R 3433
RESOLUTION NO. 3433
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT
AGREEMENT NO. 257 TO ADMINISTERING AGENCY-
STATE AGREEMENT FOR STATE FUNDED PROJECTS
NO. 000199 FOR THE TALLY HO ROAD CAPITAL
IMPROVEMENT PROJECT
WHEREAS, the City and the State have entered into Administering Agency-State
Agreement for State Funded Projects No. 00019'9; and
WHEREAS, Program Supplement No. 257 to the Administering Agency-State Agreement
for State Funded Projects No. 000199 designates the State funds requested for the Tally
Ho Road capital improvement project; and
WHEREAS, the City of Arroyo Grande is eligible to receive State funds through the State
Transportation Improvement Program (STIP).
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Arroyo Grande
hereby:
1. Approves Exhibit "~' attached hereto. entitled "Program Supplement Agreement No.
257, to Administering Agency-State Agreement for State Funded Projects No.
000199.
2. Appoints the Mayor as the official representative authorized to sign Program
Supplement Agreement No. 257 to Administering Agency-State Agreement for State
Funded Projects No. 000199.
On motion of Council Member Runels, seconded by Council Member Dickens, and on the
following roll call vote, to wit:
AYES: Council Members Runels, Dickens, Tolley, Ferrara, and Mayor lady
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 2200 day of February, 2000.
~------_.- --
- - .-----.- --......-..---- ...-------- ~_.,_._--~..- .._--~._-~......~~--..---_._.'"'-------~-_._._----+._. - --~ -" . -+ ~ -
RESOLUTION NO. 3433
PAGE 2
M,c~4~
ATTEST:
APPROVED AS TO CONTENT:
~~~~
RICK TerB CH, INTER CITY MANAGER
APPROVED AS TO FORM:
--..
EXHIBIT "A"
PROGRAM SUPPLEMENT NO. 257 Date:Janwuy 12,2000
to Loca tion: 05-SLO-0
ADMJ:NI:STERING AGENCY-STATE AGREEMENT Project Number:RPL-5199(013)
FOR STATE FUNDED PROJECTS NO. 000199 E . A. Number: 05-142894
Locode:5199
.
This PROGRAM SUPPLEMENT, effective 12/09/1999, is hereby incorporated into the Administering Agency - State Agreement
No. 000199 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE with an effective date
of 08/02/99. and is subject to all the tenns and conditions thereof. This PROGRAM SUPPLEMENT is adopted in accordance with
Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the
ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project, it accepts
and will comply with the Special Covenants and Conditions set forth on the following pages.
PROJECT LOCATION:
Tally Ho Road--LePoint Street to Route 227
TYPE OF WORK: Road Rehabilitation
Estimated Cost State :Funds Matching Funds
STATE $24,000.00 LOCAL OTHER
$24,000.00 $0.00 $0.00 $0.00
CITY OF ARROYO GRANDE STATE OF CALIFORNIA
By ~4rK Department of Transportation
By
Chief, Office of Local Progr~s
Date . ~ - 'J-'i -Do Project Implementation
Date
Title /Y} It Y olZ
x hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
$24,000.00
Chapter Statutes Program I'uDd Source AMOUNT
50 1999 2660-101-042 99-2000 20.30.600.621 S 262040 042- T 24,000.00
Program Supplement 00-0199-257- SERIAL Page 1 of 3
-
05-SLO-0 01/12/2000
RPL-5199(013)
SPECIAL COVENANTS OR REMARKS
1. This PROJECT is programmed to receive funding from the 1998 State
Transportation Improvement Program (STIP), as amended. F~ding
may be provided under one or more co~onents. A component(s)
specific fund allocation is required, in addition to other
requirements, before reimbursable work can occur for the
component(s) identified. Each allocation will be assigned an
effective date and identify the amount of funds allocated per
componen t( s) .
This PROGRAM SUPPLEMENT has been prepared to allow reimbursement
of eligible PROJECT expenditures for the ~omponent(s) allocated.
The start of reimbursable expenditures is restricted to the later
of either 1) the effective date of the Master Agreement, 2) the
effective date of the PROGRAM SUPPLEMENT, or 3)the effective date
of the component specific allocation.
2. STATE and ADMINISTERING AGENCY agree that additional funds made
available by future allocations will be encumbered on this
PROJECT by use of a STATE approved Allocation Letter and Finance
Letter. ADMINISTERING ~GENCY agrees that STATE funds available
for reimbursement will be limited to the amount allocated by the
California Transportation Commission (CTC) and/or the STATE.
3. This PROJECT is subject to the timely use of funds provisions
enacted by Senate Bill 45 (SB 45), approved in 1997, and
subsequent CTC guidelines and State procedures approved by the
CTC and STATE, as outlined below:
Funds allocated for the environmental & per.mits, plan
specifications & estimate, and right-of-way components are
available for expenditure until the end of the second fiscal year
following the year in which the funds were allocated.
Funds allocated for the construction component are subject to an
award deadline and contract completion deadline. ADMINISTERING
AGENCY agrees to award the contract within 12 months of the
construction fund allocation and complete the construction or
vehicle purchase contract within 36 months of award.
4. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may
approve supplementary allocations, time extensions, and fund
transfers between components. An approved time extension will
Program SupplementOO-0199-257- SERIAL Page 2 of 3
~'-'-._---~._. ---.-.-..
05-SLO-0 01112/2000
RPL-5199(013)
SPECIAL COVENANTS OR REMARKS
revise the timely use of funds criteria, outlined above, for the
component(s) and allocation(s) requested. Approved supplementary
allocations, time extensions, and fund transfers between
components, made after the execution of this PROGRAM SUPPLEMENT
will be documented and considered subject to the terms and
conditions thereof.
Documentation for approved supplementary allocations, time
extensions, and fund transfers between components, will be a
STATE approved Allocation Letter, Fund Transfer Letter, Time
Extension Letter, and Finance Letter, as appropriate.
5. This PROJECT will be administered in accordance with the CTC STIP
guidelines, as adopted or amended, and the STATE Procedures for
Administering Local Grant Projects in the State Transportation
Improvement Program (STIP), the Local Assistance-Program
Guidelines, and the Local Assistance Procedures Manual. The
submittal of invoices for project 'costs shall be in accordance
with the above referenced publications and the following.
6. The ADMINISTERING AGENCY shall invoice STATE for environmental &
per.mits, plans specifications & estimate, and right-of-way costs
no later than 180 days after the end of last eligible fiscal year
of expenditure. For construction costs, the ADMINISTERING AGENCY
has 180 days after.project completion to make the final payment
to the contractor and prepare the final Report of Expenditures
and final, invoice, and submit to STATE for verification and
payment.
7. All funding obligations of STATE under the conditions of this
PROGRAM SUPPLEMENT are subject to the appropriation of resources
by the Legislature and the encumbrance of funds under this
PROJECT. Funding and reimbu~sement are available only upon the
passage of the State Budget Act containing these STATE funds.
Program Supplement 00-0199-257- SBRXAL Page 3 of 3
--_.._-~---_.-
RESOLUTION NO. 3433
OFFICIAL CERTIFICATION
I, KELLY WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of pe~ury, that Resolution No. 3433 is a true, full,
and correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arroyo Grande on the 22nd day of February 2000.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 24th
day of February, 2000.
tUP~
ORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
...
~--