Minutes 2003-04-08
MINUTES
REGULAR MEETING OF THE CITY COUNCIUREDEVELOPMENT AGENCY
TUESDAY, APRIL 8, 2003
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Runels, Lubin, Costello, Mayor Pro Tern
Dickens, and Mayor Ferrara were present.
RDA: Board Members Runels, Lubin, Costello, Vice Chair Dickens,
and Chair Ferrara were present.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of
Administrative Services Wetmore, Director of Public Works
Spagnolo, Police Commander Andrews, Director of Financial
Services Snodgrass, Director of Building and Fire Fibich,
Director of Economic Development Sheeley, and Director of
Community Development Strong.
3. FLAG SALUTE
Hank Mancini, representing Knights of Columbus, led the Flag Salute.
4. INVOCATION
Pastor Jan Armstrong, First Presbyterian Church, delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Proclamation Recognizing April 26, 2003 as Arbor Day.
Mayor Ferrara presented a proclamation recognizing April 26, 2003 as Arbor Day.
Director of Parks, Recreation, and Facilities Hernandez accepted the proclamation.
6. AGENDA REVIEW
None.
6.a. Resolutions and Ordinances Read in Title Only
Council Member Runels moved, Council Member Costello seconded, and the motion
passed unanimously that all resolutions and ordinances presented at the meeting
shall be read in title only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
The following members of the public addressed the Council:
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 8, 2003
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Connie Dunbar, Arroyo Grande, spoke on matters regarding the public health of the
community, terrorism, and safety threat issues with regard to the nuclear power plant
and nuclear waste storage.
Lorraine Kitman, Arroyo Grande, requested the Council consider adopting an
Ordinance defending the 14th Amendment and the Bill of Rights.
Joe Crescione, City of Pismo Beach Mayor, requested the Arroyo Grande City
Council approve Pismo Beach's effort to examine the feasibility of allowing the City of
Pismo Beach to join the South San Luis Obispo County Sanitation District.
8. CONSENT AGENDA
Council Member Lubin requested that Items 8.e. and 8.h. be pulled. Mayor Pro Tern
Dickens requested that Item 8.j. be pulled.
Council Member Lubin moved, and Council Member Costello seconded the motion to
approve Consent Agenda Items 8.a. through 8.j., with the exception of Items 8.e.,
8.h., and 8.j., with the recommended courses of action:
8.a. Cash Disbursement Ratification.
Action: Approved the listing of cash disbursements for the period March 16,
2003 through March 31,2003.
8.b. Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of
March 31,2003.
8.c. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of March
25,2003 as submitted.
8.d. Consideration of Progress Payment No.3 for the Scenic Creekside Walk,
Phase III Project - PW 2002-02.
Action: Authorized Progress Payment No. 3 in the amount of
$75,517.65 to Maino Construction Company, Inc.
8.f. Consideration of Progress Payment No. 3 (Final) and Notice of
Completion for the Spruce and Cedar Street Sidewalks Project, PW 2002-
05.
Action: 1) Authorized Progress Payment No. 3 (Final) in the amount of
$29,457.09 to Maino Construction Company, Inc.; 2) Directed staff to file a
Notice of Completion; and 3) Authorized release of the retention of
$11,881.10, 35 days after the Notice of Completion has been recorded, if no
liens have been filed.
8.g. Consideration of Amendment No. 1 to the Uniform Rental and Related
Services Agreement and Authorization to Solicit Bids for Uniform Rental
and Related Services.
Action: 1) Authorized the Mayor to execute Amendment No. 1 to the current
Agreement for Services with Mission Linen and Uniform Supply for an
additional three (3) months; and 2) Authorized staff to solicit bid proposals for
uniform rental and related services.
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8.i. Consideration of Open Space Agreement Granting an Open Space
Easement to the City of Arroyo Grande; - Lots 1 and 37 - Tract 2265
(Condition of Approval for Lot Line Adjustment 02-005).
Action: Adopted Resolution No. 3666 approving and authorizing the Mayor to
execute an Open Space Agreement Granting An Open Space Easement to
the City of Arroyo Grande.
On the following roll-call vote, to wit:
AYES: Lubin, Costello, Runels, Dickens, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
Council Member Lubin declared a potential conflict of interest on Item 8.e. due
to real property ownership near the project.
Council Member Runels moved, and Council Member Costello seconded the motion
to approve Consent Agenda Item 8.e. with the recommended course of action:
8.e. Consideration of Progress Payment No. 8 for the Rancho Grande Park
Project, PW 2002-03.
Recommended Action: Authorize Progress Payment No.8 in the amount of
$228,778.38 to Herrera Engineering, Inc.
On the following roll-call vote, to wit:
AYES: Runels, Costello, Dickens, Ferrara
NOES: None
ABSENT: Lubin
There being 4 AYES, 0 NOES, and 1 ABSENT the motion is hereby declared to be
passed.
8.h. Consideration to Solicit Proposals for the Citywide Traffic Monitoring
Program and Retainer Services to Prepare and Review Traffic Studies.
Recommended Action: Authorize the distribution of the Request For
Proposals (RFP) for professional services for the Citywide Traffic Monitoring
Program and retainer services to prepare and review traffic services.
Council Member Lubin asked for clarification on the extent of what services were
included for the traffic-monitoring program. Director Spagnolo responded that
services would include an update to the City's traffic model and retainer services to
perform and review traffic studies as required by the City's traffic guidelines.
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Discussion ensued with regard to the purpose of the City's traffic model, whether
other studies would continue to be used, and clarification of the City's long-term goal
for traffic studies. Director Spagnolo also clarified that the responses to the RFP and
recommendation for awarding a professional services agreement would return to the
Council for consideration.
Council Member Costello moved to approve staff's recommendation. Mayor Pro Tern
Dickens seconded the motion, and on the following roll-call vote, to wit:
AYES: Costello, Dickens, Runels, Lubin, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
8.j. Consideration to Approve a Water Wheeling Agreement with the Oceano
Community Services District (OCSD).
Recommended Action: Approve a Water Wheeling Agreement with OCSD.
Mayor Pro Tem Dickens reviewed the reasons why he objected to this proposal,
including the fact that the area has not been identified in the City's growth area. He
said that philosophically, he could not support the Agreement.
Council Member Runels moved to approve staff's recommendation. Council Member
Lubin seconded the motion, and on the following roll-call vote, to wit:
AYES: Runels, Lubin, Costello, Ferrara
NOES: Dickens
ABSENT: None
There being 4 AYES and 1 NO, the motion is hereby declared to be passed.
9. PUBLIC HEARINGS:
None.
10. CONTINUED BUSINESS:
10.a. Consideration of Resolution Upholding the Appeal and Approving
Planned Unit Development 02-001 (East Village Plaza); 520, 522 and 528
E. Branch Street; DB&M Properties.
Community Development Director Strong presented the staff report and referred to
Director of Building and Fire Fibich to address the issue regarding the proposed
street name.
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 8, 2003
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Mayor Ferrara opened up the item for public comment, and upon hearing none,
closed the public comment period and brought the item back to Council for
consideration.
Following discussion and comments with regard to the proposed street name of East
Village Plaza Circle, the Council agreed that there were many other similar street
names in the County, and there was consensus of the Council to direct and authorize
staff to work with the applicant to determine and designate an appropriate alternate
street name.
Mayor Pro T em Dickens moved to adopt a Resolution upholding an appeal of
Planned Unit Development 02-001 (East Village Plaza) and adopting a Negative
Declaration with mitigation measures, instructing the Director of Administrative
Services to file a Notice of Determination, and approving Planned Unit Development
No. 02-001, as amended, and with associated Architectural Review, located at 520,
522 and 528 East Branch Street, applied for by DB&M Properties; and further, to
direct and authorize staff to work with the applicant to determine and designate an
appropriate alternate street name. Council Member Lubin seconded the motion, and
on the following roll-call vote, to wit:
AYES: Dickens, Lubin, Runels, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11. NEW BUSINESS:
11.a. Consideration of Proposed Ordinance Amending Arroyo Grande
Municipal Code, Chapter 10.16, Regarding Parking.
Police Commander Andrews presented the staff report, recommended the Council
introduce for first reading an Ordinance amending Chapter 10.16 of the Arroyo
Grande Municipal Code, and responded to questions from Council.
Mayor Ferrara opened up the item for public comment, and upon hearing none,
closed the public comment period and brought the item back to Council for
consideration.
Council Member Lubin moved to introduce an Ordinance amending Arroyo Grande
Municipal Code Chapter 10.16 regarding parking. Council Member Costello
seconded the motion, and on the following roll-call vote, to wit:
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CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
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AYES: Lubin, Costello, Runels, Dickens, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.b. Facade Improvement Grant Program. [COUNCIURDA]
Economic Development Director Sheeley presented the staff report, recommended
the City Council/RDA approve the Facade Improvement Grant Program, and
responded to questions from Council.
Mayor Ferrara opened up the item for public comment.
Steve Ross, Arroyo Grande, asked if a property owner was eligible for more than one
$5,000 grant if there was ownership of more than one business.
City Manager Adams clarified that in an effort to assist as many property owners and
tenants as possible, the maximum grant amount would be $5,000 per ownership.
Upon hearing no further public comments, Mayor Ferrara closed the floor to public
comment and brought the item back to Council for consideration.
Council and staff discussion included clarifying the goals of the program, which will
provide assistance in the form of a matching grant as an incentive for property
owners and tenants to renovate their building facades; remaining flexible, but
cautious on distribution methods to ensure a fair and equitable distribution of grants;
and suggestions on how to fine-tune the application process.
Council/Board Member Lubin moved to approve the Fayade Improvement Grant
Program. Council/Board Member Runels seconded the motion, and on the following
roll-call vote, to wit:
CouncillRDA
AYES: Lubin, Runels, Dickens, Costello, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
11.c. Consideration of City Hall Facility Needs Assessment/Feasibility.
City Manager Adams presented the staff report and recommended the Council
authorize staff to enter into an agreement with Phillips Metsch Sweeney Moore to
assist staff in preparing a City Hall facilities needs assessment/feasibility study. Mr.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 8, 2003
PAGE 7
Sweeney introduced himself and reviewed his offer to facilitate the process for a City
Hall Facility Needs Assessment and Feasibility Study.
Mayor Ferrara opened up the item for public comment, and upon hearing none,
closed the floor to public comment and brought the item back to Council for
consideration.
Council Member Costello moved to approve staffs recommendation to authorize staff
to enter into an agreement with Phillips Metsch Sweeney Moore Architects to assist
the City in preparing a City Hall facilities needs assessment and feasibility study.
Council Member Lubin seconded the motion, and on the following roll-call vote, to wit:
AYES: Costello, Lubin, Runels, Dickens, Ferrara
NOES: None
ABSENT: None
There being 5 AYES and 0 NOES, the motion is hereby declared to be passed.
12. CITY COUNCIL MEMBER ITEMS:
a) Request to place on a future City Council Agenda a request from the City of
Pismo Beach to support examining the feasibility of allowing Pismo Beach to
join the South San Luis Obispo County Sanitation District. (FERRARA)
Mayor Ferrara requested, and the Council concurred, to place on the next agenda a
request from the City of Pismo Beach to support examining the feasibility of allowing
Pismo Beach to join the South San Luis Obispo County Sanitation District.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Council Member Dickens announced that due to work commitments, he would not be
able to attend the May 27,2003 City Council meeting.
15. STAFF COMMUNICATIONS
City Manager Adams announced that the Special Joint Meeting with the Cities of
Pismo Beach and Grover Beach had been confirmed for April 28, 2003 at 6:30 p.m.
16. COMMUNITY COMMENTS AND SUGGESTIONS
Jim Hill, Oceano, stated he would like to hear scientific facts with regard to the
feasibility of allowing the City of Pismo Beach to join the South San Luis Obispo
County Sanitation District.
CITY COUNCIUREDEVELOPMENT AGENCY MINUTES
APRIL 8, 2003
PAGE 8
Joe Crescione, Pismo Beach Mayor, acknowledged the Council for providing a public
comment period at the end of the meeting. He also thanked the City Council for
agreeing to consider the City of Pismo Beach's request at its next meeting.
17. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:56 p.m.
UJAJ
ATTEST:
. iJfLL
Kelly etm e, Director of Administrative Servicesl
Deputy City Clerk/Agency Secretary
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