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CC 2013-01-22_08.d. Approval of Minutes 01-08-13ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, JANUARY 8, 2013 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Ferrara called the Regular City Council meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Member Tim Brown, Council Member Caren Ray, Council Member Jim Guthrie, Mayor Pro Tem Joe Costello, and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Commander Beau Pryor, Director of Maintenance Services Geoff English, Director of Recreation Services John Rogers, Director of Community Development Teresa McClish, Assistant City Engineer Mike Linn, Associate Planner Ryan Foster, and Information Technology Manager Walt Cuzick. 3. FLAG SALUTE Bob Lund, Arroyo Grande in Bloom, led the Flag Salute. 4. INVOCATION Mayer Harnisch, Bahai Faith, delivered the invocation. 5. AGENDA REVIEW 5.a. Closed Session Announcements. Mayor Ferrara announced that on Tuesday, December 11, 2012, after meeting in Closed Session regarding: Conference with Legal Counsel -- Existing Litigation pursuant to Government Code Section 54956.9(a): Name of Case: Kimberely Martin v. A rroyo Grande Police Department, et al Superior Court of California, County of San Luis Obispo, Case No. CV 100538 the City Council reconvened into open session and announced there was no reportable action taken. 5.b. Ordinances Read in Title Only. Council Member Guthrie moved, Council Member Brown seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Introduction and Oath of Office - Police Officers Dustin Phillips and Philip Dollman. Item 8.d. - Page 1 Minutes: Regular City Council Meeting Page 2 Tuesday, January 8, 2013 Commander Pryor introduced new Police Officers Dustin Phillips and Philip Dollman and highlighted their educational background. City Clerk Wetmore then administered the Oath of Office to Officers Phillips and Dollman. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS There were no public comments received. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Mayor Ferrara requested Item 8.g. be pulled for further discussion. Council Member Ray requested Item 8.c. be pulled. Action : Council Member Guthrie moved, and Council Member Ray seconded the motion to approve the remaining Consent Agenda Items, with the recommended courses of action. City Attorney Carmel read the full title of the Ordinance in Item 8.f. The motion passed on the following roll-call vote: AYES: Guthrie, Ray, Brown, Costello, Ferrara NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action : Ratified the listing of cash disbursements for the period December 1, 2012 through December 31, 2012. 8.b. Consideration of Statement of Investment Deposits. Action : Received and filed the report listing the cu rrent investment deposits of the City, as of November 30, 2012, as required by Government Code Section 53646(b). 8.d. Consideration of Resolution Increasing Certain Operating Fees Set Forth in the Master Fee Schedule by the Consumer Price Index (CPI). Action : Adopted Resolution No. 4503 entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE INCREASING CERTAIN OPERATING FEES SET FORTH IN TH E MASTER FEE SCHEDULE BY THE CONSUMER PRICE INDEX (CPI)”. 8.e. Consideration of Approval of Minutes. Action : Approved the minutes of the Regular City Council Meeting of December 11, 2012, as submitted. 8.f. Consideration of Adoption of an Ordinance to Amend the Zoning Map to Designate the Subject Property as Multiple Family Very High Density Residential; Development Code Amendment 12-002, Applied for by the City of Arroyo Grande for Property Located at 279 Alder Street. Action : Adopted Ordinance No. 649 entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE ZONING MAP TO DESIGNATE THE SUBJECT PROPERTY AS MULTIPLE FAMILY VERY HIGH DENSITY RESIDENTIAL (MFVH); DEVELOPMENT CODE AMENDMENT 12-002, APPLIED FOR BY THE CITY OF ARROYO GRANDE FOR PROPERTY LOCATED AT 279 ALDER STREET”. Item 8.d. - Page 2 Minutes: Regular City Council Meeting Page 3 Tuesday, January 8, 2013 ITEMS PULLED FROM THE CONSENT AGENDA 8.c. Consideration of Acceptance of the Comprehensive Annual Financial Report. Recommended Action: Receive and file the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended June 30, 2012. Council Member Ray commended Director of Administrative Services Kraetsch and staff for receiving an unqualified opinion on the audit. Action : Council Member Ray moved to receive and file the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2012. Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Ray, Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: None 8.g. Consideration of an Agreement with Eikhof Design Group, Inc. to Design the Montego Street North Sidewalk, Phase II Project. Recommended Action: 1) Approve a modified Consultant Services Agreement with Eikhof Design Group, Inc. in the amount of $8,580 for the Montego Street Sidewalk, Phase II Project; and 2) Authorize the Mayor to sign the agreement. Community Development Director McClish and Engineer Linn presented the staff report and answered questions from Council. Mayor Ferrara opened the public comment period. Speaking from the public was Kirk Vriend, Montego Street, who expressed concerns about t he loss of his stairway; however, he supported the proposed project design. Hearing no further comments, Mayor Ferrara closed the public comment period. Action : Council Member Guthrie moved to approve a modified Consultant Services Agreement with Eikhof Design Group, Inc. in the amount of $8,580 for the Montego Street Sidewalk, Phase II Project; and authorize the Mayor to sign t he agreement. Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Ray, Brown, Costello, Ferrara NOES: None ABSENT: None 9. PUBLIC HEARINGS None. 10. CONTINUED BUSINESS None. Item 8.d. - Page 3 Minutes: Regular City Council Meeting Page 4 Tuesday, January 8, 2013 11. NEW BUSINESS 11.a. Consideration of Proposed Construction of an On-Street Bulb-out and Parking Spaces Adjacent to 1172 East Grand Avenue. Community Development Director McClish and Assistant City Engineer Linn presented the staff report and recommended that the Council authorize the construction of the proposed concrete bulb-out and sidewalk “cut-outs” to provide additional on-street parking, and widening of the sidewalk, provided that the applicant grants a permanent easement to the City to widen the sidewalk onto the applicant’s property. John Pryor, architect and representative for the applicant, spoke about the project and supported staff’s recommendations. Mayor Ferrara opened the public comment period. Hearing none, the public comment period was closed. Action : Council Member Ray moved to authorize construction of the concrete bulb-out, and sidewalk “cut-outs” to provide additional on-street parking, and widening of the sidewalk, provided that the applicant grants a permanent eas ement to the City to widen the sidewalk onto the applicant’s property. Council Member Guthrie se conded the motion. City Attorney Carmel recommended the Council also direct staff to return to the Council with an agreement allowing project implementation. Council Member Ray amended the motion to include direction to staff to return with an Agreement allowing project im plementation; Council Member Guthrie seconded the amendment, and the motion passed on the following roll-call vote: AYES: Ray, Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: None 11.b. Consideration of Conceptual Changes to Refuse Collection Bin Size Options and Rate Structure. City Manager Adams presented the staff report and recommended that the Council approve: 1) the addition of a 20 gallon size bin to be offered by South County Sanitary Service; and 2) Alternative 5 proposed conceptual changes to the rate structure. Tom Martin, representing South County Sanitary Services, provided further information about the five alternative rate structures. Mayor Ferrara opened the public comment period. Hearing none, the public comment period was closed. Action : Council Member Guthrie moved to approve Alternative 4 for the purpose of providing information for the public notice. Council Member Brown seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Brown, Costello NOES: Ray, Ferrara Item 8.d. - Page 4 Minutes: Regular City Council Meeting Page 5 Tuesday, January 8, 2013 ABSENT: None 11.c. Consideration of FY 2013-14 and FY 2014-15 Budget Goals and Priorities. City Manager Adams presented the staff r eport and recommended that the Council approve proposed budget goals and priorities for FY 2013-14 and FY 2014-15. Information Technology Manager Cuzick provided additional information regarding the goals for upgrading the telephone system and network servers. Associate Planner Foster provided additional information regarding an upgrade of the Geographical Information System (GIS). Community Development Director McClish pr ovided additional information regarding an update of the General Plan Land Use Element. Commander Pryor answered questions from Council regarding expansion and enhancement of the police video surveillance system. Mayor Ferrara called for a break at 7:45 p.m. The Council reconvened at 7:55 p.m. Mayor Ferrara opened the public comment period, and upon hearing no comments, he closed the public comment period. Action : Council Member Guthrie moved to approve the proposed budget goals and priorities for FY 2013-14 and FY 2014-15. Mayor Pro Tem Costello seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Costello, Ray, Brown, Ferrara NOES: None ABSENT: None 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS Council Member Ray announced she would not be in attendance at the next Council meeting. Mayor Pro Tem Costello announced he would not be in attendance at the second Council meeting in February. Mayor Ferrara announced that the Grover Beach Lodge project is being heard by the Coastal Commission on Thursday, that he had submitted a letter to the Commission in support of the project, and that he would be attending the meeting. 15. STAFF COMMUNICATIONS City Manager Adams reminded Council that City Commission, Committee and Board appointments are scheduled to be on the next agenda; reported that the City would be hosting the next Channel Counties meeting on Friday, February 1 st at Cypress Ridge Pavilion; and announced that the Amgen Tour is proposing to go through Arroyo Grande this year on May 16 th . Item 8.d. - Page 5 Minutes: Regular City Council Meeting Page 6 Tuesday, January 8, 2013 16. COMMUNITY COMMENTS AND SUGGESTIONS None. 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 8:20 p.m. _______________________________________ Tony Ferrara, Mayor ATTEST: ______________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg _____________) Item 8.d. - Page 6