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PC Minutes 2010-10-09 _ __ . MINUTES PLANNING COMMISSION OCTOBER 19, 2010 6:00 P.M. CALL TO ORDER - The Arroyo Grande Planning Commission met in regular session with Chair Brown presiding; also present were Commissioners Barneich, Keen, Martin and Ruth. Staff inembers in attendance were Community Development Director Teresa McClish, Planning Manager Jim Bergman, Associate Planner Ryan Foster, Assistant City Engineer Mike Linn, Fire Chief Mike Hubert, and Planning Intern Darryl Mimick. ANNOUNCEMENTS: None AGENDA REVIEW: None APPROVAL OF MINUTES: Commissioner Keen made a motion, seconded by Commissioner Ruth and unanimously carried to approve the minutes of October 5, 2010 as presented. I. A. ORAL COMMUNICATIONS: None B. WRITTEN COMMUNICATIONS AFTER AGENDA PREPARATION: The Commission received the following material after preparation of the agenda: 1. A copy of a letter addressed to City of Arroyo Grande Planning Commission dated 10/19/10 from Del Clegg, Vice President, Alpine Colony Enterprises, Inc. regarding Item II. D. Specific Plan Amendment 10-001 and Conditional Use Permit 10-003; People's ( Self f-�elp Housing; located at the southwest corner of East Grand Avenue and �outh � Courtland Street. II. PUBL.IC HEARING ITEM: A. CONDITIONAL USE PERMIT CASE NO. 10-004; APPLICANT — GRACE E31BLE CHURCH; REPRESENTATIVE — BRENT FREEBY; LOCATION — ROQEO DRIVE (Continued from October 5, 2010 Planning Commission Meetinga) Planning Manager Jim Bergman presented the staff report for the Pianning Commission to consider an application for a Conditional Use Permit to construct a 4,000 square foot classroom building and landscape improvements. Chair Brown opened the meeting for public comments: Brent Freeby, applicant, apologized to the Commission for his unprofessional comments at the last Commission meeting. He presented revised drawings to address the input of the Commission related to improving articulation to the westerly wall, addition of a band at the top of the building and incorporating elements for the existing church campus. The following people spoke in support of the project: Dana Osbye, Lopez Drive; Brian Farone, Associate Pastor, Grace Bible Church, Grover Beach; Elaine Thomas, member of Grace Bible Church; McCoy Burgess, ,qrroyo Grande, Kurt Nilson, Rosemary Lane, member of Grace Bible Church. ; Commissioner Barneich suggested what type of trees that would work well and is in support of ' ' the project. Commissioner Keen suggestea the fire door be darker to discourage pedestrian traffic; suggested to repaint the red curb for the existing fire lane; and paint a new red curb opposite of, and for the length of the building. PLANNING COMMISSION PAGE 2 MINUTES OCTOBER 19, 2010 i Commissioners Ruth; Martin and Brown also state support of the project. Commissioner Keen made a motion, seconded by Commissioner Barneich that the Planning Commission adopt a resolution to approve Conditional Use Permit Case No. 10-004; construction of a 4,000 square foot church classroom buiiding and landscape improvements at 100 Grace Lane with the following modifications: • Repaint the red curb along the fire lane and opposite the building. • The color of the fire door should be darker to discourage pedestrian traffic. RESOLUTION NO. 10-2112 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT CASE NO. 10-004; CONSTRUCTION OF A 4,000 SQUARE FOOT CHURCH CLASSROOM BUILDING AND LANDSCAPE IMPROVEMENTS AT 100 GRACE LANE; APPLIED FOR GRACE BIBLE CHURCH The motion was approved by the following roll cali vote: AYES: Commissioners Keen, Barneich, Brown, Martin and Ruth NOES: None ABSENT: None the foregoing Resolution was adopted this 19 day of October 2010. � B. VARIANCE CASE NO. 10-001; 588 HILLSIDE COURT; COKER ELLSWORTH/PACE CONSTRUCTION Planning Intern, Darryl Mimick presented the staff report for the Planning Commission to consider an application for a Variance to reduce the required 20 foot front yard setback to 10 feet to allow for a single-family home in a previously approved subdivision within the Single Family Residential Zoning District. The rear of the property is adjacent to a creek, which requires a 25 foot creek development setback. In answer to Commissioner Brown, Community Development Director McClish stated that there are requirements that will not allow the developer to construct units or structures in the setback; the Home Owners Association (HOA) is responsible for the drainage channel for this tract; and the City has a "Creek Guide" that specifies creek protection practices. In answer to Commissioner Ruth, Planning Intern Mimick stated that the HOA has approved this project and there is a condition in place that prohibits parking on the sidewalk. Chair Brown opened the meeting for public comments: Scott Pace, Doty Drive, one of the owners of the lot stated that Coker Ellsworth has spent a lot of time on this plan to accommodate the adjacent 42 homes for HOA approval. Commission discussion/comments included applicability of the creek setback to the drainage ditch; the opposition of the neighborhood to a two story home; the previous EIR; and statements in favor of color chart number 4. _ __ __ _ _ PLANNING COMMISSION PAGE 3 MINUTES OCTOBER 19, 2010 i At the request of Commissioner Keen, Assistant City Engineer Linn provided a brief explanation for the drainage distribution through the development. As part of the regional drainage solution for Newsom Springs, gabion baskets will be installed at the stone culvert on Branch Mill Road to meter water from under the roadway to the development's southern drainage swale to maintain the riparian habitat. Commissioner Barneich made a motion, seconded by Chair Brown that the Planning Commission adopt a resolution to approve Variance Case No. 10-001; 588 Hillside Court. RESOLUTION NO. 10-2113 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING VARIANCE CASE NO. 10-001; 588 HILLSIDE COURT; APPLIED FOR BY COKER ELLSWORTH The motion was approved by the following roll call vote: AYES: Commissioners Barneich, Chair Brown, Martin and Ruth NOES: Commissioner Keen ABSENT: None the foregoing Resolution was adopted this 19 day of October 2010. C. COND17"IONAL USE PERMIT CASE NO. 10-005 AND ADMINISTRATIVE :.�IGN ( PERMIT CASE NO. 10-015; 900 RANCHO PARKWAY; CHASE BANK; REPRESENTATIVE- ERIC ANDREWS Planning Intern Darryl Mimick presented the staff report to the Planning Commission to consider an application for a Conditional Use Permit and Administrative Sign Permit to establish a Chase Bank branch within an existing building in the Five Cities Center. He said that the square footage will be 5,100 and not 6,700 square feet as referenced in the staff report. The Commission expressed concern with the number of signs allowed for the Five Cities Center and the sign on the south side; recommended lighting at the ATM machines and said ATM machines do have cameras. Chair Brown opened the meeting for public comments: Dave Pintard, Investec, representing the land lord of the property, thanked staff for comments and time; concurred with staff's recommendations; indicated the square footage is now 5,100; and said this is a common use for this type of center. In reply to Commissioner Brown, a representative from Ch�se Bank said the southern exposure s�gn is proposed so it can be seen from the Rancho Parkway. Commissioner Ruth made a motion, seconded by Commissioner Barneich that the Planning � Commission adopt a resolution to approve Conditional Use Permit Case R�o. 10-005; establishment of a 5,100 square foot Chase Bank; 900 Rancho Parkway with the following modification: • Add a condition to have lighting at the ATM's. PLANNING COMMISSION PAGE 4 MINUTES OCTOBER 19, 2010 � � South facing sign shall not be permitted due to square footage exceeding Five Cities Center Planned Sign Program. RESOLUTION NO. 10-2114 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT CASE NO. 10-005; ESTABLISHMENT OF A 5,100 SQUARE FOOT CHASE BANK; 900 RANCHO PARKWAY � The motion was approved by the following roll call vote: AYES: Commissioners Ruth, Barneich, Brown, Keen, and Martin NOES: None ABSENT: None the foregoing Resolution was adopted this 19 day of October 2010. D. SPECIFIC PLAN AMENDMENT CASE NO. 10-001 AND CONDITIONAL USE PERMIT CASE NO. 10-003; APPLICANT — PEOPLE'S SELF HELP HOUSING; LOCATION — SOUTHWEST CORNER OF EAST GRAND AVENUE AND SOUTH COURTLAND STREET Chair Brown statec� he would like to have separate discussion on the Specific Plan Amcndment, Mitigated Negative Declaration and Conditional Use Permit. Associate Planner Ryan Foster gave a brief explanation and presented the staff report to the Planning Commission to consider making a recommendation to the City Council regarding an amendment to the Berry Vardens Specific Plan and development of Subarea 4 of the Berry Gardens Specific Plan with thirty-six (36) affordable apartment units including one-bedroom, two-bedroom and three-bedroom units. In compliance with the California Environmental Quality Act (CEQA), the Community Development Department has prepared a draft mitigated negative declaration for the project. Staff responded to questions from the Commission concerning the adoption process of the Mitigated Negative Declaration, State law regarding potential concessions for People Self Hel�; Housing beir�g built; explained that the Specific Plan needs to be cleaned up; and indicated that �he approval of the Conditional Use Permit is consistent with the proposed Specific Plan Amendment; addressed the fire lane; and indicated ARC has recommended appraval of the project. Associate Planner Foster indicated staff received a letter today from Del Clegg, Vice F'resident of Alpine Colony Enterprises, Inc., which talked about piecemeal development; ghettoization of housing project and doing too much with too little. Commission discussion included the set back from the three story building from Berry Gardens and location of three-story building; setbacks in the existing Specific Plan versus the changes; que�ti�ned the 7,000 vehicle trips per day identified in the draft Mitigated Negative Declaration and the project description in the Negative Declaration; include a condition that Courtland Street be red-striped (no parking) in appropriate areas. Chair Brown opened the meeting for public comments: _._._ __ .. _ _ .._ PLANNING COMMISSION PAGE 5 MINUTES OCTOBER 19, 2010 � iScott Smith, representative of People's Self Help Housing, indicated that timing is critical due to � funding; and gave a brief description of the apartments; and how it would operate. Bruce Frasier, said that in Conditional of Approvals, number 17(e), should be corrected to `landscape architect'; talked about the project design; fire code access; landscaping and trees; and supports the conditions of approval and Specific Plan Amendment. He then addressed questions from the Commission regarding the type and location of fences; landsc�pe behind proposed Food 4 Less and rear setbacks. Scott Smith addressed questions from Commissioners regarding rental terms; management of apartments and parking reductions. Associate Planner Foster addressed questions regarding Subarea 4, access circulation and parking; and fences and walls. Carol Florence, Principal Planner, Oasis, representative for NKT, supports Planning Commission approval and gave some history. The following people spoke in opposition to the Food 4 Less project (Subarea 3) and provided the following comments/concerns: high traffic volume and parking on Courtland; left turn motion onto Courtland; sight distance northbound on Courtland; driveway angle; drainage calculations; type of fence may be a problem; the People's Self Help housing is a good addition to the neighborhood; referring to Specific Plan Amendment, addition of 50,000 square foot building is tn� big; referred to Food 4 Less having a economic, environmental, and ;raffic ( impact; other business in the center will be impacted; Cookie Crock will suffer an economic impact; negative declaration is inadequate; suggested having a full EIR; large trucks entering/exiting and will have an impact on the neighborhood; did not know Food 4 Less was going to be addressed tonight and was not appropriately noticed; noise and odor problems; suggested types of business that could occupy the commercial area; proposed apartments will not have adequate room for children to play; in favor of affordable housing but too jammed; gateway plan does not allow a big store in this location; in favor of smaller stores; setbacks; referred to the East Grand Avenue Enhancement Plan. - Wendell Wilkes, Huckleberry Ave. - John Spencer, South Halcyon Rd. - Del Clegg, East Grand Ave. - Benadene Duffin, Newport Ave. - Richard Duffin, Newport Ave. - Patrick Dempsey, Collado Corte - Michael Morrow, Raspberry Ave. - Scott Pace, Doty Drive - Beatrice Spencer, Calle Corte - John Gutierrez, Arroyo Grande Carolyn Johnson-Friedman, Newport Avenue, asked if Subarea 3 could be reviewed separately in the Specific Plan Amendment. On motion by Chair Brown, seconded by Commissioner Barneich, unanimously carried to continue addressing this item as the time was 10:00 pm. In answer to Commissioner Barneich, Fire Chief Hubert stated the fire access is acceptable. � Commission discussion included square footage of CVS, Vons, Sesloc and Longs; parking for visitors at Peoples Self Help Housing; whether the proposed project was adequately covered in the draft Mitigated Negative Declaration; only addressing Subarea 4 in the Specific Plan Amendment and striking Subarea 3; and supporting the Conditional Use Permit. _ _____ PLANNING COMMISSION PAGE 6 MINUTES OCTOBER 19, 2010 Associate Planner Foster read the notice that was mailed and advertised to the audience for clarification. ' On motion by Chair Brown, seconded by Commissioner Ruth and unanimously carried, it was recommended that the City Council not adopt the draft Mitigated Negative Declaration based on concerns relating to Subarea 3 and therefore deny Specific Plan Amendment 10-0001; preferring that Planning Commission be allowed to consider separate amendments for each subarea (3 and 4). On motion by Chair Brown, seconded by Commissioner Ruth and unanimously carried, it was recommended that the City Council deny Conditional Use Permit 10-001 based concerns with Subarea 3 in the environmental determination. IV. REFERRAL ITEMS FOR COMMISSION ACTION/NOTICES OF ADMINISTRATIVE DECISIONS SINCE OCTOBER 5 2010: Case No. App. Address ' Description I Action Planner 1. PPR 10-013 Mike Roese 825 East Grand Ave. Conversion of an auto glass repair Approved D. Mimick shop to an aquarium shop/showroom. 2.TUP 10-020 Rabobank 1026 East Grand Temporary Christmas Tree F�pproved S.Shaffer Ave. V. DISCUSSION ITEMS: None VI. PLANNING COMMISSION ITEMS AND COMMENTS: None � I VII. COMMUNITY DEVELOPMENT DIRECTOR COMMENTS AND FOLLOW-UP: Community Development Director McClish asked Commissioners if they would be at the November 2, 2010 regular meeting as at this time there is one public hearing item scheduled for the meeting. VIII. ADJOURNMENT: On motion by Commissioner Keen, seconded by Commissioner Brown and unanimously carried the meeting adjourned at 11:00 pm. ATT�ST: . � '_ � � c,<.�Q� _ °�.-- �EBBIE WEICHIN�ER TIM BRO , CHAIR S�CRETARY TO THE COMMISSION AS TO CONTENT: � � TER A McCLISH, COMMUNITY DEVELOPMENT DIRECTOR (Approved at the November 2, 2010 meeting)