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Home My WebLink AboutCC 2026-06-09_09b Cash DisbursementItem 9.b. MEMORANDUM TO: City Council FROM: Nicole Valentine, Director of Administrative Services BY: Megan Schotborgh, Finance Manager SUBJECT: Cash Disbursement Ratification DATE: June 9, 2026 RECOMMENDATION: Review and ratify the attached listing of cash disbursements for the period of May 1 through May 15, 2026. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $1,475,260.70 fiscal impact for the period of May 1 through May 15, 2026, that includes the following items:  Accounts Payable Checks $401,126.43  Payroll & Benefit Checks $1,074,134.27 BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff review all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City’s Purchasing Policies and Procedures Manual. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required for normal and usual operations during the period. The disbursements are a ccounted for in the FY 2025-26 budget. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Approve staff’s recommendation; 2. Do not approve staff’s recommendation; or 3. Provide other direction to staff. Page 18 of 427 Item 9.b. City Council Cash Disbursement Ratification June 9, 2026 Page 2 ADVANTAGES:  The Administrative Services Department monitors payments of invoices for accountability, accuracy, and completeness using standards approved by the City Council.  Invoices are paid in a timely manner to establish goodwill with merchants.  Discounts are taken where applicable. DISADVANTAGES: There are no disadvantages identified in this recommendation. ENVIRONMENTAL REVIEW: Ratifying the cash disbursements is not a project subject to the California Environmental Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§ 15060, subd. (c)(2)-(3), 15378.) PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. ATTACHMENTS: 1. May 1 through May 15, 2026 – Accounts Payable Check Register 2. May 1 & May 15, 2026 – Payroll & Benefit Check Registers Page 19 of 427 Attachment 1 Page 20 of 427 Attachment 1 Page 21 of 427 Attachment 1 Page 22 of 427 Attachment 1 Page 23 of 427 Attachment 1 Page 24 of 427 Attachment 1 Page 25 of 427 . General Fund 459,763.93 5101 Salaries Full time 302,384.07 Streets Fund 18,250.26 5101 Volunteer Employee Retirement - Sewer Fund 12,553.67 5102 Salaries Part-Time - PPT 6,215.20 Water Fund 26,448.97 5103 Salaries Part-Time - TPT 9,155.30 517,016.83 5105 Salaries OverTime 18,710.02 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,226.22 5108 Holiday Pay 9,266.16 5109 Sick Pay 3,817.13 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 17,649.25 5113 Vacation Pay 7,765.77 Public Works - Maintenance 464.30 5114 Comp Pay 1,950.36 Public Works - Enterprise 596.47 5115 Annual Leave Pay 11,775.37 Recreation - Administration -5116 Salaries - Police FTO 862.92 Recreation - Special Events -5121 PERS Retirement 42,582.61 18,710.02 5122 Social Security 27,728.89 5123 PARS Retirement 225.42 5126 State Disability Ins.4,771.18 5127 Deferred Compensation 1,937.48 5131 Health Insurance 58,546.73 5132 Dental Insurance 3,030.72 5133 Vision Insurance 748.24 5134 Life Insurance 387.39 5135 Long Term Disability 463.50 5137 Leave Payouts - 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 900.00 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 26.59 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,230.00 517,016.83 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 04/10/2026-04/23/2026 5/1/2026 BY FUND BY ACCOUNT Attachment 2 Page 26 of 427 . General Fund 492,463.46 5101 Salaries Full time 302,941.52 Streets Fund 19,373.32 5101 Volunteer Employee Retirement - Sewer Fund 17,227.99 5102 Salaries Part-Time - PPT 2,992.38 Water Fund 28,052.67 5103 Salaries Part-Time - TPT 9,180.28 557,117.44 5105 Salaries OverTime 20,059.43 5106 Salaries Strike Team OT - 5107 Salaries Standby 2,194.72 5108 Holiday Pay 77.68 5109 Sick Pay 8,284.50 Administrative Services -5110 Annual Leave Buyback - Information Services -5111 Vacation Buyback - Community Development -5112 Sick Leave Buyback - Police 17,755.94 5113 Vacation Pay 9,771.88 Public Works - Maintenance 1,356.51 5114 Comp Pay 2,042.81 Public Works - Enterprise 946.98 5115 Annual Leave Pay 11,178.88 Recreation - Administration -5116 Salaries - Police FTO 482.88 Recreation - Special Events -5121 PERS Retirement 41,682.27 20,059.43 5122 Social Security 30,963.73 5123 PARS Retirement 176.94 5126 State Disability Ins.5,279.46 5127 Deferred Compensation 1,999.98 5131 Health Insurance 59,770.61 5132 Dental Insurance 3,148.80 5133 Vision Insurance 763.14 5134 Life Insurance 385.23 5135 Long Term Disability 547.78 5137 Leave Payouts 40,646.80 5142 Unemployment Insurance - 5143 Uniform Allowance 134.56 5144 Car Allowance 918.00 5146 Council Expense - 5147 Employee Assistance - 5148 Boot Allowance - 5149 Motor Pay 53.18 5150 Bi-Lingual Pay 175.00 5151 Cell Phone Allowance 1,265.00 557,117.44 OVERTIME BY DEPARTMENT: CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 04/24/2026-05/7/2026 5/15/2026 BY FUND BY ACCOUNT Attachment 2 Page 27 of 427