3,603.13 Public Works - Enterprise 869.28 5115 Annual Leave Pay 6,224.41 Recreation - Administration -5116 Salaries - Police FTO 225.08 Recreation - Special Events -5121 PERS Retirement 41,504.48 28,219.43 5122 Social Security 27,680.58 5123 PARS Retirement 225.08 5126 State Disability Ins.4,763.05 5127 Deferred Compensation 1,937.48 5131 Health Insurance 59,224.23 5132 Dental Insurance 2,991.36 5133 Vision Insurance 744.04 5134 Life Insurance 372.11 5135 Long Term Disability 463.50 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 915.00 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 22.90 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,230.00 515,614.23 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 03/13/2026-03/26/2026 4/3/2026 BY FUND BY ACCOUNT Attachment 2 Page 26 of 335