Loading...
CC 2013-02-12_08.h. TUP - Horseless Carriage Club EventItem 8.h. - Page 1 CITY COUNCIL GONSIDERATION OF AUTHORIZATION TO USE CITY PROPERTY FOR THE HORSELESS CARRIAGE CLUB OF AMERICA EVENT ON TU!=SDAY, FEBRUARY 19, 2013 AT HERITAGE' SQUARE PARK 20F 3 The Arroyo Grande Village Improvement Associ53{ipn (VIA) has submitted an application for a Tem,Porary Use Permit to hoJd a small car show event for .fbe Horseless G'arriage Olup of America.. The Horseless Carriage Clqb of America (HOGA) is a car collector and enthusiast club with a particular interest in pioneer gas, steam and electric motor vehicles built or mamJfactured prior to January 1, 1.916. The HOGA seeks te preserve and restore autolJ]obiles of this ,era as well as promote the preservation of their historical. value. This is often accomplished by completing "tours" as well as helding educational events such as the eVeht being proposed. ANALYSIS OF ISSUES: The VIA is seeking a Temporary Use Permit to use Heritage Square Park on Tuesday, February 19, 2013 for the HCCA event. Additionally, the VIA requests the exclus'i\te use of street parking surrounding Heritage Square Park on Mason, Nelson, and Short Streets, with "No Pcirking" restrictions and enforcement during the event. The event will be held from 10 am until 4 pm. The HCCA will bring approximately 40 pre-1916 cars and display them around Heritage Square Park, allowing visitors to see and lear.n about the vehicles. Although street parking will be limited, vehicular access will be .maintained along Mason, Nelson, and Short Streets during the event. The HCCA is working in conjunction with the VIA to help ensure a successful event. The proposed event has the potential to impact traffic in the vicinity of Heritage Square Park. This impact ·to traffic is a result of the use 0f street parking around the event for the displ53y of the horseless carriages, as well as the movement of .approximately 500 visitors around the Village area. However, due te the limited expanse of activity area, the impact on traffic is anticipate·d to reflect that of a typical weekend in the Village. Therefore, it is not projected to cause significant traffic issues. ALTERNATIVES: The following alternatives are provided for the Council's consider13tion: Adopt the attached Resolution; Modify as appropriate and adopt the attached Resolution; Do not adopt the attached Resolution; Provide direction to staff, ADVANTAGES: The event projects to draw approximately 500 visitors to the City and will serve as an opportunity for education and building of community. Locating the event near the Village will allow visitors to explore Arroyo Grande's historic district and potentially boost commercial activity in the area. Item 8.h. - Page 2 CITY COUNCIL CONSIDERATION OF AUTHORIZATION TO USE CITY PROPERTY FOij. liHE HORSELESS .QARRIAGE CLUB OF AMERICA EVENT ON TUESDAY, FE_BRUARY 19, 2013 AT HERITAGE:SQUARE PARK 3 OF 3 DISADVANTAGES: The event proposes to restrict street parking around Heritage Square Park for the duration of ·the event However, adequate public parking facilities· are located ih the vicinity of the. event including Olohan Alley, Le Point Street, and the Gar Cerral. The event also has the potential to impact traffic' surrounding the event area. This impact is ahtieipated fo reflect typical traffic conditions experienced during weekends in the Village. ENVIRONMENTAL REVIEW: In compliance With the California Environmental Quality Act (CEQA), the Community Development Department has determined that this project is Categ:orically Exempt per Section 15304 (e) of the CEQA Guidelines~ regarding minor temporary uses ef land. If the Council. does not think that this determination is appropriate, project approval shall n0t be considered. PUBLIC NOTIFICATION AND COMMENTSi The Agenda was posted in ·front of City Hall on Thursday, February 7, 2013. The Agenda and report were posted on the City's website on Friday, February 8, 2013 .. Item 8.h. - Page 3 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF .ARROYO GRANDE AUTHORIZING THE USE OF CiTY PROPERTY FOR THE HORSELESS CARRIAGE CLUB OF AMERICA EVENT ON TUESDAY, FEBRUARY 19, 2013 AT HERITAGE SQUARE PARK; TEMPORARY USE PERMIT NO. 1.3-003 WHEREAS, the Arroyo Grande Village Improvement Associatton (AGVIA),. in conjunction with the Horseless Carriage Club of Ameriea (HCCA), have requested the use of He~itage Square Park· and public. street parking adjacent to the park as outlined below, for the dispiay· of pre- 1916 era motorvehicles for an educational and public outreach event; and WHEREAS, members of the AGVIA will be responsil:>le for costs associated with any traffic control, cleanup, and payment of all related fees and costs for use of City property :and City employee time related to the event; anc:l WHEREAS, the event will benefit the public welfare by serving as an opportunity for: educcition and building of community. NOW, THEREFORE, .BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby approve Temporary Use Permit 13-003 authorizing the following actions and use of the following deseribed City property for the Horseless Carriage Club of America event subject to compliance with all conditions of approval as described in Exhibit "A" attached hereto and incorporated herein by this reference: Horseless Carriage Club o.f America Event-Tuesday, February 19, 2013 1 . "No Parkingrr ow Away" restrictions and use of street parking adjacent to Heritage Square Park on Mason Street, Nelson Street, and Short Street for the display of horseless carriage motor vehicles from 10 am to 4 pm on Tuesday, February 19, 2013. 2. The ase. of Heritage Square Park for activities associated with the event from ·10 am to 4 pm en Tuesday,. February 19, 2013, On motion of Council Member following roll call vote, to wit: AYES: NOES: ABSENT: , seconded by Council Member The foregoing Resolution was passed and adopted this 1ihday of February 2013. , and on the Item 8.h. - Page 4 RESOLUTION. NO. PA.GE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Item 8.h. - Page 5 RESOLUTION NO. PAGE 3 EXHIBIT "A" CONDITIONS OF APPROVAL FOR TEMPORARY USE PERMIT NO .. 12'-030 This approval authorizes the use of City property for the Horseless Carriage Club of America .event from 1-0 am to 4 pm on Tuesday, February 19, 2013 at Heritage Square Park. General Condition·s 1. The Arro(yo Grande Village Improvement Association (AGVIA) shall ascertain and comply with all State, County and City requirements as are 1 applicable to this project. 2. The eve.nt shall occur in substantial conformance with t_he application and plans on file in the Community Development Departr:nent. 3. The AGVIA shall comply with afl the conditions of the City Council Resolution adopted on February 12, 2013. 4. The AGVIA shall agree to defend,. indemnify and hold the City, its agents, officers, and employees harmless., at its sole expense from any action brought agaiost the Cjty, its agents., officers, or employees because of said approval, or in the a"lternati_ve, to relinqulsh such approval. The AGVIA shall reimburse the City, its agents, officers, or employees, for any court costs 13nd attorney's fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, parti¢ipate at its own expense in the defense '.of any such action but such participation shall not relieve the AGVIA of his/her obligations under this condition. 5. To the full extent permitted by law, AGVIA shall indemnify, defend and hold harmless the City, its agents, officers,. and employees from and against any liability (ihtluding liability for claims, suits, actions, arbitration proceedings, administrative pr:oceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorney's fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out ot are a consequence of, or are in any way attributable to, in whole or in part, this Temporary Use-Permit except liability arising out of the proven sole negligence of the City. Public Works Department Conditions 6. The AGVIA is responsible for providing trash bags and restroom supplies for the event. Any supplies the Public Works Department may need to provide: must be reimburs.ed by the AGVIA. 7. The AGVIA shall have an individual designated to periodically inspect the restrooms and waste containers. That i11dividual shall be responsible for maintaining the cleanliness of these areas and gathering and disposing of all debris. 8. The AGVIA shall reimburse the City for electrical costs a~sociated with special events. Specifically, costs for the outlets by the Rotary Bandstand shall be reimbursed. 9. The AGVIA shall reimburse the City for the costs of any'. Public Works staff services required for this event, including, but not limited to, restroom maintenance, trash, etc. 1 O. The AGVIA shall remove any tape placed on streets and parking areas after the event. Item 8.h. - Page 6 RESOLUTION NO. PAGE 4 Engineering Division Condition·s 11. Restroom facilities and signing shall be provided by the AGVIA as reqliired. 12. The AGVIA shall provide a $1,000,000.00 comprehensive general liability insurance policy naming the City .as additional insured by February 1 §, 201:L 1 3. The AGVIA shall reimburse the City for the costs of Engineering Division .services and any ether City services requir:ed for this event. Building and Life Safety Division Conditions 14. The project shall comply with the most recent .edition et the California State Fire and Building Codes and the. Uniform Building and Fire Codes as adoptea by the City of Arroyo Grande. Specifically, .all temporary-wiring provisi0ns of the N.E.C. must be met. 15. The Building and Life Safety Division must inspect all generators and temporary electrical service prib(to the opening .of the event 1 6. Emergency access iTiu!:?t be maiotained to the satisfaction of the Building Official and Fire Chief. 1 7. The use of genercitors must be reviewed and approved by the BL1ildihg Official. 18. All fire lanes rrtust be posted and enforced in accordance with Police and Fire Department guidelines. Fire lanes and access must be approved by the Fire Chief. 19. The AGVIA shall identify an individual to act as liaison with the Fire Department for the purpose of maintaining life and safety. Police Department Conditions 20. All temporary "No Par.king" signs shall be posted a minimum of 4,8 hours prior to event setup (by 10:00 am .. Sunday, February 17, 2013). 21 . The AGVIA shall provide and place all "No Parking" signs, Item 8.h. - Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.h. - Page 8