HomeMy WebLinkAboutMinutes 2005-05-18 SPMINUTES
SPECIAL MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
WEDNESDAY, MAY 18, 2005
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council/Redevelopment Agency of the City of Arroyo Grande met in special session at
7:00 p.m. to consider the Fiscal Year 2005-06 and 2005-06 Preliminary BI-Annual Budget, with
Mayor/Chair Tony Ferrara presiding.
2. ROLL CALL
Mayor/Chair Ferrara, Mayor Pro TemNice-Chair Costello, Councll/Board Member Dickens,
Council/Board Member Guthrie, and Council/Board Member Arnold were present.
Staff members present were City Manager Adams, Chief of Police TerBorch, Director of
Administrative Services/City Clerk Wetmore, Director of Building and Fire Fibioh, Public Works
Director Spagnolo, Parks, Recreation, and Facilities Director Hernandez, Community
Development Director Strong, and Financial Services Director Pillow.
3. FLAG SALUTE
Mayor/Chair Ferrara led the Pledge of Allegiance.
4. CITIZENS' INPUT. COMMENTS, AND SUGGESTIONS
None.
City Manager Adams presented the proposed FY 2003-04 and FY 2004-M Preliminary Bi-
Annual Budget to the City Council/RDA Board Members. Staff recommended the Council
review, discuss, and obtain public input on the preliminary budget and provide direction to staff
on any changes.
City Manager Adams provided an outline of staffs budget presentations, which would include a
summary of revenue and expenditure projections, an overview of budget strategies and
recommendations; an overview of the long-range financial plan; an overview of departmental
key goals and accomplishments; and an overview of the Capital Improvement Program.
Financial Services Director Pillow presented a summary of revenue and expenditure
projections; reviewed General Fund Revenues & Appropriations; reviewed Water and Sewer
Fund projected revenues; reviewed the status of the State budget; and presented a proposed
revision to the City's Fiscal Policy relating to the PERS Retirement Fund.
City Manager Adams gave an overview of budget strategies and reoomrnendations; presented
budget goals accomplished and not accomplished; reported that the Redevelopment Agency
proposed budget is balanced for the first time in FY 2005-06; presented two scenarios in the
Long Range Financial Plan; and presented proposed alternatives for generating revenue for
future projects.
City Manager Adams then presented accomplishments for Administration and the City Attorney
for FY 2003-04/2004-05 and goals for FY 2005-06/2006-07. Directors of the Administrative
Services, Financial Services, Community Development, Police, Building & Fire, Parks,
SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MEETING MINUTES
MAY 18, 2005
PAGE 2
Recreation & Facilities, and Public Works highlighted FY 2003-04/2004-05 Department
Accomplishments and FY 2005-06 and FY 2006-07 Department Goals.
Director of Public Works Spagnolo gave an overview of the City's FY 2005-10 Capital
Improvement Program (CIP). He stated that for FY 2005-06 and 2006-07, there are 47 capital
projects budgeted totaling $7,726,245. He gave a brief overview of FY 2005-06 CIP Proposed
Funding Sources, FY 2005-06 CIP Expenditures by Project Type; an overview of the funding
plan for street improvement projects and major projects for FY 2005-0612006-07; an overview of
the funding plan for the Brisco Road Interchange project; and projects that may be funded by
future grant funding.
Council/Board Member comments and questions of staff ensued regarding the proposed
amendment to the City's Fiscal Policy relating to the PERS Retirement Fund; support for
maintaining street tree maintenance at existing service levels and a suggestion to increase the
fund; acknowledgement that the Redevelopment Agency budget is balanced for the first time;
whether or not the City should decrease or eliminate funding to the Economic Vitality
Commission due to the efforts being made in-house to promote economic development;
emphasis on the need to plan prudently regarding the City's future capital equipment needs;
support for proposed revenue alternatives, including a potential measure to increase the sales
tax; consensus that the sales tax measure should not include a sunset clause, and emphasis on
the need for public education; clarification of funding sources for the Police Department's radio
communications system upgrade; a status report regarding funding sources for lighted
crosswalks; support for expanding the City's website; support for the Community Development
Department's goal regarding the establishment of an agricultural easement program; a
suggestion to add a goal to the Public Works Department regarding the need for a more user-
friendly Traffic Model which is updated annually; acknowledgement that an increase in water
supply is a high priority goal; clarifications concerning property tax assumptions; and concerns
regarding the timing of the Brisoo Road improvements prior to proposed development which
may occur in this area.
The City Council supported the amendment to the City's Fiscal Policy, and supported the FY
2005-06 & FY 2006-07 Preliminary Bi-Annual Budget as presented, with direction to staff to
increase the Tree Maintenance Fund by $5,000.
There was no formal action taken on the Preliminary Bi-Annual Budget. City Manager Adams
reported the Final Budget would be presented to the City Council on June 14'" for formal
adoption.
6.ADJOURNMENT
Mayor/Chair Ferrara adjourned the Special Meeting at 9:45 p.m. to the next Regular Meeting on
Tuesday, May 24, 2005 at 7:00 p.m.
Tony M. g, Mayor/Chair
Kelly Wetmo , C� Clerk/Agency Secretary
(Approved at CC/RDA Mtg -OS