Agenda Packet 1999-09-14
CITY COUNCIL ~Wy 0/
AGENDA ~ 8J~nde
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tern Timothy J. Carmel City Attomey
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, SEPTEMBER 14, 1999
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL
3. FLAG SALUTE: BOY SCOUTS OF AMERICA TROOP 70
KEN THOMPSON
4. INVOCATION: PASTOR RICHARD HARRISON
TLC CHRISTIAN LIFE CENTER
ARROYO GRANDE
5. SPECIAL PRESENTATIONS:
a. Proclamation - Pollution Prevention Week
6. AGENDA REVIEW:
6A. Move that all resolutions and ordinances presented tonight be read in title
only and all further readings be waived.
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AGENDA SUMMARY - SEPTEMBER 14, 1999
PAGE 2
7. PUBLIC HEARINGS:
None.
8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this
agenda regarding any item of interest within the jurisdiction of the Council.
The Council will listen to all communication but, in compliance with the
Brown Act, will not take any action on items that are not on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your
issue with you subsequent to the Council meeting;
. The Council may direct staff to research the issue and
subsequently report back to the Council (generally in the form of a
memorandum or staff report); or
. No action is required or taken.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted in parentheses. Any
Council Member may request that any item be withdrawn from the Consent
Agenda to permit discussion or change the recommended course of action.
The City Council may approve the remainder of the Consent Agenda on one
motion.
a. Cash Disbursement Ratification (SNODGRASS)
(Action Required: Approval)
b. Cash Flow Analysis/Approval of Interfund Advance from the Sewer
Facility Fund (SNODGRASS)
(Action Required: Approval)
c. Adoption of Ordinance No. 507. C.S. Modifying the California Public
Employees' Retirement System (PERS) Contract (SNODGRASS)
(Action Required: Adopt Ordinance)
d. Minutes of City Council MeetinCJ of AUCJust 24. 1999 (WETMORE)
(Action Required: Approval)
e. Award of Bid - Fair Oaks Water Line Replacement. Project No.
60-98-5 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
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AGENDA SUMMARY - SEPTEMBER 14,1999
PAGE 3
9. CONSENT AGENDA (continued)
f. Paulding Middle School Bike Lanes. Proiect No. 90-98-1. Progress
Payment No. 1 (SPAGNOLO)
(Action Required: Approve Staff Recommendation)
g. Montego Street Sidewalks. Project No. 90-98-7 - Progress Payment
No.1 and Contract Change Order No. 2 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
h. Spring 1998/99 Slurry Seal Project. City PrQject No. 90-99-3. Notice
of Completion and Progress Payment No. 2 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
i. Award of Bid - Fall 1999/2000 Pavement Management Project. No.
90-99-4 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
j. Award of Bid - City Council Chambers Parking Lot Project. No.
80-99-1 (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
k. Award of Bid - Forklift (SPAGNOLO)
(Action Required: Approve Staff Recommendation)
I. Budget Amendment Request to Replace Portable Electrical
Generators (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
m. Revised Effective Date of Refuse. Greenwaste. and Curbside
Recycling Collection Rates (HUNT)
(Action Required: Adopt Resolution)
10. CONTINUED BUSINESS:
a. Status of South County Community Recreation Center
Subcommittee (HERNANDEZ)
(Action Required: Approve Staff Recommendations)
b. Revisions to Fee Waiver Policy (HERNANDEZ)
(Action Required: Approve Staff Recommendations)
c. Scenic Creekside Walk Through the Historic Village of Arroyo
Grande - Phase II PrQject Scope (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
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AGENDA SUMMARY - SEPTEMBER 14,1999
PAGE 4
10. CONTINUED BUSINESS (continued):
d. Authorization to Distribute Draft Water and Sewer Rate Study
(SPAGNOLO)
(Action Required: Approve Staff Recommendations)
e. Approval of Final Tract Map 1834 Unit No. 4C (SPAGNOLO)
(Action Required: Approve Staff Recommendations)
11. NEW BUSINESS:
None.
12. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Council
13. STAFF COMMUNICATIONS:
Correspondencellnformation for the City Council presented by the City
Manager
. The City Engineer has accepted the Final Map for Parcel Map AG 98-
256, owned by William Hallmark, at 1530 Chilton Street. The subject
parcel is bounded by Chilton Street on the north and EI Camino Real
on the south. This is a split of one parcel approximately 25,631 square
feet in size into two parcels approximately 18,393 square feet and
7,238 square feet in size. Unless appealed, the Final Map will be
approved or disapproved by the City Engineer within ten days following
the date of this agenda.
14. ADJOURNMENT
AGENDA SUMMARY - SEPTEMBER 14, 1999
PAGE 5
* * * * * * *
Copies of the staff reports or other written materials relating to each item of
business referred to on this agenda are on file with the Director of Administrative
Services and are available for public inspection and reproduction at cost. If you
have questions regarding any agenda item, please contact the Director of
Administrative Services at (805) 473-5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special
assistance to participate in a City meeting, please contact the Director of
Administrative Services at the number listed above at least 48 hours prior to the
meeting to ensure that reasonable arrangements can be made to provide
accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and
time set for the meeting. Please refer to the agenda posted at City Hall for any
revisions, or call the Director of Administrative Services at (805) 473-5414 for
more information.
www.arroyogrande.org
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CITY OF ARROYO GRANDE - ABBREVIATIONS revised 05/27/99
A Agricultural Preserve
AB Assembly Bill JPA Joint Powers Authority
ADA Americans with Disabilities Act LAFCO Local Agency Formation Commission
AG General Agriculture LOCC League of California Cities
AGMC Arroyo Grande Municipal Code LLA Lot line Adjustment
AGPOA Arroyo Grande Police Officers' Association LUE Land Use Element
APN Assessor's Parcel Number MER Lot Merger
APCB Air Pollution Control Board MF CondominiurnlTown.house
APCD Air Pollution Control District MFA Apartments
ARC Architectural Review Committee MHP Mobile Home Parks
ASCE American Society Civil Engineers 0 Office Professional
ASD Administrative Services Department OCSD Oceano Community Services District
AWWA American Water Works Association OSCE Open Space and Conservation Element
BD Building Division PC Planning Commission
CA City Attomey PD Police Department
CC City Council PF Public/Quasi Public
CCC Califomia Conservation Corps PPR Plot Plan Review
CCCSIF Central Coast Cities Self-Insurance Fund PRD Parks & Recreation Department
CD Community Development PRE-APP Pre-application
CDBG Community Development Block Grant PSHHC Peoples' Self-Help Housing Corp.
CE Circulation Element PSP Planned Sign Program
CEC Califomia Energy Commission PUD Planned Unit Development
CEQA California Environmental Quality Act PW Public Works Department
CIP Capital Improvement Program RE Residential Estate
CIWMP Califomia Integrated Waste Management Plan RFP Request for Proposals
CM City Manager's Office RFQ Request for Qualifications
CMC Califomia Men's Colony RH Hillside Residential
CMP Congestion Management Plan RHNP Regional Housing Needs Plan
COC Certificate of Compliance RR Rural Residential
CPI Consumer Price Index RS Suburban Residential
CUP Conditional Use Permit RTA Reversion to Acreage
DARE Drug Abuse Resistance Education RWQCB Regional Water Quality Control Board
DC Development Code SAC Staff Advisory Committee
CEA Drug Enforcement Administration SB Senate Bill
E.C. Election Code SCAT South County Area Transit
EDU Equivalent Dwelling Unit SEIU Service Employees Intemational Union
EIR Environmental Impact Report SF Single Family
EIS Environmental Impact Statement SLO San Luis Obispo
EVC Economic Vitality Corporation SLOCOG San Luis Obispo Council of Govemments
FAU Federal Aid Urban SLOHA San Luis Obispo Housing Authority
FD Fire Division SLONTF San Luis Obispo Narcotics Task Force
FDAA Federal Disaster Assistance Administration SLORTA San Luis Obispo Regional Transit Authority
FEMA Federal Emergency Management Agency SLOWRAC San Luis Obispo County Water Resources Advisory
FID Financial Services Department Committee
FPPC Fair Political Practices Commission SR Senior Housing
FTA Federal Transit Administration SSLOCOWA South San Luis Obispo County Water Association
FY Fiscal Year SSLOCSD South San Luis Obispo County Sanitation District
G.C. Govemment Code SRRE Source Reduction & Recycling Element
GC General Commercial SWRCD State Water Resources Control Board
GF General Fund TPM Tentative Parcel Map
GP General Plan TT Tentative Tract Map
GPA General Plan Amendment TTAC Transportation Technical Advisory Committee
HCD Califomla Department of Housing and Community TUP Temporary Use Permit
Development UBe Uniform Building Code
HOP Home Occupancy Permit UFC Uniform Fire Code
HUD Housing and Urban Development Dept. USA Underground Service Alert
I Industrial and Business Park VAR Variance
ISTEA Intermodal Surface Transportation VC Village Commercial
VSR View Shed Review
ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
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Honorary
Proclamation
... ... ... ...
. . . .
PROCLAIMING THE WEEK OF
SEPTEMBER 20 - 26, 1999 AS
POLLUTION PREVENTION WEEK
WHEREAS, the City of Arroyo Grande of San Luis Obispo County supports a clean
and safe environment for its residents; and
WHEREAS, pollution prevention is an approach to environmental protection that
focuses on prevention, and is therefore a preferable strategy for protecting our
environment; and
WHEREAS, pollution prevention can increase industrial efficiency and save
businesses money; and
WHEREAS, pollution prevention offers both environmental protection and increased
economic competitiveness; and
WHEREAS, by focusing attention on pollution prevention, the City of Arroyo Grande
of San Luis Obispo County will meet current challenges to balance economic
competitiveness, environmental preservation, and environmental regulation; and
. WHEREAS, Pollution Prevention Week is an opportunity for government, industry,
and environmental organizations to recognize the potential of pollution prevention and
to work together to plan for a prosperous and sustainable future.
NOW THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the
City of Arroyo Grande, on behalf of the City Council, do hereby proclaim the Week of
September 20th through 26th as POLLUTION PREVENTION WEEK.
" IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the
City of Arro 0 e to be affIXed this 14th day of September 1999.
MICHAELA. LADY, MAYOR
....
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period August 16 - August 31, 1999.
FUNDING:
There is a $706,028.10 fiscal impact.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT A - Cash Disbursement Listing
ATTACHMENT B - August 20, 1999 Accounts Payable Check Register
ATTACHMENT C - August 27, 1999 Accounts Payable Check Register
ATTACHMENT D - August 27, 1999 Payroll Checks and Benefit Checks
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CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - City Clerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 - Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer Fund (Fund 612)
4212 - Building & Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public Works (Fund 010) 4710 - Water Administration
4301 - Public Works-Admin & Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Lighting Lopez Administration (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
4420 - Parks CAPITAL IMPROVEMENT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - Soto Sport Complex
4460 - Parkway Maintenance
DepL .Index for Council.xIs
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
?M tk 'PeWJd 06- ~~ 16 7~ ~~ 31, 1999
September 14, 1999
Presented are the cash disbursements issued by the Department of Financial Services for
the period August 16 to August 31, 1999. Shown are cash disbursements by week of
occurrence and type of payment.
August 20, 1999
Accounts Payable Cks # 91787-91903 B 601,400.90
Less Payroll transfer included in
Attachment D (182,690.68)
418,710.22
August 27, 1999
Accounts Payable Cks #91904-91773 C 54,047.52
Payroll Checks and Payroll Benefit Checks D 233,270.36
287,317.88
Two Week Total $ 706.028.10
- ATTACHHENT B
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK. VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
148 08/12/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.8-05-99 PR 011.0000.1015 182,690.68 182,690.68
149 08/11/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPTION-PAVEMENT 010.4002.5201 25.00 .25.00
150 08/12/99 100195 SOUTH CNTY PERFORMING PERFORMING ARTS CENTER 284.4103.5505 10,000.00 10,000.00
91787 08/20/99 000468 A T & T-L/DIST SVC. DATA LINE 473-0379 010.4140.5303 134.84 134.84
91788 08/20/99 100994 AFSS REGIS-HAGLUND/FIBICH(AFSS) 010.4211.5501 350.00 350.00
91789 08/20/99 005538 AG CHAMBER OF COMMERCE 50 CITY MAPS 010.4001.5201 50.00 50.00
91790 08/20/99 100584 AIR LIQUIDE AMERICA COR OXY/ACETYLENE 010.4305.5303 33.71
91790 08/20/99 100584 AIR LIQUIDE AMERICA COR OXY/ACETYLENE 640.4712.5610 33.71 67.42
91791 08/20/99 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES 010.4211.5501 24.00
91791 08/20/99 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES 010.4211.5501 91.00 115.00
91792 08/20/99 003120 AMERICAN INDUSTRIAL SUP BURN SPRAY/EYE PREP/BANDAGES 220.4303.5255 18.83
91792 08/20/99 003120 AMERICAN INDUSTRIAL SUP RESP.CARTRIDGES/SAFETY LENSES 640.4712.5255 164.45
91792 08/20/99 003120 AMERICAN INDUSTRIAL SUP STEEL TOE RUBBER BOOTS 220.4303.5255 16.30
91792 08/20/99 003120 AMERICAN INDUSTRIAL SUP SAFETY GLASSES 010.4305.5255 31. 67
91792 08/20/99 003120 AMERICAN INDUSTRIAL SUP FIRST AID SUPPLIES 010.4430.5255 35.78
91792 08/20/99 003120 AMERICAN INDUSTRIAL SUP CPR MASKS/WIPES 010.4201.5272 130.52 397.55
91793 08/20/99 003822 AMERICAN RED CROSS AM/PM FIRST AID/CPR CLASS 010.4425.5255 88.00 88.00
91794 08/20/99 100897 AMERICAN TEMPS DELGADO SVCS-8/8 220.4303.5303 608.00
91794 08/20/99 100897 AMERICAN TEMPS BARRY SVCS-8/8 640.4710.5303 250.18
91794 08/20/99 100897 AMERICAN TEMPS BARRY SVCS-8/8 612.4610.5303 166.78 1,024.96
91795 08/20/99 006660 ASIGNCO 24 REPLACES/24 INSTL.LENSES 010.4430.5605 607.99 607.99
91796 08/20/99 007722 AVILA SIGN & DESIGN NUMBERS 220.4303.5613 146.66
91796 08/20/99 007722 AVILA SIGN & DESIGN BUSINESS OPEN SIGNS 220.4303.5613 328.19 474.85
91797 08/20/99 009750 BRENDA BARROW REIMB.SPECIAL EVENTS 010.4424.5252 231.22
91797 08/20/99 009750 BRENDA BARROW REGIS-PRE SCHOOL CONF 010.4423.5254 40.00 271.22
91798 08/20/99 011426 BLUEPRINT EXPRESS COPIES-RITE AID 350.5607.7301 45.94
91798 08/20/99 011426 BLUEPRINT EXPRESS COPIES-FAIR OAKS WATER LINE 350.5755.7301 134.00
91798 08/20/99 011426 BLUEPRINT EXPRESS COPIES-FAIR OAKS WATERLINE 350.5755.7301 44.66
91798 08/20/99 011426 BLUEPRINT EXPRESS COPIES-PARKING LOT 350.5623.7301 76.57
91798 08/20/99 011426 BLUEPRINT EXPRESS COPIES-RITE AID 010.4301.5201 53.09 354.26
91799 08/20/99 012168 BOXX EXPRESS JULY SHIPPING-PD 010.4201.5201 16.29 16.29
91800 08/20/99 013884 KEVIN BURT S/BALL UMPIRE-BURT 010.4424.5352 49.00 49.00
08/20/99 . 010.4201.5255 106.71 106.71
91801 019266 CALIFORNIA UNIFORM CTR. UNIFORM PANTS-DEBLAUW
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91802 08/20/99 021762 CENTRAL COAST PRINTING ARTWORK PREP-BUDGET 010.4102.5306 48.26 48.26
91803 08/20/99 021918 CENTRAL COAST SUPPLY R/R SUPPLIES 010.4420.5605 174.82
91803 08/20/99 021918 CENTRAL COAST SUPPLY LINERS 010.4420.5605 122.00
91803 08/20/99 021918 CENTRAL COAST SUPPLY R/R SUPPLIES 010.4420.5605 200.61 497.43
91804 08/20/99 023088 CHERRY LANE NURSERY SLOW RELEASE FERTILIZER 010.4430.5274 570.14 570.14
91805 08/20/99 023322 CHRISTIANSON CHEVROLET DUP.KEYS 010.4301.5601 8.79
91805 08/20/99 023322 CHRISTIANSON CHEVROLET 99 OLDS CUTLASS 1G3NG52J9X6326 010.4201. 6301 18,581.49
91805 08/20/99 023322 CHRISTIANSON CHEVROLET CR : SVC REAR AXLE/REPL. RADIO 010.4301.5601 310.63-
91805 08/20/99 023322 CHRISTIANSON CHEVROLET 99 CHEV BLAZER1GNCS13W3X214296 010.4301.6301 7,349.00
91805 08/20/99 023322 CHRISTIANSON CHEVROLET 99 CHEV BLAZER1GNCS13W3X214296 640.4710.6301 17,147.01 42,775.66
91806 08/20/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 471.00 471.00
91807 08/20/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 45.00
91807 08/20/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 60.00
91808 08/20/99 101326 DAVID CROCKETT REIMB. CAMERA/FILM 010.4130.5602 58.98 $8.98
91809 08/20/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00
91809 08/20/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 10.00
91809 08/20/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 18.33
91809 08/20/99 026754 CRYSTAL.SPRINGS WATER C BOTTLED WATER 010.4101.5201 18.33
91809 08/20/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 18.34
91809 08/20/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 70.00
91809 08/20/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 40.00 190.00
91810 08/20/99 100631 CUESTA CONSULTING CUESTA SVCS-7/31/99 010.4130.5303 8,027.50 8,027.50
91811 08/20/99 100896 LISA DEL VAGLIO AM/PM SUPPLIES 010.4425.5255 100.00 100.00
91812 08/20/99 029484 DIESELRO INC. REPR. STARTER 010.4420.5603 363.68 363.68
91813 08/20/99 101316 JOANNE DOMPKE REF. PARK DEPOSIT-DOMPKE 010.0000.4354 25.00 25.00
91814 08/20/99 030008 DOUGLASS TRUCK BODIES, I UTILITY SERVICE BODY-PW52 640.4712.6301 20,187.72 20,187.72
91815 08/20/99 032122 EMERGENCY EQUIP. SYSTEMS EMERGENCY LIGHTS 010.4201.5601 321. 89 321.89
91816 08/20/99 101311 BRETT EVERLING O/PAYMENT PK ClTE-D 7291 010.0000.4203 10.00 10.00
91817 08/20/99 032838 FAMILIAN PIPE & SUPPLY BOLT/GASKET SET 640.4712.5610 38.61
91817 08/20/99 032838 FAMILIAN PIPE & SUPPLY VALVE/FITTING 640.4712.5610 335.76 374.37
91818 08/20/99 100217 FIRST AMERICAN TITLE CO MONTEGO PRELIM. TITLE REPORT 350.5622.7001 360.00
91818 08/20/99 100217 FIRST AMERICAN TITLE CO FAIR OAKS POLICY OF TITLE 350.5755.7501 360.00 720.00
91819 08/20/99 100446 FIRST ASSEMBLY OF GOD GYM USE B/BALL 010.4424.5251 810.00 810.00
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VOUCHRE2 CITY OF ARROYO GRANDE . PAGE 3
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91820 08/20/99 100691 FIVE CITIES-TIMES LEGAL 54102 350.5612.7001 228.25
91820 08/20/99 100691 FIVE CITIES-TIMES LEGAL 57334 010.4130.5301 42.00
91820 08/20/99 100691 FIVE CITIES-TIMES LEGAL 57355 010.4002.5301 72.00
91820 08/20/99 100691 FIVE CITIES-TIMES LEGAL 57356 010.4002.5301 88.50 430.75
91821 08/20/99 035568 FOX VALLEY SYSTEMS, INC. MARKING PAINT 640.4712.5255 77 .16
91821 08/20/99 035568 FOX VALLEY SYSTEMS, INC. MARKING PAINT 612.4610.5255 38.58
91821 08/20/99 035568 FOX VALLEY SYSTEMS, INC. MARKING PAINT 220.4303.5255 77 .16 192.90
91822 08/20/99 035802 FRANK'S LOCK & KEY INC REPR. LOCK ON TOOL BOX 640.4712.5601 50.00 50.00
91823 08/20/99 101328 GARCIA ROOFING REIMB.BUS.LIC.FEE-GARCIA ROOF 010.0000.4050 25.00 25.00
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4212.5201 21.43
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421. 5201 47.73
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 5.90
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 14.99
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301. 5201 16.07
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 11.98
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 4.83
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 82.78
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 26.22
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 63.28
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 6.11
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 34.86
91824 08/20/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 60.74 396.92
91825 08/20/99 036426 GTE WIRELESS CELL PHONE-CONST. INSP. 350.5806.7301 69.36
91825 08/20/99 036426 GTE WIRELESS CELL PHONE-CONST. INSP 350.5806.7301 69.39
91825 08/20/99 036426 GTE WIRELESS CELL PHONE-PW DIR 010.4301.5403 35.80
91825 08/20/99 036426 GTE WIRELESS CELL PHONE-CONST. INSP 350.5806.7301 69.39
91825 08/20/99 036426 GTE WIREt<ESS CELL PHONE-STREET SUPER 220.4303.5403 49.87
91825 08/20/99 036426 GTE WIRELESS CELL PHONE-WATER SUPER 612.4610.5403 31.37
91825 08/20/99 036426 GTE WIRELESS CELL PHONE-WATER SUPER 640.4710.5403 31.36 356.54
91826 08/20/99 039702 HACH COMPANY COLORIMETER 640.4712.6201 850.48 850.48
91827 08/20/99 100583 NANCY HAGLUND REIMB. CLEANING UNIFORM 010.4211.5272 5.50 5.50
91828 08/20/99 099234 HARVEST BAG, INC. REF. PARK DEPOSIT-HARVEST BAG 010.0000.4354 25.00 25.00
91829 08/20/99 040872 HARVEST FESTIVAL COMMIT BOOTH FEE 010.4424.5252 25.00 25.00
91830 08/20/99 101327 ROBERT HOPKINS REIMB.UNIFORMS 010.4201.5255 326.04 326.04
91831 08/20/99 044496 INFORMATION SERVICES CITATION PROCESS FEES 010.4201.5303 616.00
91831 08/20/99 044496 INFORMATION SERVICES DP ON LINE TRANSACTIONS 010.4201.5606 37.38 653.38
91832 08/20/99 045006 INT'L ASSOC.OF LAW ENFO LAW ENFORCE. MEMBERSHIP-CLEAVER 010.4201. 5503 50.00 50.00
91833 08/20/99 046176 J J' S FOOD COMPANY ORAL BOARD SUPPLIES 284.4103.5201 6.35 6.35
._--~--_._-_._--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91834 08/20/99 047814 KAUTZ TOWING TOW-PW2 010.4301.5601 25.00
91834 08/20/99 047814 KAUTZ TOWING TOW-PW36 010.4305.5601 65.00 90.00
91835 08/20/99 101314 DEBBIE KOERNER REF. PARK DEPOSIT-KOERNER 010.0000.4354 25.00 25.00
91836 08/20/99 101320 LEBARD'S MICROAGE REPL..FUSER/CLEAN HP LASER JET 010.4140.5602 214.00 214.00
91837 08/20/99 10098'5 DOUG LINTNER S/BALL UMP-LINTNER 010.4424.5352 150.00 150.00
91838 08/20/99 101173 LONGS DRUG STORE JULY PHOTO PROCESSING 010.4201.5255 318.22 318.22
91839 08/20/99 101022 BURTON LUND LUND SVCS-8/13 010.4212.5303 420.00 420.00
91840 08/20/99 053274 LYON & CARMEL PROF. LEGAL SVCS 010.4003.5304 13,318.34 13,318.34
91841 08/20/99 101319 JEANNE RICH MASSINGILL REF. PARK DEPOSIT-MASSINGILL 010.0000.4354 25.00 25.00
91842 08/20/99 101325 KERRY MCCANTS RELOCATION EXPENSES 010.4130.5501 1,500.00 1,500.00
91843 08/20/99 101252 MCI TELECOMMUNICATIONS L/DIST.PHONE-5400 010.4145.5403 144.63 144.63
91844 08/20/99 056580 MID STATE BANK ACH DISTRIB-8/6/99 010.4145.5319 18.35 18.35
91845 08/20/99 056706 MID STATE CONCRETE PROD DRAIN BOX 220.4303.5613 140.08 140.08
91846 08/20/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/ALIGN 010.4201. 5601 57.23
91846 08/20/99 056394 MIDAS MUFFLER & BRAKE REPL.SPOT LIGHT 010.4201.5601 314.45
91846 08/20/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/BATTERY CABLE 010.4201.5601 345.33
91846 08/20/99 056394 MIDAS MUFFLER & BRAKE BRAKES/ROTATE/DRUMS 220.4303.5601 225.77
91846 08/20/99 056394 MIDAS MUFFLER &. BRAKE LUBE/OIL/FILTER 010.4201.5601 26.28
91846 08/20/99 056394 MIDAS MUFFLER & BRAKE SHOCKS/DRUM HARDWARE 640.4712.5601 288.63 1,257.69
91848 08/20/99 057096 MINER'S ACE HARDWARE TARP 010.4213.5604 8.89
91848 08/20/99 057096 MINER'S ACE HARDWARE TAILPIECE 010.4213.5604 9.43
91848 08/20/99 057096 MINER'S ACE HARDWARE TARP 010.4213.5604 8.89-
91848 08/20/99 057096 MINER'S ACE HARDWARE FLAG TAPE/PHONE CORD 010.4420.5605 29.57
91848 08/20/99 057096 MINER'S ACE HARDWARE LIGHT BULB 010.4213.5604 12.42
91848 08/20/99 057096 MINER'S ACE HARDWARE PAINT/SUPPLIES 640.4712.5610 44.65
91848 08/20/99 057096 MINER'S ACE HARDWARE 9V BATTERY 010.4211.5255 9.62
91848 08/20/99 057096 MINER'S ACE HARDWARE COUPLERS/NIPPLES 010.4420.5605 38.77
91848 08/20/99 057096 MINER'S ACE HARDWARE CHAIR 640.4712.5610 4.68
91848 08/20/99 057096 MINER'S ACE HARDWARE CHAIR 640.4712.5610 4.68
91848 08/20/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 13.89
91848 08/20/99 057096 MINER'S ACE HARDWARE MEASURE TAPE/TAPE HOLDER 220.4303.5273 38.57
91848 08/20/99 057096 MINER'S ACE HARDWARE SLEDGE HANDLE 640.4712.5273 9.11
91848 08/20/99 057096 MINER'S ACE HARDWARE PUTTYKNIFE/PVC SUPPLIES 010.4420.5605 33.86
91848 08/20/99 057096 MINER'S ACE HARDWARE WD-40 640.4712.5255 3.74
91848 08/20/99 057096 MINER'S ACE HARDWARE FIRE SAFETY SPRAY/TIPS 640.4712.5603 27.41
91848 08/20/99 057096 MINER'S ACE HARDWARE REDI MIX 010.4420.5605 4.05
91848 08/20/99 057096 MINER'S ACE HARDWARE U BOLT 640.4712.5601 10.06
91848 08/20/99 057096 MINER'S ACE HARDWARE SCREWS 010.4420.5605 2.67
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91848 08/20/99 057096 MINER'S ACE HARDWARE EPOXY/PAINTBRUSH 612.4610.5610 65.07
91848 08/20/99 057096 MINER'S ACE HARDWARE MISC.BLDG SUPPLIES-S/BALL 010.4424.5257 8.01
91848 08/20/99 057096 MINER'S ACE HARDWARE PAINTBRUSH 640.4712.5610 10.73
91848 08/20/99 057096 MINER'S ACE HARDWARE MURIATIC ACID 640.4712.5274 2.67
91848 08/20/99 057096 MINER'S ACE HARDWARE ADAPTER/ELBOW 640.4711.5603 3.20
91848 08/20/99 057096 MINER'S ACE HARDWARE DRILL BIT 640.4712.5273 5.03 391.89
91849 08/20/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30 7.30
91850 08/20/99 057272 MIKE MITCHELL S/BALL UMPIRE-MITCHELL 010.4424.5352 60.00 60.00
91851 08/20/99 100392 STEVE MOSLEY ADULT S/BALL UMPIRE-MOSLEY 010.4424.5352 135..00 135.00
91852 08/20/99 058890 RICHARD MUNOZ ADULT S/BALL UMPIRE-MUNOZ 010.4424.5352 120.00 120.00
91853 08/20/99 061152 NEAL-TRUESDALE INC. DISHONESTY POLICY-MISC 010.4145.5580 1,362.00
91853 08/20/99 061152 NEAL-TRUESDALE INC. DISHONESTY POLICY-PD 010.4145;5580 746.00 2,108.00
91854 08/20/99 101315 TARA NEUFELD REF. PARK DEPOSIT-NEUFELD 010.0000.4354 25.00 25.00
91855 08/20/99 100984 SCOTT 0' CONNELL S/BALL SCORER-O'CONNELL 010.4424.5352 105.00 105.00
91856 08/20/99 101323 JEFF OLIN REF.WATER DEPOSIT-1167 ASH 640.0000.2302 180.00
91856 08/20/99 101323 JEFF OLIN CLOSING BILL-1167 ASH 640.0000.4751 65.88- 114.12
91857 08/20/99 062712 ORCHARD SUPPLY HARDWARE RUBBER MATTING 640.4712.5603 20.52
91857 08/20/99 062712 ORCHARD SUPPLY HARDWARE LUMBER 010.4201.5553 12.76 33.28
91858 08/20/99 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 183.63
91858 08/20/99 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.46
91858 08/20/99 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.46
91858 08/20/99 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.46
91858 08/20/99 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.46
91858 08/20/99 063960 PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 41. 66 351.13
91859 08/20/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,560.41 11,560.41
91860 08/20/99 064258 PAGING NETWORK OF LA PAGING SVCS 010.4421.5602 98.14
91860 08/20/99 064258 PAGING NETWORK OF LA PAGING SVCS 010.4145.5403 26.34 124.48
91861 08/20/99 101324 PLAN SAX/THE BAG FACTOR BLUEPRINT MAILERS 010.4301.5255 52.87 52.87
91862 08/20/99 067548 POOR RICHARD'S PRESS COPIES OF SPECS-FAIR OAKS 350.5755.7301 45.86
91862 08/20/99 067548 POOR RICHARD'S PRESS FAIR OAKS WATERLINE COPIES 350.5755.7301 45.86
91862 08/20/99 067548 POOR RICHARD'S PRESS COPIES-SPEC OF COUNCIL CHAMBER 350.5623.7001 95.69
91862 08/20/99 067548 POOR RICHARD'S PRESS COPIES GRAND AVE 350.5603.7701 142.90 330.31
91863 08/20/99 101313 LISA PORTWOOD REF. PARK DEPOSIT-PORTWOOD 010.0000.4354 25.00 25.00
91864 08/20/99 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640.4712.5274 404.61 404.61
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91865 08/20/99 069576 RADIO SHACK MICROTAC/POUCH FOR CELL PHONE 350.5806.7301 85.78 85.78
91866 08/20/99 101259 REBECCA READ S/BALL SCORER-READ 010.4424.5352 56.00 56.00
91867 08/20/99 070590 RICHE'l"I'I WATER CONDITIO WATER COND-JULY/AUG 010.4201.5604 30.00 30.00
91868 08/20/99 071682 GREG ROSE S/BALL UMP-ROSE 010.4424.5352 90.00 90.00
91869 08/20/99 073476 SAN LUIS BUTANE BUTANE SERVICE AGREEMENT 010.4201.5608 24.00 24.00
91870 08/20/99 075130 SAN LUIS OBISPO CNTY.NE CLASS ADS 010.4421.5201 633.93 633.93
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO JPA LIABILITY INS 99/00 010..4145.5576 184,013.00
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4001.5141 43.34
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4101.5141 455.08
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4102.5141 122.80
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4120.5141 483.97
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4002.5141 122.80
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4130.5141 585.10
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4140.5141 332.28
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4201.5141 41,368.84
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4211.5141 5,092.55
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4212.5141 816.25
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4301.5141 1,285.78
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST~QTR-99/00 010.4213.5141 953.50
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4305.5141 1,249.66
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4420.5141 4,984.20
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4421.5141 144.47
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4422.5141 397.29
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4423.5141 231.15
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4425.5141 1,495.26
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 010.4430.5141 1,097.97
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 220.4303.5141 4,514.67
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 284.4103.5141 166.14
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 612.4610.5141 1,661.40
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 640.4710.5141 953.50
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1ST QTR-99/00 640.4711.5141 563.43
91871 08/20/99 073554 CITY OF SAN LUIS OBISPO WORKERS COMP INS-1STQTR-99/00 640.4712.5141 3,113.32 256,247.75
91872 08/20/99 073632 CITY OF SAN LUIS OBISPO NARCOTIC TASK FORCE PROGRAM 010.4201. 5328 15,000.00 15,000.00
91873 08/20/99 073164 DAVID SANCHEZ REGIS FEES-SANCHEZ 010.4201. 5502 531. 00 531.00
91874 08/20/99 077024 ANN SARMIENTO S/BALL SCORER-SARMIENTO 010.4424.5352 84.00 84.00
91875 08/20/99 077572 SCHOOL SPECIALTY,INC. SCHOOL SUPPLIES 010.4423.5254 96.53
91875 08/20/99 077572 SCHOOL SPECIALTY, INC. GRAPE STAMP PAD 010.4423.5254 6.78 103.31
91876 08/20/99 101322 ANGIE SEGURA REF.WATER DEPOSIT-1193 LINDA 640.0000.2302 180.00
91876 08/20/99 101322 ANGIE SEGURA CLOSING BILL-1193 LINDA 640.0000.4751 67.80- 112.20
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91877 08/20/99 101312 MICHELLE SEVERANCE REF. PARK DEP-SEVERANCE 010.0000.4354 25.00 25.00
91878 08/20/99 098680 SLO COUNTY SHERIFF BOOKING FEES-APRIL/JUNE 010.4201. 5323 5,920.00 5,920.00
91879 08/20/99 101212 SLO CREATIONS UNIFORM T' S 010.4211.5272 115.83 115.83
91880 08/20/99 101318 ELMER & RUTH SMITH REF.PARK DEPOSIT-SMITH 010.0000.4354 25.00 25.00
9i881 08/20/99 080340 SNAP-ON TOOLS CORP DECAL REMOVER/STRIPE 010.4201.5601 21. 29 21. 29
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 29.57
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 55.46
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 13.81
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 27.31
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 55.69
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 19.37
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 22.26
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 15.03
91882 08/20/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 42.89 281. 39
91883 08/20/99 081432 BOB SPEAR ADULT S/BALL UMPIRE-SPEAR 010.4424.5352 75.00 75.00
91884 08/20/99 082640 STRADLING,YOCCA,CARLSON PROF.SVCS-REDEVELOPMENT 284.4103.5303 52.50 52.50
91885 08/20/99 083382 SUPERIOR QUALITY COPIER REPR.FAX MACHINE 010.4101.5602 85.00 85.00
91886 08/20/99 084084 TAYLOR'S TUNE-UP SHOP TUNE-UP REPAIR-P13 010.4420.5601 180.50 180.50
91887 08/20/99 084474 TELEGRAM TRIBUNE TT SUBSCR TO 12/01/99 010.4120.5503 34.50 34.50
91888 08/20/99 101317 ROSEMARY TORRES REF. PARK DEPOSIT-TORRES 010.0000.4354 50.00 50.00
91889 08/20/99 085526 TOSTE CONSTRUCTION SLURRY SEAL PROJECT 350.5612.7001 7,932.30 7,932.30
91890 08/20/99 085664 TOM TOTH ADULT S/BALL UMPIRE-TOTH 010.4424.5352 120.00 120.00
91891 08/20/99 087282 UNDERGROUND SERVICE ALE USA ANNUAL MEMBERSHIP 640.4710.5303 180.48 180.48
91892 08/20/99 101009 UNISOURCE MAINT SUPPLY P.TOWELS 010.4213.5604 56.84 56.84
91893 08/20/99 088084 UNITED GREEN MARK, INC. BALL VALVE/COUPLERS 010.4430.5605 46.67
91893 08/20/99 088084 UNITED GREEN MARK, INC. SPRINKLERS 010.4420.5605 32.71
91893 08/20/99 088084 UNITED GREEN MARK, INC. SPRINKLERS 010.4420.5605 53.52 132.90
91894 08/20/99 087672 UNITED RENTALS PROPANE 220.4303.5613 35.70 35.70
91895 08/20/99 087398 USA BLUE BOOK WELL DEPTH SOUNDER 640.4711.5603 292.31 292.31
91896 08/20/99 089270 JOSHUA VASQUEZ S/BALL UMPIRE-VASQUEZ 010.4424.5352 90.00 90.00
91897 08/20/99 090480 WAYNE'S TIRE LUBE/OIL/SAFETY INSPECT 010.4305.5601 486.04
- --~
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91897 08/20/99 090480 WAYNE'S TIRE REPR.FRONT END 640.4712.5601 560.78
91897 08/20/99 090480 WAYNE'S TIRE WHITE SPOKE WHEELS 010.4201. 5601 141. 06 1,187.88
91898 08/20/99 091026 WEST PUBLISHING PAYMENT CA.CODE UPDATES 010.4003.5503 92.24 92.24
91899 08/20/99 091104 WESTBURNE/AIR COLD,INC- VALVE FITTINGS 640.4712.5610 798.14
91899 08/20/99 091104 WESTBURNE/AIR COLD,INC- FLANGED COUPLING ADAPTER 640.4712.5610 333.75
91899 08/20/99 091104 WESTBURNE/AIR COLD, INC- CR:FLANGED COUPLING ADAPTER 640.4712.5610 68.40-
91899 08/20/99 091104 WESTBURNE/AIR COLD, INC- FREIGHT CHARGES 640.4712.5610 21. 75
91899 08/20/99 091104 WESTBURNE/AIR COLD,INC- CR: FREIGHT CHARGES 640.4712.5610 21. 75-
91899 08/20/99 091104 WESTBURNE/AIR COLD, INC- CR: VALVE FITTINGS 640.4 712.5610 246.12- 817.37
91900 08/20/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 455.54.
91900 08/20/99 100431 WILLARD PAPER CO NCR PAPER/ENVELOPES 010.4102.5255 501. 39 956.93
91901 08/20/99 101321 BETTY WILSON REF. POTTERY CLASS-WILSON 010.0000.4605 10.00 10.00
91902 08/20/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING 010.4201. 5322 135.00 135.00
91903 08/20/99 101260 JENNIFER WYSONG ADULT S/BALL SCORER-WYSONG 010.4424.5352 98.00 98.00
TOTAL CHECKS 601,400.90
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 9
08/18/99 10:59 VOUCHER/CHECK REGISTER
FOR PERIOD 15
FUND TITLE AMOUNT
010 GENERAL FUND 343,208.69
011 PAYROLL CLEARING FUND 182,690.68
220 STREET!? FUND 6,231.26
284 REDEVELOPMENT AGENCY FUND 10,224.99
350 CAPITAL IMPROVEMENT FUND 9,805.95
612 SEWER FUND 1,963.20
640 WATER FUND 47,276.13
TOTAL 601,400.90
ATTACID-1ENT C
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
08/24/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
151 08/20/99 100905 TONY M. FERRARA LOCC POLICY MTG-FERRARA 010.4001. 5501 40.00 40.00
152 08/23/99 101326 DAVID CROCKETT REGIS SCACEO-CROCKETT 010.4130.5501 70.00 70.00
91904 08/27/99 000468 A T & T-L/DIST SVC. PHONE 489-0348 010.4211.5403 13.53
91904 08/27/99 000468 A T & T-L/DIST SVC. PHONE 489-0348 010.4211. 5403 13 .62 27.15
91905 08/27/99 101333 SUSAN ADKINS REF.PARK DEPOSIT-ADKINS 010.0000.4354 25.00 25.00
91906 08/27/99 068127 AG PRINT N COPY LAMINATING 010.4211.5201 4.29 4.29
91907 08/27/99 101338 AIRTOUCH PAGING PAGING SVCS 010.4211.5303 143.18 143.18
91908 08/27/99 040092 ALLAN HANCOCK COLLEGE ENROLLMENT FEES-GRAVES 010.4211.5501 92.00 92.00
91909 08/27/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010.4213.5303 1,250.00 1,250.00
91910 08/27/99 003120 AMERICAN INDUSTRIAL SUP VIONEX ANTI-BACT.SOAP 010.4201. 5272 37.81 37.81
91911 08/27/99 100897 AMERICAN TEMPS DELGADO SVCS-8/15 220.4303.5303 608.00
91911 08/27/99 100897 AMERICAN TEMPS BARRY SVCS-8/15 640.4710.5303 260.57
91911 08/27/99 100897 AMERICAN TEMPS BARRY SVCS-8/15 612.4610.5303. 173.72 1,042.29
91912 08/27/99 005070 APPLIED DEVELOP.ECONOMI PROF.FEES-7/99 010.4130.5392 3,451.32 3,451.32
91913 08/27/99 005772 ARROYO GRANDE COMM. HOS PRE-EMP~OY PHYS-CROCKETT 010.4130.5315 39.50
91913 08/27/99 005772 ARROYO GRANDE COMM. HOS PRE-EMPLOY PHYS-DEL VAGLIO 010.4421.5315 60.00
91913 08/27/99 005772 ARROYO GRANDE COMM. HOS PRE-EMPLOY PHYS-ELLIOTT 220.4303.5315 60.70
91913 08/27/99 005772 ARROYO GRANDE COMM. HOS PRE-EMPLOY PHYS-ODELL 284.4103.5315 52.00 212.20
91914 08/27/99 101258 RICHARD BLANKENBURG LEGAL 125 350.5401.7001 180.00 180.00
91915 08/27/99 011426 BLUEPRINT EXPRESS BLUE PRINTS TRACT 741 010.4301. 5501 3.83 3.83
91916 08/27/99 011700 BOB'S SELF SERVICE CAR CAR WASH 640.4712.5601 14.58
91916 08/27/99 011700 BOB'S SELF SERVICE CAR CAR WASH 640.4712.5603 14.58
91916 08/27/99 011700 BOB'S SELF SERVICE CAR CAR WASH 612.4610.5601 14.58
91916 08/27/99 011700 BOB'S SELF SERVICE CAR CAR WASH 612.4610.5603 14.58
91916 08/27/99 011700 BOB'S SELF SERVICE CAR CAR WASH 220.4303.5601 14.58
91916 08/27/99 011700 BOB'S SELF SERVICE CAR CAR WASH 220.4303.5603 14.60 87.50
91917 08/27/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-AUG.1-15 225.4553.5507 1,060.50 1,060.50
91918 08/27/99 016224 CA. LAW ENFORCEMENT ASSN CLEARS MEMBER-PRYOR/FERDOLAGE 010.4201.5503 100.00 100..00
91919 08/27/99 018330 CA.ST.DEPT.OF JUSTICE FINGERPRINTING-7/99 010.4201. 5324 251.00 251. 00
91920 08/27/99 014382 CAL POLY STATE UNIVERSI REGIS.MGMT&SUPER-MERSHON 010.4201.5502 40.00
91920 08/27/99 014382 CAL POLY STATE UNIVERSI REGIS-MDS 90075-MERSHON 010.4201. 5502 135.00 175.00
91921 08/27/99 016302 CALIFORNIA MENS COLONY CMC LABOR-JULY 220.4303.5303 840.65 840.65
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
08/24/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91922 08/27/99 100842 CENTRAL & PACIFIC COAST OXYGEN H FILL 010.4211.5206 12.00 12.00
91923 08/27/99 021918 CENTRAL COAST SUPPLY WAX/CLEANING SUPPLIES 010.4213 .5604 124.62
91923 08/27/99 021918 CENTRAL COAST SUPPLY BLOW DRYER 010.4420.5605 359.29 483.91
91924 08/27/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00
91924 08/27/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00
91924 08/27/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00
91924 08/27/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00
91924 08/27/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 50.00
91925 08/27/99 024870 COMPUSERVE INC. USER FEES-7/31 COMPUSERVE 010.4140.5607 51.26 51. 26
91926 08/27/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00
91926 08/27/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 105.00 120.00
91927 08/27/99 027534 D.G.REPAIR TUNE UP 010.4201. 5601 72.04
91927 08/27/99 027534 D.G.REPAIR INSTL.BUCKETT SEATS-PD931 010.4201. 5601 431.75 503.79
91928 08/27/99 029484 DIESELRO INC. REPL.TURN SIGNAL SWITCH 220.4303.5601 304.25
91928 08/27/99 029484 DIESELRO INC. REPR.PTO/CAP&VALVE ASSEMBLY 612.4610.5601 307.54
91928 08/27/99 029484 DIESELRO INC. SAFETY INSPECTION/ALIGN 220.4303.5601 115.50 727.29
91929 08/27/99 100147 ENVICOM CORP. PROF.SVCS-GENERAL PLAN UPDATE 010.4130.5303 3,217.37 3,217.37
91930 08/27/99 035060 DAVID W. FOOTE PROF.SVCS-VILLAGE GLEN ANNEX 010.0000.2352 357.94 357.94
91931 08/27/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS/TAGS 640.4712.5601 7.51
91931 08/27/99 035802 FRANK'S LOCK & KEY INC DUP. KEYS 010.4201. 5601 4.83 12.34
91932 08/27/99 036738 GALL'S INC SHIRTS/TROUSERS-FARIAS 010.4211.5143 348.11
91932 08/27/99 036738 GALL'S INC LEATHER BELT 010.4211.5143 23.99 372 .10
91933 08/27/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 78.35
91933 08/27/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 29.23
91933 08/27/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 18.39
91933 08/27/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4102.5255 38.50
91933 08/27/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4002.5201 96.50 260.97
91934 08/27/99 101336 GLENDA GRANT DETAIL KIT 010.4201. 5255 19.99 19.99
91935 08/27/99 039312 CITY OF GROVER BEACH DOG OBEDIENCE CLASS 010.4424.5351 53.20 53.20
91936 08/27/99 036426 GTE WIRELESS CELL PHONE-ENG.1 010.4211.5403 17.25
91936 08/27/99 036426 GTE WIRELESS CELL PHONE-F.PORT 010.4211.5403 16.51 33.76
91937 08/27/99 101335 JUAN GUTIERREZ REF.PARK DEPOSIT-GUTIERREZ 010.0000.4354 25.00 25.00
91938 08/27/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 361.47
91938 08/27/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 362.67
91938 08/27/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 150.61 874.75
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
08/24/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91939 08/27/99 100204 IMPACT SCIENCES PROF.SVCS-EIR ARROYO LINDA 010.0000.2431 6,886.03 6,886.03
91940 08/27/99 044496 INFORMATION SERVICES DP ON LINE TRANSCATIONS-7/99 010.4201. 5606 35.18 35.18
91941 08/27/99 046176 J J'S FOOD COMPANY BBQ SUPPLIES 220.4303.5255 40.96
91941 08/27/99 046176 J J'S FOOD COMPANY KITCHEN SUPPLIES 010.4211.5255 18.87 59.83
91942 08/27/99 101340 ILSA JOHNSON REF.WATER DEPOSIT-139 TALLY HO 640.0000.2302 78.40
91942 08/27/99 101340 ILSA JOHNSON CLOSING BILL-139 TALLY HO 640.0000.4751 66.93- 11.47
91943 08/27/99 100597 NORMA JOHNSON REF. PARK DEPOSIT-JOHNSON 010.0000.4354 25.00 25.00
91944 08/27/99 047502 ED KALIN 5 CITIES SOCCER CAMP 010.4424.5351 2,279.20 2,279.20
91945 08/27/99 101237 BRYAN KENNEDY YOGA CLASSES-KENNEDY 010.4424.5351 22.40 22.40
91946 08/27/99 053820 MC CARTHY STEEL INC PIPES/FITTINGS 010.4201. 5601 482.11 482.11
91947 08/27/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/BRAKES/ROTORS 010.4201. 5601 326.27
91947 08/27/99 056394 MIDAS MUFFLER & BRAKE~ LUBE/OIL/FILTER/ALIGN 010.4201.5601 86.77 413.04
91948 08/27/99 057096 MINER'S ACE HARDWARE PAINTBRUSH SET 640.4712.5255 6.44
91948 08/27/99 057096 MINER'S ACE HARDWARE IRRG.TIMER 010.4420.5605 24.66
91948 08/27/99 057096 MINER'S ACE HARDWARE ELBOWS/WIRE CONNECTOR 010.4420.5605 41. 26
91948 08/27/99 057096 MINER'S ACE HARDWARE CLEANING SUPPLIES 640.4712.5604 31. 01
91948 08/27/99 057096 MINER'S ACE HARDWARE PVC PIPE/CEMENT/PRIMER 010.4420.5605 21. 68
91948 08/27/99 057096 MINER'S ACE HARDWARE CAR POLISH/PAINT/TIRE CLEANER 612.4610.5255 42.55
91948 08/27/99 057096 MINER'S ACE HARDWARE EPOXY/TARP 640.4712.5601 39.65
91948 08/27/99 057096 MINER'S ACE HARDWARE PVC PIPE 640.4712.5601 7.71
91948 08/27/99 057096 MINER'S ACE HARDWARE SIMPLE GREEN 640.4711.5603 13.72
91948 08/27/99 057096 MINER'S ACE HARDWARE ACRYLIC PAINTS/BURSHES/PAIL 640.4711.5603 69.00
91948 08/27/99 057096 MINER'S ACE HARDWARE DRILL BIT/WASHERS/NUTS/ADAPTER 010.4420.5605 33.35
91948 08/27/99 057096 MINER'S ACE HARDWARE CONDUIT 010.4420.5605 1. 92 332.95
91949 08/27/99 101331 SHANISTA MORALES REF.PARK DEPOSIT-MORALES 010.0000.4354 25.00 25.00
91950 08/27/99 101329 BRAD O'LOUGHLIN REF. PARK DEPOSIT-O'LOUGHLI~ 010.0000.4354 150.00 150.00
91951 08/27/99 063960 PACIFIC BELL ALARM 473-1935 640.4710.5403 36.32
91951 08/27/99 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 18.02
91951 08/27/99 063960 PACIFIC BELL PHONE 489-2174 010.4201. 5403 43.67
91951 08/27/99 063960 PACIFIC BELL PHONE-489-2345 010.4211.5403 42.79
91951 08/27/99 063960 PACIFIC BELL PHONE 473-5400 010.4145.5403 1,457.33
91951 08/27/99 063960 PACIFIC BELL SLO COMPUTER 271-6566 010.414~.5403 47.71
91951 08/27/99 063960 PACIFIC BELL ALARM 271-7480 010.4201. 5403 63.86
91951 08/27/99 063960 PACIFIC BELL PAY PHONE 489-9867 010.4201.5403 43.21 1,752.91
91952 08/27/99 101341 THE PHONE CENTER REPR.COMPUTER PLUG 010.4201. 5604 70.73 70.73
91953 08/27/99 066924 PLAQUE SHAQUE BRONZE PLAQUE 010.4211.5504 53.63 53.63
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
08/24/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91954 08/27/99 067548 POOR RICHARD'S PRESS CERLOX BOOKS 350.5603.7701 58.28 58.28
91955 08/27/99 100686 PURCHASE POWER POSTAGE BY PHONE 010.4201. 5201 615.00 615.00
91956 08/27/99 100222 QUILL CORPORATION OFFICE SUPPLIES 010.4421. 5201 141. 38
91956 08/27/99 100222 QUILL CORPORATION OFFICE SUPPLIES 010.4420.5201 80.41 221.79
91957 08/27/99 100989 REMEDIAL MANAGEMENT COR CORP. YARD FUEL REPLACEMENT 350.5401.7001 13,516.50
91957 08/27/99 100989 REMEDIAL MANAGEMENT COR CORP. YARD FUEL REPLACEMENT 350.5401. 7201 350.30 13,866.80
91958 08/27/99 101332 NICK RODRIGUEZ REF. PARK DEPOSIT-RODRIGUEZ 010.0000.4354 25.00 25.00
91959 08/27/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 89.77 89.77
91960 08/27/99 075816 SAN LUIS POWERHOUSE GENERATOR SERVICED 010.4201.5603 332.37
91960 08/27/99 075816 SAN LUIS POWERHOUSE ANNUAL SVC-REPEATER GENERATOR 010.4201.5603 402.44 734.81
91961 08/27/99 076830 SANTA MARIA TIRE INC. TIRES 010.4201.5601 283.11
91961 08/27/99 076830 SANTA MARIA TIRE INC.. TIRES 010.4201.5601 134.76 417.87
91962 08/27/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211. 5608 102.68
91962 08/27/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE 010.4201. 5608 1,163.64 1,266.32
91963 08/27/99 078468 SENSUS TECHNOLOGIES,INC 2"WATER METER 640.4712.5207 416.71 416.71
91964 08/27/99 101334 JUDY SHAPAZIAN REF. PARK DEPOSIT-SHAPAZIAN 010.0000.4354 25.00 25.00
91965 08/27/99 100124 SLO CNTY OFFICE OF EDUC LIVE SCAN FINGERPRINTING 010.4201. 5324 48.00 48.00
91966 08/27/99 080340 SNAP-ON TOOLS CORP RACK/SCREWDRIVER HOLDER/SCRIBE 010.4305.5273 126.44 126.44
91967 08/27/99 099240 SOUTH COUNTY SENIORS REF. PARK DEPOSIT-S.CNTY SENIOR 010.0000.4354 25.00 25.00
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY UPPER CYLINDER/PROTECTANT 010.4211. 5601 40.73
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY CR:COLD GALVANIZE 010.4201. 5601 12.40-
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY TRIANGLE FLARES 640.4712.5601 30.57
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY LAMP BULB 220.4303.5601 15.23
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY WHEEL SEAL 010.4201.5601 7.27
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY BACKUP ALARM 640.4712.5601 76.63
91968 08/27/99 080886 SOUTHERN AUTO SUPPLY RUST NOT PRIMER 010.4305.5601 7.96 165.99
91969 08/27/99 082328 STERLING COMMUNICATIONS NI -CAD BATTERY 010.4211.5603 107.25 107.25
91970 08/27/99 083226 SUNSET NORTH CAR WASH CAR WASHES 640.4712.5601 42.50
91970 08/27/99 083226 SUNSET NORTH CAR WASH CAR WASHES 220.4303.5601 30.00
91970 08/27/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4301.5601 60.00
91970 08/27/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4201. 5601 120.00
91970 08/27/99 083226 SUNSET NORTH CAR WASH CAR WASHES 010.4305.5601 15.00 267.50
91971 08/27/99 083382 SUPERIOR QUALITY COPIER FAX MACHINE SERVICE CONTRACT 010.4201.5602 175.00 175.00
~_.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
08/24/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 15
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
91972 08/27/99 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010.4424.5351 313.60 313.60
91973 08/27/99 101330 JACQUELINE UC REF. PARK DEPOSIT-UC 010.0000.4354 25.00 25.00
91974 08/27/99 101009 UNISOURCE MAINT SUPPLY P.TOWELS/FLOOR CLEANER 010.4213.5604 111.43
91974 08/27/99 101009 UNISOURCE MAINT SUPPLY LINERS/SPONGES/P.TOWELS/BRUSH 010.4213.5604 190.22 301. 65
91975 08/27/99 087672 UNITED RENTALS RENTAL-ROTARY HAMMER 220.4303.5552 38.62 38.62
91976 08/27/99 088296 UNITED STATES POSTMASTE POSTAGE 010.4145.5201 2,000.00 2,000.00
91977 08/27/99 101339 ADAM VOZZOLA WATER DEPOSIT-231 1/2 S.HALCYO 640.0000.2302 180.00
91977 08/27/99 101339 ADAM VOZZOLA CLOSING BILL-231 1/2 S.HALCYON 640.0000.4751 71.45- 108.55
91978 08/27/99 101337 WEST COAST POWER SPORTS TIRE/OIL/PAD/SERVICE 010.4201.5601 581.13 581.13
91979 08/27/99 092586 LEE WILSON ELECTRIC COM JUNE SIGNAL MAINT 010.4304.5303 834.75
91979 08/27/99 092586 LEE WILSON ELECTRIC COM JULY SIGNAL MAINT 010.4304.5303 834.75 1,669.50
91980 08/27/99 092976 WITMER-TYSON IMPORTS BOARDING/K-9 FOOD 010.4201. 5322 647.26 647.26
91981 08/27/99 093210 WORKRITE SHIRT & PANTS 010.4211.5272 153.31 153.31
91982 08/27/99 093794 SHARON YOUNG PROF. LEGAL SVCS 010.4201. 5303 687.50 687.50
TOTAL CHECKS 54,047.52
-.-.-.--
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
08/24/99 12:38 VOUCHER/CHECK REGISTER
FOR PERIOD 15
FUND TITLE AMOUNT
010 GENERAL FUND 33,961.61
220 STREETS FUND 3,007.84
225 TRANSPORTATION FUND 1,060.50
284 REDEVELOPMENT AGENCY FUND 52.00
350 CAPITAL IMPROVEMENT FUND 14,105.08
612 SEWER FUND 552 . 97
640 WATER FUND 1,307.52
TOTAL 54,047.52
---_..~-_..-
ATTACHMENT D
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 8/06/99 TO 8/19/99
08/27/99
FUND 010 204,878.62 Salaries Full time 126,948.39
FUND 220 10,729.16 Salaries Part-Time 23,562.25
FUND 284 1,159.56 Salaries Over-Time 7,291.79
FUND 612 4,690.27 Holiday Pay 141.42
FUND 640 11,812.75 Sick Pay 4,220.91
233,270.36 Annual Leave Pay
Vacation Buy Back -
Vacation Pay 7,837.65
Comp Pay 8,361.16
Annual Leave Pay 1,730.08
PERS Retirement 13,778.89
Social Security 12,574.17
PARS Retirement 299.50
State Disability Ins. 323.73
Health Insurance 19,657.70
Dental Insurance 3,540.11
Vision Insurance 633.04
Life Insurance 497.06
Long Term Disability 1,319.43
Uniform Allowance
Car Allowance 300.00
Council Expense -
Employee Assistance 153.08
Motor Pay 100.00
Total: 233,270.36
9.b.
MEMORANDUM
"
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVIC~
SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCE
FROM THE SEWER FACILITY FUND
DATE: SEPTEMBER 14.1999
RECOMMENDATION:
It is recommended the City Council:
. Accept the July 1999 cash report,
. Approve the interfund advance of $338,818 from the Sewer Facility Fund to
cover cash deficits in other funds as of July 31, 1999.
FUNDING:
No outside funding is required.
--.
A TT ACHMENT A
CITY OF ARROYO GRANDE
CASH BALANCE / INTERFUND ADVANCE REPORT
At July 31,1999
Balance at Recommended Revised
Fund 7/31/1999 Advances Balance
010 General Fund 1,035,049 1,035,049
213 Park Development 137,288 137,288
217 Landscape Maintenance 20,316 20,316
220 Street (Gas Tax) Fund 163,023 163,023
222 Traffic Signalization 425,091 425,091
223 Traffic Circulation 317,336 317,336
224 Transportation Facility Impact 1,537,384 1,537,384
225 Transportation 63,319 63,319
226 Water Neutralization Impact 2,188 2,188
230 Construction Tax 203,901 203,901
231 Drainage Facility 1l,054 11,054
271 State COPS Block Grant Fund 2,771 2,771
274 Federal Universal Hiring Grant (6,710) 6,710 0
276 97-98 Fed Local Law Enforcement Grant 89 89
277 98-99 Fed Local Law Enforcement Grant 5,704 5,704
284 Redevelopment Agency (281,866) 281,866 0
285 Redevelopment Set Aside 2,651 2,651
350 Capital Projects (48,755) 48,755 0
466 Canyon Way Bond Fund 1l,317 1l,317
612 Sewer Fund (1,487) 1,487 0
634 Sewer Facility 1,133,263 (338,818) 794,445
640 Water Fund 1,967,510 1,967,510
641 Lopez 1,049,944 1,049,944
642 Water Facility 1,123,319 1,123,319
751 Downtown Parking 48,637 48,637
760 Sanitation District Fund 48,758 48,758
761 Rubbish Collection Fund 362 362
Total City Wide Cash 8,971,456 0 8,971,456
THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER
OF THE CITY OF ARROYO GRANDE AS OF JULY 31, 1999
~....
9.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE~
SUBJECT: ADOPTION OF ORDINANCE NO. 507 C.S. MODIFYING THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
(PERS) CONTRACT
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended the City Council adopt Ordinance No. 507 C.S. amending the
contract with California Public Employees' Retirement System to include,
1. Section 21027 - Military Service Credit for Retired Persons,
2. Section 21362 - 2% at 50 Supplemental & Modified Formula for fire members.
FUNDING:
The approximate $9,000 cost in FY1999-00 to change the retirement benefits for
the fire members has been included in the management salary and benefit
package.
DISCUSSION:
The attached Ordinance was introduced, without modification, at the City Council
meeting of August 10, 1999. This ordinance modifies two sections of the
California Public Employees' Retirement System contract. Modifications to
Section 21027 will allow retired employees the opportunity to purchase PERS
service credit for time served in the military. The cost of approximately $5,000
per service year will be borne by retired employees, the principal beneficiary of
the modification.
The second modification, to Section 21362, changes the fire members'
retirement plan to the same plan provided to police members, 2% at 50. The
current year costs of $9,000 for the firefighter retirement changes were included
in the management benefit package approved by the City Council on August 10,
1999.
---,._.~
.
ORDINANCE NO. 507 C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE TO AMEND THE CONTRACT
BETWEEN THE CITY AND THE BOARD OF
ADMINISTRATION OF THE PUBLIC EMPLOYEES'
RETIREMENT SYSTEM
WHEREAS, the City of Arroyo Grande, County of San Luis Obispo. State of California
("City") is duly authorized and existing under the laws of said State; and
WHEREAS, the City of Arroyo Grande has contracted with the Board of Administration
of the California Public Employees' Retirement System to provide retirement benefits to
the employees; and
WHEREAS, the City of Arroyo Grande wishes to adopt the provisions of Government
Code Section 21027 (Military Service Credit for Retired Persons) for local
miscellaneous members and local safety members and the provisions of Government
Code Section 21362 (2% @ 50 Supplemental and Modified formula from 1 ~ @ 60
Supplemental and Y2 @ 55 Modified formula) for local fire members only.
NOW, THEREFORE, BE IT ORDAINED, by the City Council of the City of Arroyo
Grande, as follows:
Section 1: That an amendment to the contract between the City Council of the City of
Arroyo Grande and the Board of Administration of the California Public Employees'
Retirement System is hereby authorized, a copy of said amendment being attached
hereto, marked "Exhibit", and by such reference made a part hereof as though herein
set out in full.
Section 2: The Mayor of the City of Arroyo Grande is hereby authorized, empowered,
and directed to execute said amendment for and on behalf of said City.
Section 3: Within fifteen (15) days after passage of this Ordinance, it shall be
~ .
published; together with the names of the Council Members voting thereon, in a
newspaper of general circulation within the City.
Section 4: This Ordinance shall take effect thirty (30) days after its adoption.
-
.
ORDINANCE NO. 507 C.S.
PAGE 2
On motion of Council Member seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was passed and adopted this day of 1999.
-
--------
,
ORDINANCE NO. 507 C.S.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~bL. /1ru;1
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM: -
~-_._-_._~-- _.~
EXHIBIT
.
A.
CalPERS
California
Public Employees' Retirement System
.
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of Arroyo Grande
.
The Board of Administration, California Public Employees' Retirement System, hereinafter
referred to as Board, and the governing body of the above public agency, hereinafter referred to
as Public Agency, having entered into a contract effective July 10, 1964, and witnessed June
16, 1964, and as amended effective September 16, 1966, May 24, 1973, July 4, 1980, June 24,
1988 and February 12, 1999 which provides for participation of Public Agency in said System,
Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 13 are hereby stricken from said contract as executed effective
February 12, 1999, and hereby replaced by the following paragraphs numbered 1
through 12 inclusive:
1. All words and terms used herein which are defined in the Public Employees'
Retirement Law shall have the meaning as defined therein unless otherwise
specifically provided. "Normal retirement age" shall mean age 60 for local
miscellaneous members and age 50 for local safety members.
2. Public Agency shall participate in the Public Employees' Retirement System from
and after July 10, 1964 making its employees as hereinafter provided, members of
said System subject to all provisions of the Public Employees' Retirement Law
except such as apply only on election of a contracting agency and are not
provided for herein and to all amendments to said Law hereafter enacted except
those, which by express provisions thereof, apply only on the election of a
contracting agency.
--~
,
3. Employees of Public Agency in the following classes shall become members of
said Retirement System except such in each such class as are excluded by law or
this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
c. Employees other than local safety members (herein referred to as local
miscellaneous members).
4. In addition to the classes of employees excluded from membership by said
Retirement Law, the following classes of employees shall not become members of
said Retirement System:
a. EMPLOYEES COMPENSATED ON AN HOURLY BASIS; AND
b. ELECTED OFFICERS.
5. The percentage of final compensation to be provided for each year of credited
prior and current service as a local miscellaneous member shall be determined in
accordance with Section 21353 of said Retirement Law subject to the reduction
provided therein for Federal Social Security (2% at age 60 Modified and Full).
6. The percentage of final compensation to be provided "for each year of credited
prior and current service as a local safety member shall be determined in
accordance with Section 21362 of said Retirement Law subject to the reduction
provided therein for Federal Social Security (2% at age 50 Modified). -
7. Public Agency elected and elects to be subject to the following optional provisions:
a. Section 21222.1 (Special 5% Increase-1970). Legislation repealed said
Section effective January 1, 1980.
b. Section 20965 (Credit for Unused Sick Leave).
c. Section 21024 (Military Service Credit as Public Service), Statutes of 1976.
d. Section 21027 (Military Service Credit for Retired Persons).
8. Public Agency, in accordance with Government Code Section 20790, ceased to be
an "employer" for purposes of Section 20834 effective on July 4, 1980.
Accumulated contributions of Public Agency shall be fixed and determined as
provided in Government Code Section 20834, and accumulated contributions
thereafter shall be held by the Board as provided in Government Code Section
20834.
9. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with respect
to .Iocal miscellaneous members and local safety members of said Retirement
System.
-_._-~
.
10. Public Agency shall also contribute to said Retirement System as follows:
a. A reasonable amount, as fixed by the Board, payable in one installment
within 60 days of date of contract to cover the costs of administering said
System as it affects the employees of Public Agency, not including the
costs of special valuations or of the periodic investigation and valuations
required by law.
b. A reasonable amount, as fixed by the Board, payable in one installment as
the occasions arise, to cover the costs of special valuations on account of
employees of Public Agency, and costs of the periodic investigation and
valuations required by law.
11. Contributions required of Public Agency and its employees shall be subject to
adjustment by Board on account of amendments to the Public Employees'
Retirement Law, and on account of the experience under the Retirement System
as determined by the periodic investigation and valuation required by said
Retirement Law.
12. Contributions required of Public Agency and its employees shall be paid by Public
Agency to the Retirement System within fifteen days after the end of the period to
which said contributions refer or as may be prescribed by Board regulation. If
more or less than the correct amount of contributions is paid for any period, proper
adjustment shall be made in connection with subsequent remittances.
Adjustments on account of errors in contributions required of any employee may
be made by direct payments between the employee and the Board.
-
B. This amendment shall be effective on the day of ,19_.
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF ARROYO GRANDE
BY BY
KENNETH W. MARZION, CHIEF PRESIDING OFFICER
ACTUARIAL & EMPLOYER SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
Clerk
AMENDMENT
PERS-CON-702A (Rev. 8\96)
----_.--..~--
_._-------~---_.~-
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Actuarial and Employer Services Division
Public Agency Contract Services
P.o. Box 942709
Sacramento, CA 94229-2709
(916) 326-3420
CERTIFICATION
OF
FINAL ACTION OF GOVERNING BODY
I hereby certify that the of the
(governing body)
(public agency)
adopted on , by an affinnative vote of a majority of the members of said
(date)
_ Governing Body, No. approving the
(Ordinance or Resolution)
attached contractual agreement between the Governing Body of said Agency and the Board of
Administration of the California Public Employees' Retirement System, a certified copy of said
in the fonn furnished by said Board of Administration
(Ordinance or Resolution)
being attached hereto.
Clerk/Secretary
Title
Date
PERS-CON-5 (Rev. 1/96)
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ad.
CITY COUNCIL MINUTES
TUESDAY, AUGUST 24, 1999
CITY COUNCIL CHAMBERS,
215 EAST BRANCH STREET,
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Honorable Mayor Lady called the regular City Council meeting of the City of
Arroyo Grande to order at 7:03 p.m.
2. ROLL CALL
City Council:
II Council Member Runels
II Council Member Tolley
X Council Member Dickens
X Mayor Pro Tem Ferrara
X Mayor Lady
STAFF PRESENT
.lLCity Manager
-X-City Attorney
.JLDirector of Administrative Services
.lLChief of Police
_Director of Building and Fire
-X-Interim Director of Community Development
.JLDirector of Public Works
.lLDirector of Parks and Recreation
-X-Director of Financial Services
.LAssociate Planner
3. FLAG SALUTE
Boy Scouts of America, Troop 489, led the Pledge of Allegiance.
4. INVOCATION
Pastor Michael Dennis, Landmark Missionary Baptist Church, delivered the
invocation.
5. SPECIAL PRESENTATIONS
a. Anita Bingham-Lawrence, Finance Director of the City of Camarillo and the
Deputy State Representative of the Government Finance Officers
Association presented the Distinguished Budget Presentation Award to the
City of Arroyo Grande. Financial Services Director Snodgrass accepted the
award.
\,
CITY COUNCIL MINUTES
AUGUST 24, 1999
6. AGENDA REVIEW
City Manager Hunt stated that there was supplemental information with
correspondence relating to Agenda Item 7.a., and correspondence received
relating to Item 11.a.
6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY
Council Member Dickens moved, Council Member Runels seconded, and the
motion passed unanimously that all resolutions and ordinances presented at the
meeting shall be read in title only and all further reading be waived.
PUBLIC HEARINGS
7.a. BERRY GARDENS SPECIFIC PLAN AMENDMENT 99-001. CUP 99-005.
PLANNED SIGN PROGRAM 99-001
Interim Community Development Director Buford highlighted the Staff Report. He
explained that the Berry Gardens Specific Plan established four subareas with
subarea 1 being devoted to residential, and subareas 2, 3 and 4 subject to
development applications by the property owner and approved by the City as a
Specific Plan Amendment. He explained that Autozone has proposed a
development in subarea 4 that would face Grand Avenue. He stated that the
Planning Commission reviewed the project and recommended denial of the
Specific Plan Amendment 99-001, Conditional Use Permit 99-005, and Planned
Sign Program 99-001.
Council questions of staff included: .
Mayor Pro Tem Ferrara: 1) asked if subarea 4 is under one ownership; and 2) is
there anything in the Specific Plan that approves phasing of the subareas 3 and 4.
Director Buford responded that subarea 4 was under one ownership and there
was not anything in the Specific Plan that approved phasing of the subareas.
Council Member Dickens: 1) inquired if the Specific Plan identified particular
types of commercial uses for the area. Director Buford replied no.
After being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Lady opened the Public Hearing.
Arthur Nave, Regional Design Manager, spoke in favor of the project and gave a
brief background on Autozone's target market area, customer base, experience
and number of personnel, parking lot issues, and hours of operation. He stated
that changes to' the design of the project had been made since the Planning
Commission meeting.
Rob Strong, Strong Planning Services, spoke in favor of the project and stated he
had originally assisted the developer on creating the Berry Gardens Specific
Plan. He spoke about attempts to coordinate the project with the four property
owners; the fact that subarea 3 and 4 are the only commercial zoned parcels that
2
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CITY COUNCIL MINUTES
AUGUST 24, 1999
front Grand Avenue that are in a Specific Plan; recognized the need to coordinate
the uses of the two parcels; access to the development; and the extension of
Courtland Street to Ash. He stated they are proposing refinements be made to
the Specific Plan relating to the ponding basin, permitted and conditional uses,
and access and utility easements. He explained the proposed Autozone
development and stated that there is a potential maximum for a 65,000 square
foot project if another developer wants to acquire the property. Mr. Strong
explained that the auto-parts use is the one issue that could not be resolved. He
said they have met the intent of the Specific Plan; however, they want direction
from the Council tonight if the use is not acceptable. He stated the owner of the
property is an auto parts retail storeowner and he cannot compromise the use for
the property. He said there has been major enhancement of the project since the
review by the Planning Commission to address its concerns.
There was discussion whether the applicant was willing to move the location of
the building on the parcel so that it was not on the Grand Avenue frontage; and
whether the applicant was willing to meet with the adjacent property owner of
subarea 3 to coordinate development efforts.
Dennis Allan, Allan Real Estate Investments, representative for the Matsumoto
family, said the family did not have any objection to Autozone and they see the
development as a collaborative effort. He requested a sixty-clay continuance in
order for the family to get together with the Autozone representatives. He said
the family had concerns that a third party was providing development designs
and concepts, and that a combined effort of the owners would be a benefit to the
City.
John Keen, Planning Commissioner, stated he had been on vacation and not at
the Planning Commission meeting when this item was considered. He said that
significant changes had been made to the project and the project should go back
to the Traffic Commission and the Planning Commission for review.
Otis Page, 606 Myrtle, agreed with Mr. Keen.
Hearing no further comments, Mayor Lady closed the hearing to the floor.
Council Members discussed the positioning of the project in relation to the Berry
Gardens project. There was Council consensus that an auto parts store was not
the desired vision for the entryway to the City and the Berry Gardens project.
There is a significant share of auto parts stores that currently exist on Grand
Avenue. Council concurred in encouraging the applicant to collaborate with the
other property owners in the development of the properties.
3
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CITY COUNCIL MINUTES
AUGUST 24,1999
After further Council discussion, Mayor Pro Tem Ferrara moved to deny Specific
Plan Amendment 99-001, Conditional Use Permit 99-005, and Planned Sign
Program 99-001. Council Member Dickens seconded the motion.
_Voice Vote
LRolI Call Vote
~Lady
An-Ferrara
~Runels
~Tolley
An-Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
7 .b. APPROVAL OF RECYCLING SERVICE AGREEMENT AND. ESTABLISHING
REVISED RATES TO INCLUDE CURBSIDE RECYCLING COLLECTION SERVICES
City Manager Hunt highlighted the Staff Report. He introduced Bill Worrell from
the Integrated Waste Management Authority who proceeded to review the
curbside recycling selection process timeline and proposal Options 1, 2, 3 and 4.
He gave a brief overview of RALCCO's proposal and explained why they were
eliminated from consideration. He reviewed the fiscal impact for residential and
commercial customers.
Council Member Dickens asked for clarification on the billing services in B.
Goodrow's bid. Mr. Worrell explained that B.Goodrow's quote for billing services
was above and beyond their base quote for Option 4. He explained that South
County Sanitary would not be charging for billing services since it already bills
for refuse.
After. being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Lady opened the Public Hearing. Hearing no
comments, the Mayor closed the hearing to the floor.
Council Member Dickens stated one of the significant differences in the
proposals between B. Goodrow and South County Sanitary was for public
education. He did not think that South County addressed the issue adequately.
Tom Martin, South County Sanitary, responded that there is a budget for
promotion in the contract. He explained that South County Sanitary currently has
programs within the Lucia Mar Unified School District to promote recycling; an
annual mailer; and has participated in City events.
Council Member Dickens suggested an increased effort needs to be made to
educate the public, and he would like to see a specific program laid out so that
the City knows what to expect from the contractor.
4
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CITY COUNCIL MINUtES
AUGUST 24, 1999
Tom Martin stated their intent will be to work with the IWMA and they will
participate to me~t the requirements of AB 939.
Bill Worrell stated that IWMA will be responsible for public education and that the
contract with the City includes $10,000 for public relations.
There was further discussion relating to public education; customer service;
sizes of recycling containers; curbside oil recycling; costs; and the importance of
meeting required waste diversion goals.
Council Member Dickens moved to approve the Recycling Services Franchise
Agreement between the City of Arroyo Grande and South County Sanitary
Services, Inc. for curbside recycling services with the addition of a component for
collaboration between South County Sanitary and the Integrated Waste
Management Authority for public education services, to be approved by staff; and
adopt a Resolution establishing revised rates to include curbside recycling
collection services. Council. Member Tolley seconded the motion.
_Voice Vote
LRolI Call Vote
&LLady
&LFerrara
&LRunels
~Tolley
&LDickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None.
9. CONSENT AGENDA
Council Member Tolley moved and Council Member Runels seconded the motion
to approve Consent Agenda Items 9a. through 9n., with the recommended
courses of action, as follows:
a. Cash Disbursement Ratification. Approved.
b. Cash Flow Analysis/Approval of Interfund Advance from the Sewer Fund.
Approved.
c. Minutes of City Council Meeting of August 10, 1999. Approved.
d. Modification to Policy/Procedure for Conducting Council Business.
Resolution No.3391 adopted.
e. Appointments to Senior Advisory Commission and Architectural Review
Committee. Approved.
f. Award of Bid - Parks Division Vehicle. Approved.
5
CITY COUNCIL MINUTES
AUGUST 24, 1999
g. Authorization to Close City Streets and Use City Property for the 62nd
Annual Arroyo Grande Valley Harvest Festival. Resolution No. 3392
adopted.
h. Amendment No. 1 to Cooperation Agreement between the City and the
County of San Luis Obispo for Joint Participation in the CDBG, HOME and
ESG Programs. Amendment approved.
i. Request for Shortened State Clearinghouse Review Period - Village Glen
Annexation Draft EIR. Approved.
j. Support of AB 1448 and ACA 16 - The Fair Competition and Taxpayer
Saving Act. Resolution No. 3393 adopted..
k. Scenic Creekside Walk Through the Historic Village of Arroyo Grande -
Phase 1 A, Revised Fund Transfer Agreement. Resolution No. 3394
adopted.
I. Grand Avenue, Elm Street to Halcyon Road, Project No. 60-70-90-98-6,
Progress Payment No.1. Approved.
m. Spring 1998-99 Slurry Seal Project, Project No. 90-00-3, Progress Payment
No.1. Approved.
n. Santa Maria Groundwater Basin Water Rights Litigation-Agreement for
Special Legal Services Joint Defense Agreement. Agreement approved.
_Voice Vote
LRolI Call Vote
~Lady
~Ferrara
~Runels
~Tolley
~Dickens
There being 5 A YES and 0 NOES, the motion is hereby declared to be passed.
10. CONTINUED BUSINESS
None.
NEW BUSINESS
11.a. STATUS OF ONGOING PROJECT STUDY REPORTS (PSRs)
Public Works Director Spagnolo gave a brief overview of the status of four project
study reports being prepared for proposed roadway improvements in the South
County area.
Mayor Lady opened up the discussion for public comment.
Otis Page, 606 Myrtle, spoke about the Williams property as related to the EI
Campo study. c He talked about the need for a regional plan in order to fund the
improvements. Mr. Page also commented that he has been serving as a citizen
representative on the committee studying the Brisco Road-Halcyon Road/Route
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CITY COUNCIL MINUTES
AUGUST 24, 1999
101 interchange. He said he was not sure how to change it. He said the future of
the City is the Williams and Fredericks properties and he recommended putting
the money there. There would be the least disruption at EI Campo than Halcyon.
He commented that the General Plan Update is in the works and the Circulation
Element is a major element of the plan. He urged the Council to make decisions
on land use and what the annexation policy will be.
Hearing no further comments, Mayor Lady closed the public discussion.
After further comments and discussion, there was consensus of the Council in
favor of continuing the project study reports and moving forward.
The Council received and filed the report.
The Mayor called a recess at 9:40 p.m.
The Mayor reconvened the meeting at 9:43 p.m.
12. CITY COUNCIL REPORTS:
a. MAYOR MICHAEL LADY
(1) South San Luis Obispo County Sanitation District (SSLOCSD). There
were 300 connections last year which was an all-time high; there is
over eight million dollars in the bank in the expansion and
replacement fund; no rate increase since 1986. Pismo Beach
commissioned a report on options to renovate their plant or join the
District. There was an annual review of personnel compensation
packages.
(2) Other.
b. MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority Board (IWMA). No report.
(2) Economic Vitality Corporation (EVC). No report.
(3) Air Pollution Control District (APCD). No report.
(4) Economic Development Task Force. Have developed purpose and
direction, a vision statement, and a mission statement. Agreed to
move forwar~ in developing specific planning elements which would
include chapters in the Economic Development Plan, such as
manufacturing development, commercial/retail development, business
retention and creation, redevelopment, and tourism. An offer is
pending for a new Economic Development Director.
(5) Other - Will be attending a League of California Cities policy meeting in
Ontario. Also preparing presentation on the Youth Master Plan for the
League of California Cities Annual Conference in October.
7
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CITY COUNCIL MINUTES
AUGUST 24,1999
c. COUNCIL MEMBER THOMAS A. RUNELS
(1) Zone 3. Advisory Board. No report. Attended Technical Committee
meeting: 1) capacity of dam is 75%; 2) mandate by the County to work
with the School District regarding an early warning system; 3) the
Water Rights Committee attorneys have been working on the water
rights and in conjunction have been doing a habitat study; and 4) has
not resolved the restricted flow in the main transmission line at the
Village Center project.
(2) County Water Resources Advisory Committee (WRAC). No report.
(3) Other- Attended Economic Development Task Force meeting.
d. COUNCIL MEMBER STEVE TOLLEY
(1) Long-Range Planning Committee. No report.
(2) South County Youth Coalition. Will be starting up again soon.
(3) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORT A). Discussed Highway 1 North
County corridor study; the amendment to the Federal Transportation
Improvement Program; the De Anza Trail; local sales tax option; the
SLOCOG Annual Report. At the SLORT A meeting, discussion
revolved about CCA T services.
(4) Other.
.
e. COUNCIL MEMBER JIM DICKENS
(1) South County Area Transit (SCA T). Awarded contract to Santa
Barbara Transportation for SCAT services.
(2) Economic Development Committee/Chamber of Commerce. No report.
(3) Other - Community Recreation Center Subcommittee. Discussed
funding mechanisms. Name to be used for the project is Five Cities
Recreational Center. Bringing report to Council meeting in September.
13. COUNCIL COMMUNICATIONS
Mayor Pro Tem Ferrara reported that he met with the City Manager and City
Attorney regarding the status of Wal-Mart. He suggested that the issues either
come to the City Council on a future agenda or staff makes a determination that a
letter be sent to the developer holding them to the conditions of approval to
construct building A2.
14. STAFF COMMUNICATIONS
City Manager Hunt reported that in accordance with the Ordinance which
designates' the City Engineer as the Official with the authority to approve final
subdivision maps, the City Engineer will be approving the final map for Tract
1834, Phase 4 within ten days.
Mayor Pro Tem Ferrara stated that the City Engineer needs to take into
consideration the conditions of approval and everything else that has taken place
on that map. He said he did not want this to be a discretionary process and it
should be based on what was previously approved.
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CITY COUNCIL MINUTES
AUGUST 24, 1999
City Manager Hunt explained the new process for approving maps and that the
Council could request this be brought back as an Agenda item for further
discussion if there were concerns.
There was Council consensus to bring the item back at the next regular meeting
on September 14,1999 as continued business.
15. ADJOURNMENT
Council Member Runels moved, Mayor Lady seconded, and the motion passed
unanimously to adjourn the meeting.
Time: 10:14 p.m.
MICHAEL A LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
9
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:...
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AWARD OF BID - FAIR OAKS WATER LINE, PROJECT NO. 80-98-5
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended that the City Council:
1. award the Fair Oaks Water Line construction contract to Madonna Construction in
the amount of $117,090;
2. authorize the City Manager to approve change orders not to exceed the contingency
of $11,710 for use only if needed for unanticipated costs during the construction
phase of the project (total project construction cost = $117.090 + $11,710 =
$128,800);
3. accept. on behalf of the public, the attached grant easement deeds and authorize
the Mayor to sign the deeds; and,
4. direct staff to issue the Notice of Award and Notice to Proceed in accordance with
the Contract Documents.
FUNDING:
The project budget includes a construction amount of $145.650 ($132.400 for construction
and $13.250 for construction contingencies) for the Fair Oaks Water Line Project.
DISCUSSION:
On August 10, 1999, eight bids were publicly opened for the Fair Oaks Water Line capital
improvement project ("Project"). The attached bid results show Madonna Construction
Company as the apparent low bidder with a total bid amount of $117,090. The bid from
Madonna Construction Company has been reviewed and found to be in compliance with
the project specifications.
The project consists of moving an existing storm-damaged water line 0.2 miles south to
Fair Oaks Avenue. The new pipe will use the existing Fair Oaks Avenue bridge as a
support to cross the creek. By using the bridge, the water line will no longer be located
.in the creek which will substantially reduce or eliminate potential damage during Mure
storms.
~-- _.._._.,----_...,....._,_._-~-- --~.~-_...~
The contract time for this project is sixty (60) calendar days. Work is expected to begin
in late September as shown on the attached project schedule.
Alternatives
The following alternatives are provided for the Council's consideration:
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachments: Bid Opening Log Sheet
Grant Deeds
Tentative Project Schedule
Exhibit A, Project Map
c:w, DacumenIa\Projecta"'. OaIaI\Award.Falr.OaIaI.wpd
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: August 10, 1999
Fair Oaks Avenue Waterline Improvements
Engineer's Estimate: $132,400.00
BIDDER'S NAME. CITY TOTAL
Amick Construction Co., Inc. $130,880.00
Ontario
Spiess Construction, Inc., $136,046.00
Santa Maria
Whitaker Contractors, Inc., $128,246.00
Santa Margarita
Madonna Construction .Co. $117,090.00
San Luis Obispo .
John Madonna Construction Co. $166,910.00
San Luis Obispo
R. Baker, Inc. $121,819.00
Arroyo Grande
Dechance Construction Co. $124,840.50
Arroyo Grande
MGE $123,729.00
Paso Robles
~U .b5HttOA1L--
Kelly et re:
Administrative Services Director/Deputy City Clerk
c: Public Works Director
~
--_._--~._-- _._--------_._._.._._.__._-~--_._--
RECORDING REQUEST BY:
Public Works Department
City of Arroyo Grande
WHEN RECORDED RETURN TO:
City Clerk
P.O. Box 550
Arroyo Grande, CA 93421
APN: 006-391-108
EASEMENT GRANT DEED
TO THE CITY OF ARROYO GRANDE
THIS INDENTURE, made the/!i. day of June,1999, by. THOMAS A. RUNEtS and
EDITH KAY RUNELS. husband and wife as ioint tenants as to an undivided % interest and
JOHN J. RUNELS and CAROL ANN RUNELS. husband and wife as joint tenants as to an
undivided % interest, hereinafter collectively referred to as "Grantor", and the CITY OF
ARROYO GRANDE, a political subdivision of the State of California, hereinafter referred
to as "City";
WITNESSETH:
That Grantor, for valuable consideration, receipt and sufficiency of which are hereby
acknowledged, does hereby grant, convey and dedicate unto City, its successors and
assigns an easement in, upon, over, under and across, that portion of real property
situated in the City of Arroyo Grande, State of California, described in Exhibit "A" and
shown in Exhibit "B", both of which are attached hereto and incorporated herein by this
reference, for the purposes of construction, reconstruction, inspection, repair, replacement,
installation, enlargement, diminution, use, operation, alteration, removal, and / or
maintenance of a public waterline and related appurtenances.
IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year first
above written.
(As used above the term "Grantor" shall include the plural as well as the singular
number and the word "his" and "himself' shall include the feminine ender as the case may
be.)
Dated: {. If f7 homa . Runels
Dated: {. /(-79- fJJil!!~
, , Edith Kay Runels
Exhibit "A"
Water Line Easement
File no: 232.5755 June 4, 1999
Legal Description
A portion of Lot 108 of the Map of Parts of the Ranchos Corral de Piedra, Pismo and Bolsa. de
Chemisal, in the City of Arroyo Grande, County of San Luis Obispo, State of California, as
shown on the map filed in Book A, Page 65 of Maps in the Office of the County Recorder of
said County, also being a portion of the land described in the deed recorded on August 15,
1986 as Document No: 51093 in Book 2871, Page 283 of Official Records in the Office of the
County Recorder of said County, said portion being a strip of land 20.00 feet wide, the Rorth
line of said strip being adjacent to the southerly right of way line of that 80.00 foot wide road
right of way as shown on the Record of Survey filed on May 22, 1969 in Book 16, Page 98 of
Licensed Surveys, in the Office of the County Recorder of said County, said road being
commonly known as Fair Oaks Avenue.
The above described piece of land is graphically shown on Exhibit "B" attached hereto and
made a part hereof.
END DESCRIPTION
page 1
-- ------
IEASlEME~T SKETCH
~hoboft L'I~L'I ~
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,
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~ lot 22
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Tract No. 260
~
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CD ~ Jf OM JL. WaillJlace & Associates
Civil Engineering. Surveying. Planning FILE 232.
DRAWING BIKE2.DWG
4115 So. Brood St 85 Son Lu is Obispo. Co SCALE 1"=100'
(805)544-4011 FAX 544-4294 DATE 5-31-99
/
____________n__._.__
Dated: (/;r/" ! ~~
Dated: 6/1'"( Iff
STATE OF CALIFORNIA
: ss
COUNTY OF SAN LUIS OBISPO )
t'- ~
On - I-S-. 77 I 1999, before m , , a Notary
Public, personally appeared Thomas A. Runels, personally kno n to me (or proved to me
on the basis of satisfactory evidence) to be the person whose name is subscribed to the
within instrument and acknowledged to me that he executed the same in his authorized
capacity and that by his signature on the instrument the person, or the entity upon-behalf
of which the person acted, executed the instrument.
----~~~;-~~~, WITNESS my hand and official seal
Je ~~J
I ,.., NIIc-CeIIIomIa - ~~M-
i SIn LIlIa 0bIIp0 CountJ I
~ ~ ~~_~_Jan~ac:.~
~~
STATE OF CALIFORNIA )
: ss
COUNTY OF SAN LUIS OBISPO )
On Co "'l6-Q'1 , 1999, before me, .te~LY {))€(,h1<<E., a Notary
Public, personally appeared Edith Kay Runels, personally known to me (or proved to me
on the basis of satisfactory evidence) to be the person whose name is subscribed to the
within instrument and acknowledged to me that she executed the same in her authorized
capacity and that by her signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
,
J$~~~-~ WITNESS my hand and official seal
~@~
i . . Notary Pub!ic - CalIfornIa !
j San luis Obispo County !
_ _ ~ ~ ~ ec:1TL~~~Jan:O:~
.-.------
STATE OF CALIFORNIA
: ss
COUNTY OF SAN LUIS OBISPO )
On ~ llf,lqqc; , 1999, before me, .. - 4i{\( . , a Notary
Public, personally appeared John J. Runels, personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person whose name is subscribed to the within
instrument and acknowledged to me that he executed the same in his authorized capacity
and that by his signature on the instrument the person, or the entity upon behalf of which
the person acted, executed the instrument.
WITNESS my hand and official s al
CHRISTINE A. SOTO
~ COMM.#1072511 e
@ . NOTARY PUBLIC. CAliFORNIA ....
I- SAN LUIS OBISPO COUNTY ~
~ ..., ..., _ M! ~m~ E~PI~ ~p:.l'~~}~! -
STATE OF CALIFORNIA )
: ss
COUNTY OF: SAN LUIS OBISPO )
On ~ ) 1f-,/qCft 1999 before me , a Notary
" , Public, personally appeared Carol Ann Runels, personally known to me (or proved to me
on the basis of satisfactory evidence) to be the person whose name is subscribed to the
within instrument and acknowledged to me that she executed the same in her authorized _
capacity and that by her signature on the instrument the person, or the entity upon behalf
of which the person acted, executed the instrument.
~ .... :. '^- '^- '" CHRISTINE A. soro'^- t
~ COMM. #1072511 -I
@ . NOTARY PUBLIC - CALIFORNIA e
I- SAN LUIS OBISPO COUNTY ....
My Comm. Expires Sept 17, 1999
This is to certify that the interest in real property conveyed by the deed or grant dated
, 1999, from to the City of
Arroyo Grande, a municipal Corporation of the State of California, is hereby accepted by
order of the City Council on , 1999, and the GRANTEE consents to
recordation thereof by its duly authorized officer.
MICHAEL A. LADY, MAYOR
ATTEST:
NANCY A. DAVIS
DIRECTOR OF ADMINISTRATIVE SERVICES fTiw:2321232.5755'grantesmtLot22.wpd
RECORDING REQUEST BY:
Public Works Department
City of Arroyo Grande
WHEN RECORDED RETURN TO:
City Clerk
P.O. Box 550
Arroyo Grande, CA 93421
APN: 006-341-0011
EASEMENT GRANT DEED
TO THE CITY OF ARROYO GRANDE
THIS INDENTURE, made the 23rd day of Augu$t, 1999, by SCI CALIFORNIA
FUNERAL SERVICES. INC.. a California Corporation, hereinafter collectively referred
to as "Grantor", and the CITY OF ARROYO GRANDE, a political subdivision of the
State of California, hereinafter referred to as "City";
WITNESSETH:
That Grantor, for valuable consideration, receipt and sufficiency of which are
hereby acknowledged, does hereby grant, convey and dedicate unto City, its
successors and assigns an easement in, upon, over, under and across, that portion of
real property situated in the City of Arroyo Grande, State of California, described in
Exhibit "A" and shown in Exhibit "B", both of which are attached hereto and incorporated
herein by this reference, for the purposes of construction, reconstruction, inspection,
repair, replacement, installation,. enlargement, diminution, use, operation, alteration,
removal, and / or maintenance of a public waterline and related appurtenances.
IN WITNESS WHEREOF, Grantor has hereunto set his hand the day and year
first above written.
(As used above the term "Grantor" shall include the plural as well as the singular
number and the word "his" and "himself' shall include the feminine gender as the case
may be.) .
SCI California Funeral Services, Inc.
Dated:~
--
STATE OF TEXAS
: ss
COUNTY OF HARRIS )
On ,;1 J?; , 19 9,~fO~ m jJtJf/~/(~ t JJ?~Wdrf. a Notary
Public. personally appeared Z'(; 15 ~ / .5 . personally known to me (or
proved to me on the basis of satisfactory evid . ) to be the person whose name is
subscribed to the within instrument and acknowledged to me that 'he executed the same
in his authorized capacity and that by his signature on the instrument the person, or the
entity upon behalf of which the person acted, executed the instrument.
WITNESS my hand and official seal
j;{fU~/F;;;:rif
(J
This is to certify that the interest in real property conveyed by the deed or grant dated
, 1999, from to the City of
Arroyo Grande, a municipal Corporation of the State of California, is hereby accepted by
order of the City Council on , 1999, and the GRANTEE consents to
recordation thereof by its duly authorized officer.
-
MICHAEL A. LADY, MAYOR
ATTEST:
NANCY A. DAVIS
DIRECTOR OF ADMINISTRATIVE SERVICES mjw:2321232.575S4;1ranlesmILoI22.wpd
Exhibit "A"
Water Line Easement
File no: 232.5755 June _4.1999
Legal Description
A portion of Lot 107 of the Map of Parts of the Ranchos Corral de Piedra, Pismo and Bolsa de
Chemisal, in the City of Arroyo Grande, County of San Luis Obispo, State of California, as
shown on the map filed in Book A, Page 65 of Maps in the Office of the County Recorder of
said County, also being a portion of the land described in the deed recorded on December 29,
1994 as Document No: 1994-073999 of Official Records in the Office of the County Recorder
of said County, said portion being a strip of land 20.00 feet wide, the northwest line of said
strip being adjacent to the southerly right of way line of that 80.00 foot wide road right of way
as shown on the Record of Survey filed on May 22,1969 in Book 16, Page 98 of Ucensed
Surveys in the County Recorders Office of said County, said road being commonly known as
Fair Oaks Avenue.
The above described piece of land is graphically shown on Exhibit "B" attached hereto and
made a part hereof.
-
~:l"M~
J seph . Morris LS 6192 Exp3I30f.2002
END DESCRIPTION
page 1
IEASEMENT SKETCH
Exhibift wBIQ
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0 40'
I 40'
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I PTN. lOT 107
a RANCHOS CORRAL
If
LOT 107 DE PIEDRA
~ PISMO AND BOLSA
DE CHEMISAL
11
1<<\91
l~.
n:f
/
/
/ lOT 108
/
/
/
J1IL ]fohn L. Wa1Ulace &, AssociUes
Civil Engineering. Surveying. Planning FILE 232.
WA DRAWING BIKE2.DWG
4115 So. Brood St B5 Son Luis Obispo. Co SCALE 1.'=60.
(805)544-4011 fAX 544-4294 DAl:'E 5-31-99
,
-- --
Tentative Project Schedule
for
Fair Oaks Waterline Project
(CITY PROJECT NO: 60-98-5)
Council Approval to Solicit Bids.................................................................. July 13. 1999
1st Notice to Bidders.................................................................................... July 16. 1999
2nd Notice to Bidders (min 5 days between publications)...................................... ~ July 23. 1999
Pre-Bid Conference (Thursday, 2:00 p.m. at City Council Chambers) ...................... July 29, 1999
Receive Bids (Tuesday, 2:00 p.m.).............. ............ .....................................August 10. 1999
Award of Bid (at City Council Meeting)..................................................... September 14. 1999 .
Notice of Award (within period specified in notice to bidders)........................ September 16, 1999
Notice to Proceed............................................................................. September 28, 1999
Completion (60 Calendar Days) ............................................................. November 27. 1999
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MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: PAULDING MIDDLE SCHOOL BIKELANES, PROJECT "NO. 90.98. 1,
PROGRESS PAYMENT NO.1
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment No. 1 in the amount
. of $48,091.11 to Maino Construction Company, Incorporated for the Bikeway One -
Paulding Middle School Bikelanes project.
FUNDING:
On May 25, 1999, the City Council awarded the Bikeway One - Paulding Middle School
Bikelanes project (UProjee;t") to Maino Construction Company, Incorporated, in the amount
of $166,949.25 and authorized a contingency of $16,700 to be used for unanticipated costs
during the construction phase of the Project. The total construction budget is $183,649.25.
DISCUSSION:
An application for Progress Payment No. 1 was received from Maino Construction
Company, Incorporated, for work completed through August 31, 1999, for the Project. As
of August 31, 1999, the Contractor had completed the percentages shown in the attached
application for progress payment. Deducting the 10% retention for work completed as of
this date ($5,343.46), yields a current progress payment of $48,091.11.
Attachments: Application for Progress Payment No. 1
GAR:U:\1999\CIty Council\September\pp#1.wpd
-- -------..----------- - ---._----
.
reityof
~f{j~~ Public Works Department
Application/or Progress Payment
Contract Name: Bikeway Project One
Contract No: 90-98-1
Progress Payment No: 1
Qty Account No: 350-5606-7001 = $48,091.11
Payment Date: 9/3/1999
Bid Eatimate Amended Estimate Pay to Date
BId Unit Unit Una Pwcent
Item Unit DeecrlDtion Qty Price Amount Qty Price Amount Qty Price Amount ComDlete
1 LS MobiRzatIon Allowance 1 $ 2,500.00 $ 2.500.00 1 $ 2 500.00 $ 2 500.00 1 $ 2500.00 $ 2 500.00 100%
2 LS TnIIIIc Control 1 $ 5750.00 $ 5 750.00 1 $ 5.750.00 $ 5 750.00 0.2 $ 5: $ 1.150.00 20%
3 LS TIMCII Sheetlna. snortna or Bracina 1 $ 3450.00 $ 3,450.00 1 $ 3450.00 $ 3 450.00 O~ $ 862.50 25%
4 LS ConItructIon SlIMlY 1 $ 2 875.00 $ 2 875.00 1 $ 2,875.00 $ 2 875.00 1 $ 00 $ 2.875.00 100%
5 LS E8/thWCIIt< 1 $ 19923.75 $ 19923.75 1 $19923.75 $ 19823.75 0.3 $1111 75 $ 4980.94 25%
6 TON CIIIIa B AIDIIM Concrete . Addendum 2 322$ 49.50 $ 15939.00 322$ 49.50 $ 15939.00 OS 48.50 $ - 0%
7 CY 0... 8aM . Addendum 2 430$ 26.45 $ 11,373.50 430$ 26.45 $ 11373-50 o s 2U5 $ - 0%
8 SY Surf8ce P8IIdna Area WIth ff' Aaa. Base 52 $ 10.37 $ 539.24 52 $ 10.37 $ 539.24 o $ 10.37 - O'JI.
9 LF ff' Concrete Crub With 18" Gutter 294 $ 19.55 $ 5747.70 294 $ 19.55 $ 5747.70 o $ 19.~ - O'JI.
10 LF 7.5 Wide Concrete SIdewalk 256 $ 22.84 $ 5847.04 256 $ 22.84 $ 5847.04 o s 22.84 . O'JI.
11 SF Concrete Block Reblinina Wall 488 $ 28.16 $ 13,742.08 488$ 28.16 $ 13,742.08 488S 26.111 13742.08 100%
12 EA Concrete and CNb Retum 1 $ 964.80 $ 964.80 1 $ 964.80 $ 964.80 o $ SI84.80 . O'JI.
13 EA 12 Foot Concrete lJriwMy 2 $ 1.380.00 $ 2 780.00 2 $ 1,380.00 $ 2 780.00 o S 1 380.00 . 0%
14 EA ReIoc8te BddIna M8IIbox to NeN PoC 1 $ 233.45 $ 233.45 1 $ 233.45 $ 233.45 o $ 233.45 . O'JI.
15 LS R & R 3 ExIsitIna MBiIboxBe to NeN PoC 1 $ 233.45 $ 233.45 1 $ 233.45 $ 233.45 o $ 233.45 - 0%
16 LS Double He8d\NaU WIth GIllY. Relllna 1 $ 5 138.20 $ 5 138.20 1 $ 5 138.20 $ 5 138.20 0.5 $ 11138.20 2 569.10
17 LS R & R Concrete Medlen 1 $ 2 012.50 $ 2 012.50 1 $ 2012.50 $ 2 012.50 o $2 cm:-5O . 0%
18 LS Concrete StI/ra WIth G81Y. Reillna 1 $ 2 206.85 $ 2 206.85 1 $ 2 206.85 $ 2 206.85 o $ 2208.85 .
19 LS 7' x 11' ReInI'arced Concrete Pad 1 $ 600.30 $ 600.30 1 $ 600.30 $ 600.30 o $ 8M30 - 0%
20 EA R8IocIIte EIdIItIng Fire Hvdl'8nt 1 $ 1 123.55 $ 1,123.55 1 $ 1,123.55 $ 1123~ 1 T1: 123.55 $ 1 123.55
21 LF Double 30 Inch HOPE CUlvert 1 $ 24,805.40 $ 24805.40 1 $24805.40 $ 24 805.40 .0.5 S24.8D!5.040 $ 12 302.70 50%
22 LF 18 Inch HOPE Storm Drain 20$ 92.00 $ 1,840.00 20$ 92.00 $ 1 840.00 o $ 11200 $ .
23 EA stand8rd Slnale Draa Inlet 1 $ 2618.55 $ 2,818.55 1 $ 2,618.55 $ 2 618.55 o $2.818.~ $ . 0%
24 EA R Water SeMce 3 $ 1,380.00 $ 4 140.00 3 $ 1 380.00 $ 4 1040.00 3 $ 1.380.00 $ 4 140.00
25 LF R8Iocete IInd lcMer 6 Inch Are line 125 $ 44.30 $ 5 537.50 140 $ 44.30 $ 6,202.00 140 S 44.30 $ 6.202.00 100%
26 EA ReaeJce edlitlna 4 Inch Sewer 1Bteri81 1 $ 2 398.90 $ 2,398.90 1 $ 2,398.90 $ 2 398.90 o $ 2 398.90 $ .
27 LS lcMer EJdIIIIna 8 Inch W8ter Main o $ . $ - o $ . $ . o $ . $ -
28 LS RerIICI\/e And DiIDoIe Exlsitina 8" Drain PiCE 1 $ 986.70 $ 986.70 1 $ 986.70 $ 986:'f0 1 $ 986.70 $ 986.70
29 EA RoadIide SlIm R . 18 1 $ 214.50 $ 214.50 1 $ 214.50 $ 214.50 o $ 214.50 $ . 0%
30 EA RoIIdUIe SIan R - 26 10 $ 159.50 $ 1 595.00 10 $ 159.50 $ 1 595.00 o $ 1!511.50 $ -
31 EA RoadIide 5II1II R - 81 19 $ 170.50 $ 3,239.50 19 $ 170.50 $ 3239.50 o $ 170.50 $ . 0%
32 EA RoadIide SIan R - 81-A 2 $ 49.50 $ 99.00 2 . 49.50 . 99.00 o $ 48.50 $ -
33 EA Roedeide SIan R . 81. B 2 $ 49.50 . 99.00 2 . 49.50 $ 99.00 o $ 48.50 $ . 0%
34 EA Roedeide .Slan R - 61 1 $ 247.50 $ 247.50 1 . 247.50 . 247.50 o $ 247.50 $ ~ -
35 EA RoIIdUIe SIan R - 63 1 $ 203.50 $ 203.50 1 $ 203.50 $ 203.50 o $ 203.50 $ - 0%
36 EA RoadIid8 SIIIn W . 11 1 $ 209.00 $ 209.00 1 $ 209.00 $ 209.00 o $ -D.OO $ -
'S1 EA RoadIide SIan W . 75 1 $ 247.50 $ 247.50 1 $ 247.50 $ 247.50 o $ 247.50 $ . 0%
38 EA RoadIide SIan N-4 3 . 137.50 $ 412.50 3 $ 137.50 $ 412.M o $ 1'S1.5O $ .
39 EA Relocate ns With New Poles 3 $ 137.50 $ 412.50 3 $. 137.50 $ 412.50 o s 1~.5O $ . O'JI.
040 LS Cdrw..1trIpIng det81122 3262 . 0.61 $ 1,989.82 3262 $ 0.61 $ 1 989.62 0 0.61 $ -
41 LS det811 32 1186 . 0.53 $ 628.58 1186 . 0.53 $ 628.58 0 0.53 . . O'JI.
42 LS C8Itr8ns IIriDIna det8il 27b 841 $ 0.44 . 370.04 841 $ 0.44 $ 370.04 0 0.44 . .
43 LS C8Itr8ns mtDIna detail 39 5377 . 0.26 . 1 398.02 5377 . 0.26 . 1 398.02 0 0.26 . .
44 LS Callnlna IIrIDina detail 39a 1584 $ 0.18 $ 285.12 1584 $ 0.18 $ 285.12 0 0.18 $ . 0%
45 LS C8Itr8ns m1DIna detail 38a 127 $ 1.10 $ 139.70 127 $ 1.10 $ 139.70 0 1.10 $ . 0%
46 LS CallranlIIrIDina detail 12 1290 . 0.18 $ 232.20 1290 $ 0.18 $ 232.20 0 0.18 $ . O'JI.
47 EA Painted .u>> avmbols 5 . 44.00 $ 220.00 5 . 44.00 . 220.00 0 44.00 . .
<18 EA P8int8d 8heIId IlYlllboIs 2 . 55.00 $ 110.00 2 $ 55.00 $ 110.00 0 ~.OO $ . 0%
49 EA PaInted 45 aymbols 5 . 27.50 . 137.50 5 . 27.50 . 137.50 0 27.50 $ . O'JI.
50 EA Painted Tvoe VlIII'I'OW 3 $ 44.00 $ 132.00 3 . 44.00 . 132.00 0 44.00 . . O'JI.
51 EA Painted Tvoe IIIIII'I'OW 22$ 55.00 $ 1 210.00 22$ 55.00 $ 1,210.00 0 55.00 $ - 0%
52 EA PaInted bike lane avmbo! 25 $ 19.80 $ 495.00 25 $ 19.80 $ 495.00 0 19.80 $ - O'JI.
53 LF PaInted 12" limit ane markina 496S 1.85 $ 818.40 496 $ 1.85 S 818.40 o $ 1.85 S - 0%
54 EA PaInted lied Idna svmbols 3 . 66.00 $ 198.00 3 $ 66.00 . 198.00 0$ 66.00 $ . 0%
55 LF limit line markina 33. 11.00 $ 363.00 33$ 11.00 . 363.00 o $ 11.00 $ .
56 LF IPaInted red curb marklna 354 . 1.10 . 389.40 354 . 1.10 . 389.40 o $ 1.10 . . 0%
~ LF R~nt IIIdIItina red c:urb markina 797 . 0.83 . 861.51 797 $ 0.83 . 661.51 o . 0.83 $ . 0%
Bid Estimate Amended Estimate
Bid Unit Unit Percent
Item Unit Price Price Amount Amount Com
58 EA 10 $ 5.50 $. 10 $ 5.50 $ 55.00 $ -
59 LS 1 $ 5,049.00 $ 1 $ 5,049.00 $ 5049.00 0 $ -
otaJ 1
.
Contractor Date
Pay to Date S 53~
:Retention S 5,363.46
Project Manager Date Previous Payment S -
ThIs Payment IS 48,091.11 I
Public Worb Director Date
ContndSlart Date: 06/15/1999
Original Contnd Days: 60
Adjuted. Contnd Days: 0
aty Manager Date Adjuted. ContndEnd Date: 08/13/1999
S.,,4P_ffo:
MaIno Construction Company
PO lIox 1M7
San Luis Obispo, CA 93406
...
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: MONTEGO STREET SIDEWALKS, PROJECT NO. 90-98-7,
PROGRESS PAYMENT NO.1 AND CONTRACT CHANGE ORDER NO.2
DATE: SEPTEMBER 14,1999
RECOMMENDATION:
It is recommended that the City Council:
A. authorize Progress Payment No. 1 in the amount of $25,883.16 to SJ Souza
Construction Co.;
B. approve Contract Change Order No. 2 in the amount of $4,128.14; and,
C. authorize an additional expenditure of $602.06 above the approved amount of
$28,157.01.
FUNDING:
The Capital Improvement Program budget included $33.500 for construction (including a
$3.350 contingency) for the Montego Street Sidewalks (South Side) capital improvement
project.
DISCUSSION:
On July 13. 1999, the Council awarded the Montego Street Sidewalk (South Side)
construction contract to SJ Souza Construction Co. in the amount $25,557.01 and
authorized a contingency of $2,600 to be used for unanticipated costs during the
construction phase of the project ($28.157.01 total construction).
The total project cost is $28.759.07. Authorization to expend $602.06 is needed to
complete the project. Funds are available from the overall project construction budget of
$33,500. The $602.06 additional authorization would still bring the construction for this
project under budget by $4.740.93:
$ 33,500.00 Budget
- 28,157.01 Approved Contract
- 602.06 Additional Cost
$ 4,740.93 Savings
An Application for Progress Payment was received from SJ Souza Construction Co. for
work completed between August 2 and September 1, 1999, for the Montego Street
Sidewalks and Driveway Improvements (South Side) project. As of September 1st, the
Contractor had completed all items of work. except for a few final punch list items. on the
project in accordance with the plans and specifications and has submitted a progress
payment for this work. Work completed by the Contractor included items contained in
Contract Change Orders No. 1 and 2.
Contract Change Order NO.1 - $1.334.77
The contract bid schedule did not include payment for a driveway apron shown in the plans
and specifications. Payment for this driveway apron was added to the Contract as
Contract Change Order NO.1. Contract Change Order No. 1 was approved by staff on
August 25, 1999.
Contract Change Order NO.2 - $4.128.41
In an effort to complete a project that meets both the City's and residents needs. the City
directed the Contractor to complete the following as Contract Change Order No.2
. Remove and replace a severely damaged driveway apron at 1239 Montego Street
to provide a smooth transition for pedestrians;
. Remove and replace concrete flatwork in the front yard of 1203 Montego Street that
was damaged due to construction activity. (The concrete was extremely old and did
not include any reinforcement. The Contractor tried to limit the impact and damage
to the old concrete, but it was unavoidable due to its age and condition); and,
. Install an additional 12-feet of chain link fencing to the west property line at 1203
Montego Street where vegetation that blocked pedestrian access to this property
had been removed.
It was important to complete these items before the first day of school to avoid potential
hazards to Ocean View Elementary School students. In addition. money was saved by
accomplishing these items while the appropriate construction equipment and personnel
were on site. These facts prompted the Public Works Department to move ahead with the
two contract change orders. The other option was to wait for Council authorization on
each contract change order, place certain portions of construction on hold. then. in some
instances. bring back the appropriate construction equipment and personnel on site.
The amount of the Application for Progress Payment includes the final adjusted contract
amount of $28.759.07 minus the 10% retention for a total of $25,883.16. Staff will return
to the City Council with a Notice of Completion and Application for Retention Payment
upon the Contractor's completion of the final punch list items.
__J
Alternatives
The following alternatives are provided for the Council's consideration
. Approve staff's recommendations;
. Do not approve staff's recommendations;
. Modify as appropriate and approve staff's recommendations; or
. Provide direction to staff.
Attachments: Application for Progress Payment #1
Contract Change Order No. 2
S:\PU8UC WORKS ENGINEERING SHARED ITEMS\RasmUll88ll~ Documents\Projects\Montego\Prog.Pay.1.wpd
City of
~rroyo Grande
Public Works Department
Application for Pr,ogress Payment
.
Contract Name: Montego Street Sidewalk and Driveway Improvements
Contract No: 9(}.98-7
Progreu Payment No: 1 (Fuaal)
City Account No: 350-5622-7001 = $20,966.54
350-5622-7002 = $4,916.62
Payment Date: 09/14/99
Bid EstImate Amended EstImate PItY to CIIte
Bid UnIt UnIt Unit PeI-w
Item Unit DeecrlnIkIn Qty Price Amount Qty Price Amount Qty Price Amount ConmIeIe
1 LS I MobIIIz8IIan AJIow8nce 1 S 2000.00 ,~ 2 000.00 1 $ 2000.00 . S 2 000.00 1! It 2 000.00 100%
2 LS ITraIIIc Control 1 5 500.00 S 500.00 1 S 500.00 5 500.00 1-S. S .00 100%
3 l!'it IconatructIon !'ill,...., 1 S 1 300.00 It 1300.00 1 5 1300.00 5 13011.00 1 It t 5 1 1.00 100%
4 SF If' ThIck COncnIte SkIfteIk 940 5 3.90 S 3 666.00 940 S 3.90 S 3 666.00 940S 3.90 I 3666.00 100%
5 LF Remcwe end Replace ExiIIIng COncnIte 75 I 17.51 I 1,313.25 75 I 17.51 I 1,313.25 75 I 17.51 I 1,313.25 100%
. CUrb & Gutter
8 LS Remove end Replace two (2) ExiIIIng 1 I 2,787.45 I 2,787.45 1 I 2,787.45 I 2,787.45 1 I 2,787.45 I 2,787.45 100%
COncnIte CrMway Apn:In8 (one lit 1211
M........ St. IIIId one lit 1203 Monteao St.)
7 LS RemcMI one (1) ExiIIIng COncnIte CrMway 1 I 1,000.00 I 1,000.00 1 I 1,000.00 I 1,000.00 1 I 1,000.00 I 1,000.00 100%
Apron end ConIIruct New COncnIte CUrb,
Gutter end ~ lit 1203 MontflOO Street
8 LS Remove end ~ two (2) ExiIIIng 1 I 2,669.53 I 2,669.53 1 I 2,669.53. I 2,669.53 1 I 2,669.53 I 2,869.53 100%
COncnIte cn-y. (one lit 1211 Montego
St. end one at 1203 Monteao St.)
9 C'f Cla8e2 8Me 38 is 38.85 5 1 476.30 15.62 S 38.85 I 606.84 5."" It 38.85 IS 606.84 100%
10 TON RemcMlend Replace CIa8e B Asphalt 261 91.00 I 2,366.00 10.71 S 91.00 S 974.61 10.71 S 91.00 I 974.81 100%
COncnIte
11 EA Remove end Replace ExiIIIng Water Meter 5 S 85.00 S 325.00 5 S 65.00 S 325.00 5 S 65.00 S 325.00 100%
Box
12 LS ReIocIIt.. Chain Unk Fencina 1 S 1 323.51 ~ 1 323.51 1 i S 1 323.51 1 323.51 1 1~51 1 323.51 100%
13 EA Relocate Mail Box 3 S 75.00 S 225.00 3,5 75.00 225.00 3 75. 22!I.00 100%
14 EA Relocate TraIIIc Slftne 31S 145.00 435.00 3 S 145.00 L'V'I.M 3 1~. 435.00 100%
15 EA TIM RemoveIend R 11 5 2 067.00 2 067.00 11 S 2067.00 2087.00 1 "087. 2087.00 100%
16 LS TIM TrInvnina 1 S 350.50 350.50 1 5 350.50 S 3!5O.5O 1 'WI 3!50.50 100%
17 LS Landlcalllm IIId frritIatton '"" Lots) 11 S 1 752.47 1 752.47 1 . S 1 752.47 S 1 752.47 1 1 f'ii.47 1 752.47 100%
CCOItI LS A. Reconatruct one (1) additional driveway 1 S 1 334.77 S 1 334.77 1 s 1334.77 II 1 334.77 100%
CCOJ2 LS B.. Remove end rec:onstruct one (1) drMIway 1 S 1,436.80 S 1,436.80 1 I 1,438.80 I 1,436.80 100%
apron lit 1239 Montego Street
LS C. Remove end r8jIIIIce dameged IIatwoII< In 1 I 2,338.40 I 2,338.40 1 I 2,338.<10 I 2,338.<10 100%
front y8rd d 1203 Montego Street
D. InItaII811 8dditIoneI.12..feet ~~n Hnk 1 I 352.94 S 352.94 1 I 352.94 S 352.94 100%
.I'M
~>: JhA - e,-K . ;) I ~ ?5 I\'i7 01 , S ?A 71ia n7 ti::mii: 100%
.~'$o.)zA -"~.A. 1-8-19
Cadnctor ..... Date
(CJ) L1- q...g-'ftj Pay to Date $ 28,759.07
Rdadiaa $ 2,875.91
~~ Date PnwiauI Pay..-. $ -
1-'7 -7j This PaymcDt ii.i!iii!iiU_~Hi:1
Date
Ccxdnct Start Date: 08/02199
0riciaaI Ccxdnct Day.: 30
Adjuated Ccxdnct Day.: 1
City Maaacer Date Adjuated Ccxdnct &cI Date: 09/01199
s-d ,....., III:
Sl Souza Coamuctioo Co.
PO BcIJt 216
~ Beach, CA 93448
(e) 481-5379
. .... ,,' ~
~~ .~~.of . P.O. Box 550
208 East Branch Street
~...~~ Arroyo Grande, CA 93421
Phone: (80S) 473-5440 E....neerlng
FAx: (805) 473-5443
'- . :. '. , ,,' ',".
PUBUC WORKS ~ 1375 Ash Street
Phone: (80S) 47J.;54A Corp. Yard
. F AX: (80S)473-~2
EoMan: agclty@arroyogrande.orl
CONTRACT CHANGE ORDER NO.2
CONTRACT DATE: July 22, 1999
CONTRACTOR: SJ Souza Construction Co.
CONTRACT NO: 90-98-7
CONTRACT FOR: Montego Street Sidewalk and Driveway Improvements
THE FOLLOWING CHANGES ARE HEREBY MADE TO THE CONTRACT DOCUMENTS:
DESCRIPTION TOTAL
Contract Davs
B. No adcfltional calendar days required to install driveway apron at 1239 Montego Street
C. No adcfltional ~endar days required to instaU additional latwork at 1203 Montego Street
D. No adcfltionalcalendar days required to install adcfltional chain Unk fencing at 1203 Montego Street o Day
Total o Day
DESCRIPTION ESTIMATED TOTAL
Contract Costs
B. Remove and reconstruct one (1) driveway apron at 1239 Montego Street $1,436.80
C. Remove and replace damaged ftatwork in front yard of 1203 Montego Street $2,338.40
D. InstaD an adcfltional12-feet of chain rmk fencing at 1203 Montego Street $352.94
Total Price . $4,128.14
JUSTIFICATION:
B. The existing driveway apron at 1239 Montego Street is cracked and in need of repair. This item will allow for the removal and
replacement of the existing driveway apron to match existing driveway and sidewalk, and the reinstallation of the existing mail
box and two water meter boxes.
C. The existing ftatwork on the tront yard of 1203 Montego Street was rendered no longer use able due to construction activity.
This item will allow for the removal and replacement of the existing ftatwork, additional fill to make the front yard more level, and
increases the height of the wall at back of sidewalk to meet the new grade on the replacement ftatwork.
D. The terminus of the existing thain 6nk fence does not extend all the way to the property line of 120311207 Montego Street where
plants were previosly present. The plants have been removed and will not be replaced per property owner's drection. Instead
additional chain fink fencing will be installed to the property line of 1203/1207 Montego Street (Contract Bid Item: 45-1f= $1,323.51)
CHANGE TO CONTRACT PRICE
Original Contract Price: $25,557.01
Current Contract Price, as adjusted by previous change orders: $26,891.78
The Contract Price due to this Change Order will change: $4,128.14
The new Contract Price due to this Change Order will be: $31,019.92
CHANGE TO CONTRACT TIME
The Contract Time wiD be mcreased by. o Calendar Day
The Date of Completion of aU work Will be: September 1, 1999
- -- - - --
-.
f"- -.
~PROVALSREQUIRED: . . ~
To be effective, this order must be approve.d by the City of Arroyo Grande if it changes th.escop.e or objective
of the project, or as may otherwise be required under the terms of the Contract Documents.
Contractor's .ae:eptance:
Dated:. 8-2K-77 I of 1999.
::?
Approval of this Change Order is recommended: B~~
Dated: ~ Z<; I of 1999.
This Change Order is hereby approved:
Dated: I of 1999. By
City Manager, City of Arroyo Grande
jep:232.5622\cc:oI2..-.cJds
.....
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER oCJ%
SUBJECT: SPRING 1998/99 SLURRY SEAL PROJECT, CITY PROJECT NO. 90-99-3,
NOTICE OF COMPLETION AND PROGRESS PAYMENT NO.2
DATE: SEPTEMBER 14,1999
RECOMMENDATION:
It is recommended that the City Council:
A. authorize Progress Payment NO.2 in the amount of $3.312.00 to California Pavement
Maintenance Co. Inc. for the Spring 1998/99 Sluny Seal Project;
B. direct staff to file a Notice of Completion; and,
C. authorize release of the retention of $5,822.84, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
FUNDING:
On June fO. 1999. the City Council awarded the Spring 1998/99 Slurry Seal Project
("projecf') to California Pavement Maintenance Co. in the amount of $60,050 and
authorized a contingency of $6,000 to be used for unanticipated costs during the
construction phase of the Project. The total construction budget was $66.050.
DISCUSSION:
As of August 20. 1999, the Contractor had completed all items of work on the project in
accordance with the plans and specifications. The final adjusted contract amount is
$58,228.40. Deducting the 10% retention ($5,822.84). and money previously paid,
($49.093.56). gives a current progress payment of $3.312.00. Subject to final cost
accounting. the project will be completed $7,821.60 below the construction budget.
Staff is recommending the release of the 10% retention ($5,822.84) to California Pavement
Maintenance Co. thirty-five (35) days after the Notice of Completion has been recorded, if
no liens are filed.
Attachment:
Application for Progress Payment No.2
Notice of Completion
C:'My Documente\ProJects\Spring 99 Slurry Seal.5612\Notice of Completion CC pp#2 CPM.doc
t(f+cf
~Cfj~ Public Works Department
Appliclltionfor Progress Ptrymmt
Contract Name: Spring 1998;99 Slurry SeIll Projed
Contract No: 90-99-3
Progress Payment No: 2 (jituIl)
City Account No: 350-5612-7001 $3,312.00
Payment Date: 9/14/1999
Bid Estimate Amended Estimate PIIY to Dille
BId Unit UnIt UnIt '"
Item Unit QIy Price Amount Qty Price Amount QIy Price Amount ComP
1 SY Install Type II Slurry Seal 89,750 $ 0.60 $53,850.00 86,714 $ 0.60 $52,028.40 86,714 $ 0.60 $52,028.40 100%
2 LS Traffic Control 1.0 $ 2,800.00 $ 2,800.00 1.0 $ 2,800.00 $ 2,800.00 1.0 $ 2,800.00 $ 2,800.00 100%
3 LS Replace markers, IMrkinga 1.0 $ 3,400.00 $ 3,400.00 1.0 $ 3,400.00 $ 3,400.00 1.0 $ 3,400.00 $ 3,400.00 100%
Iegenda 8nd ItrIpIng
Total $60,050.00 $58,228.40 $58,228.40 100%
Pay to c.te $58,228.40
Retention $5,822.84
Project Manager Date PnMoua Payments $49,093.58
ThIa P8yment I $3,312.001
PublIc WorIca DIrector Date
Contract st.n c.te: . 07/1411999
0rigInIII Contract ClIp: 45
AdjutIted Contract ClIp: .0
CIty M..,.r Date ~ Contract End o.Ie: 08128/1999
Send ".vment 1.0:
C8Iifomia Pevement MaintBnance Co, 100
9390 Elder CrMk Road
SacrwnentD, CA 95829
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX 550
ARROYO GRANDE, CA 93421
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter
describe.
2. The FULL NAME of the OWNER is: The City of A"oyo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. A"oyo Grande. California 93421
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with
the undersigned as JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the
property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. AIl.work of improvement on the property hereinafter described was COMPLETED Aug;ust 20. 1999
.
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
California Pavement Maintenance Co.. 9390 Elder Creek Road. Sacramento. California 93449
9. The street address of said property is: Citywide
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of
San Luis Obispo, State of California, and is described as follows:
Spring 1998/99 Slurry Seal Proiect. City Proiect No. 90-99-3
Verification of NON-INDIVIDUAL owner: I, the undersigried, declare under penalty ofpeljury under the laws of the
State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in
the above notice; that I have read the said notice, that I know and understand the contents thereot: and the facts stated
therein are true and correct.
September 3. 1999
Don Sp~olo, PE, Director of Public Works/City Engineer Date
aL
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER tf1$
SUBJECT: AWARD OF BID FOR THE FALL 1999/2000 PAVEMENT
MANAGEMENT PROJECT, NO. 90-99-4
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended that the City Council:
1. award the Fall 1999/2000 Pavement Management Project to Valley Slurry Seal
Co. in the amount of $117,700.00;
2. authorize the City Manager to approve change orders not to exceed the
contingency of $11,000 for use only if needed for unanticipated costs during the
construction phase of the project (total construction cost = $117.700.00 +
$11.000.00 = $128,700.00); and,
3. direct staff to issue the Notice of Award and Notice to Proceed in accordance
with the Contract Documents.
FUNDING:
The FY 1999/2000 Capital Improvement Program includes $250.000 for pavement
maintenance projects. Assuming the full expenditure of $128.700 for this project, a
balance of $121.300 is available for the Spring 199912000 Pavement Management
Project.
DISCUSSION:
On August 10. 1999. the City Council authorized staff to solicit bids for the Fall
1999/2000 Pavement Management Project ("Project-). On September 2. 1999. four (4)
bids were publicly opened for the project. The apparent .Iow bidder, Valley Slurry Seal
Co., submitted a bid of $117,700.00.
This project includes streets south of City Hall, north of Grand Avenue, east of Halcyon
Road. and in the vicinity of Stagecoach Road.
The contract time for this project is 30 calendar days. Work is expected to begin in late
September as shown on the attached project schedule.
\
_..____n__
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or.
- Provide direction to staff.
Attachments:
Bid Opening Log sheet
Exhibit A. Project Map
Project Schedule
C:Wly Documents\ProJects\Fall 99 Slurry Seal. 5627\CC.Award.Fall99.Pavementmgt.doc
~
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: September 2,1999
Fall 1999/00 Pavement Management Project
Engineer's Estimate: $108,000.00
BIDDER'S NAME. CITY TOTAL
Valley Slurry Seal Co. $117,700.00
West Sacramento
Asphalt Maintenance Co.. $159,470.00
Visalia
Bond Blacktop, Inc. $128,150.00
San Jose
California Pavement Maintenance Co. $131,553.00
Sacramento
~ '~ ( } C/
L . /L/_/l. !tltlAJ--
Kelly W tmo ,
Administrative Services Director/Deputy City Clerk
c: Public Works Director
City Manager
l
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Tentative Project Schedule
For
F all 1999 - 2000 Pavement Management Project
(City Projed No. 90-99-4)
1 It Notice to Bidders ........................ ... ... ... ... ... .., .... .., ..... . August 13. 1999
2nd Notice to Bidders... ... ... ... ... ... .,. ... .., ... ... ... .,. .,. ........ .... August 20, 1999
Bid Opening (Thursday, 2:00 pm) ............... ..................... September 2, 1999
Award of Bid ......................................................... ...... September 14,1999
Notice of Award ... ... . ., ... . .. ... . .. .,. ... ... . .. ... ... ... ... .,. .., .. ... ... September 16. 1999
Notice to Proceed ......... ... .......................................... ..... September 29.1999
Contract Completion (30 days) .., ...... .................. ... ...... .... October 29, 1999
__-.-e" -------... -_.._-"-~~
..
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: AWARD OF BID FOR THE CITY COUNCIL CHAMBERS PARKING LOT
PROJECT, NO. 80-99-1
DATE: SEPTEMBER 14,1999
RECOMMENDATION:
It is recommended that the City Council:
1. award. the City Council Chambers Parking Lot Project to Souza Construction in
the amount of $56,104.00;
2. authorize the City Manager to approve change orders not to exceed the
contingency of $6,000 for use only if needed for unanticipated costs during the
construction phase of the project (total construction cost = $56.104.00 +
$6.000.00 = $62,104.00); and,
3. direct staff to issue the Notice of Award and Notice to Proceed in accordance
with the Contract Documents.
FUNDING:
The FY 1999/2000 Capital Improvement Program includes $78.600 for construction of
the City Council Chambers Parking Lot Project.
DISCUSSION:
On July 13. 1999, the City Council authorized staff to solicit bids for the City Council
Chambers Parking Lot Project ("Project"). On August 24, 1999. four (4) bids were
publidy opened for the project. The apparent low bidder, Souza Construction.
submitted a bid of $56,104.00.
This project indudes construction of a public parking lot behind the City Council
Chambers, with access from Le Point Street. The project consists of site grading.
paving. retaining walls, and the installation of conduit for future landscaping. The
parking lot will provide 23 public parking spaces.
The bid by Souza Construction has been reviewed and found to be in compliance with
the project specifications.
---.-....-....-.-.---..-- --'--"-"~---" ---.--.----.....
The contract time for this project is 45 calendar days. Work is expected to begin in
September as shown in the attached project schedule.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or,
. - Provide direction to staff.
Attachments:
Bid Opening Log sheet
Exhibit A Project Map
Project Schedule
C:\My Documents\Projects\Council Chambers Parking lot\CC.Award.Council. Parking.Lot.doc
-
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID- OPENING: August 24, 1999
Public Parking Lot Behind Council Chambers
Engineer's Estimate: $55,000.00
BIDDER'S NAME. CITY TOTAL
R. Burke. $75,391.00
San Luis Obispo
B & H Communications, Inc. $71,217.40
Santa Margarita
Souza Construction, Inc. $56,104.00
San Luis Obispo
John Madonna Construction Co. $71,978.55
San Luis Obispo
K~re.r~~
Administrative Services Director/Deputy City Clerk
c: Public Works Director
City Manager
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Tentative Project Schedule
for
City Council Chambers Parking Lot Project
(Project No. 80-99-1)
Council Approval to Solicit Bids July 13, 1999
1st Notice to Bidders July 16. 1999
2nd Notice to Bidders (min 5 days between publications) July 23, 1999
Receive Bids (Tuesday, 2:00 p.m.) August 24. 1999
Award of Bid (at City CouncU meeting) September 14. 1999
Notice of Award . September 17, 1999
Notice to Proceed September 30,1999
Contract Completion (45 calendar days) November 24. 1999
- .~_._----,_.._--~-... '--- ----- -~-~-_._.._--_..._-- - ....------,--...----
....
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
DAN HERNANDEZ, DIRECTOR OF PARKS & RECREATION
SUBJECT: AWARD OF BID - FORKLIFT
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended the City Council accept the bid of $21,582.35 from United Rentals for
a forklift for the Public Works and Parks and Recreation Departments.
FUNDING:
Funding for this forklift is included in the FY 1999/00 Public Works Department and
Parks and Recreation Department Budgets. A total of $12,000 is provided from the
Water Distribution Fund, $6,000 from the Parks Fund, and $6,000 from the
Streets/Bridge Maintenance Fund ($24,000 total).
DISCUSSION:
On August 10, 1999, the City Council authorized the Public Works and Parks and
Recreation Departments to solicit bids for a forklift to replace City Forklift PW-18. The
proposed replacement forklift was specified with a diesel engine, side shift carriage, and
a 6,000 lb. lifting capacity to more adequately provide for the needs of both
Departments.
Four bids for the forklift were received. Gray Lift Inc., from Santa Maria, submitted the
apparent low bid in the amount of $21,569.05. However, United Rentals is a local
qualified vendor. Per City Ordinance 488 C.S., local vendors receive a five percent
preference. United Rentals' bid of $21,582.35, calculated with the five percent
preference, is $20,503.23. Therefore, United Rentals becomes the successful low
bidder.
Alternatives
The following alternatives are provided for the Council's consideration:
-Approve staffs recommendation;
-Do not approve staffs recommendation;
-Modify as appropriate and approve staffs recommendation; or
-Provide direction to staff.
Attachments: Bid Opening Log Sheet
Letter from United Rentals
August 10, 1999 Staff Report
---------- - ____..____..n _____ _.__
SID OPENING LOG SHEET
CITY OF ARROYO GRANDE
BID OPENING: August 24, 1999
Forklift Truck
BIDDER'S NAME. CITY TOTAL CORRECTED
Madland Toyota-Lift, Inc. $22,503.20
Santa Maria
Gray Lift~ Inc. $21,669.60 $21,569.05*
Santa Maria
Quinn Company $23,321.51
Santa Maria
United Rentals $21,582.35
San Luis Obispo
* Bidder used incorrect sales tax percentage of 7. 75%; corrected
figure reflects San Luis Obispo County tax rate of 7.25%
~W
; ~ D~ W<-ttfi'JI.---
Kelly W tm e,
Administrative Services Director/Deputy City Clerk
c: Public Works Director
City Manager
AUG-26-99 09:10 FROM-US RENTALS - SLO +805-543-1195 T-077 P 02/02 F-764
United Rentals, Inc.
635 Tank Farm Rd.
.0 United San Luis Obispo, CA 93401
Tel: 805543-7297
Rentals Fax; 805543-1195
www.unitedrentals.com
-.....- -
. - ." --
August 25, 1999
TO: City of Arroyo Grande
Attn: Shane
Arroyo Grande, CA 93420
Dear Shane,
This is to clarify that the sale of the new Daewoo Forklift, bid to the City of
Arroyo Grande by United Rentals of San Luis Obispo on August 24. 1999, wi11.~
completed through the AlTOYO Grande United Rentals office. Therefore, ell invoicing
and processing will be fiIUilized through the AtToyo Grande office..
Jfyou have any further questions or needs, please don't hesitate to call. Thank
you.
Best Regards,
"
Steve Skropits
Bquil1ment Sale5
Unitcd~n1a1s and Sales
Tel. 543-7297
eel. 878..4S19
- ~---_.._.._~-
.
~.\
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER AD
DAN HERNANDEZ, DIRECTOR OF PARKS & RECREATION *
SUBJECT: AUTHORIZATION TO SOLICIT BIDS FOR THE PURCHASE OF A
FORKLIFT
DATE: AUGUST 10, 1999
RECOMMENDATION:
It is recommended that the City Council authorize staff to solicit bids for the purchase of a
forklift for the Public Works and Parks and Recreation Departments.
FUNDING:
Funding for this forklift is included in the FY 1999-00 Public Works Department and Parks
. and Recreation Department Budgets. A total of $12,000 is provided in Water Distribution,
$6,000 in Parks, and $6,000 in Streets/Bridge Maintenance ($24,000 total).
DISCUSSION:
The Public Works and Parks and Recreation Departments presently utilize the existing City
forklift to accomplish a variety of tasks at the Corporation Yard and at various locations
aroimdlhe City. City forklift PW-18 is a 1979 TCM with a 4,000 lb. lift capacity, gasoline
engine, and a traditional carriage that only moves up and down. This movement limits the
ability to shift the carriage from side to side to allow lateral movement without having to
reposition the entire forklift.
The use of this equipment has changed over the years. In the past, the primary function
of the JOrklift was to unload supplies from delivery trucks. The forklift is now being used to
lift fiel crews into position to hang banners in the Village several times a year for various
civic events.
The existing forklift was informally appraised by a local dealer at a value of approximately
$3,000. A repair estimate in the amount of $3,914 was obtained to recondition this forklift.
If repairs to the existing forklift are made, it would extend the service life of the forklift;
however; it would still be undersize to meet the requirements of both Departments.
Heavy delivery loads and a need to shift the carriage ffom side to side when installing
banners has increased the operating requirements for this equipment. The replacement
forklift has been specified with a 6,000 lb. lift capacity, side shift carriage, and a diesel
engine. .
-
-_........_--~-~-----_._...."--...~
Bids for this forklift -will be solicited from dealers that are able to meet the City's forklift
specifications.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staffs recommendation;
~ Do not approve staffs recommendation;
-Modify as appropriate and approve staffs recommendation; or
- Provide direction to staff.
u:solicitbidsforklift. wpd
-
.
- -
PUBLIC WORKS DEPARTMENT
BID NOTICE
. AUGUST 11, 1999'
The City of Arroyo Grande Public Works Department is requesting bid proposals for one
new forklift truck, which meets the following specifications. ' .
FORKLIFT TRUCK SPECIFICATIONS
. Capacity at rated load center 6,000 Ibs
. Load center 24 inches
. Steering Power assisted
. Tires Pneumatic
. Brakes . Foot hydraulic/hand parking
. Engine Four (4) cylinder diesel
. Horn
. Dash gauges/sensors Hour meter, fuel gauge, volt meter,
temperature gauge & oil pressure gauge
. Transmission Power shift, single speed
. FrontlHeadlamps Sealed beam with turn signal
Rearrraillights capability & brake lights ie, street legal
. Backup alarm
. Overhead flasher on top of cab Double flash strobe, Fireflash II or approved
equal
. Lift Standard two stage mast
. Side shifter carriage
. Paint color safety orange or yellow
. Warranty 1 year full parts/labor
2 year powertrain
All proposals shall include all applicable taxes and delivery charges. All proposals shall
be sealed and on company letterhead with the envelope marked '.'ForkLift Truck" Please
submit your sealed bid to:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Attn: Kelly Wetmore, Director of Administratiye Services/Deputy City Clerk
Bid proposals must be received by 2:00 P.M. August 24, 1999. Bids will be opened at
. that time at the City of Arroyo Gra'1de City Council Chambers, located at 215 East
Branch Street, Arroyo Grande, C~lifornia, The City of Arroyo Grande reserves the right
to accept or reject any or all bids upon recommendation of the City Manager.
If you have any questions, please contact Shane Taylor, Public Works Supervisor, at
(805) 473-5464.
--------
VENDOR BID LIST
1) Graylift, Inc.
Attn: Joe Morton
1205 S. Blosser
Santa Maria, CA 93454
2) Quinn Company
Attn: Dan Walker
1655 N. Carlotti Drive
Santa Maria, CA 93454
3) Madland Toyota Lift
Attn: Patrick Earnest
1258 W. Betteravia
Santa Maria, CA 93454
4) United Rentals
Attn: Jeff Todd
- 1105 EI Camino Real
Arroyo Grande, CA 93420
-
.
r......_. : FY 1999-00 PUBLIC WORKS STREET I BRIDGE MAINTENANCE
. OPERATING EQUIPMENT
.6201 MACHINERY & EQUIPMENT $ 6,000
(1) REPLACEMENT FORKLIFT $ 6,000
This item will replace a 1979 TCM 4.000-lb capacity forklift. The current forklift has
experienced many repairs/breakdowns over the last 4 years in excess of $3.000. This item
conforms to City Administrative Policy C-007 regarding evaluation criteria for replacement
of specialized equipment/machinery due to age and maintenance history. The total cost
of $24.000 will be divided in three funds to reflect actual use of.the machine.
. Streets/Bridge Maintenance (Fund 010-4303) 6.000
. Parks (Fund 010-4420) 6.000
. Water Distribution (Fund 640-4712) 12,000
OPERATING EQUIPMENT
TOTAL $ 6,000
-
..
.
-
010-4303 J-7
t.L
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: BUDGET AMENDMENT REQUEST TO REPLACE PORTABLE
ELECTRIC GENERATORS
DATE: SEPTEMBER 14,1999
RECOMMENDATION:
It is recommended the City Council authorize an appropriation of $2,000 from the Water
Fund; and authorize the purchase of two portable electric generators after completing
the informal bid process.
FUNDING:
Funding for the two (2) generators will be from the Water Fund in the amount of $2,000.
The estimated fund balance in the Water Fund as of June 30, 2000 is $2,653,357.
DISCUSSION:
The two (2) portable electric generators PW-131 and PW-291 both recently became
inoperable and are not repairable. PW-131 is a 1986 Dayton Generator. The stator needs
to be replaced; however, this part is unavailable. The stator is the stationary part of the
generator about which the roter turns to create the electricity. PW-291 is a 1990 Coleman
Generator. The engine needs to be replaced and this model is no longer in production.
Both generators meet the evaluation criteria for replacement of specialized
equipment/machinery Policy C-007. The generators are used to power electric power tools
and work lights in the field. The proposed replacement generators will be Multiquip with
HOAda engines and a 2,500-watt power capacity. An informal quote was obtained and the
total cost to replace both generators is $2,000.
Staff will purchase the two replacement generators per Administrative Policy and
Procedures Policy C-001, upon approval of the $2,000 appropriation into the Water
Distribution 1999/00 Budget.
ALternatiYes
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendation;
-Do not approve staff's recommendation;
-Modify as appropriate and approve staff's recommendation; or
-Provide direction to staff.
Attachments: Policy C-007
Policy C-001
Proposed replacement generator
---~~_._._._-
--- ----_._---~-
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY #: C-007 SUBJECT: EVALUATION CRITERIA FOR
REPLACEMENT OF SPECIALIZED
EQUIPMENT/MACHINERY
ISSUED: 6/1/96
EFFECTIVE: 6/1/96
CANCELLATION DATE: N/A
SUPERSEDES: NEW
POLICY:
Equipment is currently capitalized if the value of the item at the
time of purchase exceeds $500. Replacement of capital equipment
must be authorized by the City Council. Criteria for evaluating
when replacement should occur is listed below. The recommendation
for replacement should be a composite evaluation utilizing the
criteria listed coupled with the actual condition of the equipment.
General Criteria:
* Age of the equipment
* Maintenance history of the equipment
* Condition of the equipment
.$pecific crite:z;-ia:
Age - Standardized estimated useful life. which may va~ depending
on quality and usage.
* Dump Truck - 15 years
* Service Truck (1 Ton and 5 Ton) - 15 years
* Backhoe - 10 years
* Generator - 20 years
* Portable Generator - 10 years
* Trash Pump -. 15 years
* Vibrating Rammer - 10 years
* Boring Machine - 20 years
.
* Valve Machine - 10 years ,
* Tapping Machine - 20 years
. * Hydraulic Breaker - 15 years
* Hydraulic Sump Pump - 15 years
* Bank Saw - 20 years
* Cut Off Saw - 10 years
* Radial Arm Saw - 20 years
* Chain Saw - 4 years
* Concrete Saw - 10 years
* Table Saw - 20 years
* Leak Detector - 20 years
* Hydraulic Hoist - 15 years
* Pipe Locator - 15 years
* Hyd:aulic Impact Wrench - 10 years
-
.
POLICY #: C-007
PAGE 2
* Vactor Jet Rodder - 10 years
* Gas Detector - 10 years
* Concrete/Asphalt Grinder -"15 years
* Walking Striper - 20. years
* Pesticide Sprayer, mobile - 10 years
* Paint Shaker - 20 years
* Tamper - 7 years
* Weed Eater/Brush CUtter - 4 years
* Vibrating Roller - ~5 years
* Air Compressor, mobile - 10 years
* Jackhammer" - 5 years
* Arc Welder - 20 years
* Tire Changer -" 10 years
* Wheel Balancer - 15 years
* 1" Impact Wrench - 10 years
* Hydraulic Jack - 10 years
* Front-end ~oader - 15 years
* Motor Grader- 20 years
* Line Striper - 20 years
* Vehicle and Equipment Trailer - 20 years
* Crack Sealer - 15 years
* Asphalt Spreader Box - 20 years
* Small Equipment Trailer - 15 years
* Concrete Mixer - 20 years
* Brush Chipper - 15 years
* Drill Press - 20 years
* Hand-held Blower - 3 years
.
.
Maintenance History -
* Recommendation by maintenance personnel that equipment is not
economically repairable
* Does not meet current safety needs
Condition
* Hazardous or dangerous for the employee to use
-
* Broken parts that are not adequately repairable
* Replacement parts not available
* No longer able to function in accord with its intended use due
to damage, age, or altered requirements
~krTL . -H l!:i;-J'
ROBERT L. HUNT
CITY MANAGER
- -
-
CITY OF ARROYO GRANDE ADMINISTRATIVE POLICY AND PROCEDURES
POLICY #: C-001 SUBJECT: PURCHASING PROCEDURES -
SUPPLIES & EQUIPMENT OVER-
ISSUED: 09/01/97 THE-COUNTER PURCHASES (LESS
THAN 7,500)
EFFECTIVE: 09/01/97
CANCELLATION DATE: N/A
SUPERSEDES: 06/01/96
POLICY:
The policy of the City of Arroyo Grande is to provide instructions for the acquisition of
supplies and equipment when the amount of the purchase is less than $7,500.
Purchases in excess of $7,500 shall .require a written contract awarded by the City
Council to the lowest responsible bidder.
PROCEDURE:
1. This is a new procedure reflecting the current policies relating to supply and
equipment purchases.
The vast majority of purchases made on behalf of the City are under $7,500.
This procedure has been developed to bring control and accountability to this
significant category of purchases.
2. Competition, Specifications, and Quotations: Although competition is ensured by
the formal bid process required for major acquisitions, it should also be the
standard for smaller purchases. When practical, verbal or telephone quotations
should be solicited from prospective vendors. The Quotation Evaluation
Summary (Exhibit I) may be used to tabulate quotations as they are obtained.
The solicitation of competitive quotations is practical when the savings to be
realized exceed the cost of obtaining the quotations. For example, at the low end
of this purchasing category, it would not be practical to utilize any employee's
time to obtain quotations on a screwdriver. However, at the high end of the
range, it would be practical to obtain quotations for a video tape recorder.
Although a purchase price under $1,500 removes the requirement for written
quotations, the resources used to obtain verbal or telephonic quotations could
probably yield substantial savings. The use of competitive quotations, when
._---_.__._~---_._..-
POLICY #: C-001
PAGE 2
reasonably practical, ensures the acquisition of sound value, guards against
favoritism, and safeguards equal opportunities to compete for City business.
If quotations are solicited, specifications must be developed for the design and
performance requirements of the item(s) to be purchased. For competitive
quotations to be useful, they must be submitted for identical specifications. This
standard applies equally to verbal quotations, written quotations, formal bids, and
formal proposals. The amount of detail included in the specifications is
determined by the complexity of the item(s) to be acquired.
3. Authorization and Review: .The Department is responsible for the maintenance
of competitive purchasing and ethical conduct in the smaller supply and
equipment acquisitions included in this procedure. Purchasing authority may be
delegated by the Department Director to a member of his/her staff. The
purchasing authority must ensure that competitive quotations are obtained
whenever practical and that prospective suppliers are evaluated in an equitable
manner. In addition, the purchasing authority should review all receipts, invoices,
and payment vouchers to ensure that only authorized item(s) and quantities are
purchased in the name of the City. Obviously, the quantities listed on invoices
should coincide with the quantities indicated on corresponding receipts, and the
employees receiving the items being purchased must sign all receipts.
Process Summary
Responsibility Action
Department 1. Identify equipment/supply need.
2. Develop specifications.
3. Solicit verbal/telephone quotations.
4. Evaluate quotations.
5. Authorize Department employee to make
purchase (or submit purchase order if
required).
Authorized 6. Inspect item(s) to be purchased.
Department 7. Sign for receipt of item(s).
Employee 8. Obtain itemized receipt.
9. Submit receipt to Department Director.
Department 10. Review vendor invoices for Department
Director and/or purchases.
Designee 11. Distribute expenditures among Department
expense accounts.
12. Submit invoices to Finance Department.
POLICY #: C-001
PAGE 3
Finance Department 13. Process payment through Accounts
Payable system.
~&n- L. HuLl
ROBERT L. HUNT
CITY MANAGER
----...- ...~--_._._-------
~ PORTABLE GENERATORS
MULTIQUIP ,
2300 to 6000 Watts .J
The Contractors choice for safe, dependable, accurate portable power
. OPERATOR SAFETY - Ground Fault Circuit Interrupters . CIRCUIT BREAKERS - Protect the generator from
(GFCI) are built into each unit as standard equipment. overloading and safeguards your power tools and lights.
. AUTOMATIC OIL ALARM - Stops the engine if oil falls . AUTOMATIC IDLE CONTROL - Prolongs engine life!
below a safe level. Less chance of engine burn-up due to Lowers engine RPM to idle when no load is required.
low oil. Reduces fuel consumption and lowers noise levels. (Not
. FULL POWER SWITCH - Full power can be directed into available on GA-2.5H or GA-2.3R)
the 120 volt or shared between the 120 and 240 volt . BRUSH LESS DESIGN - No brushes to replace...EVER!
receptacles. Voltage is tightly regulated to :1:3%.
. FULL ONE.YEAR WARRANTY - Covering defective parts
and workmanship.*
.J
,
GA.6RZ2 - 6,000 watt, Robin OHV powered, electric andrecoil start
GA.6RZR2 - 6,000 watt, Robin OHV powered, recoil start
GA.6HZ - 6,000 watt, Honda powered, electric andrecoil start
GA.6HZR - 6,000 watt, Honda powered, recoil start
. .....
I ,,.}
GA.3.6RZ3 - 3,600 watt, Robin powered GA-2,3R2 - 2,300 watt, Robin powered
GA-3.~HZ - 3,600 watt, Honda powered GA-2.5H - 2,500 watt, Honda powered
'Engines covered under Robin or Honda warranty. Features may vary"depending on model.
Robin powered models fo.' .~ new Overhead Valve (OHV) engines, - '., meet or excel''' .-.., .', Air Board (CARS) Emission Standards.
--_.._._-_._~-- -~
am.
MEMORANDUM
TO: CITY COUNCIL
FROM: ROBERT L. HUNT, CITY MANAGER11..5ft
SUBJECT: REVISED EFFECTIVE DATE OF REFUSE, GREENWASTE, AND
CURBSIDE RECYCLING COLLECTION RATES
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended the City Council adopt the attached resolution modifying the
effective date for refuse, greenwaste, and curbside recycling collection rates.
FUNDING:
There is no direct cost to the City; however, the revised rates will impact
individual customers. Active participation in the curbside recycling program,
combined with the effective use of the variable can rate, may offset or reduce
overall garbage costs to individual customers. Curbside recycling service is
necessary to meet the requirements of the Integrated Waste Management Act of
1989 (AB939).
DISCUSSION:
On August 24, 1999, the City Council awarded a contract to South County
Sanitary Service, Inc. (South County) for curbside recycling services. The
contract and the corresponding collection rates were to be effective December 1,
1999.
On August 30th, the City's current recycling contractor, RALCCO, indicated the~
would not provide recycling services for the entire transition period (August 25
through November 30th). RALCCO indicated its services would terminate on
September 30th. RALCCO did indicate a willingness to continue providing
recycling services for the period of October 1 st through November 30th if the City
would renegotiate the existing agreement. Considering the myriad of problems
encountered with RALCCO during the term of its agreement with the City, such
an option was not considered viable.
Upon being notified of RALCCO's decision to abandon City residents during the
transition period, staff contacted representatives from the SLO Integrated Waste
Management Authority and South County to develop a contingency plan to
--"--_.....~_.--- -~-- u_ _...._..____~
REVISED EFFECTIVE DATE FOR REFUSE, GREENWASTE, CURBSIDE
RECYCLING COLLECTION RATES
PAGE 2
ensure uninterrupted curbside recycling collection service to the residents of
Arroyo Grande. Through the special effort of South County, waste wheelers to
be used for the new curbside recycling program have been secured significantly
ahead of schedule. Thus, South County will be able to initiate the new program
beginning the first week of October (two months ahead of the original time line).
The Resolution adopted by the Council on August 24th establishing the new rate
structure for refuse, greenwaste, and curbside recycling has an effective date of
December 1, 1999. Because of RALCCO's decision to cease service on
September 30th and South County's ability to start the new recycling program
earlier than originally anticipated, staff is recommending the Council adopt the
attached resolution modifying the effective date of the revised rate structure from
December 1, 1999 to October 1, 1999.
A press release will be issued advising the public of the circumstances regarding
RALCCO's abandonment of Arroyo Grande and South County's ability to start
the new curbside recyclin~ services earlier than originally anticipated (starting
October 1 st v. December 1 S ).
Alternatives
The following alternatives are presented for the Council's consideration:
. Adopt the attached resolution;
. Modify as appropriate and adopt the attached resolution;
. Reject the attached resolution;
. Provide direction to staff.
,
SOUTH COUNTY SANITARY SERVICE Exhibit A
ARROYO GRANDE RECEIVED
RA TES EFFECTIVE 10-1-99 INCREAUTY OF ARROYO GRANDE
PICKUPS CURRENT EFF~~~I~~9 SEP -7 AM II: lit
PER WEEK RATES
------ --------- ---------
NEW RESIDENTIAL VARIABLE CAN STRUCTURE
32 gallon waste wheeler (same as 1 can) $8.15 $9.95
64 gallon waste wheeler (same as 2 cans) $11.15 $12.95
96 gallon waste wheeler (same as 3 cans) $14.15 $15.95
128 gallon WW service (same as 4 cans) $17.15 $18.95
160 gallon WW service (same as 5 cans) $20.15 $21.95
192 gallon WW service (same as 6 cans) $23.15 $24.95
YOU MUST USE THE GARBAGE COMPANY PROVIDED CAN(S) FOR ALL SERVICE LEVELS
SERVICE IS ONCE PER WEEK. LID CLOSED, OVERSTACKING WILL BE CHARGED EXTRA.
EXTRA CHARGES APPLY TO ANY GARBAGE NOT IN THE WASTE WHEELER-LID CLOSED
EXTRAS: PER 32 GALLON CAN OR CANSWORTH $3.00
IN YARD SERVICE(in additional to one of the above) $8.00
COMMERCIAL CANS
--------------------------------------------------------------------------------------------------------------..
1 CAN 1 $9.43 $11.97
2 $19.91 $25.26
3 $28.30 $35.91
2 CAN 1 $19.91 $25.26
2 $27.25 $34.58
3 $38.78 $49.21
4 $46.11 $58.51
5 $56.59 $71.81
3 CAN 1 $23.06 $29.26
2 $38.78 $49.21
3 $50.30 $63.83
4 $60.78 $77.12
5 $68.12 $86.44
6 $76.50 $97.07
4 CAN 1 $29.34 $37.23
2 $47.16 $59.84
3 $62.88 $79.79
4 $74.41 $94.42
5 $86.98 $110.37
6 $96.42 $122.35
5 CAN 1 $35.63 $45.21
2 $57.64 $73.14
~.~_.__._- .-..-----..-..-
SOUTH COUNTY SANITARY SERVICE
ARROYO GRANDE
RATES EFFECTIVE 10-1-99 INCREASE
PICKUPS CURRENT EFFECTIVE
PER WEEK RATES 10-1-99
------ --------- ---------
3 $73.36 $93.09
4 $91.18 $115.70
5 $106.90 $135.65
6 $125.76 $159.58
6 CAN 1 $40.87 $51.86
2 $66.02 $83.77
3 $85.94 $109.05
4 $104.80 $132.98
5 $125.76 $159.58
6 $144.62 $183.51
7 CAN 1 $46.11 $58.51
2 $74.41 $94.42
3 $96.42 $122.35
4 $114.23 $144.95
COMMERCIAL-DUMPSTERS
-----------------------------
1 YARD 1 $38.78 $49.21
2 $56.59 $71.81
3 $74.41 $94.42
4 $95.37 $121.01
5 $112.14 $142.29
6 $133.10 $168.89
1.5 YARD 1 $44.02 $55.86
2 $68.12 $86.44
3 $96.42 $122.35
4 $125.76 $159.58
5 $153.01 $194.15
6 $172.92 $219.42
2 YARD 1 $49.26 $62.51
2 $82.79 $105.05
3 $117.38 $148.94
4 $155.10 $196.81
5 $191.78 $243.35
6 $214.84 $272.61
3 YARD 1 $58.69 $74.47
2 $111.09 $140.96
3 $155.10 $196.81
4 $202.26 $256.65
SOUTH COUNTY SANITARY SERVICE
ARROYO GRANDE
RATES EFFECTIVE 10-1-99 INCREASE
PICKUPS CURRENT EFFECTIVE
PER WEEK RATES 10-1-99
------ --------- ---------
5 $239.99 $304.52
6 $286.10 $363.03
4 YARD 1 $73.36 $93.09
2 $129.95 $164.89
3 $186.54 $236.70
4 $239.99 $304.52
5 $296.58 $376.33
6 $352.13 $446.82
COMPACTORS PER YARD $6.33 $8.00
7,000 LBS MAX-OVERAGE @ LANDFILL RATE
-------------------------------------------------------------------------------------------.-.-.-.---------------
SHORT TERM BINS
DELIVERY $19.44 $24.67
RENTAL $1.00 $1.27
EMPTIES
PER YARD $12.58 $15.96
MATTRESS
TWIN $7.34 $9.31
DOUBLE $13.62 $17.28
QUEEN $18.86 $23.93
KING $22.01 $27.93
DUPLEX & ALL MULTI-UNIT DWELLINGS
USE COMMERCIAL RATE STRUCTURE
----..------.- --
10.&
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION fS'k
SUBJECT: STATUS OF SOUTH COUNTY COMMUNITY RECREATION CENTER
SUBCOMMITTEE
DATE: SEPTEMBER 14,1999
RECOMMENDATION:
It is the recommendation of the Recreation Center Subcommittee that the City Council:
. Endorse a regional planning approach to the Five Cities Recreational Center,
. Authorize presentations by a Subcommittee Member before the County Board of
Supervisors, Pismo Beach City Council, and Grover Beach City Council to discuss
Recreation Center Subcommittee goals and objectives,
. Authorize the Subcommittee to contact each property owner in the "Available Land
Survey" attachment with an informational letter regarding the Recreational Center,
. Direct the Subcommittee to gather increased public input, identify appropriate land
resources and clarify funding sources; and,
. Return to the Council in 120 days with a status report.
FUNDING:
No funding impact at this time.
DISCUSSION:
A subcommittee was established by Council action at the March 23, 1999 meeting to
explore the feasibility of a Recreation Center in the South County. This project arose
initially as a concern of the Senior Advisory Commission regarding a lack of facilities for
seniors in Arroyo Grande. The Council expanded the scope of the subcommittee to
include consideration of a multi-generational facility. Council Member Dickens was
appointed as the Council representative to the Subcommittee. The Subcommittee
members represent a wide range of interest. The Subcommittee roster is attached
(Attachment 4).
The first meeting was held in May with approximately 20 community members and
representatives from the cities of Pismo Beach and Grover Beach. Since that time, a
total of four meetings have been held. The last meeting was held on August 19th to
discuss possible funding alternatives as well as a potential open house during the
Harvest Festival to generate public input on this project.
Some of the funding alternatives discussed have included a voter-approved sales tax
surcharge with a fixed time limit, the creation of an assessment district to include the
cities of Arroyo Grande, Grover Beach, and Pismo Beach; foundation grants, and
fundraising events. At this point, minimal research has been conducted on funding
opportu n ities.
The Subcommittee has developed an initial list of suggested amenities (Attachment 1),
a tentative project schedule (Attachment 2), and an available land survey (Attachment
3). At this time, amenities and square footage estimates are preliminary and do not
include cost estimates for furniture, fixtures, and equipment, estimated to be 7% above
land acquisition/construction costs ($672,000). The Subcommittee has also received
two presentations from the Cal Poly Architecture Department and is hopeful to partner
with one or more fifth year architectural student(s). Prof. Gilbert Cooke is interested in
making this a school project. The project would allow the formalizing of specific
attributes of the "Center".
A number of potential sites has been discussed in Subcommittee meetings. It is the
Subcommittee recommendation to contact these property owners and inform them of
the project. The City Attorney will need to approve language for any such
correspondence to avoid any potential liability.
Alternatives
The following alternatives are provided for the Council's consideration:
- Continue working with community to explore the feasibility of this project;
- Provide direction to the Subcommittee and staff.
Attachments: Suggested Amenities List (Attachment 1)
Tentative Project Schedule (Attachment 2)
Available Land Survey (Attachment 3)
Subcommittee Roster (Attachment 4)
S:\StaffRpt\Cccomctrstatus.830
. . . . ATTACHMENT 1
CITY OF ARROYO GRANDE
COMMUNITY RECREATION CENTER SUBCOMMITTEE
Amenities suggested at the May 21, 1999 meeting
Aquatics . Outdoor
Lap pool Tennis
Exercise pool Sand Volleyball
Wading pool Lawn Bowling
Resistance pool Bocce Ball
Play pool Roller Hockey
Gym General Amenities
Basketball court Offices
Volleyball court Parking (Level access to facility)
Locker rooms and showers Restrooms
Weight room Storage
Exercise room Reception Area
I ndoor soccer First aid/Personal Safety/Health Care
Handball/Racquetball Information Desk
Climbing wall
Food service Miscellaneous
Full industrial kitchen Exploratorium
Snack bar Utility Collection Station
Banquet Room Chamber of Commerce Office
Cultural/Educational Programs/Activitieslldeas
Music room Harvest Bag
Craft room Exchange vol. hours for memberships
Dance room Staff daycare with senior training teens
Stage for performing ROP Training for food service
Pottery/Ceramics room with wheels and kiln Crochet, knitting
Computer lab with computers Computer tutorial
Multi-purpose room Dances and dance classes
Day Care room for children Performances
General RecreationlY outh Center
Martial arts studio
Billiards
.Ping Pong
Movie room
Card room
Activity room
Lounge
Bowling Alley
s.SeniorRecCenterAmenities52199
,.
COMMUNITY CENTER SUBCOMMITTEE
PROPOSED AMENITIES AND APPROXIMATE SQUARE F;OOTAGE
Tiny Tot/Babysitting Area - 880 Square feet
This is an area approximately 540 square feet for tiny tot programming and 340 square
feet for babysitting. These two areas are divided by a moveable partition that gives
flexibility to incorporate the total space for babysitting or programming. A bathroom
facility is located with access from either area. Walk-in storage and cabinet space are
included. An exterior door leading to a fenced outdoor play area is included as per
California State licensing requirements.
Gymnasium - 8,870 Square feet
This area is full sized, accommodating a variety of activities. Designed for multiple use,
a curtain divides the area in half with both sides able to support either basketball or
volleyball play. Itfeatures a maple wood floor.
Aquatics Area- 10,000 Square feet
This includes a 25-meter, 6-lane pool with a zero depth access for handicapped entry
and a diving well. Included are a water slide into an adventure pool and a circular
splashdown area, resjstance pool, exercise pool, sauna, steam room and whirlpool.
Locker Rooms - 2,800 Square feet
Approximately 300 keyed lockers (150 in both men's and women's areas), with separate
shower and dressing stalls in women's. Restrooms included.
Commercial Kitchen - 700 Square feet
Full service that can be used for catering or facility rentals.
Snack Bar - 800 Square feet
This area would be an area for a coffee shop, snacks, and general lounge.
Multi-Purpose Room - 5,400 Square feet
Large wood flo.or area with the ability to seat 350 in banquet style or 550-theatre style
seating. Can be divided by solid wall divider curtains into four separate meeting or
classrooms.
Senior Area - 1,200 Square feet
This carpeted section of the center features a lounge area with upholstered furniture, a
television and VCR, and a pool table. In addition, it has its own entrance separate from
the main complex.
ComDuter lab - 700 Square feet
This area would have approximately 12 computers and support equipment with limi!ed
Internet access to be' used for tutorial programs, classes and other programming
possibilities.
--.-.-....
.
.
Aerobics/Dance Room - 1 ,400 Square feet
This area includes a maple wood floor on rubber-isolated pads that is ideal for all dance
and aerobics. Includes a self-contained sound system, dance bars, mirrors, and
cubbyholes for personal items.
Lobby - 1 ,500 Square feet
The lobby includes an area for waiting, public restrooms, and a small vending space.
Game Room - 1,500 Square feet
This area includes a large screen TV, VCR, 2 pool tables, ping pong, air hockey table,
video games, jukebox, and open seating area with a supervised control counter.
Weight Room - 1,600 Square feet
This area includes a variety of weight equipment including free weights and
cardiovascular components.
Small Performance Theatre - 3,000 Square feet
A theatre designed room with backstage area and seating for approximately 120
persons.
Pottery/Ceramics Lab - 1,000 Square feet
This room would be designated only for ceramics and pottery courses. Includes kiln,
wheels and drying area for approximately 12 students.
Music Room - 800 Square feet
This room would be dedicated as a music studio with its own sound system and
soundproof walls.
Racauetball Courts - 2,400 Square feet
This is for 3 regulation racquetball courts.
Climbina Wall Area - 800 Square feet
This is a climbing wall area with changeable components to alter the structure to
prevent boredom.
ADMINISTRATIVE/LOGISTICAL FACILITY RECOMMENDED REQUIREMENTS
Office/Control Area - 950 Square feet
The Community Center staff offices are located behind the control desk and work area.
The desk provides an element dividing the activity areas from the passive space in the
building. Also located in this space is a work area for seasonal employees, a laundry
area, and staff lounge.
.
Senior Center Staff Offices - 600 Square f~et
This area is designed to house senior staff and volunteers as well as provide temporary
space for special service providers such as health, tax and social service staff that
provide programming.
Aauatics Offices - 200 Square feet
Located adjacent to pool area. To be used by lead staffas well as first aid station.
Storaae Rooms - 1,400 Square feet
This would provide for 4 storage room of approximately 350 square feet each for
storage of equipment and supplies associated with the various programs operated on
site.
Public Restrooms - 400 Square feet
These are public restrooms located separate from the main facility for public use.
Mechanical/Electrical System Ocerations rooms - 800 Square feet
Needed areas for mechanical and electrical systems required for facility operations.
SUGGESTED OUTDOOR AMENITIES
Lawn Bowling area.
Sand volleyball courts.
Tennis Courts (4).
Inline Hockey Rink. Regulation 80' x 160' plus bleachers, player benches.
Outdoor picnic/tables/benches.
Playground area with age appropriate structures and seating .for supervision.
Sufficient parking for center. Approximately 100 spaces including handicapped parking.
ITEMS OF CONCERN
BabysittinglT ot Room. Due to State licensing requirements, this area needs to be
staffed by State Licensed personnel. Volunteers can assist, but cannot be in charge of
facility .
Due to the numerous amenities, this will need to be a multi-level structure requiring
elevators as per Americans with Disabilities Act access requirements.
Square footage does not reflect access ways, elevators and breeze ways. Rough
estimate would be approximately 4,000 square feet.
, .
Estimated total indoor square footage - 53,700
Approximate construction cost per square foot - $130
Estimated cost for facility only - $6.981 million. Additional cost associated with pool
facility - $1.5 million.
Landscaping/Parking/Exterior Amenities - $900,000.
Anticipated cost estimate. $9.381 million
ATTACHMENT 2
COMMUNITY RECREATION CENTER
TIME LINE AND STEPS FOR GROUNDBREAKING
TENTATIVE PROJECT SCHEDULE
.,...w- .- -w______ DRAFT -------
Develop Concept Project
Identify Amenities and Proposed Programs / Activities June 1999
Identify Available Land Resources July 1999
Identify Preferred Funding Method(s) August 1999
Make Recommendation to Arroyo Grande City Council September 1999
Conduct Initial Public Input - Awareness Campaign (Solicit Cat Poly Arch Department to
Develop Alternative Concept Projects)
Present and Make Recommendations to:
Pismo Beach, Grover Beach, County Board of Supervisors October - November 1999
Gather Public Input / Present Concept Project Throughout Community
Make Needed Changes as Suggested from Public Input
(If Needed:) Develop a "Joint Powers Agreement" among all Participating Partners
And Appoint Board Members
Implement Funding Mechanism
Secure Land for Center
Complete Architectural/Working Drawings
(Solicit the Assistance of the
cat Poly Arch Department)
Initiate Public Hearing / Environmental Review Process
In Appropriate Jurisdiction
Solicit Bids
Receive Bids
A ward Contract
Groundbreaking Ceremony
ATTACHMENT 3
COMMUNITY RECREATION CENTER
SUBCOMMrlwl'EE
Available Land Survey
(Five Cities Area)
Pismo Beach
1. . Commercial Zone - adjacent to Highland next to railroad
(appr. 5 -7 acres)
2. Commercial Zone - behind OSH
(appr. 4 - 5 acres)
3. Commercial Zone - corner of Oak Park & James Way I below Post Office
(appr. 4 - 5 acres) Owned by Carroll Pruett
Arrovo Grande
4. Ash Street across from City Corp. Yard
(appr. 5 acres) Owned by Toma Family
5. Farroll Street behind basebaUfields
(appr. 5 acres) Owned by Okui Family
6. Grand Ave. (South side) next to Blockbuster
(appr. 5 acres) Owned by Matsumoto Family
7. Grand Ave. (South side) on Courtland "AutoZone Proposal"
(appr.3 acres)
8. Grand Ave. (South side)
(appr. 4 acres) Owned by Carmichael Family
9. Grand Ave. (North side) Vons property
(appr. 7 - 9 acres) including Grover Beach parcel
10. EI Camino S & S Homes
(appr. 6 - 8 acres) Proposed housing
11. West Branch (YMCA site)
(appr. 4 acres) Owned by City of A.G.
Grover Beach
12. Farroll Ave. (Pig Farm) Three 10 acre parcels
(appr. 30 acres)
ATTACHMENT 4
COMMUNITY RECREATION CENTER SUBCOMMITTEE
SUBCOMMITTEE
Jim Dickens - City Council
Betty Branch - Senior Advisory Commission
Bill Borgman - Parks and Recreation Commission
Melissa Nichols - Youth Advisor
Earl Paulding - Senior Advisor
Matt Gallagher - At Large
Eileen Maddux - At Large
STAFF
Daniel C. Hernandez - Director of Parks and Recreation
Doug Perrin - Recreation Supervisor
1O.b.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION ~
SUBJECT: REVISIONS TO FEE WAIVER POLICY
DATE: SEPTEMBER 14,1999
RECOMMENDATION:
It is recommended that the City Council approve the following Parks and Recreation
Commission recommendation for revisions to the existing fee waiver policy for facility
rentals:
1. Increase the amount of fee waiver the Parks and Recreation Commission can
approve from the current $200 to $500. '
2. Set a maximum amount any individual group can receive in fee waivers at $750
annually (calendar year).
3. Establish a policy whereby an organization or agency that does not meet the
minimum five (5) criteria in the Fee Waiver Request Form is eligible for
consideration of a fee waiver of up to 50% of rental fees.
FUNDING:
Fee waivers vary from year to year. Based on FY 1998-99 waivers, proposed policy
would result in a net increase of approximately $1,250 to the General Fund.
DISCUSSION:
The City Council, at its meeting of June 22nd, directed staff to review the current fee
waiver policy and return to the Council with recommended changes.
The current policy in effect for fee waivers is that any waiver of over $200 requires
approval from the City Council. Waivers of under $200 are approved/denied by the
Parks and Recreation Commission. The Parks and Recreation Commission action may
be appealed to the City Council. Both the City Council and Parks and Recreation
Commission reserve the right to reduce the required fee waiver amount. The majority of
waivers currently granted is for a full day rental ($250) and security deposit ($250). The
policy regarding appeal to the City Council will not be altered.
There is currently no maximum for the amount of fees waived for anyone applicant in a
calendar year. In most agencies, there is generally a limit for the amount of fees waived
in a year. It is recommended that the total aggregate amount that can be waived for
anyone applicant in a calendar year be established at $750. This would cover 2 all day
rentals and 1 security deposit. The $750 annual limitation on waivers provides a
uniform figure for all charities/non-profits. If the $750 in aggregate fee waivers is
determined by an applicant to be insufficient over the course of a calendar year, the
recently approved Community Development Block Grant (CDBG) program, once
initiated, will provide additional opportunities for charities/non-profits to secure funding
(for fee waivers or other uses) from the City.
Finally, the Commission discussed the use of the Fee Waiver Request Form
(Attachment 1). It was decided that a full award should only go to an agency or
organization that meets the requirements for a full waiver, which is at least five (5) of the
established criteria. Any organization that does not meet this minimum should not
receive the maximum waiver/reduction. In many situations, these groups do not receive
any waiver. In the event a fee waiver is granted, only a partial reduction would be
awarded. After further discussion, it was decided to recommend to the Council that a
50% reduction would be the maximum allowed to groups not meeting the minimum
criteria, but are awarded a waiver.
Alternatives:
The following alternatives are provided for the Council's consideration:
- Approve the Parks and Recreation Commission's recommendation;
- Modify the Parks and Recreation Commission's recommendation;
- Reject the Parks and Recreation Commissio.n's recommendation;
- Provide direction to staff.
Attachments: Fee Waiver Request Form (Attachment 1)
s:\StaffRpt\CCFeeWaiverRev.824
__n___________
~_.._,.,-~ ,,_.. .".
" ~
, ATTACHMENT 1
. \ .
CITY OF ARROYO GRANDE
FEE WAIVER OR REDUCTION CRITERIA FORM
Name: Address: Phone #:
Type of Fee Requested to Be Waived: Total Fee Aml To Be Considered: $
WAIVER OF FEES: All groups/organizations/sponsors requesting a waiver of fees must submit a completed Fee Waiver
or Reduction Criteria Form with a letter stating: (a) the facility requested, (b) event, (c) which fees should be waived, and
(d) verification of infonnation requested on the criteria form (e.g., organization donates 50% of its budget-supporting
programs in the Five Cities area). Please include all additional information on a separate sheet of paper along with your
letter of request. All forms and letters should be submitted to the Parks and Recreation Office and addressed:
For Reauests for Fees Totalina 5200 or Less: For Reauests for Fees Totalina 5201 or More:
Parks and Recreation Commission Arroyo Grande City Council
c/o Parks and Recreation Office Attention: City Clerk
Post Office Box 550 Post Office Box 550
1221 Ash Street 214 East Branch Street
Arroyo Grande, CA 93421 Arroyo Grande, CA 93421
-
Check below each item that aoolies to your arouo or oroanization:
_1. Local Arroyo Grande-based non~proflt group or organization # (provide 1.0. number).
-Local" is defined as 50% membership from the City of Arroyo Grande.
_2. Non-profit group/organization services youth only, ages 6 - 18; and no specific program fees .are charged
youth (other than registration fee). Number of youth served: Registration fee charged to
youth:
_3. The group/organization donates 50% of its budget supporting programs/activities within the City of Arroyo
Grande or the Five Cities area. Examples of programs/activities supported:
- 4. The facility/activity requested and all proceeds will be used for a specific City of ;',rroyo Grande/Five Cities
area public project, benefit, or cause. Example of specific service/project:
- 5. The event proposed is open to the public, and the organization/sponsor is net requesting a donation or
charging a fee for entry or to participants (vendors, speakers, etc.).
- 6. Group or organization provides a yearly donation (equipment, monetary, services-in-k.ind) to the City of
Arroyo Grande. Specific donation: , Date of donation:
- 7. Mid-week or shared scheduling of facility, The group has requested a date during the week. (Monday -
Thursday), and another organization will be meeting at the same time.
_ TOTAL NUMBER OF CRITERIA ITEMS WHICH APPLY.
QUALIFICATIONS: Groups meeting criteria items 1 - 7 above score 1 point each. A score of 5 or more points qualifies
a group for a waiver or reduction of fees.
OETERMINA TrON: All requests for the reduction or waiver of fees that require a Public Safety and Welfare Permit or
Police Department Auxiliary Police Services (e.g., fees established by City Ordinance or Resolution) are appealed
directly to the City Council.
Field rental fees (excluding tournaments, lighting, and field preps) shall be waived for all youth sport activities scoring
five (5) points or more on a fully completed Fee Waiver or Reduction Criteria Form. -Youth sport activitjes~ shall be
defined as any league/team roster having members under the age of 18, with the exception that a maximum of three (3)
members may be 18 or older, at the time the roster is submittep to the Parks and Recreation Department.
FOR FEES TOTALING $200 OR LESS FOR USE OF A CITY FACILITY: Waiver or reduction of the fees can be
approved by the Parks and Recreation Commission. All deCisions made by the Parks and Recreation Commission can
be appealed to the City Council.
FOR FEES TOTALING $201 OR MORE FOR USE OF A CITY FACILITY: Waiver or reduction of fees must be
approved by the City Council.
c:\forms\FeeWaiVerJrm (Revised: 11/24197)
'IO.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEERd3I-
SUBJECT: THE SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE
OF ARROYO GRANDE - PHASE II PROJECT SCOPE
DATE: SEPTEMBER 14, 1999
.RECOMMENDATION:
It is recommended that the City Council:
A. authorize the distribution of options for Phase II of the Scenic Creekside Walk
Through the Historic Village of Arroyo Grande ("Creekside Walk Project") for public
comment;
B. return in approximately 30 days with a summary of public comments, make any
modifications deemed necessary or appropriate, and approve an option for Phase
II of the Creekside Walk Project.
FUNDING:
The City has secured $250,000 of Federal Transportation Enhancement Activities (TEA)
funds for Phase II of the Scenic Creekside Walk Through the Historic Village of Arroyo
Grande. TEA funds require a 20% local match, therefore the total project cost for Phase
II is $312,500 ($250,000 TEA + $62,500 local match).
DISCUSSION:
On June 23, 1998, the City Council authorized staff to prepare a Transportation
Enhancement Activities (TEA) funding application for Phase II of the Creekside Walk
Project and directed staff to forward the TEA funding application to SLOCOG for funding
consideration. On August 5, 1998, the SLOCOG Board approved $250,000 of TEA funds
(with a 20% local match) to be used for Phase II of the Creekside Walk Project.
Staff has identified the following options for Phase II of the Creekside Walk project:
1. Completion of Phase I includes reconstruction of the existing access points such as
the stairs and ramps, along the north side of Arroyo Grande Creek between Mason
Street and Short Street (Phase IA is currently under construction and includes the
reconstruction of the top half of the stairway on the north side of the creek next to the
swinging bridge). There was not enough money to complete all of Phase I with the
previous TEA funds. Approximate cost = $197,000; Page 4 of the Schematic Plan.
- ----~._-- --_._-~-~,-_._---,_._.- ~ -~
- -----.-..------...--.------.-.-.....-----.....---.---
2. Create a new bluff top pedestrian path with a creek overlook along the south side of
Arroyo Grande Creek between Mason Street and Short Street fronting the Heritage
House and the relocated Santa Manuela School House. Approximate cost = $150,000;
Page 9 of the Schematic Plan.
3. Construct portions of the expanded bluff top pedestrian promenade along the north of
Arroyo Grande Creek proposed between Bridge Street and Mason Street. Approximate
cost = $290,000; Page 7 of the Schematic Plan.
4. Construct a pedestrian walkway from the proposed north side bluff top prornenade
between the existing buildings to East Branch Street. Approximate cost = $115,000;
Page 8 of the Schematic Plan.
5. Construct an entrance and stairway access to Kiwanis Park where a new creekside
amphitheater is proposed. Approximate cost = $95,000; Page 11 of the Schematic
Plan.
The design and development of Phase II of the Creekside Walk Project will be a
cooperative effort with City and SLOCOG staff, the Arroyo Grande Village Improvement
Association, and the South County Historical Society.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations;
- Provide direction to staff.
Attachments:
- Conceptual Sketches of Phase II Options from the Arroyo Grande Creekside Path
Schematic Plan, January 1998
jep:232.5607\phasell\Scope.Staff.Report. wpd
----..------
-
Arroyo Grande Creekside Path
Schematic Plan
City of Arroyo Grande
Prepared by:
RRM Design Group
January 20. 1998
-
Creekside walkway Terminus
Creekside view area at terminus to path. Concrete walk with wood fence leads to
informal area of decomposed granite and boulders which provide casual seating. This
area is designed to rebound from seasonal creek flooding. New stone faced retaining
wall. shrubs. and conifers on slope.
j 4
Bluff Top Path with Creek Overlook
New bluff top path with rustic guardrail. Table for picnics and bench overlooking
creek. Museum garden and new trees along path. High dividing fence has been
replaced with a low picket fence. Deck with railing and benches overlooks creek.
Historic School House relocated to park like setting along new promenade.
9
~
)
11\ ,
vt
L.
. .
'.
- :
\ '.
Create Bluff Top Promenade
Pedestrian promenade on bluff overlooking creek. Addition of brick paving on both
sides of existing concrete aggregate path. New trees and tree grates. Benches facing
both directions for a restful atmosphere.
7
-
Pathway from Promenade to --,.--
East Branch Street
New pedestrian walkway connects .
upper creekside promenade with EaSI
Branch Street. Concrele aggregate
path forms axis through parking lot. .
New trees in bulb-outs frame view .
of historic buildings. ..
-
-
. .
i 8
I
-.--"
.
~
..
~-
'"'-~.
I '"
/ r /
--
Creekside Amphitheatre
Amphitheatre with raised stage. New pathway. New conifers frame amphitheatre
seating, with wood safety railing along theatre steps. Stone risers on theatre seating
ties in with the stone retaining walls along the creekside path.
11
--- -- -----..--.-
......
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: WATER AND SEWER RATE STUDY
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended that the City Council:
A. authorize the distribution of the Draft Water and Sewer Rate Study for public
comment; and,
B. direct staff to return in approximately 30 days with a summary of public comments,
make any modifications deemed necessary or appropriate, and conduct a Public
Hearing to approve the Draft Water and Sewer Rate Study.
FUNDING: .
The current project budget approved $22,000 for the completion of a water and sewer rate
study. Expenditures to date are approximately $20,150. The project will be completed
within budget.
DISCUSSION:
The intent of the Water and Sewer Rate Study is to assess and evaluate the existing water
and sewer rate structures and capacity charges of the City. The Water and Sewer Rate
Study includes recommendations as to how the rates and capacity charges should be fairly
and equitably structured to meet current and future fiscal requirements of the City.
Because the City currently operates two separate and distinct water and sewer systems,
the Study addresses each system independently when making recommendations. Water
rates were last reviewed by the Council on March 24, 1992, and sewer rates on September
22, 1992.
Distribution of the Draft Water and Sewer Rate Study will be to the South County Library,
Chamber of Commerce, the Building Improvement Association, and its availability for
review will be posted on the City's website.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendations;
- Do not approve staff's recommendations;
- Modify as appropriate and approve staff's recommendations; or
- Provide direction to staff.
-- ------.--...--- .~~-
CITY OF ARROYO GRANDE
TENTATIVE PROJECT SCHEDULE
for
WATER AND SEWER RATE STUDY
Council Approval to Distribute RFP's ............................ July 14, 1998
Distribute Request for Proposals ............................... July 15, 1998
Receive Proposals (Friday, 2:00 p.m.) ........................... August 14, 1998
Award Consultant Contract (at City Council Meeting) . . . . . . . . . . . . . . . September 8, 1998
Begin Work / Kick-Off Meeting ............................ September 15, 1998
Second Meeting ........................................ December 2, 1998
Administrative Draft Report to City Staff . . . . . . . . . . . . . . . . . . . . . . .. January 8, 1999
City Staff Review of Admin Draft Completed ................... January 22, 1999
Meeting with City Manager . . . . . . , . . . . . . . . . . . . . . . . . . . . . . . . .. February 5, 1999
2nd Admin Draft Report to City Staff ......................... February 22, 1999
City Review of Draft Report ......................... February 22:" April 7, 1999
3rd Admin Draft Report to City Staff ............................. June 30, 1999
Meeting with Don, Shane & Jill on 3rd Admin Draft. . . . . . . . . . . . . . . . .. July 22, 1999
For:ward 3rd Admin Draft to Bob & Lynda ......................... July 30, 1999
City Review of 3rd Admin Draft ............................ August 2 - 13, 1999
Presentation of Report to City Council ..,.................. September 14, 1999
Send out Draft for 30-Day Review ......................... September 17, 1999
Out for 30-Day Review . . , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. October 17, 1999
City Council Approves New Rates... . . .... . . .......... . . . .. .. October 26, 1999
New Rates Become Effective . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. November 1, 1999
_ ------- -- .-.--- --- ---"-
.....
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER~
SUBJECT: APPROVAL OF FINAL MAP TRACT 1834 UNIT NO. 4C
DATE: SEPTEMBER 14, 1999
RECOMMENDATION:
It is recommended that the City Council:
1. approve the Final Map for Tract 1834, Unit No. 4C;
2. reject without prejudice as to future acceptance the offers of dedication for street
right of ways for Puesta Del Sol and Los Ciervos; and,
3. reject without prejudice as to future acceptance the offers to dedicate easements
to the public for street trees and public utilities (PUE).
FUNDING:
There is no fiscal impact.
DISCUSSION:
On April 30, 1991 the City Council approved Resolution No. 2467 approving Tentative
Tract Map 1834 and Specific Development Plan No. 90-01. The project. is located
generally northeast of James Way in the "Rancho Grande" Planned Development. The
subdivision map creates 12 residential lots from a single remainder lot. Final Maps for
Units number 1 through 4, inclusive, have previously been approved by the City Council
and were subsequently recorded. This Map, called Tract 1834 Unit No. 4C, is the
completion of a remainder parcel shown on the Phase 4 map. The Unit No. 4C portion was
deferred to allow for additional review of offsite sewer and storm drains. Following
environmental review, a mitigated negative declaration was issued and construction plans
for the offsite sewer and storm drain have been approved.
In accordance with the conditions of approval, the developer is required to make several
offers of dedication for street right-of-ways and public easements. These include the
following:
1. Street right-of-way for Puesta Del Sol and Los Ciervos.
~---_._._._._--- -------
2. Public utility easements (PUE) and street tree easements along the above
mentioned streets.
It is recommended that the Council reject these offers of dedication of public easements
and right of ways at this time, reserving the right for future acceptance. Typically, offers
of dedication of the public easements are accepted after the improvements have been
constructed and maintained for a one year period. The Final Map includes the required
offers of dedication.
CC&R's have been prepared in accordance with the conditions of approval. Additional
map sheets in conjunction with the CC& R's provide limitations on building height, styl~,
location, and setback in accordance with the requirements of the conditions of approval.
The Final Map for the Tract has been prepared to complete the subdivision process. The
developer has complied with the conditions of approval necessary for the recordation of
the Map and paid the required fees. The completion of Tract improvements will be
guaranteed by a subdivision agreement and City approved financial securities. Approval
of the Final Map does not alter the requirement that the developer comply with all other
conditions of approval for the project.
Attachments: Exhibit A - Location Map
Exhibit B - Final Map for Tract 1834 Unit No. 4C
--------.-.....-.
EXHIBIT A TRACT 1834
UNIT 4C C:\DWG\a'l99
09-07-
139
142
not 'to scn\e
55
56 1
SITE 40 57
39 58
38 59
37 60 i 72
36 61
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