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Home My WebLink AboutMinutes 2004-02-24MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 24, 2004 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 7:05 p.m. 2. ROLL CALL City Council: Council Members Runels, Dickens, Mayor Pro Tern Lubin, and Mayor Ferrara were present. Council Member Costello was absent. - City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative Services Wetmore, Financial Services Director Snodgrass, Director of Public Works Spagnolo, Assistant City Engineer Linn, Associate Engineer Korman, Associate Engineer Devens, Community Development Director Strong, and Assistant Planner Bergman. 3. FLAG SALUTE Members of Boy Scout Troop 489 led the Flag Salute. 4. INVOCATION Pastor George Lepper, Peace Lutheran Church, Arroyo Grande, delivered the invocation. 5. SPECIAL PRESENTATIONS 5.a. Honorary Proclamation Recognizing "National Engineers Week", February 22-28, 2004. Mayor Ferrara presented an Honorary Proclamation recognizing February 22-28, 2004 as National Engineer's Week. Director of Public Works Don Spagnolo accepted the Proclamation. Also present were Assistant City Engineer Michael Linn, Associate Engineer Thomas Korman, and Associate Engineer Victor Devens. 6. AGENDA REVIEW Mayor Ferrara announced that Johnny Silva, a native of Arroyo Grande, passed away on Sunday, February 1 e. He stated that Mr. Silva had been an active member of the community with his involvement in many local organizations and that he would be missed. He requested the Council adjourn the meeting in honor and memory of Johnny Silva. 6.a. Resolutions and Ordinances Read in Title Only Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT COMMENTS AND SUGGESTIONS None. CITY COUNCIL MINUTES FEBRUARY 24, 2004 PAGE 2 8. CONSENT AGENDA Council Member Runels moved, and Council Member Dickens seconded the motion to approve Consent Agenda Items 8.a. through 8.e., with the recommended courses of action. City Attorney Carmel read the title of the Ordinance in Item 8.d. The motion carried on the following roll -call vote: AYES: Runels, Dickens, Lubin, Ferrara NOES: None ABSENT: Costello 8.a. Cash Disbursement Ratification. Action: Approved the listings of cash disbursements for the period February 1, 2004 — February 15, 2004. 8.b. Consideration of Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund. Action: Received and filed the January 2004 cash report and approve the interfund advance from the Water Facility Fund to cover cash deficits in other funds at January 31, 2004. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council/Redevelopment Agency Meeting of February 10, 2004 as submitted. 8.d. Consideration of Adoption of Ordinance Modifying the California Public Employees' Retirement System (CaIPERS) Contract. Action: Adopted Ordinance No., 554 —"AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE CONTRACT BETWEEN THE CITY AND THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM". 8.e. Rejection of Claim Against City — D. Robasciotti. Action: Rejected claim. 9. PUBLIC HEARINGS: 9.a. Consideration of 2004 Final Community Development Block Grant (CDBG) Projects. Assistant Planner Bergman presented the staff report and recommended the Council adopt a Resolution approving projects to be funded with the City's allocation of Program Year 2004 CDBG funds. Mayor Ferrara opened the public hearing. Wanda McFarland, representing Caring Callers (Lifespan Foundation for Human Services), gave an overview of the organization's services and stated that the organization was now known as "Senior Volunteer Services". She requested the Council reconsider its application for funding. Kayla Wilbum, representing the Economic Opportunity Commission, thanked the Council for its continuing support. Bernadette Bernardi, representing the Literacy Council, thanked the Council for its continuing support. CITY COUNCIL MINUTES FEBRUARY 24, 2004 PAGE 3 Upon hearing no further public comments, Mayor Ferrara closed the public hearing Mayor Pro Tern Lubin moved to approve staffs recommendations and adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THOSE PROJECTS TO BE FUNDED WITH THE CITY'S ALLOCATION OF PROGRAM YEAR 2004 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS". Council Member Dickens seconded the motion, and on the following roll -call vote: AYES: Lubin, Dickens, Runels, Ferrara NOES: None ABSENT: Costello There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed 10. CONTINUED BUSINESS 10.a. Consideration of City Hall Complex Needs Assessment and Feasibility Study Site Alternatives and Appropriation for Appraisal of City Property. City Manager Adams presented the staff report and requested the Council: 1) Provide direction to staff on preferred site alternatives for the City Hall Complex Needs Assessment and Feasibility Study; and, 2) Appropriate $4,200 for an appraisal of the existing City Hall Complex properties. Fred Sweeney, Phillips Metsch Sweeney Moore Architects, gave a presentation highlighting the site alternatives and explained that the intent at this point in the process was for the Council to select two to three preferred site alternatives for further analysis and for the development of conceptual drawings. City Manager Adams gave an overview of some general operational objectives identified by staff to assist the Council in its review of the site alternatives. Council and staff discussion ensued with regard to funding issues and strategies and the appropriate timing for an appraisal of current City facilities. Mayor Ferrara opened up the item for public comment, and upon hearing none, he closed the item to public comment and brought the item back to Council for consideration. Following extensive discussion on the advantages and disadvantages of each of the site alternatives, there was a consensus of the City Council to select Site #1 (existing City Hall site), Study 1 and Study 2, as the preferred site and priority for further study and analysis. The Council also agreed to include Site #5 (at the west end of the Village) and directed staff to pursue this alternative to the next information level. Mayor Ferrara moved to authorize an appropriation of $4,200 and to defer the timing of obtaining an appraisal of the existing City Hall Complex properties to a later date as determined by the City Manager. Council Member Runels seconded the motion, and on the following roll -call vote: AYES: Ferrara, Runels, Dickens, Lubin NOES: None ABSENT: Costello CITY COUNCIL MINUTES FEBRUARY 24, 2004 PAGE 4 There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a. Consideration of Funding Request by the San Luis Obispo County Housing Trust Fund. City Manager Adams presented the staff report and recommended the Council appropriate $5,000 from the Affordable Housing In -Lieu Fee Fund to provide financial assistance to the San Luis Obispo County Housing Trust Fund. Gerald Rioux, Executive Director of the San Luis Obispo County Housing Trust Fund, gave a presentation on current funding and funding objectives, the status of its services and activities and responded to questions from Council. Mayor Ferrara opened up the item for public comment, and when no one came forward, he brought the item back to Council for consideration. Council Member Runels moved to appropriate $5,000 from the Affordable Housing In -Lieu Fee Fund to provide financial assistance to the San Luis Obispo County Housing Trust Fund. Council Member Dickens seconded the motion, and on the following roll -call vote: AYES: Runels, Dickens, Lubin, Ferrara NOES: None ABSENT: Costello There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 12. CITY COUNCIL REPORTS a. MAYOR TONY M. FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). No report. (2) Integrated Waste Management Authority (IWMA). No report. The Executive Committee will meet tomorrow to approve the agenda for the next Board meeting. (3) Other. None. b. MAYOR PRO TEM SANDY LUBIN: (1) South County Area Transit (SCAT). Received presentation on the Short Range Transit Plan (copies were distributed to Council); discussion was held concerning the number of buses operating within smaller jurisdictions; discussion was held regarding the Avila Trolley; Board elections were held and Mayor Pro Tern Lubin announced he would continue to serve as Chairman. (2) Economic Vitality Corporation (EVC). Received presentation from Star Scope Management, a group interested in bringing a PGA Tour event to San Luis Obispo County. (3) Other. Received the CJPIA Annual Financial Statement and provided copies to Council. CITY COUNCIL MINUTES FEBRUARY 24, 2004 PAGE 5 C. COUNCIL MEMBER THOMAS A. RUNELS: (1) Zone 3 Water Advisory Board. No report. The Technical Committee met and discussion was held regarding the conservation habitat report on the creek; gave an update on the water treatment plant, and Council Member Runels reported that he was appointed to represent Zone 3 on the Zone 1A Committee. (2) County Water Resources Advisory Committee (WRAC). No report. (3) Other. Gave a status report on the Santa Maria groundwater litigation case. d. COUNCIL MEMBER JIM DICKENS: (1) South County Youth Coalition. No report. (2) South San Luis Obispo County Sanitation District (SSLOCSD). Reported that the plant is operating well and meeting its discharge requirements; a consultant has assessed earthquake damage at the plant to be approximately $200,000 and staff is pursuing FEMA reimbursements; the Board approved the retention of the emergency standby pump operations on -site through March; and received the 2003 Annual Operations Summary (copy available for review at City Hall). (3) Other. None. e. COUNCIL MEMBER JOE COSTELLO: (ABSENT) (1) Air Pollution, Control District (APCD). None. (2) Other. None. 13. CITY COUNCIL MEMBER ITEMS: None. 14.. CITY MANAGER ITEMS: a) Discussion and feedback regarding City of Grover Beach Fire and Safety Enhancement Study. City Manager Adams reported that the City of Grover Beach Interim Fire Chief would be conducting a Fire and Safety Enhancement Study in an effort to improve their overall level of fire service, which could include some areas of partnerships with the City of Arroyo Grande. Council and staff discussion ensued regarding Arroyo Grande's potential participation in the study. 15. COUNCIL COMMUNICATIONS: Mayor Pro Tern Lubin requested that an update on the Courtland/Grand senior housing project be placed on the next agenda. Mayor Ferrara announced that staff recently met with the City's sphere of influence property owners, the Fredericks, the Williams, and Mary VonAchen, who have indicated that they would like to begin conducting community workshops. Dates for those public workshops have been scheduled for March 30, 2004 and April 21, 2004. 16. STAFF COMMUNICATIONS: None. CITY COUNCIL MINUTES FEBRUARY 24, 2004 PAGE 6 17. COMMUNITY COMMENTS AND SUGGESTIONS: Steve Ross, Arroyo Grande, commented on the City Hall Needs Assessment and Feasibility Study presentation and stated that some of the comments received at the Planning Commission meeting included a desire for more retail in the Village. He also commented on the need for additional parking in the Village, and potential traffic issues relating to alternative sites 5 and 6. 18. ADJOURNMENT Mayor Ferrara moved, Council Member Dickens seconded, to adjourn the meeting in honor and memory of Johnny Silva. The motion passed unanimously, and the meeting was adjourned at 9:50 p.m. Tony M. F ara, Mayor ATTE Deputy City Clerk (Approved at CC Mtg 3 L910A