HomeMy WebLinkAboutMinutes 2005-03-22MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MARCH 22, 2005
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council: Council Members Dickens, Guthrie, Mayor Pro Tom Costello and Mayor
Ferrara were present. Council Member Arnold was absent.
City Staff Present: City Manager Adams, City Attorney Carmel, Director of Administrative
Services/City Clerk Wetmore, Chief of Police TerBorch, Director of
Financial Services Pillow, Director of Public Works/City Engineer
Spagnolo, and Assistant Planner Bergman.
3. FLAG SALUTE
Alvin Evanson, representing American Legion Post 136 led the Flag Salute.
4. INVOCATION
Pastor Robert Banker delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Resolutions and Ordinances Read in Title Only
Mayor Pro Tern Costello moved, Council Member Dickens seconded, and the motion passed
unanimously that all resolutions and ordinances presented at the meeting shall be read in titre
only and all further reading be waived.
7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Pro Tern Costello requested that Item 8.h. be pulled for comment.
Mayor Ferrara requested that Item 8.d. be pulled for comment.
Mayor Pro Tern Costello moved, and Council Member Guthrie seconded the motion to approve
Consent Agenda Items 8.a. through, 8.m., with the exception of Items 8.d. and 8.h., with the
recommended courses of action. The motion carried on the following roll -call vote:
AYES:
Costello, Guthrie, Dickens, Ferrara
NOES:
None
ABSENT:
Arnold
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MARCH 22, 2005
PAGE 2
8.8. Cash Disbursement Ratification.
Action: Ratified the listings of cash disbursements for the period March 1, 2005 — March
15, 2005.
8.b. Consideration of Statement of Investment. Deposits.
Action: Received and filed the report of current investment deposits as of February 28,
2005.
8.c. Consideration of Cost Allocation Plan Update.
Action: Adopted the Fiscal Year 2005-06 Cost Allocation Plan.
8.e. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of March 8, 2005 as
submitted.
81 Consideration of a Resolution Revising the Records Retention Schedule for the
Police Department.
Action: Adopted Resolution No. 3824 revising the records retention schedule for the
Police Department.
8.9. Consideration of Appointment to the Citizens Transportation Advisory Committee.
Action: Approved the Mayor's recommendation to appoint Joel Couser to the Citizens
Transportation Advisory Committee (CTAC).
S.I. Consideration to Declare Surplus Property and Approve a Contract for Auction
Services.
Action: 1) Adopted Resolution No. 3825 declaring items to be placed on a surplus list
and requesting authorization for sale at public auction; and 2) Authorized the City
Manager to execute a contract with Bill Phelps Auction Services.
8.1. Consideration to Approve a Contract Extension with Mid State Plumbing to
Continue the Plumbing Retrofit Program.
Action: 1) Approved a one-year contract extension with Mid State Plumbing and Drain
Cleaning, Inc. to continue the City's Plumbing Retrofit Program in the amount of
$353,773.25; and 2) Appropriated an additional $230,000.00 from the Water
Neutralization Fund (Fund 226).
8.k. Consideration to Approve the Plans and Specifications and Authorization to Solicit
Bids for the Theis/Keisler Tennis Court Addition Project, PW 2004-02.
Action: 1) Approved the plans and specifications for the Theis/Keisler Tennis Court
Addition Project, PW 2004-02; 2) Authorized the Public Works Department to solicit
public construction bids; 3) Found that the project is categorically exempt from CEQA
pursuant to Section 15301(a); and 4) Directed the Director of Administrative Services to
file a Notice of Exemption.
S.I. Consideration of Resolution Denying Amended Conditional Use Permit Case No.
04-001 to Aikow a Financial Institution to Occupy Building J of the Five Cures
Shopping Center; 911 Rancho Parkway; Wells Fargo Bank.
Action: Adopted Resolution No. 3826 denying Amended Conditional Use Permit Case
No. 04-001 to allow a financial institution in Building "J" of the Five Cities Shopping
Center, 911 Rancho Parkway; Wells Fargo Bank.
8.m. Consideration of Resolution Accepting Grant Deed for Real Property Located at
208 N. Halcyon Road.
Action: 1) Adopted Resolution No. 3827 accepting a Grant Deed for real property
located at 206 N. Halyw Road, 2) Authorized the City Manager to execute escrow
instructions and related documents; and 3) Authorized an appropriation of $5,400 from
the General Fund for escrow and related expenses.
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MARCH 22, 2005
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8.d. Consideration of Approval of City Investment Policy.
Recommended Action: Approve the City of Arroyo Grande Investment Policy.
Mayor Ferrara praised the work and research conducted by Financial Services Director Angela
Pillow to expand the City's investment options.
Mayor Pro Tern Costello moved, and Council Member Guthrie seconded the motion to approve
Consent Agenda Item 8.d. with the recommended course of action. The motion carried on the
following roll -call vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
ABSENT: Arnold
8.h. Consideration of Council Appointments to the Traffic Commission and Senior
Advisory Commission.
Recommended Action: 1) Approve the recommendation of Mayor Pro Tern Costello to
appoint Matthew Brownlee to the Traffic Commission; and 2) Approve the
recommendation of Council Member Arnold to appoint Richard Jackson to the Senior
Advisory Commission.
Mayor Pro Tom Costello stated that his recommended appointment to the Traffic Commission,
Matthew Brownlee, was in the audience, and he thanked and acknowledged Mr. Brownlee's
willingness to serve the City in this capacity.
Mayor Pro Tern Costello moved, and Council Member Guthrie seconded the motion to approve
Consent Agenda Items 8.h. with the recommended courses of action. The motion carried on the
following roll -call vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
ABSENT: Arnold
9. PUBLIC HEARINGS
9.8. Consideration of Final Approval of Community Development Block Grant (CDBG)
Projects for Year 2005.
Assistant Planner Bergman presented the staff report and recommended the Council adopt a
Resolution approving Community Development Block Grant (CDBG) projects for Year 2005.
Mayor Ferrara opened the public hearing, and when no one came forward to speak, he closed
the public hearing.
Council comments included support for allocation of 2005 CDBG funds as presented.
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PAGE 4
Council Member Dickens moved to adopt a Resolution as follows: "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE DETERMINING THOSE PROJECTS
TO BE FUNDED WITH THE CITY'S ALLOCATION OF PROGRAM YEAR 2005 COMMUNITY
DEVELOPMENT BLOCK GRANT (CDBG) FUNDS". Mayor Pro Tom Costello seconded the
motion, and on the following roll -call vote:
AYES: Dickens, Costello, Guthrie, Ferrara
NOES: None
ABSENT: Arnold
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
None.
11. NEW BUSINESS
11.8. Consideration of Proposed Budget Strategies for FY 2005-OWFY 2006-07.
City Manager Adams presented the staff report, which included an overview of budget strategies
for FY 2005-06 and FY 2006-07; an overview of major funding issues facing the City, including
State budget impacts, changes in the Citizens' Option for Public Safety Program (COPS)
Funding, PERS retirement rate increases, personnel costs, and increased fuel costs;
recommendations to generate cost savings and/or increased revenues, including the elimination
of the part-time fleet maintenance position, a reorganization of the Administration Office
Assistant position, a 2% decrease in services and supplies accounts, charging staff time to
housing funds when appropriate, expanding the City's investment portfolio, a reorganization of
the management information services structure, transferring CIP accounting services to the
Financial Services Department, increasing cost recovery efforts for public safety, a reduction in
worker's compensation costs, code enforcement reorganization savings, and a potential increase
in miscellaneous operating fees. City Manager Adams spoke about the need to update the Long
Range Financial Plan to more accurately identify long-term needs and assess revenue trends.
He gave an overview of major projected future expenses, including street maintenance and
projects, transportation projects, City Hall complex improvements, other Americans With
Disabilities (ADA) improvements, police station expansion, drainage improvements, personnel
costs, vehicle replacement fund, and a fire ladder truck. City Manager Adams briefly reviewed
efficiency measures implemented to date and recommended staff be directed to research and
provide alternatives for new and increased revenue sources. He then reviewed the Vehicle
License Fee (VLF) Buyback Program and stated that although staff recommended that the City
not participate in the program at this time, that the Council provide direction to staff on this item.
In conclusion, City Manager Adams reviewed and recommended a proposed Financial Policy be
established to fund PERS costs.
City Manager Adams responded to questions from Council concerning the establishment of a
separate PERS fund; clarification regarding refunds from the worker's compensation program;
what the cost would be to update the operating (user) fee study and whether or not the City
could NON an increase in operating fees with a supplemental study; clarification regarding the
charging of staff time spent on housing projects; clarification concerning projected PERS
retirement rate increases; and a request for more detail on cost recovery for public safety.
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PAGE 5
Mayor Ferrara invited public comments on this item
Susan Flores, Arroyo Grande, commented that new businesses are not being allowed to come in
to the City because of traffic issues and she wondered if allowing more business in would
generate more revenue to help the City's budget.
Hearing no further public comments, Mayor Ferrara closed the item to public comment.
Council comments included support for the proposed budget strategies as outlined in the staff
report; a majority of Council members agreed not to pursue the VLF Buyback Program at this
time; there was consensus to pursue and seek alternative funding sources for transportation
projects; agreement that cost recovery efforts should be increased, however, staff was advised
to be cautious about those efforts so citizens would not be discouraged from calling for
emergency service; and support for the proposed strategy for funding ADA improvements within
the City.
Mayor Pro Tern Costello moved to approve the proposed budget strategies for FY 2006-06 and
FY 2006-07 and direct staff to provide information on alternatives for new or increased long-term
revenue sources. Council Member Guthrie seconded the motion, and on the following roll call
vote:
AYES: Costello, Guthrie, Dickens, Ferrara
NOES: None
ABSENT: Arnold
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed.
12. CITY COUNCIL REPORTS
a. MAYOR TONY M. FERRARA:
(1) San Luis Obispo Council of GovernmentsMan Luis Obispo Regional Transit
Authority (SLOCOGISLORTA). The SLOCOG Executive Committee met; there
are some limited Transportation Enhancement funds available (i.e., specifically for
crosswalks); SLOCOG will be distributing a request for projects.
(2) South San Luis Obispo County Sanitation District (SSL.00SD). A public
hearing was held on the issue with the Zone VIA creek project; outside legal
counsel issued an opinion that the Sanitation District is not subject to County's
assessment or increased assessment for Zone VIA. Operation of the Plant was
impacted due to some systems that were down for repair; there was also a
volume increase due to the rain.
(3) Other. None.
b. MAYOR PRO TEM JOE COSTELLO:
(1) Zone 3 Water Advisory Board. Met March 17''; largest issue discussed was the
non -approval of the Habitat Conservation Plan for Lopez.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Air. Pollution Control District (APCD). Meets tomorrow, March 23`°.
(4) Other. Next meeting of Fire Oversight Committee is April 15„.
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PAGE 6
C. COUNCIL MEMBER JIM DICKENS:
(1) South County Area Transit (SCAT). No report.
(2) South County Youth Coalition. Next meeting is Thursday, March 20.
(3) Other. None.
d. COUNCIL MEMBER JIM GUTHRIE:
(1) Economic Vitality Corporation (EVC). Reported that EVC is still without an
Executive Director; continuing with recruitment. Next meeting is March 3(p.
(2) Other. None.
e. COUNCIL MEMBER ED ARNOLD: (ABSENT)
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) California Joint Powers Insurance Authority (CJPIA). No report.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
Council Member Dickens referred to the Busick Tract (County) and stated he had heard that a
Draft Environmental Impact Report (EIR) or a Supplement to the Draft EIR had been released
and requested that staff follow-up and respond appropriately based on previous Council
comments concerning circulation around this area behind the High School.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL.COMMUNICATIONS:
Mayor Ferrara reported that he met with other Mayors, City Managers, and County
representatives to discuss a potential countywide sales tax increase.
16. STAFF COMMUNICATIONS:
None.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
None.
18. ADJOURNMENT
Mayor Ferrara adjourned the sting at 8:35 p.m.
Tony Ferrara,
ATTEST:
J;
Kelly Wetmore, Ci Clerk
(Approved at CC Mtg •12-