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CC 2013-02-12_08.d. Approval of Minutes 01-22-13ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 22, 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council Meeting to order at 6:05 p.m. 2. ROLL CALL City Council: Council Member Tim Brown, Council Member Jim Guthrie, Mayor Pro Tem Joe Costello, and Mayor Tony Ferrara were present. Council Member Caren Ray was absent. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Director of Community Development Teresa McClish, Chief of Police Steven Annibali, and Assistant City Engineer Mike Linn were present. 3. FLAG SALUTE Mayor Ferrara led the Flag Salute. 4. INVOCATION Pastor Robert Banker, Open Door Church, delivered the invocation. 5. AGENDA REVIEW None. 5.b. Ordinances Read in Title Only. Council Member Guthrie moved, Council Member Brown seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS None. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS No public comments were received. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Action : Council Member Guthrie moved, and Council Member Brown seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: Ray Item 8.d. - Page 1 Minutes: City Council Page 2 Tuesday, January 22, 2013 8.a. Consideration of Cash Disbursement Ratification. Action : Ratified the listing of cash disbursements for the period January 1, 2013 through January 15, 2013. 8.b. Consideration of Statement of Investment Deposits. Action : Received and filed the report listing t he current investment deposits of the City, as of December 31, 2012, as required by Government Code Section 53646(b). 8.c. Consideration to Approve a Lease Fina ncing Agreement with Rabobank for the Police Fleet Purchase. Action : Approved a lease financing agreement with Rabobank for the police fleet purchase. 8.d. Consideration of Approval of Minutes. Action : Approved the minutes of the Regular City Council Meeting of January 8, 2013, as submitted. 8.e. Consideration of Council Appointments to Various City Commissions, Boards and Committees. Action : 1) Approved the appointments to various City Commissions, Boards and Committees, and 2) Approved modifying the criteria for the City Charter Advisory Committee to allow members representing the Village Improvement Association and Chamber of Commerce to live outside the City if they have a business within the City. 8.f. Consideration of Authorization to Use City Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival and Stampede on May 25 and 26, 2013; Temporary Use Permit No. 12-030. Action : Adopted Resolution No. 4505 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AUTHORIZING THE USE OF CITY PROPERTY AND CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE STRAWBERRY FESTIVAL AND ST AMPEDE ON MAY 25 AND 26, 2013; TEMPORARY USE PERMIT NO. 12-030”. 8.g. Consideration of Amendment No. 3 to the Agreement for Consultant Services with Water Systems Consulting Inc., fo r the Northern Cities Management Area 2012 Annual Monitoring Report, and Asso ciated Technical Support Services for the Northern Cities Management Area Work Program. Action : 1) Approved and authorized the Mayor to execute Amendment No. 3 to the Agreement for Consultant Services with Water Systems Consulting Inc.; and 2) Appropriated $17,000 from the Water Fund. 8.h. Consideration of Acceptance of the East Grand Avenue Concrete Repair Project, PW 2012-08. Action : 1) Accepted the improvements as constructed by R. Burke Corporation for the East Grand Avenue Concrete Repair Project; 2) Directed staff to file a Notice of Completion; and 3) Authorized release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. Item 8.d. - Page 2 Minutes: City Council Page 3 Tuesday, January 22, 2013 11. NEW BUSINESS 11.a. Consideration of Crosswalk and Rectan gular Rapid Flash Beacons on Fair Oaks Avenue at the Station Way Intersection. Assistant City Engineer Linn presented the st aff report and recommended that the Council: 1) Approve the installation of a crosswalk, equipped with Rectangular Rapid Flash Beacon system, on the western leg of Fa ir Oaks Avenue at the Station Way intersection; and 2) Appropriate $13,000 from the unappropriated General Fund balance. Tom Butler, Arroyo Grande High School Principal, responded to questions from Council regarding campus hours and the use of crossing guards. Mayor Ferrara opened the public comment period. Speaking from the public were Steve Ross, Garden Street, and Jeff Dixson, Lucia Mar Unified School District Director of Facilities and Maintenance. Hearing no further comments, Mayor Ferrara closed the public comment period. Action : Council Member Guthrie moved to approve the installation of a crosswalk, equipped with Rectangular Rapid Flash Beacon system, on the western leg of Fair Oaks Avenue at the Station Way intersection; and appropriate $13,000 from the unappropriated General Fund balance. Council Member Brown seconded, and the motion passed on the following roll- call vote: AYES: Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: Ray 11.b. Consideration of a Resolution Accepti ng the 2012 Water Master Plan Update and the 2012 Wastewater Master Plan Update. Assistant City Engineer Linn presented the st aff report and recommended that the Council: 1) Adopt a Resolution to accept the 2012 Water Master Plan Update and the 2012 Wastewater Master Plan Update; 2) Approve a Fourth Amendment to the Consultant Services Agreement with Water Systems Consulting, Inc. to extend the contract time to perform the subject Master Plan updates; and 3) Authorize the Mayor to sign the Fourth Amendment with Water Systems Consulting, Inc. Josh Reynolds, Water Systems Consulting, provided an overview of the capital project recommendations. Mayor Ferrara opened the public comment period. Hearing no comments, he closed the public comment period. Action : Council Member Brown moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AR ROYO GRANDE ADOPTING THE 2012 WATER MASTER PLAN UPDATE AND THE 2012 WASTEWATER MASTER PLAN UPDATE”; 2) Approve a Fourth Amendment to the Consultant Services Agreement with Water Systems Item 8.d. - Page 3 Minutes: City Council Page 4 Tuesday, January 22, 2013 Consulting, Inc. to extend the contract time to perform the subject master plan updates; and 3) Authorize the Mayor to sign the Fourth Amendment with Water Systems Consulting, Inc. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: Ray 11.c. Consideration of Process for Sale of City Properties on Old Ranch Road. City Manager Adams presented the staff report and recommended that the Council: 1) Approve the proposed process for sale of City properties on Old Ranch Road; and 2) Approve formation of an ad hoc selection committee and appoint one representative of the City Council to participate on the committee to make a recommendation on selection of a realtor to list the properties for sale. Mayor Ferrara opened the public comment period. Speaking from the public was Steve Ross, Garden Street. Hearing no further comments, Mayor Ferrara closed the public comment period. Action : Mayor Pro Tem Costello moved to approve the proposed process for sale of City properties on Old Ranch Road; and approve formation of an ad hoc selection committee and appoint one representative of the City Council to participate on the committee to make a recommendation on selection of a realtor to list the properties for sale. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Costello, Guthrie, Brown, Ferrara NOES: None ABSENT: Ray Council Member Guthrie moved to nominate Mayor Ferrara to the ad hoc selection committee. Mayor Ferrara declined the nomination due to the number of his current Committee and Board commitments. Action : Council Member Brown nominated Council Member Ray as the primary committee member and himself as the alternate. Mayor Pro Tem Costello seconded, and the motion passed on the following roll-call vote: AYES: Brown, Costello, Guthrie, Ferrara NOES: None ABSENT: Ray 12. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they have attended as the City’s appointed representative. Item 8.d. - Page 4 Minutes: City Council Page 5 Tuesday, January 22, 2013 (a) Mayor Ferrara: (1) San Luis Obispo Council of Govern ments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County S anitation District (SSLOCSD) (3) Other (b) Mayor Pro Tem Costello: (1) Air Pollution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (c) Council Member Guthrie: (1) South County Area Transit (SCAT) (2) Homeless Services Coordinating Council (HSOC) (d) Council Member Ray: (1) Economic Vitality Corporation (EVC) (2) Zone 3 Water Advisory Board (3) California Joint Powers Insurance Authority (CJPIA) (4) Tourism Committee (e) Council Member Brown: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) 13. CITY COUNCIL MEMBER ITEMS None. 14. CITY MANAGER ITEMS None. 15. COUNCIL COMMUNICATIONS Mayor Ferrara reported on his attendance at the League of California Cities Policy Committee and Executive Sessions for Officers of the B oard; provided handouts of the Governor’s Budget Summary and Legislative Analyst Office response, updates on Federal legislation, and the League’s Perspective for 2013. He also provided information regarding the upcoming Planning Commissioner’s Academy. 16. STAFF COMMUNICATIONS City Manager Adams provided an update on the planning for the upcoming Amgen Tour; announced that a farewell event for the Director of Administrative Services will be held on Wednesday, January 30th; the Chamber of Commerce Installation Dinner will be held on Thursday, January 31 st , and the City will be hosting the League of California Cities Channel Counties Division Dinner on Friday, February 1 st . 17. COMMUNITY COMMENTS AND SUGGESTIONS John Keen, N. Elm Street, commented on the City Charter Advisory Committee appointments, specifically the Village Improvement Association representative, which should have been a resident of the City. Item 8.d. - Page 5 Minutes: City Council Page 6 Tuesday, January 22, 2013 18. CLOSED SESSION None. 19. ADJOURNMENT Mayor Ferrara adjourned the meeting at 7:40 p.m. _______________________________ Tony Ferrara, Mayor ATTEST: ___________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg _____________) Item 8.d. - Page 6