HomeMy WebLinkAboutCC 2026-05-26_09h Replacement Service TruckItem 9.h.
MEMORANDUM
TO: City Council
FROM: Bill Robeson, Assistant City Manager/Director of Public Works
BY: Shane Taylor, Utilities Manager
Hailie Hix, Utilities Manager
SUBJECT: Purchase of Replacement Service Truck
DATE: May 26, 2026
RECOMMENDATION:
Authorize the City Manager to sign the purchase agreement with Downtown Ford of
Sacramento for the purchase of a 2.5-ton Service Truck; and to sign the purchase
agreement with Master Tech Automotives in Arroyo Grande to upfit the Service Truck.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The purchase cost of the truck cab and chassis, and custom service body totals
$148,853.39. Approximately ten (10) hours of staff time were required to specify and
obtain price quotes. The State of California Department of General Services creates a
Statewide Contract Fleet Vehicles pricing list that can satisfy the Purchasing Policy
Exception to Competitive Solicitations by using the State and Federal Multiple Award
Schedules under Section 4.6 subsection 2 of the City of Arroyo Grande’s Purchasing
Policies and Procedures Manual. This Service Truck is going to be purchased under the
State of California Contract 1-22-23-20F CLIN: 50.
BACKGROUND:
Service truck MS-5 is a fully equipped 2009 2.5 -ton Ford F-450 utility service truck. This
truck was budgeted to be replaced in Fiscal Year (FY) 2026 -27 for the amount of
$160,000. The MS-5 service truck broke down in the fall of 2025. Repairs to the vehicle
were estimated to exceed $10,000. In addition, the truck is equipped with a diesel Tier 0
engine that does not comply with current San Luis Obispo County Air Pollution Control
District and California Air Resources Board emissions standards. Current regulations
prohibit the addition of Tier 0 equipment to fleets and require the gradual removal of Tier
0 engines from operation in California. A budget amendment request was approved to
transfer funds to support the purchase of a replacement service truck in the current FY.
The current overall two-year budget is the same for vehicle replacements. Service truck
PW -10 was scheduled for replacement in FY 2025-26 at a cost of $60,000. The
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Item 9.h.
City Council
Purchase of Replacement Service Truck
May 26, 2026
Page 2
replacement for PW -10, along with the amount, has been moved and budgeted for FY
2026-27. The amendment is a zero-dollar budget impact on the two-year vehicle
replacement account in the Water fund.
ANALYSIS OF ISSUES:
Price quotes were obtained for the new service truck cab and chassis and utility service
body by direct solicitation of local dealers and use of the Statewide Contract Fleet Vehicle
Purchasing. Price quote results are attached. The Utilities Division within the Public
Works Department depends on this replacement service truck to maintain the City’s utility
systems and respond to emergencies such as water main breaks and vehicle collisions
involving fire hydrants. The new service truck will transport the personnel, tools, and
equipment necessary to support emergency response and infrastructure repairs. The
custom utility service body to be installed on the chassis includes several specialized
features designed to support field operations, including a heavy-duty crane, work bench,
hydraulic tool circuit, pipe rack, and traffic safety arrow board. Detailed quotes of the
service body are attached.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Staff’s recommendation;
2. Do not authorize the purchase as presented;
3. Modify the purchase; or
4. Provide other directions for staff.
ADVANTAGES:
The purchase of this replacement vehicle will provide the necessary equipment to
respond to emergencies, operate, and maintain the City’s water system.
DISADVANTAGES:
Not purchasing this service truck will increase the Utilities Division's emergency response
time and reduce its ability to repair and maintain the City’s water and sewer system. The
current 2009 service truck will be expensive to repair and will likely continue to have
mechanical issues, further reducing reliability.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item. Approval of the purchase of the service
truck is not a project under CEQA because such action constitutes an organizational or
administrative activity of a government that will not result in a direct or indirect physical
change in the environment. (State CEQA Guidelines § 15378(b)(5).)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
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Item 9.h.
City Council
Purchase of Replacement Service Truck
May 26, 2026
Page 3
ATTACHMENTS:
1. Service Truck and Body Quotation Summary Sheet
2. Utility Service Truck Upfitting Summary
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ATTACHMENT 1
Service Truck Quotations
Downtown Ford Sacramento $67,315.48
Santa Maria Ford $70, 197.56
Mullahey Ford $74,134.31
Mullahey Chrysler Dodge Jeep Ram $77,909.59
Arroyo Grande Chevrolet No Quote
Service Body Quotations
Master Tech Automotive $81,537.91
Douglass Truck Bodies $83,134.15
Industrial Truck Bodies $89,153.82
Total Purchase Including Tax: $148,853.39
Total
Budget: $160,000.00
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Utility Service Truck Upfitting Summary
Vehicle: 2024 Ford F-450 Super Cab
MasterTech Upfit Overview
Douglas Truck Bodies Upfit Overview
Industrial Truck Bodies Uplift Overview
Part Description Price
11FT Crane Body
3200LB Auto Crane
$43,811.44
Hydraulic PTO Tool Circuit $13,585.00
Service Body and Labor $22,840.59
Subtotal (Parts/Equipment) $65,781.99
Sales Tax $5,755.92
Total Cost $81,537.91
Part Description Price
11FT Crane Body
3200LB Auto Crane
$16,342.04
Hydraulic PTO Tool Circuit $17,258.59
Service Body and Labor $43,201.32
Subtotal (Parts/Equipment) $76,801.95
Sales Tax $6,332.20
Total Cost $83,134.15
Part Description Price
11FT Crane Body
3200LB Auto Crane
$18,500.00
Hydraulic PTO Tool Circuit $23,700.00
Service Body and Labor $40,494.60
Subtotal (Parts/Equipment) $82,694.60
Sales Tax $6,459.22
Total Cost $89,153.82
ATTACHMENT 2
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