HomeMy WebLinkAboutCC 2026-06-23_09b Cash DisbursementItem 9.b.
MEMORANDUM
TO: City Council
FROM: Nicole Valentine, Director of Administrative Services
BY: Megan Schotborgh, Finance Manager
SUBJECT: Cash Disbursement Ratification
DATE: June 23, 2026
RECOMMENDATION:
Review and ratify the attached listing of cash disbursements for the period of May 16
through May 31, 2026.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $1,199,337.75 fiscal impact for the period of May 16 through May 31, 2026,
that includes the following items:
Accounts Payable Checks $767,379.98
Payroll & Benefit Checks $431,957.77
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required documents
supporting the invoices submitted for payment. Prior to payment, Administrative Services
staff review all disbursement documents to ensure that they meet the approval
requirements adopted in the Municipal Code and the City’s Purchasing Policies and
Procedures Manual.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required for normal and usual
operations during the period. The disbursements are a ccounted for in the FY 2025-26
budget.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Approve staff’s recommendation;
2. Do not approve staff’s recommendation; or
3. Provide other direction to staff.
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Item 9.b.
City Council
Cash Disbursement Ratification
June 23, 2026
Page 2
ADVANTAGES:
The Administrative Services Department monitors payments of invoices for
accountability, accuracy, and completeness using standards approved by the City
Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
There are no disadvantages identified in this recommendation.
ENVIRONMENTAL REVIEW:
Ratifying the cash disbursements is not a project subject to the California Environmental
Quality Act (“CEQA”) because it has no potential to result in either a direct, or reasonably
foreseeable indirect, physical change in the environment. (State CEQA Guidelines, §§
15060, subd. (c)(2)-(3), 15378.)
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted at City Hall and on the City’s website in accordance with
Government Code Section 54954.2.
ATTACHMENTS:
1. May 16 through May 31, 2026 – Accounts Payable Check Register
2. May 29, 2026 – Payroll & Benefit Check Register
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Attachment 1
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Attachment 1
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Attachment 1
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Attachment 1
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General Fund 378,839.88 5101 Salaries Full time 298,041.54
Streets Fund 16,404.92 5101 Volunteer Employee Retirement -
Sewer Fund 13,993.93 5102 Salaries Part-Time - PPT 2,658.03
Water Fund 22,719.04 5103 Salaries Part-Time - TPT 8,365.70
431,957.77 5105 Salaries OverTime 17,838.92
5106 Salaries Strike Team OT -
5107 Salaries Standby 1,786.50
5108 Holiday Pay 290.88
5109 Sick Pay 4,471.73
Administrative Services -5110 Annual Leave Buyback -
Information Services -5111 Vacation Buyback -
Community Development -5112 Sick Leave Buyback -
Police 15,861.48 5113 Vacation Pay 12,710.54
Public Works - Maintenance 1,188.11 5114 Comp Pay 1,142.73
Public Works - Enterprise 789.33 5115 Annual Leave Pay 12,332.34
Recreation - Administration -5116 Salaries - Police FTO 380.27
Recreation - Special Events -5121 PERS Retirement 40,085.14
17,838.92 5122 Social Security 26,867.90
5123 PARS Retirement 170.00
5126 State Disability Ins.4,528.76
5127 Deferred Compensation -
5131 Health Insurance -
5132 Dental Insurance -
5133 Vision Insurance -
5134 Life Insurance -
5135 Long Term Disability -
5137 Leave Payouts -
5142 Unemployment Insurance -
5143 Uniform Allowance 121.79
5144 Car Allowance 165.00
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay -
5150 Bi-Lingual Pay -
5151 Cell Phone Allowance -
431,957.77
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
05/8/2026-5/21/2026
5/29/2026
BY FUND BY ACCOUNT
Attachment 2
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