CC 2013-02-26_08.e. Supplemental Information � PRROyo
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c���FORN�P MEMORi4NDUM
To: C�� CoUNCrIL
FROM: STEVEN 14DAMS� CI� M�►N/4GER
SUBJECT: AGENDA ITEM 8.E. — SUPPLEMENTAL INFORMATION
DATE: FEBRUARY 26, 2013
In response to a request from Council Member Ray, please find attached the
correspondence to and from the POA regarding the Resolution addressing the officer
pay range issue in Agenda Item 8.e.
Let me know if you have any questions. Thank you.
attachments
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c�4`/F O RN`P IVI E IVI O R,4N D U IVi
TO: SHA1n/N COSGROVE, POA PRESIDENT
FROII�: STEVEM ADAfVIS, CITY MAIVACER
SUBJECT: POLICE OFFICER PFiILLIP DOLLMAN SALARY RANGE
D�4TE: FEBRUARY 19, 2013
Please find attached the proposed Resolution to address the error that was made in the salary
range for Police Officer Phillip Dollman when he was hired. It would be appreciated if you
could notify me by e-mail or memorandum whether or not the POA supports the proposed
Resolution by Wednesday, February 20, 2013. This will enable me to present that information
to the City Council along with the Resolution at the February 26, 2013 meeting. We would like
to resolve the issue as quickly as possible, but let me know if you need additional time so I
can postpone the agenda item if necessary.
Let me know if you have any questions. Thank you.
attachment
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,� �ESOLUrio� o� rH cirv cou�ciL o� rH ci�r
F ,aRROYO G NDE TiFY'�G A� AP� ovi�G
usE oF A sALARY �N�E �ELA�ED To THE ���'NG
oF PoLicE oFFicE� PHiLiP DoLL�nA�
V�lHEREAS, the City utilizes a system of approved Salary Ranges, some of which are
not currently operative or being utilized for positions in the Police Department, but are
available for certain circumstances, such as calculating specialty pay; and
WHEREAS, the City has recently conducted a recruitment for the position of Police
Officer and based upon that recruitment offered the position at a specific salary to Philip
Dollman, who accepted the position based upon that offer; and
Vi/F6EREAS, it was subsequently discovered that the salary offered to Officer pollman
was not in Salary Range 31 which is the operative Salary Range for the position of
Police Officer, but instead was in Salary Range 34 which is a Salary Range that is not
currently operative or being utilized; and
WHEREAS, Officer pollman accepted the position at the offered salary and left his prior
employment based upon the offer, and the City desires to honor the commitment made
to Officer pollman; and
V1/HEREAS, since the inadvertent placement of Officer pollman in an inoperative Salary
Range presents an unusual circumstance, and also could potentially create issues
related to the operation of other City personnel policies related to step increases as well
as potential future promotional situations, it is appropriate for the City Council to
approve the use of salary range 34, as well as clarify how movement through the salary
ranges will apply in light of the error;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande as follow:
1. The foregoing recitals are approved and incorporated herein by reference.
2. The appointment of Officer pollman at Step D of Salary Range 34 is
hereby approved and ratified. It is further provided that Officer pollman
shall be eligible for a Step increase to Step E after one year and
successful completion of his probationary period, as well as any applicable
future cost-of-living increases. For the sole purpose of this appointment,
such Step increase will be deemed placement at the top Step for the
position of Police Officer. In addition, if in the future Officer pollman
competes for and is successful in a promotional examination for the
position of Senior Officer and as a result such promotion would otherwise
be out of compliance with the policy that promotions are to result in at
least a 5% increase in salary, the City Council hereby authorizes variance
of that policy based upon the foregoing circumstances related to his hiring
and compensation.
3. The terms and conditions set forth above shall be subject to modification
resulting from a new Memorandum of Understanding currently being
negotiated befirveen the City and the Arroyo Grande Police Officers
Association.
4. This Resolution shall be deemed effective upon its adoption.
On motion of Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSEN�f:
the foregoing Resolution was passed and adopted this day of 2013:
Ll1Tl IV N .
A 3
TOIdY FERRAR�4, MAYOR
TT ST:
�4 LLY�/ETIVi RE, CITY CLERK
�►PPROVED AS �f0 CONTENT:
STEVEN A►DAMS, CITY MAMAGEF2
APPROVED AS TO FORM:
TIMOTHY J. CARME�, CITY ATTORNEY
Steve �►darns
From: Shawn Cosgrove
Sent: Wednesday, February 20, 2013 1:44 PM
To: Steve Adams
Subject: Dollman
Hi Steve,
I spoke with the Association Board in reference to Dollman and his pay scale. The Board, including myself, supports the
City resolution (proposal) in order for pollman to maintain his current pay.
Thanks,
Shawn
Sergeant Shawn Cosgrove
Arroyo Grande Police Department
200 N. Halcyon Road
Arroyo Grande California, 93420
(805)473-5100
Fax: (805)473-2198
1
MEMORANDUM
TO: CITY COUNCIL
FROM: JOEL ARANAZ, FIRE CHIEF – FIVE CITIES FIRE AUTHORITY
SUBJECT: AGENDA ITEM 11.A . – SUPPLEMENTAL INFORMATION
DATE: FEBRUARY 26, 2013
In response to questions received regarding the Financing District Feasibility Study
report, staff is providing supplemental information to better address two areas. First,
additional clarification is needed regarding the terminology that is referred to i n the
study and staff report. Second, additional information is provided to assist the City
Council in providing direction to staff on the items requested in the staff report.
Terminology
Since some funding mechanisms are general terms and used interchan geably, it has
understandably caused some confusion. P lease find attached a summary of terms
prepared by the consultant, NBS. In addition, staff would like to make the following
corrections to the staff report in order to refer to the correct specific te rms:
The recommendation should now read:
It is recommended the City Council: 1) receive the Feasibility Study and Report from
NBS, 2) provide direction to the Five Cities Fire Authority representative to proceed
with the process of forming a Parcel Tax; and 3) provide direction to the Five Cities
Fire Authority representative to create the Parcel Tax without a sunset clause due to
the long term, annually recurring obligations funded by the Parcel Tax and use the
average Consumer Price Index for Los Angel es, Riverside and Orange Counties as an
automatic escalation factor.
Where the general term ‘Special Financing District’ is used in the report, staff is
referring to a Parcel Tax. A Parcel Tax is the funding mechanism being
recommended.
CITY COUNCIL
AGENDA ITEM 11.A. – SUPPLEMENTAL INFORMATION
FEBRUARY 26, 2013
PAGE 2
Other Feedback Requested
The City Council is being requested to provide feedback on community outreach,
length of special tax and CPI options for the potential formation of a Special Financing
District.
Staff is interested in identifying whether the Council h as specific ideas or preferences
regarding community outreach.
With regard to the length of a special tax, they may have a sunset date, which are
commonly 10 to 15 years. The advantages of provi ding a sunset clause are added
accountability to the voters and the ability to reconfirm the appropriateness of the
Parcel Tax . The reasons not to include a sunset clause include the nature of the
annually recurring budget requirements and the long term funding needed for the
timely replacement of apparatus and eq uipment .
There are also options with regard to incorporating an automatic escalation factor in
the tax. Since the proposed items to be funded are long term and ongoing costs, an
automatic escalation factor assures the Authority it will be able to fund apparatus and
equipment replacements years in to the future as inflation factors increase costs. Many
local governments include an automatic escalation factor in their Special Tax , but set
a cap on the percentage that can’t be surpassed in any given year. T he disadvantage
of an automatic escalation factor is the Parcel Tax on each parcel of property has the
ability to increase with each passing year.
Options on types of automatic escalation factors include using the northern California
Consumer Price Index (CPI), the southern California CPI, or an average of the two.
The City of Arroyo Grande has a history of using the southern California CPI , which is
the average of Los Angeles, Riverside and Orange Counties CPI.
The consultant will be at the meeting to pr esent more detailed information and to
answer questions, but feel free to contact us in the meantime with any questions or
requests for additional information you have . Thank you.
a ttachment
Regional Office
870 Market Street, Suite 1223
San Francisco, CA 94102
Toll free: 800.434.8349
Main Office
32605 Temecula Parkway, Suite 100
Temecula, CA 92592
Toll free: 800.676.7516
MEMO
RE : Clarification of Special Financing District Terminology
A Special Financing District is an umbrella term used to describe any type of special
assessment or special tax. The definitions of these and the specific types of financing
are described below.
Special Financing District (SFD) – This term, while not part of the legal lexicon or
State statutes, refers to all Special Assessments and Special Taxes that are levied by
local public agencies on parcels of land. An SFD is nearly always a dependent entity,
tied to a city, county, school, or special district.
Special Assessment – Also known as a “Special Benefi t Assessment” (or simply
“Benefit Assessment”), this is a financi al charge levied on parcels of land or businesses,
based on the special b enefi t received from the service or capital improvement. The
benefi t criteria and formula are typically called a “Method of Assessment.”
Fire Suppression Benefit Assessment – A Fire Suppression
Assessment is a type of Benefit Assessment that can be levied for the
purposes of financing fire suppression equipment and services. A Fire
Suppression Assessment can not be utilized to fund emergency medical
or paramedic related costs.
Special Tax – This is a financial charge that is calculated via some type of special tax
formula (or Rate and Method of Apportionment, in the case of a Community Facilities
District), and is levied annually on property (or other basis in the case of a transient
occupancy or utility tax) for a defi ned period of years.
Community Facil ities District (“CFD”) – This is a common and
popular type of Special Tax district that can fund ongoing maintenance
services, capital projects, or both. It is allowed under the Mello-Roos
Community Facilities Act of 1982, and is found in California Government
Code Section 53311 et seq.
Parcel Tax – Similar to a Community Facilities District a parcel tax
typically is a type of Special Tax that charges all parcels within a
jurisdiction’s boundaries according to a tax formula.
For the Five Cities Fire Authority the primary differences between a CFD and a parcel
tax are administrative in nature. A CFD would be a longer and more costly formation
procedure. The primary concerns to voters as proposed would be the same for both
types of special tax including voting requirements and special tax formula. Due to the
administrative simplicity as compared to a CFD it is a parcel tax that is being
recommended for the Five Cities Fire Authority.
ATTACHMENT 1