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CC 2013-01-22 Agenda Summary City Council Steven Adams, City Manager Timothy J. Carmel, City Attorney Kelly Wetmore, City Clerk Tony Ferrara, Mayor Joe Costello, Mayor Pro Tem Jim Guthrie, Council Member Caren Ray, Council Member Tim Brown, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, JANUARY 22, 2013 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER : 6:00 P.M. 2. ROLL CALL 3. FLAG SALUTE : EL CAMINO 4-H GROUP 4. INVOCATION : PASTOR ROBERT BANKER OPEN DOOR CHURCH 5. AGENDA REVIEW : 5.a. Closed Session Announcements : None. 5.b. Move that all ordinances presented for in troduction or adoption be read in title only and all further readings be waived 6. SPECIAL PRESENTATIONS : 6.a. None. Agenda AGENDA SUMMARY – JANUARY 22, 2013 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts t he Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA : The following routine items listed below ar e scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period January 1, 2013 through January 15, 2013. 8.b. Consideration of Statement of Investment Deposits (KRAETSCH) Recommended Action: Receive and file the report listing the current investment deposits of the City, as of December 31, 2012, as required by Government Code Section 53646(b). 8.c. Consideration to Approve a Lease Fina ncing Agreement with Rabobank for the Police Fleet Purchase (KRAETSCH) Recommended Action: Approve a lease financing agreement with Rabobank for the police fleet purchase. 8.d. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of January 8, 2013, as submitted. AGENDA SUMMARY – JANUARY 22, 2013 PAGE 3 8. CONSENT AGENDA : 8.e. Consideration of Council Appointments to Various City Commissions, Boards and Committees (ADAMS) Recommended Action: 1) Approve the appointments to various City Commissions, Boards and Committees, and 2) Approve modifying the criteria for the City Charter Advisory Committee to allow members representing the Village Improvement Association and Chamber of Commerce to live outside the City if they have a business within the City. 8.f. Consideration of Authorization to Use Ci ty Property and Close City Streets for the Annual Arroyo Grande Strawberry Festival and Stampede on May 25 and 26, 2013; Temporary Use Permit No. 12-030 (McCLISH) Recommended Action: Adopt a Resolution authorizing the use of City property and closure of City streets for the annual Arroyo Grande Strawberry Festival and Stampede on May 25 and 26, 2013. 8.g. Consideration of Amendment No. 3 to th e Agreement for Consultant Services with Water Systems Consulting Inc., for the Northern Cities Management Area 2012 Annual Monitoring Report, and Asso ciated Technical Support Services for the Northern Cities Management Area Work Program (McCLISH) Recommended Action: 1) Approve and authorize the Mayor to execute Amendment No. 3 to the Agreement for Consultant Services with Water Systems Consulting Inc.; and 2) Appropriate $17,000 from the water fund. 8.h. Consideration of Acceptance of the East Grand Avenue Concrete Repair Project, PW 2012-08 (ENGLISH) Recommended Action: 1) Accept the improvements as constructed by R. Burke Corporation for the East Grand Avenue Concrete Repair Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. 9. PUBLIC HEARINGS : None. 10. CONTINUED BUSINESS : None. AGENDA SUMMARY – JANUARY 22, 2013 PAGE 4 11. NEW BUSINESS : 11.a. Consideration of Crosswalk and Rect angular Rapid Flash Beacons on Fair Oaks Avenue at the Station Way Intersection (McCLISH) Recommended Action: 1) Approve the installation of a crosswalk, equipped with Rectangular Rapid Flash Beacon system, on the western leg of Fair Oaks Avenue at the Station Way intersection; and 2) Appropriate $13,000 from the unappropriated General Fund balance. 11.b. Consideration of a Resolution Accepting the 2012 Water Master Plan Update and the 2012 Wastewater Master Plan Update (McCLISH) Recommended Action: 1) Adopt a Resolution to accept the 2012 Water Master Plan Update and the 2012 Wastewater Master Plan Update; 2) Approve a Fourth Amendment to the Consultant Services Agreement with Water Systems Consulting, Inc. to extend the contract time to perform the subject master plan updates; and 3) Authorize the Mayor to sign the Fourth Amendment with Water Systems Consulting, Inc. 11.c. Consideration of Process for Sale of City Properties on Old Ranch Road (ADAMS) Recommended Action: 1) Approve the proposed process for sale of City properties on Old Ranch Road; and 2) Approve formation of an ad hoc selection committee and appoint one representative of the City Coun cil to participate on the committee to make a recommendation on selection of a realtor to list the properties for sale. 12. CITY COUNCIL REPORTS : This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other (b) MAYOR PRO TEM COSTELLO: (1) Air Pollution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (3) Other (c) COUNCIL MEMBER GUTHRIE: (1) South County Area Transit (SCAT) (2) Homeless Services Coordinating Council (HSOC) (3) Other AGENDA SUMMARY – JANUARY 22, 2013 PAGE 5 12. CITY COUNCIL REPORTS (cont’d): (d) COUNCIL MEMBER RAY: (1) Economic Vitality Corporation (EVC) (2) Zone 3 Water Advisory Board (3) California Joint Powers In surance Authority (CJPIA) (4) Tourism Committee (5) Other (e) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (3) Other 13. CITY COUNCIL MEMBER ITEMS : The following item(s) are placed on the ag enda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 14. CITY MANAGER ITEMS : The following item(s) are placed on the ag enda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 15. COUNCIL COMMUNICATIONS : Correspondence/Comments as presented by the City Council. 16. STAFF COMMUNICATIONS : Correspondence/Comments as presented by the City Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. AGENDA SUMMARY – JANUARY 22, 2013 PAGE 6 18. CLOSED SESSION : None. 19. ADJOURNMENT ************************* All staff reports or other writt en documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a re gular meeting, relating to each item of business on the agenda are available for public inspection during regula r business hours in the City Clerk’s office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by t he Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Go vernment Code Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** City Council Meetings are cablecast live and vi deotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.org .