Agenda Packet 1999-11-23
CITY COUNCIL ~itJI 0/
AGENDA ~ 8f~
Michael A, Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tern Timothy J, Carmel City Attomey
Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
NOTICE OF
CITY COUNCIL SPECIAL MEETING
Tuesday
NOVEMBER 23, 1999
6:45 P.M.
Arrovo Grande City Council Chambers
21 5 East Branch Street, Arroyo Grande
AGENDA
1. ROLL CALL
2. PUBLIC COMMENT on Special Meeting Agenda Items.
Members of the public wishing to address the Council on any item described in this
Notice may do so when recognized by the Presiding Officer.
3. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Government Code Section 54956.9(a))
a. Name of Case: Blanck v Citv of Arrovo Grande. et al: United States District
Court. Central District of California. Case No. 95-5118 DDP (RZx).
4. RECONVENE TO OPEN SESSION:
Announcement of reportable action from closed session, if any.
5. ADJOURN TO REGULAR MEETING.
c:closedsession,agenda,112399,
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CITY COUNCIL ~~o/
AGENDA ~~ 8f1tande
Michael A. Lady Mayor Robert L. Hunt City Manager
Tony M. Ferrara Mayor Pro Tem Timothy J, Carmel City Attorney
, Thomas A. Runels Council Member Kelly Wetmore Director, Administrative Services
Steve Tolley Council Member
Jim Dickens Council Member
AGENDA SUMMARY
CITY COUNCIUREDEVELOPMENT AGENCY MEETING
TUESDAY, NOVEMBER 23, 1999
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL: COUNCIUAGENCY
3. FLAG SALUTE: CAMP FIRE CLUB, PA-SU-HE
JONI McBRIDE, LEADER
4. INVOCATION: PASTOR MICHAEL DENNIS
LANDMARK MISSIONARY
BAPTIST CHURCH, ARROYO GRANDE
5. SPECIAL PRESENTATION:
None
6. AGENDA REVIEW:
6A. Move that all resolutions and ordinances presented tonight be read in title only
and all further readings be waived.
AGENDA SUMMARY - NOVEMBER 23, 1999
PAGE 2
7. PUBLIC HEARING:
7.a. Public Hearing Concerning the Use of Federal 1999 Local Law Enforcement
Block Grant Funds (TERBORCH)
Recommended Action: Conduct public hearing, make ~ppropriate
modifications, and approve the expenditure of $20,500 as authorized by the
Federal 1999 Local Law Enforcement Block Grant Program.
7.b. Albertsons Planned Sign Program 99-003. 1132 w. Branch Street
(McCANTS)
Recommended Action: Amend approved Planned Sign Program 98-118 to
replace the Lucky's wall and monument signs and reduce some of the secondary
signage.
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS:
Persons in the audience may discuss business not scheduled on this agenda
regarding any item of interest within the jurisdiction of the Council. The Council
will listen to all communication but, in compliance with the Brown Act, will not
take any action on items that are no~ on the agenda.
Upon completing your comments:
. You may be directed to staff for assistance;
. A Council Member may indicate an interest in discussing your issue
with you subsequent to the Council meeting;
. The Council may direct staff to research the issue' and subsequently
report back to the Council (generally in the form of a memorandum or
staff report); or
. No action is required or ta,ken.
9. CITY COUNCIUREDEVELOPMENT AGENCY CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a
group. The recommendations for each item are noted. Any Council Member
may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. ' The City Council may
approve the remainder of the Consent Agenda on one motion.
9.a. Cash Disbursement Ratification (SNODGRASS)
Recommended Action: Approve the listing of cash disbursements to vendors
for the period November 1 - November 15, 1999.
9.b. Minutes of City Council Meeting of November 9. 1999 (WETMORE)
Recommended Action: Approve minutes as submitted.
AGENDA SUMMARY - NOVEMBER 23, 1999 ,
PAGE 3
9. CONSENT AGENDA (continued):
9.c. Rejection of Claim Against City- H. Bottorff (WETMORE)
Recommended Action: Reject claim for damages.
9.d. Award of Bid - Kiwanis Park Gazebo (HERNANDEZ)
Recommended Action: Award bid to Higgins and Associates in the amount of
$21,715.58 for the Gazebo replacement at Kiwanis Park.
9.e. Grand Avenue, Elm Street to Halcyon Road. PrQject No. 60-70-90-98-6.
Progress Payment No.4 (SPAGNOLO)
Recommended Action: Authorize progress payment in the amount of
$168,265.17 to Whitaker Contractors, Inc.
9.f. Optical Detection Devices. East Branch Street at Mason Street. Project No.
90-99-2. Notice of Completion and Release of Retention (SPAGNOLO)
Recommended Action: Direct staff to file a Notice of Completion, and authorize
release of the retention of $987.30, 35 days atter the Notice of Completion has
been recorded, if no liens have been filed.
9.g. Fall 1999/2000 Pavement Management Project. Progress Payment No. 1
(SPAGNOLO)
Recommended Action: Authorize progress payment in' the amount of
$76,903.74 to Valley Slurry Seal.
9.h. Fair Oaks Avenue Waterline Improvements. Project No. 60-98-5, Progress
Payment No.1 (SPAGNOLO)
Recommended Action: Authorize progress payment in the amount of
$24,486.30 to Madonna Construction.
9.i. Adoption of an Ordinance of The City of Arroyo Grande Amending Title 6.
Chapter 4. of "the Arroyo Grande Municipal Code to Establish a Mandatory
Commercial and Industrial Recycling Program (McCANTS)
Recommended Action: Adopt Ordinance No. 511 C.S., amending Title 6,
Chapter 4 of the Arroyo Grande Municipal Code to establish a mandatory
commercial and industrial recycling program.
9.j. Adoption of an Ordinance of The City of Arroyo Grande Amending the
Zoning Map of Arroyo Grande for Devel9pment Code Amendment 97-009
(McCANTS)
Recommended Action: Adopt Ordinance No. 510 C.S., amending the Zoning
Map of Arroyo Grande.
AGENDA SUMMARY - NOVEMBER 23, 1999
PAGE 4
9. CONSENT AGENDA (continued):
9.k. Amendment of Ex Officio Positions as Set Forth in the Redevelopment
Agency Bylaws and Conflict of Interest Code
[AGENCY] (SHEELEY)
Recommended Action: Adopt resolution amending the appointed ex officio
positions as set forth in the Redevelopment Agency Bylaws and Conflict of Interest
Code.,
10. CONTINUED BUSINESS:
None.
11. NEW BUSINESS:
11.a. Establishing A "No Parking Except By City Permit'" Zone on Clarence
Avenue (SPAGNOLO)
Recommended Action: 1) Adopt a resolution establishing a "No Parking Except
By City Permit" zone approximately 300' (three-hundred feet) on the easterly side
of Clarence Avenue in front of 215 A and B, 221, and 231 Clarence Avenue; and,
2) Direct the Police Department to issue parking permits to the owners/residents
of Clarence Avenue in front 215 A and B, 221, and 231.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present
reports to the other members regarding committees, commissions, boards, or
special projects on which they may be participating.
(a) MAYOR MICHAEL A. LADY:
(1) South San Luis Obispo County Sanitation District
(SSLOCSD)
(2) Other
(b) MAYOR PRO TEM TONY M. FERRARA
(1) Integrated Waste Management Authority (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Air Pollution Control District (APCD) ,
(4) Economic Development Task Force
(5) Other
AGENDA SUMMARY - NOVEMBER 23, 1999
PAGE 5
CITY COUNCIL REPORTS (continued):
(c) COUNCIL MEMBER THOMAS A. RUNELS: .
(1) Zone 3 Water Advisory Board
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
(d) COUNCIL MEMBER STEVE TOLLEY:
(1) Long-Range Planning Committee
(2) South County Youth Coalition
(3) San Luis Obispo Council of Governments/San Luis
Obispo Regional Transit Authority (SLOCOG/SLORT A)
(4) Other
(e) COUNCIL MEMBER JIM DICKENS:
(1) South County Area Transit (SCAT)
(2) Economic Development Committee/Chamber of
Commerce
(3) Five Cities Recreational Center Subcommittee
(4) Economic Opportunity Commission
(5) Other
13. COUNCIUAGENCY COMMUNICATIONS:
Correspondence/Comments as presented by the City Council/Agency Board.
14. STAFF COMMUNICATIONS:
Correspondence/lnformation for the City Council/Agency Board as presented by
the City Manager.
15. ADJOURNMENT
AGENDA SUMMARY - NOVEMBER 23, 1999
PAGE 6
* * * * * * *
Copies of the staff reports or other written materials relating to each item of business
referred to on this agenda are on file with the Director of Administrative Services and are
available for public inspection and reproduction at cost. If you have questions regarding
any agenda item, please contact the Director of Administrative Services at (805) 473-
5414.
* * * * * * *
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in a City meeting, please contact the Director of Administrative Services at
the number listed above at least 48 hours prior to the meeting to ensure that reasonable
arrange'ments can be made to provide accessibility to the meeting.
* * * * * * *
Note: This agenda is subject to amendment up to 72 hours prior to the date and time
set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or
call the Director of Administrative Services at (805) 473-5414 for more information.
WWw.arroyogran~e.org
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CITY OF ARROYO GRANDE - ABBREVIA TIONS revised 10f26/99
A Agricultural Preserve JPA Joint Powers Authority
AB Assembly Bill LAFCO Local Agency Formation Commission
ADA Americans with Disabilities Act LOCC League of California Cities
AG General Agriculture LLA Lot Line Adjustment
AGMC Arroyo Grande Municipal Code LUE Land Use Element
AGPOA Arroyo Grande Police Officers' Association MER Lot Merger
APN Assessor's Parcel Number MF Condominiul1'llTownhouse
APCB Air Pollution Control Board MFA Apartments
APCD Air PollUtion Control District MHP Mobile Home Parks
ARC Architectural Review Committee 0 OlTice Professional
ASCE American SoCiety Civil Engineers OCSD Oceano Community Services District
ASD Administrative Services Department 'OSCE Open Space and Conservation Element
AI/tfoNA American Water Works Association PC Planning Commission
BD Building Division PD Police Department
CA City Attorney PF PubliclQuasi Public
CC City Council PPR Plot Plan Review
CCC California Conservation Corps PRD Parks & Recreation Department
CCCSIF Central coast Cities Self.lnsurance Fund PRE-APP Pre-application
CD Community Development PSHHC Peoples' Self-Help Housing Corp.
CDBG Community Development Block Grant PSP Planned Sign Program
CE Circulation Element PUD Planned Unit Development
CEC California Energy Commission PW Public Works Department
CEQA California Environmental Quality Act RE Residential Estate
CIP Capital Improvement Program RFP Request for Proposals -
CIWMP California Integrated Waste Management Plan RFQ Request for Qualifications
CM City Manager's Office RH Hillside Residential
CMC California Men's Colony RHNP Regional Housing Needs Plan
C,.,P Congestion Management Plan RR Rural Residential
COC Certificate of Compliance RS Suburban Residential
CPI Consumer Price Index RTA Reversion to Acreage
CUP Conditional Use Permit RWQCB Regional Water Quality Control Board
DARE Drug Abuse Resistance Education SAC Staff Advisory Committee
DC Development Code SB Senate Bill
CEA Drug Enforcement Administration SCAT South County Area Transit
E.C, Election Code SEIU Service Employees International Union
EDD Economic Development Department SF Single Family
EDU Equivalent Dwelling Unit SLO San Luis Obispo
EIR Environmental Impact Report SLOCOG San Luis Obispo Council of Governments
EIS Environmental Impact Statement SLOHA San Luis Obispo Housing Authority
EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force
FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority
FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory
FDAA Federal Disaster Assistance Administration Committee
FEMA Federal. Emergency Management Agency SR Senior Housing .
FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association
FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District
FTA Federal Transit Administration SRRE Source Reduction & Recycling Element
FY Fiscal Year SWRCD State Water Resources Control Board
G.C. Government Code TPM Tentative Parcel Map
GC General Commercial TT Tentative Tract Map
GF General Fund TTAC Transportation Technical Advisory Committee
GP General Plan TUP Temporary Use Permit
GPA General Plan Amendment UBC Uniform Building Code
HCD California Department of Housing and Community UFC Uniform Fire Code
Development USA Underground Service Alert
HOP Home Occupancy Permit VAR Variance
HUD Housing and Urban Development Dept. VC Village Commercial
I Industrial and Business Park VSR View Shed Review
ISTEA Intermodal Surface Transportation ZONE 3 San Luis Obispo County Flood Control and Water
Conservation District - Zone 3 (Lopez Project)
7...
CITY QF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande
on the following item:
Applicant: City of Arroyo Grande
Location: Citywide
Project: 1999 Local Law Enforcement Block Grants Program
Proposal: Proposed expenditure of Federal funds for law enforcement related services as
provided in the FY 1999 Federal Budget, $20,500 being the City of Arroyo Grande's
approximate spending authority.
The FY 1999 Appropriations Act provides for the continuation of the Local 'Law
Enforcement Block Grants (LLEBG) Program to be administered by the Bureau of
Justice Assistance (BJA), U.S. Department of Justice. The purpose of the LLEBG
Program is to provide funds to local government to enhance law enforcement services
in order to reduce crime and improve public safety. These funds must be used to
augment local law enforcement services and shall not be used to supplant existing
funds.
The LLEBG Program requires that the funds be ,appropriated pursuant to written
requests of the Chief of Police and reviewed by the Police Department's Community
Advisory Council. The City Council shall hold a public hearing to consider the
requests from the Chief of Police. The City Council must consider these requests
separate and apart from the proposed law enforcement allocations from the General
Fund. The City of Arroyo Grande is expected to have a spending authority of
$20,500 through the 1999 LLEBG Program. The Chief of Police will be presenting
his requests for consideration.
Representative: Rick TerBorch, Chief of Police
Any person affected or concerned by this proposal may submit written comments to the Office of the Chief
of Police before the City Council hearing, or appear and be heard in support of or in opposition to the proposal
at the time of the hearing.
Any person interested in the proposed expenditures may contact the Office of the Chief of Police at the Police
Department, 200 North Halcyon Road, Arroyo Grande, California, during normal business hours (8:00 a.m.
to 5:00 p.m.), Monday through Friday.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU
OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN
CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING.
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT
TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN.
Date and Time of Hearing: Tuesday, November 23, 1999 at 7:00 p.m.
Place of Hearing: Arroyo Grande City Council Chambers
21 5 East Branch Street
Arroyo Grande, California 93420
~ L-tJL0lucfLL/
KELL Y WETMORE~IRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY crr'Y CI.! RK
\
MEMORANDUM
TO: CITY COUNCIL ~
FROM: RICK TerBORCH, CHIEF OF POLICE
SUBJECT: PUBLIC HEARING CONCERNING USE OF FEDERAL 1999 LOCAL LAW
ENFORCEMENT BLOCK GRANT FUNDS
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended, after conducting a public hearing and making any modifications,
the City Council approve the expenditure of $20,500 as authorized by the Federal
1999 Local Law Enforcement Block Grant (LLEBG) Program.
FISCAL IMPACT:
There is a fiscal impact of approximately $2,100 based upon match requirement.
Funds for the match requirement will be accommodated within the FY 1999-2000
Non-Departmental Budget.
DISCUSSION:
The Federal FY 1999 Appropriations Act provides for the continuation of the Local
Law Enforcement Block Grant (LLEBG) Program to be administered by the Bureau of
Justice Assistance (BJA), U.S. Department of Justice. The purpose of the LLEBG
Program is to provide funds to local government to enhance law enforcement services
in order to reduce crime and improve public safety. These funds must be used to
augment local law enforcement services and may not be used to supplant/replace
existing budgeted funds. The City is required to establish a separate fund to record
the receipt and expenditure of monies received pursuant to this program, including any
interest received on the funds. On June 22, 1999, the City Council authorized staff
to apply for funding through the LLEBG Program.
The LLEBG Program requires that these funds be appropriated by written request from
the Chief of Police and reviewed by the Police Department's Community Advisory
Council. At the November 17, 1999 meeting of the Department's Community
Advisory Council (roster attached), the proposed expenditure plan for the 1 999 LLEBG
Program was reviewed. There were 1 9 members of the Advisory Council present.
The Advisory Council approved the requests as presented.
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The LLEBG Program requires that the City hold a public hearing to consider the
requests from the Chief of Police. The City of Arroyo Grande has been allocated
approximately $18,400. There is a requirement that the local agency receiving the
funds contribute a match in cash towards the grant. For the City of Arroyo Grande,
this will equate to approximately $2,100. Upon factoring in the match funds, the total
funds available for expenditure under the LLEBG Program is approximately $20,500.
RECOMMENDED EXPENDITURES:
Upon analysis of Department and community needs, the Chief of Police recommends
that thE) LLEBG Program funds be utilized for the following purposes:
1. CRIME PREVENTION SERVICES $5,000
The Police Department has contributed a total of $15,000 from the past two
LLEBG Programs to the South County Youth Coalition to assist in the
development of the Youth Master Plan for the Five Cities area. The initial plan
has been completed. The Coalition is engaged in implementing the plan as well
as continuing to update and refine the plan. It is recommended that $5,000 be
given to the Coalition for continued development of the program. The goal is
to have other municipalities and the County also contribute funding to the
Coalition.
2. EMERGENCY MANAGEMENT $ 5,000
It is recommended that $5,000 be allocated for citywide emergency
management training. The training will involve the use of the City's Emergency
Plan as well as the mandated Standardized Emergency Management System
(SEMS) . The training will involve all levels of City government as well as an
orientation for the City Council. The presenter for the training will be staff from
the California Specialized Training Institute (CST!). CSTI is a component of the
California Office of Emergency Services and is located at Camp San Luis
Obispo. The training will involve lecture, discussion, and table top exercises.
3. IN-CAR VIDEO CAMERA $ 6,000
It is recommended that an in-car video system be installed in the marked police
vehicle assigned to the School Resource Officer. All other marked vehicles in
the Police Department fleet are currently equipped with in-car video systems.
The benefits of these units are numerous and include documenting incidents for
use in prosecution in court, training, and protection from civil liability . The unit
proposed is the Kustom Signal Eyewitness Industrial Grade Patrol Car
Surveillance system.
4. PROMOTIONAL SUPPLIES $4,500
There is a need to purchase promotional items for the Police Department. At
various community events (Strawberry Festival, Harvest Festival, bicycle
rodeos, community fairs, etc.) the Police Department routinely sets up booths
to provide information to the public on what the Arroyo Grande Police
Department has to offer the community. The majority of the time, the only
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promotional items available are DARE items. There is a need to purchase items
promoting other aspects of the Police Department's operations. This will
include a wide variety of professionally developed crime prevention materials,
and emergency preparedness information, as well as materials intended to
market the Police Department's Community Oriented Policing philosophy. Also
included will be the purchase of display boards for use at special events.
Alternatives
The following alternatives are provided for the City Council's consideration:
1 . Approve staff's recommendation;
2. Do not approve staff's recommendations; or
3. Modify as appropriate and approve staff's recommendations.
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You are connected as Lester TerBorch, Jr. of City of
Arroyo Grande.
Part I Status OK? Part II Status OK? tJ..
Started ~' Started ~
Completed ~ Completed ~
SUbmitted rL Submitted ~'
Approved ~
Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not required to respond to a
collection of information unless it displays a currently valid OMB control number. We try to create forms and
instructions that are accurate, can be easily understood, and which impose the least possible burden on you to
provide us with the information, The estimated average time to complete and file this application is 60 minutes per
application, If you have comments regarding the accuracy of this estimate, or suggestions for making this form
simpler, you can write to the Local Law Enforcement Block Grant Program, Bureau of Justice Assistance, 810 7th
Street, NW, Washington, D,C. 20531.
http://grants.ojp.usdoj.gov:8003/gms/plsqllojp_main.gms _menu 11/16/99
Page 1 of2
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Jurisdiction: Arroyo Grande City, SAN LUIS OBISPO, CA
CEO Title: City Manager
CEO Prefix: Mr.
CEO First Name: Robert
CEO Last Name: Hunt
CEO Address1: 214 E. Branch St.
CEO Address2:
CEO City: Arroyo Grande
CEO Postal Code: 93420
CEO Phone: 805-473-5404
CEO Ext:
CEO FAX: 805-473-0386
CEO Email: rlh@arroyogrande.org
DESIGNEE Title: Chief of Police
DESIGNEE Prefix: Mr.
DESIGNEE Last Name: Lester
DESIGNEE Last Name: TerBorch, Jr.
DESIGNEE Address1: 200 N. Halcyon Rd.
DESIGNEE Address2:
DESIGNEE City: Arroyo Grande
DESIGNEE Postal Code: 93420
DESIGNEE Phone: 805-473-5120
DESIGNEE Ext:
DESIGNEE FAX: 805-473-2198
DESIGNEE Email: chief@thegrid.net
FederallD Number: 956000668
Bank Name: Bank of America
Bank Address1: 200 W. Branch St.
Bank Address2:
Bank City: Arroyo Grande
Bank State: CA
Bank Postal Code: 93420
Bank Phone: 805-473-4407
Routing Number: 121000358
Depositor Account Number: 08343-80200
Depositor Account Title: City of Arroyo Grande
Check Digit:
Account Type: Checking
Contact Bank Official: Donna Milne
Contact Bank Official Phone: 805-473-4407
CEO Date Signed:
Lock Box:
http://grants.ojp.usdoj.gov:8003/gms/plsqI/ojp_list. view _llebg_ app 11/16/99
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Interest Bearing: N
Awaiting Other Jurisdiction:
Approved: Yes
Applicant ID: C4600
PSOHB Compliance: Y
PSOHB Reduced Award Amount:
Revised Award Amount:
Match Amount: 2044
Matching Funds Code: M1
Fiscal Month:
Program Contact is: CEO Designee
Program Contact Title: Chief of Police
Program Contact Prefix: Mr.
Program Contact Last Name: Lester
Program Contact Last Name: TerBorch, Jr.
Program Contact Addressl: 200 N. Halcyon Rd.
Program Contact Address2:
Program Contact City: Arroyo Grande
Program Contact State: CA
Program Contact Postal Code: 93420
Program Contact Phone: 805-473-5120
Program Contact Ext: 805-473-5120
Program Contact FAX: 805-473-2198
Program Contact Email: chief@thegrid.net ,
Financial Contact is: Other
Financial Contact Title: Director of Finanial Services
Financial Contact Prefix: Ms.
Financial Contact Last Name: Lynda
Financial Contact Last Name: Snodgrass
Financial Contact Addressl: 214 E. Branch St.
Financial Contact Address2:
Financial Contact City: Arroyo Grande
Financial Contact State: CA
Financial Contact Postal Code: 93420
Financial Contact Phone: 805-473-5432
Financial Contact Ext: 805-473-5432
Financial Contact FAX: 805-473-0386
Financial Contact Email: Isnodgrass@arroyogrande.org
Indicates Changes by OlP Administration
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http://grants.ojp.usdoj.gov:8003/gms/plsql/ojp_list. view _llebg_ app 11/16/99
Attachment
ARROYO GRANDE POLICE DEPARTMENT
COMMUNITY ADVISORY COUNCIL
Pam Ables Larry Greene
At-Risk Coordinator SLO District Attorney's Office
School District
John Hayashi
Katcho Achadjian, Chairman Agribusiness
Owner, Service Station
County Supervisor Susan Henslin
Assistant Vice President, Bank
Brad Anderson
Contractor Heather Jensen
Chamber of Commerce
Dick Blankenburg
Newspaper Publisher, Retired Jacque Lady
Businesswoman
Doug Burgess
SLO Drug & Alcohol Services Sandy Lubin
Owner, Credit Bureau
Bob Christianson
Owner, Car Dealership Brian McBride
Criminal Justice Educator, Retired
Sam Cotton
Mortgage Banker Randy Ouimette
Pastor
Mike Dennis
Owner, Restaurant Carrol Pruett
Bank CEO
Nancy DePue
School Superintendent Linda Shephard
Community Member
Bill Filippin
Banker Rick T erBorch
Chief of Police
Steve Flood
Dentist Jim Thomas
Village Improvement Association
Dick Franks
Retired
Glenn Fuss
SLO Probation Department
(11-17-99)
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CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
AND CATEGORICAL EXEMPTION
NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of
the City of Arroyo Grande on the following item:
CASE NO. Albertsons.Planned Sign Program 99-003
APPLICANT: Albertsons, Inc.
LOCATION: 1132 West Branch Street
ENVIRONMENTAL
DETERMINATION: Categorical Exemption per CEQA Guidelines
REPRESENTATIVE: JCI Sign Company
The proposed project is a request to amend approved Planned Sign Program 98-118
to replace the Lucky's wall and monument signs and reduce some of the secondary
signage.
Any person affected or concerned by this application may submit written comments'
to the Community Development Department before the City Council hearing, or
appear and be heard in support of or opposition to the project at the time of hearing.
Any person interested in the proposal can contact the Community Development
Department at 214 E. Branch Street, Arroyo Grande, California, during normal
business hours (8:00 a.m. to 5:00 p.m.). The project application will be available for
public inspection at the above address.
IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO
RAISING THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE
PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN
CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR
PRIOR TO, THE PUBLIC HEARING.
-
FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT
CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE
ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS
GIVEN.
Date and Time of Hearing: Tuesday, November 23, 1999 at 7:00 P.M.
Place of Hearing: Arroyo Grande City Council Chambers
215 E. Branch Street
Arroyo Grande, California 93420
, ~VUOfVL-
Kelly Wet ore, Director of Administrative
Services/Deputy City Clerk
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MEMORANDUM
TO: CITY COUNCIL ~
FROM: KERRY McCANTS
COMMUNITY DEVELOPM~NT DIRECTOR
SUBJECT: ALBERTSONS PLANNED SIGN PROGRAM CASE NO. 99-003
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
The Planning Commission recommends that the City Council adopt the attached
Resolution approving Planned Sign Program Case No. 99-003.
FUNDING:
No fiscal impact.
DISCUSSION:
The City Council approved Planned Sign Program No. 96-118 for the Five Cities
Center on November 10, 1998, which included signage for the ULucky/Sav-On"
supermarket. Albertsons has submitted an amendment to the approved Planned Sign
Program to replace the Lucky's wall and monument signs with the Albertsons name
and logo, and reduce some of the secondary signage. Specifically, the U 1 Hour
Photo" and UDeli Bakery" signs would remain, and the uFood", UDrug" and UBank of
America" signs would be eliminated. The USav-On" signage would also remain, but
at a smaller scale. Attached are excerpts from the original Planned Sign Program for
reference.
The aggregate sign area proposed for Albertsons is 293.92 square feet, which is
54.83 square feet less than what was originally approved for the ULucky/Sav-On"
supermarket. The proposed signs are standC;lrd Albertsons signs, composed of panel
channel letters with 2-tone blue vinyl over white plexiglas. Each letter is individually
illuminated with enclosed neon tubing.
On November 16, 1999 the Planning Commission adopted Resolution No. 99-1719
recommending that the City Council approve Planned Sign Program No. 99-003
subject to the conditions of approval contained in the attached Resolution.
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental
Ouality Act (CEOA), the CEOA Guidelines and the City of Arroyo Grande Rules and
Procedures for Implementation of CEOA. Based on the review,. staff has determined
that the proposed project is exempt under Section 15311 (a) of the CECA Guidelines.
City Council Staff Report
Planned Sign Program 99-003
Albertsons
November 23, 1999
Page 2
Alternatives
The following alternatives are presented for Council consideration:
. Adopt the attached Resolution approving the Planned Sign Program.
. Deny the project application and direct staff to prepare the appropriate
resolution with supporting findings for City Council action.
. Provide direction to staff.
Attachments:
1. Location Map
2. Draft Planning Commission Meeting Minutes from November 16, 1999
3. Excerpts from the Approved Planned Sign Program for the Five Cities Center
4. City Council Meeting Minutes of November 10, 1998
5. ARC Meeting Notes of November 1, 1999
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING PLANNED SIGN
PROGRAM CASE NO. 99-003, APPLIED FOR BY
ALBERTSONS, LOCATED AT 1132 WEST BRANCH
STREET
WHEREAS, the applicant, Albertsons, is proposing to amend Planned Sign Program
No. 96-11 8 for the Five Cities Center to replace the lettering on the front wall and
monument signs originally intended for the Lucky's supermarket with the
U AlbertsonsU logo and lettering; and .
WHEREAS, the Planning Commission of the City of Arroyo Grande, adopted PC
Resolution No. 99-1721 on November 16, 1999 recommending that the City Council
approve Planned Sign Program Case No. 99-003; and
WHEREAS, the City Council of the City of Arroyo Grande has considered an
application by Albertsons for Planned Sign Program Case No. 99-003, with
Architectural Review, located at 1132 West Branch Street in the Rancho Grande
Planned Development (PD 1 .2); and
WHEREAS, the City Council has held a public hearing on this application in
accordance with City Code; and
WHEREAS, the City Council has reviewed this project in compliance with the
California Environmental Quality Act (CEQA) and has determined that the project is
categorically exempt pursuant to Section 1 5311 (a) of the CEQA Guidelines; and
WHEREAS, the City Council finds after due study, deliberation and public hearing, the
following circumstances exist:
1. The proposed signs are consistent with the goals, objectives, policies
and programs of the Arroyo Grande General Plan.
2. The proposed signs conform to applicable development standards and
provisions of the Development Code, and will not be detrimental to the
public health, safety or welfare.
3. The physical location or placement of the signs is compatible with the
surrounding neighborhood and do not pose a safety risk.
RESOLUTION NO.
PAGE 2
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo
Grande hereby approves Planned Sign Program Case No. 99-003, with the above
findings and subject to the conditions as set forth in Exhibit II A ", attached hereto and
incorporated herein by this reference.
On motion by Council Member , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was adopted this 23rd day of November 1999.
RESOLUTION NO.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
~1LLf L. ~tfw:J;~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
PLANNED SIGN PROGRAM CASE NO. 99-003
1132 West Branch Street
Albertsons
GENERAL CONDITIONS
COMMUNITY DEVELOPMENT DEPARTMENT
This approval authorizes the placement of one 149.4 square foot IIAlbertsons/Sav-
On" wall sign and two secondary signs totaling 65.5 square feet (IIDeli Bakery" and
"1 Hour Photo") on the front elevation of the building as illustrated in Exhibit IIB-1 ".
This approval also authorizes the placement of the IIAlbertsons/Sav-On" lettering on
the existing monument sign, as illustrated in Exhibit liB - 2".
1 . The applicant shall ascertain and comply with all Federal, State, County and
City requirements as are applicable to this project.
2. The applicant shall comply with all conditions of approval for Planned Sign
Program Case No. 99-003.
3. This application shall automatically expire on November 23, 2001 unless a
building permit is issued. Thirty (30) days prior to the expiration of the
approval, the applicant may apply for an extension of one (1) year from the
original date of expiration.
4. Development shall occur in substantial conformance with the plans presented
to the City Council at the meeting of November 23, 1999 and marked Exhibit
"B".
5. The applicant shall agree to defend at his/her sole expense any action brought
against the City, its present or former agents, officers, or employees because
of the issuance of said approval, or in anyway relating to the implementation
thereof, or in the alternative, to relinquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and
attorney's fee's which the City, its agents, officers or employees may be
required by a court to pay as a result of such action. The City may, at its sole
discretion, participate at its own expense in the defense of any such action but
such participation shall not relieve applicant of his/her obligations under this
condition.
RESOLUTION NO.
PAGE 5
DEVELOPMENT CODE
6. Development shall conform to the PO 1.2 zoning requirements and the Sign
Ordinance except as otherwise approved.
ARCHITECTURAL REVIEW COMMITTEE
7. The UL listing label shall be located on the top of the sign so that it is not
visible from below.
BUILDING AND FIRE DEPARTMENT CONDITIONS
8. The project shall comply with the most recent editions of the California State
Fire and Building Codes and the Uniform Building and Fire Codes as adopted by
the City of Arroyo Grande.
9. The applicant shall obtain any necessary permits from the City's Fire and
Building Department, as determined by the Chief Building Inspector.
S:\Community Development Dept, - Shared\Signs\Albertsons PSP (5 Cities)\PSP CC Reso,doc
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sIGN LOC^1ION PLAN.
IICIf 110-- -
-------------------
ARROYO GRANDE PLANNING COMMISSION A TT ACHMENT 2
MINUTES
NOVEMBER 16, 1999
PAGE 1 DRAFT
II. D. PLANNED SIGN PROGRAM 99-003; LOCATION - 1132 WEST
BRANCH STREET; APPLICANT - ALBERTSONS INCORPORATED
Kelly Heffernon, Associate Planner presented the staff report and explained
to the Commission that in November of 1 998 the City Council approved the
Planned Sign Program for the Five Cities Center which included signage for
the Lucky's/Sav-On Supermarket. Albertsons has submitted an amendment
to the approved Planned Sign Program to replace the Lucky's wall and
monument signs with the Albertsons name and logo and reduce some of the
secondary signage. The1 hr. Photo and Deli Bakery signs will remain and the
food, drug and Bank of American signs will be eliminated. The Sav-On
signage will also remain, but at a smaller scale.
The aggregate sign area proposed for the Albertsons is 294 square feet
which is about 55 feet less than what was originally proposed for the
Lucky/Sav-On Supermarket.
The proposed signs are typical of the standard signs, composed of panel
channel letters with 2-tone blue vinyl over white plexiglas. Each letter is
individually illuminated with enclosed neon tubing.
Staff is recommending that the Planning Commission adopt Resolution No.
99-1721, thereby recommending approval of the project to the City Council.
Chair Greene asked if the Planning Commission had any questions for staff?
Vice-Chair Parker asked if Albertsons and Sav-On were two different tenants
and therefore the square footage for the signs would need to be considered '
separately.
Ms. Heffernon clarified the signage requirements and stated that the
proposed aggregate square footage is less than allowed by the Planned Sign
Program for the Five Cities Center.
Kerry McCants, Community Development Director, stated that in the case of
Planned Sign Programs, the diagrams really show what is going to be
allowed or not. What has been approved has been very specifically
described and the decision tonight will be going to the City Council.
---------------------- ---------------- -
ARROYO GRANDE PLANNING COMMISSION
MINUTES
NOVEMBER 16, 1999 DRAFT
PAGE 2
Chair Greene opened the Public Hearing.
Bill Hunter, contractor for the installation of the signs, stated that he was
there to answer any questions from the Commission. He further stated that
he and Ms. Heffernon had calculated a total reduction of 79.875 square feet
from the original approved plans. Further, there is a reduction in letter height
as well as a reduction in the size of the word Albertsons and Sav-On and
deleted secondary copy.
Chair Greene asked if the Photo and Deli-Bakery signs were already up and
operational?
Mr. Hunter stated that they were up because those signs were already
approved.
Jan Scott. 520 Via Vaquero, stated that she wanted to thank Albertsons for
having better taste than the last City Council that approved larger, bigger
signs. Any reduction is just great.
Chair Greene closed the Public Hearing.
Vice-Chair Parker stated that she agreed with Mrs. Scott's viewpoint about
the downsizing of the signs. She felt that the signs looked better and
approved of the new signage.
Commissioner Costello stated that he agreed and that the signs looked
better.
Chair Greene stated that Mr. Hunter was correct and the secondary signage
was approved by a vote of the previous City Council. Mr . Greene stated that
he took the position then, and still does that the secondary signage was not
necessary. The decision by Albertsons to reduce the square footage of the
signs and dispense with a couple of the secondary signs is a really good
idea.
However, he stated that he was going to stand by the position he had taken
originally, that secondary signage is unnecessary. He cannot accept this so
he is going to cast a dissenting vote, which he realizes will not make any
difference with this particular decision but this is a matter of principle to him.
Commissioner Keen moved that the Planning Commission adopt':
------~-- ------.--------. ~
ARROYO GRANDE PLANNING COMMISSION
MINUTES
NOVEMBER 16, 1999 DRAFT
PAGE 3
RESOLUTION NO. 99-1721
A RESOLUTION OF THE PLANNING COMMISSION
OF THE CITY OF ARROYO GRANDE
RECOMMENDING THAT THE CITY COUNCIL
APPROVE PLANNED SIGN PROGRAM CASE NO.
99-003, APPLIED FOR BY ALBERTSONS, LOCATED
AT 1132 WEST BRANCH STREET
Including Attachment A and Exhibits B 1 and B 2. Vice-Chair Parker
seconded the motion. The motion was approved on the following roll call
vote:
Roll Call Vote
An.. Commissioner Costello
.An.. Commissioner Keen
Ave Commissioner London
.An.. Vice-Chair Parker
NO Chair Greene
-~.~-------------- ~
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A TT ACHMENT 4
'.
'..... CITY COUNCIL MINUTES
TUESDAY, NOVEMBER 10, 1998
CITY COUNCIL CHAMBERS, .
215 EAST BRANCH STREET,
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The Honorable City Counc;:iI of the City of Arroyo Gr~nde met in regular session at
7:30 p.m.
2. FLAG SALUTE
Mayor Dougall led the Pledge of Allegiance
3. INVOCATION
Reverend Steve Carr, Calvary Chapel of Arroyo Grande
4. ROLL CALL
Council/Board: X Dougall X Lady X Fuller X Runels X Tolley
STAFF PRESENT
X City Manager
X City Attorney
X City Clerk
X Chief of Police
X Director of Building and Fire
X Director of Community Development
X Director of Public Works
X Director of Parks and Recreation
X Director of Financial' Services
X Senior Consultant Engineer
5. SPECIAL PRESENTATIONS
None
6. AGENDA REVIEW
Supplemental Information was distributed concerning Agenda Item 7.a.
6.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY
Council Member Tolley moved, Council Member Runels seconded, and the
motion passed unanimously that all resolutions and ordinances presented at the
meeting shall be read in title only and an further reading be waived.
.
,
CITY COUNCIL MINUTeS
NOVEMBER 10,1998 '
7.A. PUBLIC HEARING - FIVE CITIES PLANNED SIGN PROGRAM 96-118
(AMENDED) AND VARIANCE 98-210
Council Member Tolley said he had a possible conflict of interest in Agenda Items
7.a. and 7.b. and left the dais.
Staff recommended Council adopt a resolution approving the Five Cities Sign
Program 96-118, as amended, and Variance 98-210. Supplemental information
was provided including a revised Resolution of Approval with findings for the
Variance and the Sign Program recommended by the Planning Commission.
After being assured that the Public Hearing had been duly published and all legal
requirements met, Mayor Dougall declared the hearin.g open and said all persons
would be heard regarding the matter.
The following members of the public spoke to the Council on this matter:
Howard Mann of AGRAFive Cities,LLC - said many compromises had been
made. to the Sign Program by the developers and further reductions are not
appropriate. He gave the Council copies of a "Five Cities Center Sign Area '
Summary" showing the Original Planning Commission Proposal of 2/6/98 and the
current proposal of 10/28/98.
Paul Trapp of Hollywood Video - stressed the need for three signs for his store in
the Center.
Dorian Fortney of Fortney Associates. representing American Stores - said he
needed three types of signs, proprietary, directional, and unique services.
Tom Talbert of 1015 Meadow Way, representing Concerned Citizens for
Responsible Development - said there is too much signage and the Council
should return the program to the Planning Commission or approve the Planning
Commission recommendations. '
C. Z. Brown of 350 Old Ranch Road - said the Sign Program should conform with
the City's Sign Ordinance.
Don Audet of 317 Old Ranch Road - said the sign variance would be inconsistent
with the neighborhood. irresponsible. and precedent setting.
Ross KonQableof 255 Rodeo Drive - said this project would be setting the
standard for future slums.
Janet Talbert of 1015 Meadow Way - said the Lucky's Market does not need signs
to the correct doors. She said that public could figure that out.
2
CITY COUNCIL MINUTES
NOVEMBER 10,1998
Laurence Greene, member of the Planning Commission - requested the Council
approve the Planning Commission recommendations~ He explained the Planning
Commission's reasons for its recommendation. He said the Commission felt
unusual market services like a Sank of America station should have some
identification sign.
When no one further came forward to speak, the Mayor closed the hearing to the
floor.
Council discussion:
Council Member Fuller said it is important to talk to the authors of the City Sign
Ordinance to see what their intentions were for enforcement. He asked Planning
Commissioner John Keen about the relationship between Planned Development,
Zoning, the Sign Ordinance, and a maximum 70 square foot sign.
Mr. Keen,who lives at 298 North Elm Street, said the maximum 70 square foot
area was the amount that could be approved without review. He said it was
intended as a "trigger" for a request for a larger sign. He said it also was
intended to "trigger" any requests for larger signs in a Planned Development.
Council Member Fuller asked the Hollywood Video representative about the
monument sign 30 feet from the building, and the representative said a sign on
the building still is needed.
Council Member Fuller praised the Planning Commission for its work on the
Center, which he said had been toned down and scaled down considerably. He
spoke of his dislike of the threats he had receivedconceming his vote on this
matter. He said he was supportive of the plan proposed by AGRA with the
exception of the wall sign at Hollywood Video.
Mayor Pro Tern Lady said it is hard to visualize what the signs will look like and
requested time to look at signage at other shopping centers. H~ urged the
Council to continue the hearing to give time to look at other shopping centers'
signage.
Council Member Runels asked if the sign on the Hollywood Video back wall
would be below the elevation of the street and the Community Development
Director said no.
Council Member Runels said it was time to move forward and he supported the
AGRA Sign Program.
Mayor Dougall said he had attended most of the Planning Commission meetings
on the shopping center and saw a lot of passionate work applied to it. He said
the commercial land sat vacant for many years and the City had missed many
3
,
CITY COUNCIL MINUTES
NOVEMBER 10,1998
retail opportunities. He said the shopping center will be built and the City is
banking on it being a success. He said the CCRD contributed a lot to the project
He said there will be 360,000 square feet of shopping in 14 buildings and the
signage is less than one percent. He questioned the differen~e between
advertising and identification. He said he supported the AGRA Sign PrQgram.
Mayor Pro Tem Lady moved to continue the hearing to allow time for looking at
signage in other areas. The motion died for lack of a second.
Council Member Fuller asked if the resolution in the agenda packet could be
modified to reflect going from three signs to two signs on Hollywood Video and if
it could, he would move to approve the sign program with the modifications. City
Attorney Tim Carmel said the motion would refer to Exhibit A, which Is referred to
in Condition of Approval No.4, and to AGRA's Sign Program, which is
Attachment D to the Staff Report, and modify them to eliminate the southern
elevation sign on Building H shown on Page 4A of the Sign program.
Council Member Fuller moved and Council Member Runels seconded the motion
to adopt Resolution No. 3337 Approving the Five Cities Center Planned Sign
Program 96-118 (amended) and Variance 98-210.
Voice Vote
X Roll Call Vote
Ave Dougall
No Lady
Ave Fuller
Ave Runels
Abstain Tolley
There being 3 AYES, 1 NO, and 1 ABSTENTION, the motion is hereby declared to
be passed.
7.B. PUBLIC HEARING - TO CONSIDER AN AMENDMENT NO. 1 TO THE
CONDITIONAL USE PERMIT 96-541 FOR THE FIVE CITIES CENTER LOCATED ON
WEST BRANCH STREET
Council questions of staff: Council Member Fuller asked if the landscaping and
parking requirements are still being met or can they be conditioned so they are
met. Community Development Director Jim Hamilton said the parking still meets
the requirements of the Municipal Code and any changes in landscaping will
require City review.
4
----- -
~-
ARC Meeting Notes DRAFT ATTACHMENT 5
November 1, 1999 -
Page 7 of 10
,/
David Sachson: Why does the design manual refer to a seismic req~rement based
on a 1988 Uniform Building code? It seems to me there is/later and more
stringent seismic requirement.
/
Don Ritter: That is the way it is stated in the Conditid~ of Approval. We do not
./
want to change what is specified in the Conditions of Approval. After some
""
discussion it was agreed by the ARC that wording be added on Page 22 (Section
./
3.34 Seismic Design), at the end of the lded sentence that, Mall cu"ent codes
must be complied with".
Don Ritter: Where in parenthesis, we can put Mor
subsequent".
David Sachson: I uld be more comfortable in approving the whole document
based on seein the changes highlighted from Phase 4 to Phase 1-5. Building
f the changes that is a concern to me.
W rr: H a asked the ARC for a consensus on whether they thought this project
uld come back to the ARC? It was decided by the ARC to request Don Ritter to
come back to the December 6 meeting with the changes highlighted between
Phase, 4 and Phase 5.
... -..-
D. Applicant: Albertsons
Representative: JCI Sign Company, Deborah Sykes
Case Number: Planned Sign Program 99-003
Proposal: The applicant is proposing to erect 3 wall signs at
the Five C~ies Shopping Center and add their name
to the monum~nt sign.
Location: West Branch Street
Joe Prutch introduced the project, highlighting the main points from the Staff
report. This is Kelly Heffernan's project and it has to go to SAC, Planning
Commission, and City Council because it is an adopted Planned Devefopment
Ordinance.
Deborah Svkes: We have a net reduction of 133.85 square feet. The Lucky Sav-on
letters were six feet tall. The ~ Albertson's upper case 'A' is five feet taD. We do
have a net reduction in the amount of overall signage.
Warren Hoao: I notice the Sav-on has less prominence than the old sign. ..
David Sachson: In the 5 Cities Sign Program, is the sign defined by a rectangle that
surrounds all of the letters?
n_
ARC Meeting Notes DRAFT
November 1, 1 999
Page 8 of 10
Kerrv McCants: That is correct, but it is also defined by the size of the specific
sign.
Warren Hoaa: There is also a provision for the Community Development Director to
decide if there is an excess of dead space.
Warren Hoaa asked the applicant if they were defining this as two rectangles, one
around Albertsons and one around Sav-on?
Deborah Svkes: I was told by the Community Development Department, when I
came into the office to apply, that I should define this project in three parts and
then the secondary letters.
Warren Hoaa: The old sign had the "Lucky Sav-on" in a single line so they didn't
get penalized as much. This sign is less obtrusive than the previous sign, and I
don't think the applicant should be penalized for the dead space.
David Sachson: I totally agree, and I like the fact that it is primarily Albertsons and
secondarily Sav-on.
Jamie Ohler and Joe Taylor commented that they also liked this sign a lot better.
David Sachson: Is the "Deli, Bakery, One-Hour Photo" sign a flat sign and not a
backlit sign?
Deborah Svkes: They are standard channel letters, not back-lit. They are flush-
mounted and the base is plexi-glass.
Warren Hoaa: We have the standard request for the UL sign to be top mounted.
Deborah Svkes: I have noted this already. The signs are manufactured by someone
else and the UL listing label may already be on them, but I will check them before
they go up.
Jamie Ohler made a motion, seconded by David Sachson, to approve the sign as
submitted.
-
Applicant: Pacific Bell PCS Store
resentative: Gleason Signs, Craig Gleason
Case er: Administrative Sign Permit 99-020
Proposal: e applicant is proposing to erect one wall sign on
build. ' 'of the Five Cities Shopping Center.
Location: 1138 West Bra ~
---.
-----
------...
---
---
~-~-
9.a.
MEMORANDUM
TO: CITY COUNCIL
FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES <:J
SUBJECT: CASH DISBURSEMENT RA TIFICA TION
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period November 1 - November 15, 1999.
FUNDING:
There is a $725,546.54 fiscal impact.
.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ATTACHMENTS:
ATTACHMENT A - Cash Disbursement Listing
ATTACHMENT B - November 5,1999 Accounts Payable Check Register
ATTACHMENT C - November 5,1999 Payroll Checks and Benefit Checks
ATTACHMENT D - November 12,1999 Accounts Payable Check Register
-------~-, ----~"-----
CITY OF ARROYO GRANDE
INDEX FOR BUDGET DEPARTMENTS
EDEN COMPUTER SYSTEM
GENERAL FUND (010) SPECIAL REVENUE FUNDS
City Government (Fund 010) Park Development Fee Fund (Fund 213)
4001 - City Council 4550 - Park Development Fee
4002 - City aerk Traffic Signal Fund (Fund 222)
4003 - City Attorney 4501 - Traffic Fund
4101 - City Manager Transportation Fund (Fund 225)
4102 - Printing/Duplicating 4553 - Public Transit System
4120 - Financial Services Construction Tax Fund (Fund 230)
4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax
4130 - Community Development Police Grant Fund (Fund 271)
4131 - Community Building (CDBG) 4202 - State AB3229 Cops Grant
4140 - Management Information System 4203 - Federal COPS Hiring Grant
4145 - Non Departmental 4204 - Federal Local Law Enforcement
Public Safety (Fund 010)
4201 - Police ENTERPRISE FUNDS
4211 - Fire Sewer Fund (Fund 612)
4212 - Building & Safety 4610 - Sewer Maintenance
4213 - Government Buildings Water Fund (Fund 640)
Public Works (Fund 010) 4710 - Water Administration
4301 - Public Works-Admin & Engineering 4711 - Water Production
4303 - Street/Bridge Maintenance 4712 - Water Distribution
4304 - Street Ughting Lopez Adminishation (Fund 641)
4305 - Automotive Shop 4750 - Lopez Administration
Parks & Recreation (Fund 010)
4420 - Parks CAPITAL IMPROVEMENT PROGRAMS
4421 - Recreation 5501-5599 - Park Projects
4422 - General Recreation 5601-5699 - Streets Projects
4423 - Pre-School Program 5701-5799 - Drainage Projects
4424 - Recreation-Special Programs 5801-5899 - Water/Sewer/Street Projects
4425 - Children in Motion 5901-5999 - Water Projects
4430 - Soto Sport Complex
4460 - Parkway Maintenance
Dept. Index for CouncilxIs
ATTACHMENT A
CITY OF ARROYO GRANDE
CASH DISBURSEMENTS
77M tAe 'PeWut 05 ~ 1 7~ ~ 15, 1999
November 23, 1999
Presented are the cash 'disbursements issued by the Department of Financial Services for
the period November 1 to November 15,1999. Shown are cash d~bursements by week of
occurrence and type of payment.
November 5, 1999
Accounts Payable Cks #92940-93005 B 415,005.03
Payroll Checks and Payroll Benefit Checks C 249,185.97
664,191.00
November 12, 1999
Accounts Payable Cks #93019-93122 D 237,635.02
Less Payroll transfer included in
Attachment C (176,279.48)
61,355.54
Two Week Total $ 725,546.54
ATTACHMENT B
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/03/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92940 11/05/99 000468 A T & T-L/DIST SVC. L/DIST FAX 473-0386 010.4145.5403 28.81 28.81
92941 11/05/99 100897 AMERICAN TEMPS DELGADO SVCS-I0/24 220,4303,5303 486.40
92941 11/05/99 100897 AMERICAN TEMPS BARRY SVCS-I0/24 640,4710,5303 187,63
92941 11/05/99 100897 AMERICAN TEMPS BARRY SVCS-I0/24 612,4610,5303 125,09 799,12
92942 11/05/99 010998 BETTER BEEP PAGER SVCS-NOV 99 010,4425,5255 34,50
92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 010,4421,5602 11,50
92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 640,4712.5303 20.00
92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 220,4303,5303 10,00
92942 11/05/99 010998 BEITER BEEP PAGER SVCS-NOV 99 010,4305,5303 20,00 96,00
92943 11/05/99 011426 BLUEPRINT EXPRESS 3 COPIES-P & R ELEMENT 010.4420,5201 5,25 5,25
92944 11/05/99 101465 BOOK PUBLISHING COMPANY CODE REVIEW SVCS-MUNI,CODE 010.4003,5304 1,800.00 1,800,00
92945 11/05/99 013026 BRISCO MILL & LUMBER MORTAR MIX 220,4303,5613 19,79 19,79
92946 11/05/99 100753 BUREAU FOR AT-RISK YOUT RED RIBBONS/STICKERS 010,4201.5504 57,70 57,70
92947 11/05/99 020904 C. COAST AGRI. CONSULT, AS CAPCA DUES-KOSKI 010,4420,5501 75,00 75,00
92948 11/05/99 101468 CAROL CARLSON REF,L/SCAPE BOND-5130 REFUGIO 010,0000.2210 1,200,00 1,200,00
92949 11/05/99 100623 SUSAN CARR REF , YOUTH B/BALL-CARR 010,0000.4605 45,00 45,00
92950 11/05/99 101464 CELSOC MISC,BOOKLETS 010.4130.5503 137,00 137,00
92951 11/05/99 023322 CHRISTIANSON CHEVROLET REPL,OIL PRESSURE SWITCH 220.4303,5601 117,00
92951 11/05/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010.4420.5601 187,89
,
92951 11/05/99 023322 CHRISTIANSON CHEVROLET REPL,PARKING BRAKE 220.4303,5601 98,78
92951 11/05/99 023322 CHRISTIANSON CHEVROLET REPL.HEADLAMP SWITCH 010.4420,5601 89.34 493,01
92952 11/05/99 023442 CITY CLERKS ASSN,OF CAL CITY CLERK ASSOC DUES-WETMORE 010,4002.5503 110,00 110.00
92953 11/05/99 023634 CLASSIC TEES & SIGNS STAFF T-SHIRTS 010,4425,5255 333,00
92953 11/05/99 023634 CLASSIC TEES & SIGNS POLO SHIRTS 010.4425,5255 247,65 580,65
92954 11/05/99 024102 COAST GRAPHIC SUPPLY KIMWIPES 010,4102,5255 90,17
92954 11/05/99 024102 COAST GRAPHIC SUPPLY CLEANUP SHEETS 010,4102,5255 84,85 175.02
92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10,00
92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303,5307 10,00
92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 10,00
92955 11/05/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220,4303.5307 10,00 40.00
92956 11/05/99 024832 COMMUNICATION SOLUTIONS PRESSURE LEVEL TRANSDUCER 612.4610.5610 776,56 776.56
92957 11/05/99 100188 CSMFO CSMFO DUES-SNODGRASS 010.4120.5503 100,00 100.00
92958 11/05/99 101090 CAROLINA CUADROS REF. PARK DEPOSIT-CUADROS 010,0000.4354 25,00 25,00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/03/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92959 11/05/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612,4610.5303 225,00
92959 11/05/99 028548 DAYSTAR INDUSTRIES STREET SWEEPING 612,4610,5303 4,547.32 4,772.32
92960 11/05/99 029562 DISCOUNT SCHOOL SUPPLY PLAYGROUND SUPPLIES 010.4422.5256 17.13 17.13
92961 11/05/99 100968 DMG-MAXIMUS PROF,SVCS-COLGAN 010,4145,5303 4,680,00 4,680,00
I
92962 11/05/99 100956 DOKKEN ENGINEERING ENGINEERING SVCS-9/99 350,5616.7701 2,377.50
92962 11/05/99 100956 DOKKEN ENGINEERING ENGINEERING SVCS-9/99 BRISCO 350.5615.7701 2,920,00 5,297.50
92963 11/05/99 101241 ROBERT F, DRIVER CO,INC ADD'L AUTO INS-2 FORD PICKUPS 010,4145.5579 836,00 836.00
92964 11/05/99 101379 FERGUSON ENTERPRISES,IN SSC FITTINGS 010,4430.5605 150,50 150.50
92965 11/05/99 101355 FIRST BANK OF SLO GRAND AVE,ELM,HALCYON 350.5806,7001 34,734,53 34,734,53
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55014 010,4130.5301 78,00
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55015 010,4130.5301 81. 00
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55016 010,4130,5.301 70,50
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55017 010.4130,5301 81. 00
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55060 010.4130,5301 70,50
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55061 010.4130,5301 70,50
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55062 010,4130.5301 79,50
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55063 010,4130.5301 70.50
92966 11/05/99 100691 FIVE CITIES-TIMES LEGAL 55067 010,4130.5301 124,56 726,06
92967 11/05/99 101467 PATRICIA FRANCE REF , DOG OBEDIENCE-FRANCE 010.0000,4605 60,00 60,00
92968 11/05/99 035802 FRANK'S LOCK & KEY INC DUP,KEYS/TAGS/KEY RINGS 010.4305.5255 37,97
92968 11/05/99 035802 FRANK'S LOCK & KEY INC DUP KEYS/PAD LOCKS 640,4712.5255 60,81
92968 11/05/99 035802 FRANK'S LOCK & KEY INC MADE KEY FOR DESK LOCK 010,4420.5605 13,22 112.00
92969 11/05/99 037206 GIBBS INTERNATIONAL TRU REPL.FAN CLUTCH 612.4610,5601 565.25 565,25
92970 11/05/99 038376 GRAND AUTO PARTS O-RINGS 640.4712.5603 1. 61 1. 61
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4130.5201 15,42
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4101.5201 9.63
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 6.91
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 1.63
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 5,18
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 20,33
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101. 5201 37.02
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4120.5201 203.75
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4101.5201 9.55
92971 11/05/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120,5201 31. 05 340,47
92972 11/05/99 036426 GTE WIRELESS CELL PHONE-PKS,SUPER 010,4421.5602 13.60
92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010,4201. 5403 108,82
92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 27,79
92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 13,93
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
11/03/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92972 11/05/99 03,6426 GTE WIRELESS CELL PHONE PD 010.4201,5403 34,38
92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 13,93
92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 15.10
92972 11/05/99 036426 GTE WIRELESS CELL PHONE PD 010.4201.5403 26.76 254.31
92973 11/05/99 101088 HANSON AGGREGATES ASPHALT 220,4303,5613 91,27 91. 27
92974 11/05/99 099234 HARVEST BAG, INC. REF,C/B DEPOSIT-HARVEST BAG 010,0000.2206 250.00 250,00
92975 11/05/99 042822 LINDA HOLT TELECOMMUNICATIONS W/SHOP-HOLT 010,4201. 5501 20,00 20,00
92976 11/05/99 101236 DAWN HUDSON POTTERY CLASSES-HUDSON 010,4424,5351 161. 00 161. 00
92977 11/05/99 043290 CHERI HULGAN CA. DARE OFFICERS MEETING-HULGA 010.4201. 5501 154,51
92977 11/05/99 043290 CHERI HULGAN REIMB.PSYCH EVAL 010,4201.5303 750,00 904.51
92978 11/05/99 046176 J J'S FOOD COMPANY EARLY WARNING SYS MEETING SPLY 010.4001. 5201 17,05 17,05
92979 11/05/99 101320 LEBARD'S MICROAGE SERVICE HP5SI PRINTER 010,4120.5602 100,00 100,00
92980 11/05/99 053118 LUCIA MAR UN,SCH,DIST, BUS TRANS-AUG/SEPT 99 010,4425,5303 345.00 345.00
92981 11/05/99 054484 MAINTENANCE SUPERINTEND MSA ANNUAL DUES-10 PEOPLE 220.4303.5503 300,00 300,00
92982 11/05/99 056628 MID STATE BANK-MASTERCA GASOLINE 010,4201,5608 56.78
92982 11/05/99 056628 MID STATE BANK-MASTERCA SRT EQUIPT. 010.4201,5272 232,30
92982 11/05/99 056628 MID STATE BANK-MASTERCA PROMOTABILITY BOARD 010.4201,5501 21. 68
92982 11/05/99 056628 MID STATE BANK-MASTERCA COMPUTER SPLY 010,4140,5607 85,59
92982 11/05/99 056628 MID STATE BANK-MASTERCA LEAGUE CONF 010,4201.5501 358.60
92982 11/05/99 056628 MID STATE BANK-MASTERCA PUBLICATIONS 010.4201.5255 42,50
92982 11/05/99 056628 MID STATE BANK-MASTERCA COPS WEST EXPO-3 010,4201. 5501 45,00
92982 11/05/99 056628 MID STATE BANK-MASTERCA MILLENNIUM BADGE PROTOTYPE 010,4201.5255 60,00
92982 11/05/99 056628 MID STATE BANK-MASTERCA TRAINING MEALS 010,4201,5501 11.24
92982 11/05/99 056628 MID STATE BANK-MASTERCA RENTAL CAR-MCBRIDE 010,4201.5601 83.29 996.98
92983 11/05/99 057096 MINER'S ACE HARDWARE SANDDISC/EXTEN.CORD/BRACE 640.4712.5604 26.63
92983 11/05/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420.5605 2.55
92983 11/05/99 057096 MINER'S ACE HARDWARE BLACKTOP CLEANER/BRUSHES 640,4712.5604 10,91
92983 11/05/99 057096 MINER'S ACE HARDWARE SOCKETS 010,4420,5605 6,84
92983 11/05/99 057096 MINER'S ACE HARDWARE MISC. HARDWARE 220,4303,5613 2,38
92983 11/05/99 057096 MINER'S ACE HARDWARE CAULKGUN/MORTAR SEALER 220,4303,5613 13.37
92983 11/05/99 057096 MINER'S ACE HARDWARE MISC,HARDWARE 010.4420.5605 18,13
92983 11/05/99 057096 MINER'S ACE HARDWARE BOLTS 640.4712.5610 1. 02
92983 11/05/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010.4420,5605 5.69 87,52
92984 11/05/99 100090 NAT'L ARBOR DAY FOUNDAT ARBOR DAY MEMBERSHIP-HERNANDEZ 010.4421,5503 15.00 15.00
92985 11/05/99 101275 JAMES O'DONNELL CO, INSTL RAIL/MODIFICATION 010,4213 ,5604 1,200.00 1,200,00
92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 950.77
92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640,4712,5402 351. 66
VOUCHRE:2 CITY OF ARROYO GRANDE PAGE 4
11/03/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 640,4711.5402 5,214.65
92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 612,4610.5402 785.68
92986 11/05/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010,4145,5401 5,285,65 12,588.41
92987 11/05/99 066320 PIONEER EQUIPMENT CO, SERVICE AIR COMPRESSOR 220,4303,5603 775.92
92987 11/05/99 066320 PIONEER EQUIPMENT CO, CR:AIR HOSE 220,4303,5603 210.86- 565,06
92988 11/05/99 067548 POOR RICHARD'S PRESS WATER RATE STUDY 350.5805,7701 58,25
92988 11/05/99 067548 POOR RICHARD'S PRESS 4 COPIES DEV,CODE 010,4130,5201 186,92 245.17
92989 11/05/99 068444 PROTO DIE MFG,INC, SHARPEN CHIPPER BLADES 220,4303,5603 85,00 85.00
92990 11/05/99 076740 SANTA MARIA TIMES 5C SUBSCR TO 7/1/00 010,4120,5503 21,00
92990 11/05/99 076740 SANTA MARIA TIMES ARROYO LINDA DISPLAY AD 010,0000,2431 186,56
92990 11/05/99 076740 SANTA MARIA TIMES VILLAGE GLEN DISPLAY AD 010,0000,2352 186.56 394,12
9?991 11/05/99 080340 SNAP-ON TOOLS CORP 2 TOROX DRIVER/1 RATCHET 010.4420,5273 85,69
92991 11/05/99 080340 SNAP-ON TOOLS CORP FILE SET/PLIERS/SCREW DRIVERS 612,4610,5273 123,32
92991 11/05/99 080340 SNAP-ON TOOLS CORP FILE SET/PLIERS/SCREW DRIVERS 640,4712,5273 123,31 332,32
92992 11/05/99 080886 SOUTHERN AUTO SUPPLY HYDRO HOSE FITTINGS 640,4712,5603 19.93
92992 11/05/99 080886 SOUTHERN AUTO SUPPLY VACTOR LAMP REPLACEMENT 612,4610,5601 15,23 35,16
92993 11/05/99 101462 KEITH STEPHONSON REF,PARK DEPOSIT-STEPHONSON 010,0000,4354 25,00 25,00
92994 11/05/99 084084 TAYLOR'S TUNE-UP SHOP R/R ALTERNATOR 220,4303.5601 65,00 65,00
92995 11/05/99 084708 RICK TERBORCH REIMB,VIDEO TAPE-TERBORCH 010,4201,5255 28,39 28,39
,
~
92996 11/05/99 085956 TREADWAY GRAPHICS DARE WAFFLE KNIT POLOS 010,4201. 5504 93.00 93,00
92997 11/05/99 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010,4424,5351 1,032,00 1,032.00
92998 11/05/99 101463 UC REGENTS-EFP Y2K SLO ECONOMIC oW/SHOP 284,4103,5501 95,00 95,00
92999 11/05/99 101469 UCD INDUSTRIES 2SRT GHILLIE SUITS & EQUIPT 010,4201,5272 1,252,00 1.252,00
93000 11/05/99 088084 UNITED GREEN MARK,INC, SPRINKLERS 010.4430,5605 138,67 138,67
93001 11/05/99 087672 UNITED RENTALS DAEWoo FORKLIFT 640,4712,6201 10,791.17
93001 11/05/99 087672 UNITED RENTALS DAEWOO FORKLIFT 010.4303,6201 5,395.58
93001 11/05/99 087672 UNITED RENTALS DAEWOO FORKLIFT 010,4420,6201 5,395.59 21,582.34
93002 11/05/99 101466 VILLAGE GLEN HOMES,LLC ADVERTISING-VILLAGE GLEN 284,4103,5309 143,34 143,34
93003 11/05/99 090480 WAYNE'S TIRE ALIGN/OIL/LUBE/FILTER 640.4712,5601 52,22 52.22
93004 11/05/99 091874 WHITAKER CONTRACTORS,IN GRAND AVE,ELM ST TO HALCYON 350.5806,7001 312,610,73 312,610,73
93005 11/05/99 092508 NANCY WILLIAMS REIMB,SUPPLIES-WILLIAMS 010.4423,5253 42,18 42,18
TOTAL CHECKS 415,005,03
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
11/03/99 08:44 VOUCHER/CHECK REGISTER
FOR PERIOD 18
FUND TITLE AMOUNT
010 GENERAL FUND 36,126.30
220 STREETS FUND 1,914,38
284 REDEVELOPMENT AGENCY FUND 238.34
350 CAPITAL IMPROVEMENT FUND 352,701.01
612 SEWER FUND 7,163,45
640 WATER FUND 16,861. 55
TOTAL 415,005.03
ATTACHMEHT C
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD 10/15/99 TO 10/28/99
11/05/99
FUND 010 221,383,81 Salaries Full time 139,898,32
FUND 220 10,340,04 Salaries Part-Time 29,516,32
FUND 284 4,070.02 Salaries Over-Time 7,749.45
FUND 612 3,641,02 Holiday Pay 4,019,28
FUND 640 9,751,08 Sick Pay 3,991,83
249,185,97 Annual Leave Pay -
Vacation Buy Back -
Vacation Pay 2,470,50
Comp Pay 3,300,12
Annual Leave Pay 1,303.48
PERS Retirement 14,916.96
Social Security 13,560,55
PARS Retirement 237,23
State Disability Ins. 192.30
Health Insurance 22,392.61
Dental Insurance 3,541.34
Vision Insurance 736,57
Life Insurance 534,11
Long Term Disability -
Uniform Allowance
Car Allowance 350,00
Council Expense 375,00
Employee Assistance -
Motor Pay 100,00
Total: 249,185,97
ATTACHMENT D
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
175 11/04/99 005616 CITY OF ARROYO GRANDE G.A,REIMB,10-28-99 P/R 011,0000,1015 184,782,32
175 11/04/99 005616 CITY OF ARROYO GRANDE G,A,REIMB,10-16-99 OVERPAID 011.0000,1015 8,502,84- 176,279,48
176 11/04/99 040092 ALLAN HANCOCK COLLEGE HAZMAT REFRESHER COURSE 010,4420,5501 77.50
176 11/04/99 040092 ALLAN HANCOCK COLLEGE HAZMAT REFRESHER COURSE 612,4610,5501 77,50
176 11/04/99 040092 ALLAN HANCOCK COLLEGE HAZMAT REFRESHER COURSE 220.4303,5501 62.50 217,50
177 11/05/99 051012 LEAGUE OF CALIFORNIA CI LOCC SEMINAR-FIBICH 010.4211,5501 255,00 255,00
93019 11/12/99 035412 4 WAY FLOORS CLEAN CARPET 010,4213.5303 85.00 85,00
93020 11/12/99 000468 A T & T-L/DIST SVC. L/DIST.PHONE 010,4211,5403 13,62 13.62
93021 11/12/99 100479 A.G.CHAMBER OF COMMERCE CITY MAPS 010,4001. 5201 50,00 50,00
93022 11/12/99 101454 ADLESON,HESS & KELLY PROF,SVCS-10/99 010.0000.2011 1,788.04 1,788.04
93023 11/12/99 100882 ADVANCE MARKING SYSTEMS PASSPORT ACCOUNTING SYSTEM 010,4211.5255 27,80 27.80
93024 11/12/99 001482 AIR-VOL BLOCK, INC USED BRICK 220,4303,5613 4,50 4,50
93025 11/12/99 101338 AIRTOUCH PAGING PAGER BILL 010.4211,5403 95,45 95.45
93026 11/12/99 101472 KENNY ALEXANDER REF,PARK DEPOSIT-ALEXANDER 010,0000,4354 25.00 25,00
93027 11/12/99 003042 AMERICAN EQUIPMENT SVCS DUMP BIN 010,4213.5303 1,250,00 1,250.00
93028 11/12/99 004252 CAROL ANDERSON PHOTO PROCESSING 010,4130.5201 10,71
93028 11/12/99 004252 CAROL ANDERSON POSTAGE 284,4103,5201 15,75
93028 11/12/99 004252 CAROL ANDERSON OFFICE SUPPLIES 010,4301.5201 17,95
93028 11/12/99 004252 CAROL ANDERSON MILEAGE-TRAFFIC COMMISH 010,4301. 5608 5,89
93028 11/12/99 004252 CAROL ANDERSON CITY CLERK MEETING 010.4002.5501 25,00
93028 11/12/99 004252 CAROL ANDERSON STAMPS 010.0000,2352 7.59
93028 11/12/99 004252 CAROL ANDERSON PHOTO PROCESSING 01Q.4130,5201 10,71
93028 11/12/99 004252 CAROL ANDERSON REIMB , MEAL 284,4103,5501 10.51
93028 11/12/99 004252 CAROL ANDERSON REIMB . MILEAGE 284,4103.5501 9,30
93028 11/12/99 004252 CAROL ANDERSON PHOTO PROCESSING 010,4424.5252 12.36
93028 11/12/99 004252 CAROL ANDERSON ORAL BOARD MTG.SUPPLIES 010,4425.5255 9.05
93028 11/12/99 004252 CAROL ANDERSON RECORDING FEES/OFFICE SUPPLIES 010,4301. 5201 37.69
93028 11/12/99 004252 CAROL ANDERSON FILM/LANDSCAPE SOFTWARE 010.4130.5201 14.43
93028 11/12/99 004252 CAROL ANDERSON ORAL BOARD SUPPLIES 010,4211.5201 15.17 202,11
93029 11/12/99 004680 STEVE ANDREWS SUPERVISORY LEADERSHIP-ANDREWS 010,4201.5501 138,00 138,00
93030 11/12/99 004914 APEX SHARPENING WORKS SPARK PLUGS 220,4303,5603 26.81
93030 11/12/99 004914 APEX SHARPENING WORKS FILTER CHAINS/PLUG/TRI BLADE 220.4303,5603 202.97
93030 11/12/99 004914 APEX SHARPENING WORKS SHORTEN CHAINS 220.4303,5603 18.00 247,78
93031 11/12/99 006006 ARROYO GRANDE FLOWER SH FLOWERS-LONIERO 010.4201. 5504 53,62 53.62
93032 11/12/99 101474 RUTH BAKER REF. PARK DEPOSIT-BAKER 010.0000.4354 25,00 25,00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
93033 11/12/99 101389 BC ELECTRIC INSTL,JUNCTION BOX/WIRE 010,4213.5604 79,41
93033 11/12/99 101389 BC ELECTRIC INSTL CIRCUIT-WALL HEATER 010,4213.5604 1,248,10 1,327,51
93034 11/12/99 011426 BLUEPRINT EXPRESS BLUEPRINT COPIES 010.4130.5201 54,22 54,22
93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 640.4712,5601 14,58
93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 640,4712.5603 14,58
93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 612,4610.5601 14,58
93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 612.4610,5603 14,58
93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 220.4303,5601 14.58
93035 11/12/99 011700 BOB'S SELF SERVICE CAR CAR WASH TOKENS 220,4303,5603 14.60 87,50
93036 11/12/99 013026 BRISCO MILL & LUMBER MASON BIT/NUTS/BOLTS/SHIELD 010.4213.5604 34,23
93036 11/12/99 013026 BRISCO MILL & LUMBER SCREWDRIVER/BULBS/BOLTS 010.4201.5604 39.43
93036 11/12/99 013026 BRISCO MILL & LUMBER SOCKETS 640.4712,5273 19.06
93036 11/12/99 013026 BRISCO MILL & LUMBER BIT/LEAD SHIELDS/SCREWS/WASHER 010,4201.5604 2,67
93036 11/12/99 013026 BRISCO MILL & LUMBER BATTERIES 640,4712.5255 3,96
93036 11/12/99 013026 BRISCO MILL & LUMBER BULBS/MASON BIT 010,4213.5604 295,65
93036 11/12/99 013026 BRISCO MILL & LUMBER PAINT BRUSHES/WEATHER STRIP 010.4213.5604 44.76
93036 11/12/99 013026 BRISCO MILL & LUMBER PAINT/SANDPAPER/DOOR STOP 010.4213.5604 114.86
93036 11/12/99 013026 BRISCO MILL & LUMBER WOOD PRESERVATIVE 010,4201.5604 18.22 572,84
93037 11/12/99 013338 BROWNELLS, INC, ARMORY MAINT,EQUIPT AND PARTS 010.4201. 5603 435,08 435.08
93038 11/12/99 101431 BURDINE PRINTING OPERATING PROCEDURES COPIED 010.4211. 5255 283,91 283.91
93039 11/12/99 100872 C.C.SALMON ENHANCEMENT, DONATION-CREEK CLEANING 220,4303,5613 200,00 200,00
93040 11/12/99 018486 CA.ST, DEPT OF PESTICID RENEWAL PEST,APP-ROBINSON 220,4303.5503 30.00 30.00
93041 11/12/99 016692 CALIF,PEACE OFFICER'S A SUBS JRNL OF CA LAW ENFORCE 010.4201.5503 20,00 20.00
93042 11/12/99 019266 CALIFORNIA UNIFORM CTR. UNIFORM-MOORE 010.4201. 5255 390.39 390,39
93043 11/12/99 101475 KARIN CATILLO REF. PARK DEPSOIT-CATILLO 010,0000.4354 25.00 25.00
93044 11/12/99 020554 DANA CAYWOOD REF. YOUTH B/BALL-CAYWOOD 010.0000.4605 35,00 35.00
93045 11/12/99 021918 CENTRAL COAST SUPPLY R/R CLEANING SUPPLIES 010.4420.5605 189,56 189,56
93046 11/12/99 023088 CHERRY LANE NURSERY HOLLOWEEN SUPPLIES 010.4424.5252 144.79
93046 11/12/99 023088 CHERRY LANE NURSERY HOLLOWEEN SUPPLIES 010,4424,5252 193.05
93046 11/12/99 023088 CHERRY LANE NURSERY PLANTS/TREES 010,4420.5605 201,20 539,04
93047 11/12/99 023322 CHRISTIANSON CHEVROLET 23 RETAINERS 010.4211.5601 33,41
93047 11/12/99 023322 CHRISTIANSON CHEVROLET LUBE/OIL/FILTER 010.4201.5601 110.92
93047 11/12/99 023322 CHRISTIANSON CHEVROLET REPL. BATTERY 010.4201.5601 127.08
93047 11/12/99 023322 CHRISTIANSON CHEVROLET SMOG TEST 010.4212.5601 33,00
93047 11/12/99 023322 CHRISTIANSON CHEVROLET GAS CAP/SMOG CHECK 010,4420.5601 40,15
93047 11/12/99 023~22 CHRISTIANSON CHEVROLET SMOG TEST 010,4212,5601 33,00 377,56
.
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3
11/09/99 16 :19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
93048 11/12/99 023634 CLASSIC TEES & SIGNS STAFF TEES 010,4420.5255 108,49
93048 11/12/99 023634 CLASSIC TEES & SIGNS STAFF TEES 010,4421. 5255 108,48 216.97
93049 11/12/99 024492 COLD CANYON LAND FILL ORO PLAY EQUIPMENT 010,4420,5605 10,00 10,00
93050 11/12/99 101470 RON COLEMAN REF. PARK DEPOSIT-COLEMAN 010.0000.4354 25,00 25,00
93051 11/12/99 100631 CUESTA CONSULTING CUESTA SVCS-10/99 010,4130.5303 6,843,00 6,843,00
93052 11/12/99 026832 CUESTA EQUIPMENT CO SHOVELS/DIGGING BAR/DRILL BITS 612.4610.5273 160,75
93052 11/12/99 026832 CUESTA EQUIPMENT CO CHAIN 010,4305.5603 56.98
93052 11/12/99 026832 CUESTA EQUIPMENT CO SHOVELS 220,4303.5273 41. 83
93052 11/12/99 026832 CUE~TA EQUIPMENT CO ROLATAPE MEASURE TAPE 010,4420.5605 105.11
93052 11/12/99 026832 CUESTA EQUIPMENT CO FIRE HOSE 010.4420,5605 107.25
93052 11/12/99 026832 CUESTA EQUIPMENT CO CASTER WHEELS/NIPPLES 220.4303.5603 128.23
93052 11/12/99 026832 CUESTA EQUIPMENT CO DRIP PAN/BROOM HANDLES 220.4303.5255 48,25 648,40
93053 11/12/99 029484 DIESELRO INC, REPL,12V PUMP 220,4303,5601 307,23 307.23
93054 11/12/99 074840 DISTRICT ATTORNEY'S OFF VEHICLE FORFEITURE-DA#VFOO08 010.0000.2217 100.00
93054 11/12/99 074840 DISTRICT ATTORNEY'S OFF VEHICLE FORFEITURE-DA#VF-0007 010,0000.2217 100,00
93054 11/12/99 074840 DISTRICT ATTORNEY'S OFF VEHICLE FORFEITURE DA#VF-0009 010,0000.2217 100,00 300,00
93055 11/12/99 101479 ROBERT DUNCAN REF.C/B DEPOSIT-DUNCAN 010,0000.2206 250.00
93055 11/12/99 101479 ROBERT DUNCAN BLDG. SUPER-DUNCAN 010,0000,4355 56.25- 193,75
93056 11/12/99 101480 FIREBLAST 451 STATE FIRE MARSHALL TRAINING 010.4211.5501 680,00 680.00
93057 11/12/99 100691 FIVE CITIES-TIMES LEGAL 55092 010,4002.5301 105,00
93057 11/12/99 100691 FIVE CITIES-TIMES LEGAL 55093 010,4002.5301 72,00
93057 11/12/99 100691 FIVE CITIES-TIMES LEGAL 55096 010,4002,5301 81. 00 258.00
93058 11/12/99 035802 FRANK'S LOCK & KEY INC DUP.KEYS/RINGS/TAGS 010.4201.5601 6.54 6.54
93059 11/12/99 100990 GEOSOLUTIONS,INC. BIKEWAY PROJECT ONE-COMPACT 350,5606.7401 1,308.74 1,308,74
93060 11/12/99 100316 GOLDEN STATE AERIAL MYLAR-AG ENVIRO.GENERAL PLAN 010,4130.5201 700,00 700.00
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 4.28
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 10.70
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201. 5201 21.43-
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 4.80
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4211. 5201 21. 43
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4301.5201 4.02
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612,4610.5201 21.13
93061 11/12/99 038454 GRAND OFFICE SUPPLY CR:OFFICE SUPPLIES 010.4130,5201 17.14-
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120,5201 45,05
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4120.5201 6.97
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4120.5201 ,86
93061 11/12/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010,4201.5201 305.88 386,55
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
93062 11/12/99 039100 GRID NETWORK INTERNET/E-MAIL TO 11/21/99 010,4140,5607 46.90 46,90
93063 11/12/99 036426 GTE WIRELESS CELL PHONE-F,DIV,CHIEF 010,4211. 5403 12,74
93063 11/12/99 036426 GTE WIRELESS CELL PHONE-FIRE CHIEF 010.4211.5403 31.73
93063 11/12/99 036426 GTE WIRELESS CELL PHONE-F.PORTABLE 010.4211. 5403 29,33
93063 11/12/99 036426 GTE WIRELESS CELL PHONE-ENG,l 010,4211.5403 14.95 88.75
93064 11/12/99 101482 MELISSA GUERRA REF.PARK DEPOSIT-GUERRA 010,0000.4354 25.00 25.00
93065 11/12/99 101088 HANSON AGGREGATES ASPHALT 220.4303,5613 180,44 180,44
93066 11/12/99 101366 HAWTHORN SUITES RESV-STEVE ANDREWS 010.4201,5501 228.00 228,00
,
93067 11/12/99 041184 HEACOCK WELDING NORTH EXPANDED METAL 640,4712,5603 42,90 42,90
93068 11/12/99 101476 LUPE HERNANDEZ REF. PARK DEPOSIT-HERNANDEZ 010.0000.4354 100.00 100,00
93069 11/12/99 042174 HIGGINS ASSOCIATE, INC GRAND AVE CORRIDOR STUDY 350,5603,7701 1,502,25 1,502.25
93070 11/12/99 101471 TERI HOLT REF,PARK DEPOSIT-HOLT 010,0000,4354 25.00 25.00
93071 11/12/99 101236 DAWN HUDSON POTTERY CLASSES-HUDSON 010,4424.5351 65.00 65,00
93072 11/12/99 044050 IKON OFFICE SOLUTIONS,I COPIER MAINT/USEAGE 010,4421. 5602 152.24 152.24
93073 11/12/99 046098 J C LANDSCAPING L/SCAPE-OCT 010.4420,5303 380,00
93073 11/12/99 046098 J C LANDSCAPING L/SCAPE-OCT 217.4460,5356 120.00 500,00
93074 11/12/99 046176 J J'S FOOD COMPANY CREEK CLEANING SUPPLIES 220.4303.5613 45.90 45,90
93075 11/12/99 046410 J.W,ENTERPRISES TOILET RENTAL 220,4303.5552 91. 73 91,73
93076 11/12/99 101477 DAN JOHNSON REF,PARK DEPOSIT-JOHNSON 010.0000,4354 25.00 25.00
93077 11/12/99 047736 JERRY KAUFMAN REIMB.STATE FIRE MARSHALL LIC 010.4211. 5501 55.00 55.00
93078 11/12/99 048516 KEYLOCK SECURITY SPECIA CREATE KEYS 010,4201. 5601 39.09 39.09
93079 11/12/99 100773 LAW ENFORCEMENT SUPPLY, 6 M-H PORTA CLIPS 010,4201. 5255 106,62 106.62
93080 11/12/99 052270 LIGHTNING POWDER CO,INC MAGNETIC POWDER & APPLICATOR 010,4201,5255 59,75 59,75
93081 11/12/99 052338 LINSON SIGNS CLEAR VINAL DECALS 010.4305.5303 176.96 176.96
93082 11/12/99 053092 LUCENT TECHNOLOGIES PHONE SERVICE AGREEMENT 010.4145.5403 25.60 25.60
93083 11/12/99 101022 BURTON LUND LUND SVCS-ll/3/99 010,4212,5303 280,00 280,00
93084 11/12/99 053274 LYON & CARMEL PROF LEGAL SVCS,10/99 010.4003,5304 11,790.88 11,790.88
93085 11/12/99 101478 ROSITA MANUEL REF,PARK DEPOSIT-MANUEL 010.0000.4354 25.00 25.00
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
93086 11/12/99 055640 METAL SHOP INC. INSTL,FAN 010.4213,5604 278,00 278,00
93087 11/12/99 056940 MIER BROS, CONCRETE 640,4712.5610 59,85
93087 11/12/99 056940 MIER BROS. CONCRETE 640.4712.5610 76,25
93087 11/12/99 056940 MIER BROS. CONCRETE 010,4420.5605 59,85
93087 11/12/99 056940 MIER BROS, CONCRETE 640,4712,5610 39.58
93087 11/12/99 056940 MIER BROS, CONCRETE 010.4420,5605 39,58 275.11
93089 11/12/99 057096 MINER'S ACE HARDWARE ELBOW/BUSHING 640,4712.5610 3,63
93089 11/12/99 057096 MINER'S ACE HARDWARE STAPLES/PARTS BRUSH 220,4303.5255 35.20
93089 11/12/99 057096 MINER'S ACE HARDWARE CASEMENT 010.4213,5604 13.93
93089 11/12/99 057096 MINER'S ACE HARDWARE CASEMENT 010.4213,5604 13 , 93-
93089 11/12/99 057096 MINER'S ACE HARDWARE BROOM HANDLE/MISC,HOUSEWARE 010,4213.5604 27,64
93089 11/12/99 057096 MINER'S ACE HARDWARE VISE 010.4211,5273 28,41
93089 11/12/99 057096 MINER'S ACE HARDWARE PAINT SUPPLIES/PAINT 010.4213,5604 2.34
93089 11/12/99 057096 MINER'S ACE HARDWARE PAINT/PAINTING SUPPLIES 010,4201.5601 43,03
93089 11/12/99 057096 MINER'S ACE HARDWARE PAINTBRUSHES 010,4213.5604 13,25
93089 11/12/99 057096 MINER'S ACE HARDWARE THREADLOCKER 640,4712.5610 6,21
93089 11/12/99 057096 MINER'S ACE. HARDWARE SANDPAPER 010.4213.5604 2.22
93089 11/12/99 057096 MINER'S ACE HARDWARE CABLE TIES 010.4424,'5252 16.07
93089 11/12/99 057096 MINER'S ACE HARDWARE HANDLES 010.4211,5255 11. 23
93089 11/12/99 057096 MINER'S ACE HARDWARE DOOR KICK 010,4213.5604 5,89
93089 11/12/99 057096 MINER'S ACE HARDWARE BRACKETS/SCREWS 640.4712.5604 1. 95
93089 11/12/99 057096 MINER'S ACE HARDWARE BLUE EPOXY 640.4712,5610 62.18
93089 11/12/99 057096 MINER'S ACE HARDWARE RED I MIX 010.4420,5605 6,08
93089 11/12/99 057096 MINER'S ACE HARDWARE BALLCOCK 640,4712,5610 5,89
93089 11/12/99 057096 MINER'S ACE HARDWARE SEAT HINGE 010,4213.5604 7.50
93089 11/12/99 057096 MINER'S ACE HARDWARE PLUMBING SUPPLIES 010,4213.5604 7.50-
93089 11/12/99 057096 MINER'S ACE HARDWARE LOCK & CABLE 010.4201. 5255 10,07
93089 11/12/99 057096 MINER'S ACE HARDWARE DUP KEYS 010.4211. 5255 5.68 286.97
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4213.5604 18.86
93090 11/12/..99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5604 112,50
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5143 19,00
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5604 35,00
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220,4303.5255 33,60
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 220.4303,5143 110.00
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 640.4712,5143 73,03
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 612,4610.5143 26,00
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4420.5143 79,20
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4305.5143 52.30
93090 11/12/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010,4213.5604 53,22 612 , 71
93091 11/12/99 058578 MULLAHEY FORD REPR. SEAT CONTROL TRIM 010.4201,5601 93,31
93091 11/12/99 058578 MULLAHEY FORD LUG NUTS/INDIC LIGHTS/SMOG INS 010.4201,5601 423,87
93091 11/12/99 058578 MULLAHEY FORD SMOG INSPECTION 010,4201. 5601 24.95
93091 11/12/99 058578 MULLAHEY FORD AIR BAG LIGHT FLASHING 010,4201.5601 142.80
93091 11/12/99 058578 MULLAHEY FORD TRANS , FLUID EXCHANGE 010.4201,5601 81,40
93091 11/12/99 058578 MULLAHEY FORD LUBE/OIL/FILTER/TRANS , FLUID 010.4201.5601 113.22
93091 11/12/99 058578 MULLAHEY FORD REPR.VACUMN LEAK 010.4201.5601 37.47 91 7.02
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
93092 11/12/99 061814 NOBLE SAW, INC, WEED LINE/BAR OIL 220,4303.5603 117,06
93092 11/12/99 061814 NOBLE SAW, INC, RIDER PLATE/SHAFT/BRACKET 220,4303,5603 265.48 382,54
93093 11/12/99 063960 PACIFIC BELL PHONE 473-2198 010.4145.5403 69.96
93093 11/12/99 063960 PACIFIC BELL MODEM LlNE-489-2345 010.4145,5403 80.71
93093 11/12/99 063960 PACIFIC BELL PHONE 473-5100 010.4145.5403 612,58
93093 11/12/99 063960 PACIFIC BELL PHONE 473-9523 010,4145.5403 ,71,69 834.94
93094 11/12/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304.5402 11,677,38 11,677,38
93095 11/12/99 066924 PLAQUE SHAQUE PUMPKIN CONTEST RIBBONS 010,4424.5252 10.30 10.30
93096 11/12/99 069108 QUINN COMPANY SERVICE CAT ROLLERS 220.4303.5603 916,39 916.39
93097 11/12/99 100192 SAN LUIS MAILING SVC MAILING-OCT WATER BILLS 640,4710.5201 719.68 719.68
93098 11/12/99 076740 SANTA MARIA TIMES DISPLAY AD-VILLAGE GLEN 010.4130,5301 205,60 205.60
93099 11/12/99 077532 ALLEN SCHOFIELD ELECTRI REPR.LIGHT-R/RM ELM PARK 010.4213.5303 75.00 75,00
93100 11/12/99 078156 SEBASTIAN OIL DISTRIB, GASOLINE/DIESEL 010,4211.5608 184.84
93100 11/12/99 078156 SEBASTIAN OIL DISTRIB, GASOLINE 010.4201.5608 1,213,98 1,398.82
93101 11/12/99 100640 SEMINIS VEGETABLE SEEDS REF,PARK DEPOSIT-SEMINIS 010.0000,4354 25,00 25.00
93102 11/12/99 101449 SIGNS OF SUCCESS,INC SIGNS 010,4430.5605 727,31 727.31
93103 11/12/99 074100 SLO CNTY AUDITOR-CONTRO VEHICLE FORFEITURE #991255 010,0000.2217 423.20
93103 11/12/99 074100 SLO CNTY AUDITOR-CONTRO VEHICLE FORFEITURE #99-1193 010,0000.2217 67.67
93103 11/12/99 074100 SLO CNTY AUDITOR-CONTRO VEHICLE FORFEITURE #991269 010,0000.2217 678.02 1,168,89
93104 11/12/99 080886 SOUTHERN AUTO SUPPLY ZIPWAX/POLISHING PADS 010.4211,5601 18,74
93104 11/12/99 080886 SOUTHERN AUTO SUPPLY FUEL ADDITIVE/STOP LEAK 010.4211.5601 87,26
93104 11/12/99 080886 SOUTHERN AUTO SUPPLY TIE DOWNS 010.4201.5601 14.74
93104 11/12/99 080886 SOUTHERN AUTO SUPPLY TIE DOWNS 010,4201. 5601 14.74
93104 11/12/99 080886 SOUTHERN AUTO SUPPLY LIGHT STROBE 220,4303.5601 61. 52 197.00
93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145,5401 55.22
93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145,5401 40,28
93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 29,14
11/12/99 .
93105 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 25,88
93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 35,08
93105 11/12/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010,4145.5401 1.50 187,10
93106 11/12/99 101473 BARBARA STANTON REF,PARK DEPOSIT-STANTON 010.0000,4354 25,00 25.00
93107 11/12/99 082328 STERLING COMMUNICATIONS TRANSFORMER 010.4201. 5603 84,46
93107 11/12/99 082328 STERLING COMMUNICATIONS CHANGE CAMERA INPUTS AT CONSOL 010.4201.5603 102.00 186.46
93108 11/12/99 082836 STREATOR PIPE & SUPPLY PIPE COUPLING 640.4712.5610 5.64
93108 11/12/99 082836 STREATOR PIPE & SUPPLY PIPE COUPLING 640.4712.5610 1.54
;
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
VOUCHER/
CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK
NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT
93108 11/12/99 082836 STREATOR PIPE & SUPPLY DRINKING FOUNTAIN REPAIR PARTS 010.4420,5605 21. 88 29,06
93109 11/12/99 084278 TEE'S PLUS DARE T-SHIRTS 010.4201,5504 702,69 702,69
93110 11/12/99 084900 THOMA ELECTRIC CO, INSTL,CHARGER FOR ELECT , TRUCK 010,4420,5605 178,72
93110 11/12/99 084900 THOMA ELECTRIC CO. INSTL,CHARGER FOR ELECT,TRUCK 010.4430.5605 178,73 357,45
93111 11/12/99 085644 TOSTE GRADING & PAVING TACK OIL 220,4303.5613 137,50 137.50
93112 11/12/99 086346 TROESH READY MIX CONCRETE WASTE 220.4303.5307 196,67 196,67
93113 11/12/99 086736 DOTTIE TRULOCK DOG OBEDIENCE CLASSES 010,4424,5351 89,60 89,60
93114 11/12/99 087204 DIANE ULIBARRI COUNTRY CRAFT JAMBOREE 010,4424.5351 813,00 813.00
93115 11/12/99 101009 UNISOURCE MAINT SUPPLY CR:DEGREASER 010,4213.5604 22.31-
93115 11/12/99 101009 UNISOURCE MAINT SUPPLY OIL ABSORBENT 010,4213.5604 41.12 18,81
93116 11/12/99 087672 UNITED RENTALS CONCRETE/STEEL BLADES 220.4303,5255 105.69
93116 11/12/99 087672 UNITED RENTALS RENTAL-DELINEATORS 220.4303,5552 160.88 266,57
93117 11/12/99 088842 VALLEY AUTO SERVICE REPR,TIRE 010,4213,5601 12,00 12,00
93118 11/12/99 100257 VILLA AUTOMOTIVE BLADES/OIL/FILTER 010,4201. 5601 199,13
93118 11/12/99 100257 VILLA AUTOMOTIVE SMOG CERT 010,4201. 5601 68,20
93118 11/12/99 100257 VILLA AUTOMOTIVE SMOG CERT 010.4201. 5601 68,20 335,53
93119 11/12/99 090480 WAYNE'S TIRE WIPERS/LUBE/OIL 010.4201.5601 43.91
93119 11/12/99 090480 WAYNE'S TIRE LUBE/OIL/FILTER/ALIGN 010,4201. 5601 293,75 337,66
93120 11/12/99 092976 WITMER-TYSON IMPORTS K-9 TRAINING OCT 010.4201. 5322 135.00 135,00
93121 11/12/99 093210 WORKRITE NOMEX NAVY PANTS 010.4211.5272 84.40 84,40
93122 11/12/99 094146 ZUMAR INDUSTRIES SIGNS 220.4303,5613 124.16 124.16
TOTAL CHECKS 237,635.02
VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8
11/09/99 16:19 VOUCHER/CHECK REGISTER
FOR PERIOD 18
FUND TITLE AMOUNT
010 GENERAL FUND 53,231. 52
011 PAYROLL CLEARING FUND 176,279,48
217 LANDSCAPE MAINTENANCE DISTRICT 120,00
220 STREETS FUND 3,681. 72
284 REDEVELOPMENT AGENCY FUND 35.56
350 CAPITAL IMPROVEMENT FUND 2,810.99
612 SEWER FUND 325.24
640 WATER FUND 1,150.51
TOTAL 237,635.02
9,1).
CITY COUNCIL MINUTES
TUESDAY, NOVEMBER 9, 1999
CITY COUNCIL CHAMBERS,
215 EAST BRANCH STREET,
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Honorable Mayor Lady called the regular City Council meeting of the City of
Arroyo Grande to order at 7:00 p.m.
2. ROLL CALL
City Council:
X Council Member Runels
Absent Council Member Tolley
X Council Member Dickens
X Mayor Pro Tem Ferrara
X Mayor Lady
STAFF PRESENT
-X-City Manager
1L-City Attorney
-X-Director of Administrative Services 1
_Chief of Police
_Director of Building and Fire
1L-Pirector of Community Development I
1L-Pirector of Public Works
_Director of Parks and Recreation
lLJ)irector of Financial Services
-X-Consultant Planner
lL..Consultant Engineer
3. FLAG SALUTE
Mayor Lady led the Pledge of Allegiance.
4. INVOCATION
Mayor Lady delivered the invocation.
5. SPECIAL PRESENTATION
None.
6. AGENDA REVIEW
City Manager Hunt stated that there was correspondence relating to Agenda Item
7.a.
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
6.a. RESOLUTIONS AND ORDINANCES READ IN TITLE ONL Y
Council Member Runels moved, Mayor Pro Tem Ferrara seconded, and the
motion passed unanimously that all resolutions and ordinances presented at the
meeting shall be read in title only and all further reading be waived.
PUBLIC HEARINGS
7.a. VILLAGE GLEN ANNEXATION AND ELEMENTARY SCHOOL #12 (GENERAL
PLAN AMENDMENT 97-004, DEVELOPMENT CODE AMENDMENT 97-(09)
Consultant Planner Prutch highlighted the staff report.
After being assured that the public hearing had been duly published and all legal
requirements met, Mayor Lady opened the public hearing.
Christopher Charles, student at Harloe School, spoke in favor of the proposed
elementary school.
Toby Charles, Arroyo Grande resident, spoke in favor of the proposed elementary
school.
Jim McKinney, 263 Canyon Way, submitted a letter for the record stating his
concerns about the proposed drainage system for the project.
Ron Dodge, Rodeo Drive, spoke in favor of the proposed elementary school;
however, he stated concerns about traffic impacts on Rodeo Drive. He suggested
that traffic impact fees be used for mitigation measures on Rodeo Drive.
Juan Oliverria, Principal of Harloe Elementary School, spoke in support of a new
school. He stated at Harloe there are 700 students in a school built for 350, and
that the school is overcrowded with inadequate facilities to accommodate the
students. He said he served on the committee to review various sites for a new
school and that the James Way area was an ideal location.
CZ Brown, 350 Old Ranch Road, spoke about concerns related to the quality and
quantity of water; concurred with the comments about Rodeo Drive and
supported traffic impact fees being dedicated to Rodeo Drive; spoke in support of
a new elementary school; and spoke in support of the suggestion to dedicate
park-in-lieu fees to Rancho Grande Park. He stated that the City Council needs to
realize the cumulative impact and effects from the project.
Rich Hagler, 417 Stagecoach Road, stated he had submitted a letter, which was
referenced as letter #7 in the Environmental Impact Report (EIR). He spoke in
support of the project and a neighborhood school.
Jack Smith, representative of the Lucia Mar Facility Advisory Committee, spoke in
support of the project. He stated he had participated on the committee for site
selection and had originally looked at eighteen different sites for a new school.
2
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
Peter Ponomaroff, teacher at North Oceano Elementary School, spoke in favor of
the project. He stated that there was no question about impacting people. He
said impacts could not be avoided. He commented that as the community grows,
there continues to be a negative impact to the existing schools.
Phil Whitaker, Arroyo Grande resident, spoke in favor of the project. He said the
new well is a source of water the City can use. He said this project would be
more beneficial in the City instead of the County. ,
Glen James, one of the four property owners of the site, stated his mother would
have liked the project and his siblings agree that it is a good use of the property.
Richard De Blauw, adjacent property owner to the proposed development, spoke
in favor of the project.
Kathleen Wendell, Printz Road, stated she had previously expressed concerns to
the Planning Commission and City Council regarding this project. She reviewed \
her concerns relating to the possible impact on water facilities, specifically that j
the project will affect her well; buffer of development with larger parcels; the
impact to landowners overlooking the site; the loss of open space; concern about j
the visibility of relocatables on the school site; and concerns about noise from !
buses and school bells ringing. She said she hoped that her concerns could be I
mitigated. !
i
Sandy Davis, spoke in favor of the project as a representative of Lucia Mar
Unified School District, as a resident, and as a parent of two elementary school I
students. She said this project was an opportunity to present a gift to the
community. She spoke about a state-of-the-art facility for the number of students
it's built for and that 500 students on the east side of the freeway will benefit from
this project.
William Daniel, 741 Printz Road, stated he was not anti-progress; however, he
spoke in opposition to the project and expressed concerns about 1) the project
violates Section 8 of the General Plan; 2) a poorly located school site; 3) an
increase in traffic density; 4) the removal of Eucalyptus trees and the impact on
wildlife and Monarch Butterflies; 5) a flawed conclusion on water in the EIR; 6) the
availability of water source for residents on Oak Park, Noyes Road, and Printz
Road; and 7) storm run-off draining to Canyon Way. He said run-off should be
contained within the project. He suggested that the project be denied.
Gary Young, 2815 Mesa Alta Lane and applicant for the project, stated there was
cooperation among all the property owners involved. He said the goal was to
annex the property into the City.
Nancy DePue, Lucia Mar Unified School District Superintendent, spoke in favor of
the project. She talked about finances and funding sources and spoke about the
3
CITY COUNCIL MINUTES
NOVEMBER 9, 1999
passing of Measure A. She explained that the District was eligible for $30.7
million from State bond monies. She stated that the last elementary school to be
built in the City was in 1962, and that existing schools were above their
capacities.
Raymond Deutch, Architect for the Lucia Mar Unified School District, displayed a
map of the proposed project and explained the access to the school. He
displayed a plan showing the preservation of existing trees on the site; onsite
parking of 99 spaces; 16 spaces for parent pick-up and drop-off; and a separate
area for bus loading. He said the new school would accommodate the current
needs; and the school will be designed so houses won't be looking down onto it.
Gary Young, applicant, stated that the EIR is significantly different as the project
is less dense, there are changes in traffic flow, and issues with water resources
have been addressed. He thanked those at Lucia Mar School District for their
part in the project.
Tom Murray, Arroyo Grande resident, spoke in favor of the project. Heexplained
he had served on the Lucia Mar Facility Advisory Committee and had assisted in
the search for a site to meet the needs of the community and policies of the
District.
Kathleen Wendell, Printz Road, restated her concerns about water resources.
Hearing no further comments, Mayor Lady closed the public. hearing.
Mayor Pro Tem Ferrara asked the consultant from Crawford, Multari, and Clark to
address questions relating to fiscal impacts of the proposed school as stated in
the Fiscal Impact Study.
There was discussion about the methodology used to determine actual costs for
public safety services.
Mayor Pro Tem commented that he was satisfied with the water issue. He said he
wanted the project to contain sufficient mitigation measures to neutralize traffic
impacts as a result of the project and the revised project offers a valid strategy
with reduced density including a school that will divert traffic away from the
Brisco/101 intersection. He further stated that the mix of zoning is appropriate
and consistent with current land use policies. He spoke about traffic problems
on Rodeo Drive and encouraged the residents to participate with the City on this
issue.
Council Member Runels asked the Engineer to address questions regarding
drainage for the project, and the effects of potential drainage and increased traffic
on Tally Ho.
4
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
Council Member Dickens asked the consultant for clarification on mitigation
measure E.1. relating to groundwater resources; responded to a public comment
regarding the detention basin and stated that it should adequately address flow
from Canyon Way; supported dedicating traffic impact fees to Rodeo Drive and
dedicating park-in-lieu fees for Rancho Grande Park; asked the -EIR consultant
what percentage of the Eucalyptus trees would be removed and the resulting
impacts to existing wildlife and Monarch Butterflies. He stated that he
appreciated concerns expressed about the project's impacts; however, there
were existing impacts and this project offers trade-offs to the community. He
said that there was a significant improvement over the previous proposal and the
significant benefits of the project outweigh the potential impacts. He said this
was a logical inclusion into the City.
Mayor Lady stated he supported the revised project with lesser density combined
with a new school. He agreed that there were significant benefits for the project to
be located within the City instead of the County. He commented that the City
would have the ability to mitigate the impacts. He supported dedicating the park
fees to Rancho Grande Park and stated that the completion of the Park was a
priority for the City.
Mayor Pro Tem Ferrara moved to adopt a resolution certifying the Final
Environmental Impact Report (FEIR) prepared for General Plan Amendment 97-
004. Development Code Amendment 97-009, Vesting Tentative Tract Map 2265,
and Planned Unit Development 97-563. Council Member Dickens seconded the
motion.
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
Mayor Pro Tem Ferrara moved to adopt a resolution making findings as required
by the California Environmental Quality Act (CEQA) based on the mitigation
measures identified in the FEIR, and adopting a Statement of Overriding
Considerations with regard to significant and unavoidable impact for traffic; with
the following observations offered for the record: 1) Council believes, based on
the record, that the reduced density and inclusion of the school site within the
project area are effective mitigation measures reducing traffic impacts caused by
this project to a "less than significant" level; and 2) This recognition
notwithstanding, with an abundance of caution to ensure CEQA compliance and
5
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
the reasonable certainty of available State funding for the school site, the Council
finds that the adoption of the Statement of Overriding Considerations is
necessary and appropriate. Council Member Runels seconded the motion.
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ,ABSENT, the motion is hereby declared to be
passed.
Mayor Pro Tem Ferrara moved to adopt a resolution approving General Plan
Amendment No. 97-004, thereby amending the General Plan Land Use Diagram
and designating a 19.1 acre portion of the site as Public Facility and the
remaining portion as Rural Residential. Mayor Pro Tem Ferrara further moved to ....
introduce for first reading an ordinance amending the City's adopted Zoning Map
and pre-zoning a 19.1 acre portion of the site as Public Facility and the remaining
portion as Rural Residential, preliminary to annexation of the property (Reference
Development Code Amendment No. 97-009). Mayor Pro Tem Ferrara read the title
of the Ordinance. Council Member Dickens seconded the motion.
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
Mayor Pro Tem stated that based on the flaws in its underlying assumptions, as
previously stated in the record, he moved to reject the conclusions contained in
the Fiscal Impact Study for this project. Council Member Runels seconded the
motion.
6
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CITY COUNCIL MINUTES
NOVEMBER 9,1999
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
Mayor Pro Tem Ferrara moved that all project park development fees be used
toward the funding of Rancho Grande Park; further direct staff to develop a
funding strategy to implement mitigation measures addressing the problem of
excessive speed on Rodeo Drive, and to continue to coordinate with residents of
Royal Oaks to seek remedies to these lingering problems; and to provide Council
with periodic status reports on progress made. Council Member Dickens
seconded.
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
7.b. DRAINAGE MASTER PLAN FOR THE CITY OF ARROYO GRANDE
Public Works Director Spagnolo highlighted the staff report. He explained that
the Draft Plan was distributed for a sixty day review period which was extended
an additional two weeks upon request, so that all public comments could be
included. He said that specific comments were received regarding the Newsom
Springs project and three alternatives have been identified for this project.
Further, the Plan has identified 24 projects, including Newsom Springs. He
explained that individual projects that have been identified in the Plan would be
reviewed and approved by the Council prior to design and construction. He said
the Council is requested to approve the Drainage Master Plan, which would then
be used as a comprehensive tool to identify and address drainage deficiencies
throughout the City.
Council Member Runels referred to the map on page 8 of the Drainage Master
Plan and said that the map identified an area as Los Berros Creek when in fact
7
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
most of the water comes off of the freeway between Newsom Springs Creek and
Los Berros Creek.
Consultant Engineer Campbell displayed a map showing the watershed area and
said that the area Council Member Runels was referring to was a subset of Los
Berros Creek watershed and it could shown in the document and be given a
name.
Council Member Dickens declared that he did not think his review of the Drainage
Master Plan constituted a conflict of interest because the Council was not
discussing specific drainage projects. He referred to the Regional Watershed
Area Map and commented that the Newsom Springs Creek was identified inside
the Arroyo Grande Creek watershed and he requested that the Newsom Springs
watershed area be identified on the map.
Consultant Engineer Campbell responded that Figure 1 could be amended to
include the Newsom Springs watershed area.
After being assured that the public hearing had been duly published and all legal
requirements met, Mayor Lady opened the public hearing.
J Johnson, 1208 Huasna, spoke about the three proposed alternatives for the
Newsom Springs project and requested the Council consider a more direct path
for drainage.
Grace Stilwell, 734 Myrtle, expressed concern about an open ditch at Branch Mill
Road just below the Dixson land. She asked who owned it and why it was going
to remain as an open drainage ditch.
Director Spagnolo responded that in the plans identified in the Master Plan, there
were three options that would utilize the existing drainage facility.
City Attorney Carmel clarified that there was an agreement between the City and
the Dixson Ranch for the City to maintain the drainage basin.
Hearing no further comments, Mayor Lady closed the public hearing.
Council discussion included clarification that the City would use the Drainage
Master Plan as a planning tool to help identify drainage deficiencies in the City
and was not limited to projects or options proposed in the Plan.
Council Member Runels moved to approve the 1999 Master Drainage Plan as
modified. Mayor Pro Tem Ferrara seconded.
8
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
7.c. ADOPTION OF AN ORDINANCE AMENDING PORTIONS OF CHAPTERS 6
AND 7 OF TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO
SEWER AND WATER RATES AND CHARGES
Director of Public Works Spagnolo highlighted the staff report.
After being assured that the public hearing had been duly published and. all legal
requirements met, Mayor Lady opened the public hearing. Hearing no comments,
he closed the public hearing.
Council Member Runels asked for clarification that Lopez charges could be
modified in the future.
Director Spagnolo responded that was correct.
Council Member Dickens moved to adopt an ordinance amending Chapters 6 and
7 of Title 6 of the Municipal Code, and adopt a resolution establishing new water
and sewer rates and charges. Council Member Dickens read the title of the
ordinance. Council Member Runels seconded the motion.
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
8. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
Steve Oros, Traffic Engineer for Penfield & Smith, stated that he had prepared the
Traffic Study for the Village Glen project. He stated that agencies review traffic
differently and he suggested that the City develop guidance and methodology on
9
CITY COUNCIL MINUTES
NOVEMBER 9, 1999
specific procedures on how to assess and measure intersection operation and
levels of service for traffic engineers to use.
Mayor Pro Tem Ferrara stated that he concurred with the essence of Mr. Oros'
comments. He said these were issues that have been raised in the past, such as
coming up with thresholds, methodology, when traffic counts are taken,
approach, and what factors were considered. He said all of these issues were
being left to professional interpretation and conjecture. He suggested that some
time soon this issue would be addressed and be able to provide the direction Mr.
Oros was seeking.
9. CONSENT AGENDA
Mayor Pro Tem referred to Item 9.d., Minutes of City Council Meeting of October
26, 1999, and asked staff to modify the reference of "Tucker" to "Tucktield"
throughout the minutes.
Council Member Runels moved and Mayor Pro Tem Ferrara seconded the motion
to approve Consent Agenda Items 9.a. through 9.1., including the modification to
Item 9.d., with the recommended courses of action.
a. Cash Disbursement Ratification. Approved.
b. Statement of Investment Deposits. Received and filed.
c. Cash Flow AnalysislApproval of Interfund Advance from the Sewer Facility
Fund. Approved.
d. Minutes of City Council Meeting of October 26, 1999. Approved with
modification.
e. Rejection of Claim Against City - S. Sanderson. Rejected Claim.
f. Contract with the California Public Employees' Retirements System (PERS)
for Medical and Hospital Insurance. Resolution Nos. 3407 through 3412
adopted.
g. Disposal of Surplus Bicycles. Resolution No. 3413 adopted.
h. Authorization to Solicit Bids for the Purchase of a Copy Machine.
Approved.
i. Scenic Creekside Walk Through the Historic Village of Arroyo Grande,
Phase lA, Project No. 90-97-02, Progress Payment No.2. Approved.
j. Award of Bid - City Corporation Yard Gate Security System. Approved.
k. Optical Detection Devices at East Branch Street at Mason Street, Project
No. 90-99-2, Progress Payment No.1. Approved.
I. Bikeway One - Paulding Middle School Bikelanes, Project No. 90-98-1,
Progress Payment #3. Approved.
10
CITY COUNCIL MINUTES
NOVEMBER 9, 1999
_Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
1 o. CONTINUED BUSINESS
10.a. PROPOSED ORDINANCE AMENDING TITLE 6. CHAPTER 4 OF THE
ARROYO GRANDE MUNICIPAL CODE INSTITUTING A MANDATORY
. COMMERCIAL AND INDUSTRIAL RECYCLING PROGRAM
Director of Community Development McCants highlighted the staff report. He
stated that Bill Worrell from the Integrated Waste Management Authority was
available to answer questions.
Council Member Runels asked if the current fee structure would be affected by
this ordinance.
Mr. Worrell responded that the implementation of the program would not affect
the rates.
Council Member Dickens asked if feedback from businesses had been received.
Director McCants replied that staff had met with the Chamber of Commerce and
its members and feedback received appeared to be positive. He stated that there
had been no negative feedback.
Mayor Lady opened up the discussion for public comment, and hearing no
comments, he closed the public discussion.
Council and staff discussed public education efforts for the program; clarified
that a City representative would conduct random sampling; and discussed the
diversion based system of AB 939.
Mr. Worrell explained that the Integrated Waste Management Authority (IWMA)
have been working on a public education program, which included an initial
brochure with a card to sign up for curbside oil recycling. In follow-up, two
newsletters per year to all citizens and businesses; a school-based education
program; field trips; a region-wide guide; and a more comprehensive business
related program that the IWMA would fund.
11
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
Mayor Lady opened the discussion to the public, and hearing no comments
closed the public discussion.
Mayor Pro Tem Ferrara asked for clarification that what the City was proposing
was an exclusion of the exemptions and appeal provisions and the program was
mandatory with no exceptions.
Staff responded that was correct.
Council Member Runels moved to introduce for first reading an ordinance
amending Title 6, Chapter 4, of the Arroyo Grande Municipal Code to establish a
mandatory commercial and industrial recycling program. City Attorney Carmel
read the title of the ordinance. Council Member Dickens seconded the motion.
_Voice Vote
)LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
11. NEW BUSINESS
11.a. APPROVAL OF FRANCHISE AGREEMENT WITH TOSCO. CORPORATION
FOR EXISTING OIL TRANSMISSION PIPELINES
City Attorney Carmel highlighted the staff report. He recommended that the City
Council approve the Franchise Agreement pending receipt of a letter from Tosco,
Inc. which certifies the City has prior rights of all pipelines.
Mayor Pro Tem Ferrara clarified that the theme of the franchise agreement was to
protect the City's interest after the fact. He stated his concern was whether this
was the appropriate document in which the City could structure in some potential
mitigation. He stated he would like to see information in the document about
when the lines were installed, last inspected, when they are due for replacement
or maintenance, and whether there was a program for regular replacement or
maintenance. He also talked about recent hazardous materials legislation. He
asked if Tosco was required under law to provide the Fire Department with a
description or comprehensive inventory of product that goes through the lines.
He said the agreement does not address these areas.
City Attorney Carmel responded that the State Fire Marshal regulates these
issues although the City has access to the information. He explained that the
12
CITY COUNCIL MINUTES
NOVEMBER 9, 1999
Franchise Agreement was only to establish the relationship between the parties
and address the franchise fee, and was not an emergency plan.
Mayor Pro Tem Ferrara suggested that it was the responsibility of the City to have
a complete and thorough threat analysis to have a basis from which the City
could develop emergency procedures, plans, and evacuation strategies for a
significant hazardous materials incident. He said the City should have knowledge
of product and its characteristics.
There was further discussion about the abandonment of pipelines and that there
is an abandonment procedure in the Agreement.
Mayor Lady opened up the discussion for public comment.
Kent Penningroth, Tosco representative, acknowledged the Council's concerns.
He said their number one goal is safety. He explained that they are regulated by
the California State Fire Marshal and are required to notify landowners and Fire
Departments along the right-of-way.
Frank Nichols, Tosco representative, explained the notification process and
stated that they are permitted to transfer specific products only.
Mayor Pro Tem Ferrara requested that Tosco provide the City with a list of
products.
Mr. Penningroth replied that he would meet with City staff regarding the request.
Council Member Runels moved to approve a new, non-exclusive franchise
agreement with Tosco Refining Company by and through its subsidiary, Unocal
California Pipeline Company, subject to receipt of a letter from Tosco
Council Member Dickens seconded the motion.
Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
13
CITY COUNCIL MINUTES
NOVEMBER 9, 1999
11.b. FISCAL YEAR 1999/2000 FIRST QUARTER BUDGET STATUS REPORT
Director of Financial Services Snodgrass highlighted the staff report.
There was discussion about the shift of sales tax dollars from established
vendors; proposed adjustments for reserve officer uniforms, forensic mandated
services, and the unfunded State mandate to provide snacks to Children In
Motion program participants that was unanticipated.
City Manager Hunt explained that the City was currently conducting an Impact
Fee Study and could incorporate the cost of snacks previously funded by the
State for the Children In Motion program into the Study.
Mayor Pro TemNice Chair Ferrara moved to 1) Approve Carryover Appropriations
as detailed in Schedule B; 2) Approve detailed budget adjustments and
recommendations as shown in Schedule B; 3) Approve requests for additional
appropriations in the General Fund; 4) Adopt a resolution establishing a mileage
allowance for the Director of Administrative Services and the Economic
Development Director; 5) Deny requests for contribution to non-profit community
groups at this time and review again at Mid-Year; and 6) Approve Schedules A
through F included in the First Quarter Status Report. Council Member Dickens
seconded the motion.
Voice Vote
LRolI Call Vote
Aye Lady
Aye Ferrara
Aye Runels
Absent Tolley
Aye Dickens
There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be
passed.
12. COUNCIL COMMUNICATIONS
Council Member Dickens gave a report on the SLOCOG meeting held on
November 3, 1999 regarding Advanced Project Development Proposals for the
Brisco Road-Halcyon RoadlRoute 101 Project Funding.
Council Member Runels requested that the City Council send a letter to the Board
of Supervisors supporting an ordinance calling for a Special General Obligation
Bond Election on March 7, 2000.
Mayor Pro Tem Ferrara discussed trash enclosure issues at the Five Cities
Center.
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CITY COUNCIL MINUTES
NOVEMBER 9, 1999
Mayor Lady reported that all videos available through the County Library system
are able to be checked out by persons of all ages. He requested the City Manager
look into the issue.
13. STAFF COMMUNICATIONS
None.
14. ADJOURNMENT
Mayor Pro Tem Ferrara moved, Council Member Dickens seconded, and the
motion passed unanimously to adjourn the meeting.
Time: 10:47 p.m.
MICHAEL A LADY, MAYOR
A TIEST:
KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR!
DEPUTY CITY CLERK
15
I.c.
MEMORANDUM
TO: CITY COUNCIL
FROM: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES ~
SUBJECT: REJECTION OF CLAIM AGAINST CITY - H. BOTTORFF
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended the City Council reject the attached Claim for Damages against the
City filed by Harry Bottorff, 1218 Montego, Arroyo Grande.
FUNDING:
None.
DISCUSSION:
The City's insurance adjusters have reviewed the claim of Mr. Bottorff and recommend
it be rejected.
--
e \ ~ WWvtv.-<>t--~.
~ City 01 Arroyo Grande
. CLAIM FOR DAMAGES
A 'c... W ' '~TO PERSON OR PROPERTY RECEIVED
1C/I'6Jq1 CITY Of ARROYO GRAPlDE
File with: RESERVE FOR FILING STAMP
CITY CLERK'S OFFICE Claim No. ~T 15 PH 2: 59
214 East Branch street @PI1))
Arroyo Grande, CA 93420
INSTRUCTIONS
1. Claims for death, injury to person or personal property must be filed
not later than six months after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year
after the occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim form before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on Page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details.
SIGN EACH SHEET.
TO: (Name of City) Date of Birth
of Claimant air,
Occupation of Cl
RETIRED
Home Telephone Number
So5'" 99 45'7
Business Telephone Number
Give address and telephone number to
which you desire notices or communica-
tions to be sent regarding this claim:
55Et '3~ "/3 Z'
When did DAMAGE or INJURY occur? Names of. any, city ;.employees
Date '''/0'1/9Q Time ~ ~ ~~n (:/M involved in INJURY or DAMAGE
If clai i~ for Equitable
Indemnity, give date claimant
served with that complaint:
Date:
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on
reverse side of this sheet. Where appropriate, give street names and
f address and measurements from landmarks:
( ON ~\~ CA1. E'S'T STR"IE'~T ,) \1~'" N o RT' \4 of SIE~AA S~E"E'T
)
Describe in detail how the DAMAGE or INJURY occurred. )
O~At::" 1'0 "~t>J'f' ~-JE'~ S -R.~F Met/... T'RI~ 4 RtJoF' ~p 5tvJ Wt.4~ €'L.
) )
Re- C.~e:-A""1-O NA L ",;r...., C U:: FRoM Lov-l \4Ar-Jt;PJCo\l€KW E:'AD LI,...,g
Why do you claim the City is responsible?
~ .',.
-""G.\ e: "'I<-€ It; 5\-\00\..9 trlAv6 i31El!"'; TFZIMMf"O To MAKE' -r~\E' CI't'1' ST~E'E'T
f>ASSA'e1t.€ roFt A M~O I UH s-rzev Cit" v.h~cE" L Tf'AI Lt:"R
Describe in detail each INJURY or DAMAGE
PL.J\STIC "'E-tJT CoYERS 6RoJ<~'" .t ToR"" FRoH ~Clt
Roof: AAq< RlfPEO FRoM Roof" ~ ~ENr
Tf2\M T(JRt-I r-~r1 vfY€"R 5\~a:: or'TRA,L~R
.s~E'<yJS To~N ~tl.oH F7,.oof ('t\S'S'lel.~ AsTOR€' WA,If'R OAJ1AG,€,)
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
-.----
The amount claimed, as of the date of presentation of this claim,
is computed as follows:
Damage incurred to date (exact): Estimated prospective damages
as far as known:
Damage to property......$ Future expenses for medical
Expenses for medical and hospital care.....$
and hospital care.......$ Future loss of
Loss of earnings........$ earnings..............$
Special damages for other prospective special
. . . .. . . . . . . . . . . . . . . . . . . . . $ damages. . . . . . . . . . . . . . . $
General damages.........$ Prospective general
Total damages incurred damages...............$
to date...............$ Total estimate prospective
damages.............$ ~1~.Ob
Total amount claimed as of date of
presentation of this claim........$ 0
Was damage and/or injury investigated by pOlice? ~n
If so, what City:
Were paramedics or ambulance called? W~
If so, name City or ambulance
If injured, state date, time, name and address of doctor of your first
visit
WITNESSES to DAMAGE or INJURY: List all persons and addresses of persons
known to have information:
Name Address Phone
Name Address Phone
Name Address ' Phone
DOCTORS and HOSPITALS:
Hospital Address Phone
Doctor Address Phone
Doctor Address Phone
r~ -
f' " I
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'\ -",-_ HILL CR t 5 T X A ~':(J :)c."lr
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-. .."'. ................ ..~.-., "-.. . ~ ,"- ...-.--
Signature of Claimant or person Typed Name: Date:
filing on behalf giving 10 1'2/ qq
relationship to Claimant:
I-JAR Y J. ~oTToRf"F
CITY CLERK (Gov. Code Sec. 915a).
felony (Pen. Code Se~. 72).
. .
,
~. RECEIVED
CITY OF ARROYO GRANDE
99tmV -8 At; 9: 55
Next Report Due: December 5, 1999
STATUS REPORT #2
November 5, 1999
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93420
ATTN: Robert Hunt, City Manager
RE: Our Principal: City of Arroyo Grande
Date of Loss: October 11, 1999
Claimant: '. Harry J~ Bottorff
Our File No.: A9713- T
Dear Mr. Hunt:
PREVIEW:
The claimant alleges damage to his vehicle due to him hitting low hanging limb of a city
tree.
REPLY ,REQUEST:
I believe that this is a claim that should now be rejected. If you concur please send a
Standard Rejection letter to:
HarryJ.Bottorff
1218 Montego
Arroyo Grande, CA 93420 '
Please send a copy of said rejection to the undersigned for the completion of my file.
CITY INFORMATION:
Thank you for providing me with a copy of Randy Robinson's report relative to this
matter. This indicates that the tree that the claimant hit was not a city tree. The tree bas 2
branches, which were measured and determined to be at a 10 foot level. The City
Ordinance requires that they be 12 feet above street level
CARL WARREN & CO.
CLAIMS MANAGEMENT. CLAIMS ADJUSTERS
P.O. Box 1052 · San Luis Obispo, CA 93406-1052
Phone: (805) 544-7963 · Fax: (80~) 544-1068
-----------
,
-
City of Arroyo Grande
Robert Hunt
November 5, 1999
Page Two (A9713- T)
CLAIM STATUS:
Claim Status Reserves
LPD-Harry Bottorff Open Loss $220.00
Expense $ 500.00
COMMENT:
I shall now place my file on diary to December 5, 1999 awaiting receipt of the Standard
Rejection letter.
Very truly yours,
~&~.
Pat Tumbarello, AlC, CPCU
.---
, '
"
'flit:! 0/ 'P.O~"55I, ..
.~8fi.. .
,.. ~ ' 2141111t BrudI Street
' . .'
.'.. '.. ,..... ' . .. .
. '
., ., ... ....' .. . , '/~,oG~C.~'93421, "
... . ... .
.,.' .:",. .' ..... . . .'-.. " " - .' .......: (105) 4~14""
. '
';Af>)nNIsTRATIVE 'SERVICES' ,,:F.AX:(I05)4'7~' .,',;",
',' '&oMaD: iftadt1@iUToi............ ;
.-. ..,.. ,...-.'.. ... -', ,.. ..', '., .". ,-
,;
.;
,
,
;
,Harry J.Bottdrff .
:"'1218 Montego ' ,. '
Arroyo Grande CA 93420 "
. . -'" .- :- \ ,".. ," .
,Notice is hereby given that the claim you pre~ente.d to the citY cdUftcn of; the' City' . "
,of Arroyo Grande 'on ~ctober15, 1999 wa~ reje~ed o~ November'2?,01999.' . {
,
:
,
Subject to certain exceptions, you have only six (6) mO!"!ths, ,frornJhe ,date this
notice was. 'personally delivered or ,deposite~in . the United~tatesrnantoJn~ a, '
Court Action i~a Municipal or a S.uperi.o.rCourt of the,State 9t~alifornia on thJs '.,,'
qlaim (See Gove.mment Code Section 945'.6). . . . j
!
'.,-:, Your11~y seek the advice of an attorney of your chblce in co,nnection witf1this
matter. If you desire to consult ail attorney, you sh~uld do sOlmmedi,ately. . .'~
'.
ii,..
,
. ;.: KellyWetmore ' ,
.'
.
Dh'ector of Administrative Services ,
. 'City Manager I
c:
, CityAttorney
DireCtor,of Public Works
. .
Carl Warren & Co.
9.d.
MEMORANDUM
TO: CITY COUNCIL
FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION /:f1f
SUBJECT: AWARD OF BID - KIWANIS PARK GAZEBO
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended the City Council accept the bid from and award the contract to
Higgins and Associates in the amount of $21 ,715.58 for the new Kiwanis Park Gazebo.
FUNDING:
The Capital Improvement Program - Park Projects allocated $25,000 in the 1999-2000
Fiscal Year Budget towards this project.
DISCUSSION:
Three (3) bids were received for this project. Higgins and Associates submitted two (2)
different bids for varying models of Gazebos and Vixen Hill submitted a bid for one
model. The proposals from Higgins and Associates were $21,506.44 for model
GOX20T and $21.715.58 for model GIW20T with Vixen Hill submitting a bid for $16,945
(Attachment 1). The apparent low bidder was Vixen Hill ($16,945); however, the bid
submitted reflected a wooden structure, which is not what was specified in the Request
for Proposal (Attachment 2, Criteria 13). In discussions with Mr. Bob Lund of the Village
Improvement Association, the Association prefers the roof design of Model GIW20T
because of the aesthetics. Due to the difference in cost of approximately $200, staff is
recommending accepting the bid for Model GIW20T.
Alternatives
The following alternatives are provided for the Council's consideration:
- Approve staff's recommendation;
- Modify staff's recommendation;
- Reject staff's recommendation;
- Provide direction to staff.
Attachment: Bid Sheet (Attachment 1)
Specifications (Attachment 2)
Model Photo (Attachment 3)
Site Map (Attachment 4)
-.---
~
BID OPENING LOG SHEET
CITY OF ARROYO GRANDE
.
BID OPENING: November 5, 1999
Kiwanis Park Gazebo Replacement
, ,BIDDER'S NAME. CITY TOTAL
Vixen Hill Gazebo $16,945.00
Elverson, PA
Keith Vint & Associates Option 1 $21,506.44
Poligon Shelters Option 2 $21,715.58
Bakersfield, CA
~L4J~
Kelly etm re, .
Administrative Services DirectorlDeputy City Clerk
c: r~I"'- __...I .... TI L II Ii_ .AiI,u I ~:j
City Manager
.
, --
~
CITY OF ARROYO GRANDE PARKS AND RECREATION
REQUEST FOR PROPOSAL
GAZEBO REPLACEMENT - KIWANIS PARK
Receipt of Proposal'
The City of Arroyo Grande Parks and Recreation Department will receive sealed
proposals for gazebo replacement project at Kiwanis Park. Proposals will be accepted at
the Administrative Services Department offices located at 214 E. Branch Street, Arroyo
Grande, California until 5:00 P.M., November 5, 1999. Proposal forms can be obtained
at the Parks and Recreation offices or by contacting the Parks and Recreation Director at
(805) 473-5474 or the Administrative Services Director at (805) 473-5414.
Selection of Manufacturers
The City will select one manufacturer and/or representative to provide design assistance
and other site amenities. The Request for Proposal process is intended to identify the
company with the best over-all design ability, service, and equipment. The least
expensive proposal will not necessarily be the one selected for the project.
Criteria for Selection
1. PRODUCT LIABILITY. Describe the manufacturer's product liability policy. The
City is requiring a minimum level of product liability insurance of one million dollars
($1,000,000) by a highly rated carrier. Include one copy of the certificate of
insurance for any product liability and general liability coverage the manufacturer
currently carries for the playground equipment and surface material.
2. MEET CPSC STANDARDS FOR DESIGN. Describe compliance with all
applicable aspects of the Consumer Products Safety Commission standards.
3. PRODUCT WARRANTY. Describe manufacturer's warranty for workmanship and
materials. Provide breakdown of length of warranty for various components, which
may differ from any blanket warranty.
4. DESIGN SERVCES PROVIDED. Describe the scope of the design service to be
provided. Since the designs will be reviewed by a number of people, the likelihood
of some revisions is high. Describe your flexibility in handling revisions and
redesigns.
--------------
5. Final proposal price for KiwanisPark Gazebo shall include all equipment, design
process time, applicable taxes, freight and shipping. Final proposal price shall
also include a breakdown of cost by component.
6. POST-INSTALLATION SERVICES. Describe the manufacturer policies regarding
service after installation including replacement part availability for older equipment,
speed of service and any additional costs to customer.
7. LOCATION OF MANUFACTURER'S REPRESENTATIVE and CIDEFPOINT OF
CONTACT. In order to provide prompt attention to problems and availability of
advice, it is preferred that the selected supplier have a product representative
permanently located within the central California area. Please indicate the primary
representative the City will deal with for design work and post installation services
and location of the representative and length of time representing, the product.
8. PRODUCT MATERIALS AND QUALITY. Describe the quality and types of
materials used in the product including metals, plastics, wood and coatings. Explain
why your product will be able to meet the long-term needs of the community and be
cost effective. Discuss required and expected routine maintenance needs.
9. AESTHETIC APPEAL AND FLEXIBILITY. Products will be selected, in part, on
the aesthetic "fit" of the equipment to the site. Please describe the flexibility of your
product and staff involvement during the design process to meet site-specific design
, needs and to complement the park setting.
10. REFERENCES - CALIFORNIA. List a minimum of four former clients, contact
person and telephone number, and the extent of completed projects of similar scope in
which you have participated in the past three years. Provide the location of the
nearest installation to Arroyo Grande that provides a good example of the product.
11. DISCOUNT. In your proposal, indicate a percentage of discount (if any), which
would be offered from the suggested wholesale price indicated in the manufacturer's
catalog. The City of Arroyo Grande requests that the manufacturer gUarantee the
pricing structures for nine months. All pricing to include delivery.
12. DELIVERYIINSTALLATION TIMELINE. Describe the timeline for delivery of
materials after order as well as a timeline for start and completion of project. TIME
IS OF THE ESSENCE.
13. DESIRED COMPONENTS. While the City is open . to manufacturer's
representative's ideas for the gazebo, the City suggests the following to be included in
the project: The proposed gazebo should be comparable to.Poligon model GOX20T-
M with tongUe and groove roof, and standing seam metal roofing. All materials to be
used are to be weather resistant.
------------
P A YMENTIRETENTION POLICY
Payment will be made in two installments: 90% of total proposal price for project will be
made within fifteen (15) days after final acceptance of work by City staff. The City shall
hold Ten percent (10%) retention for an additional forty-five (45) days following
acceptance.
CITY POLICY
The City of Arroyo Grande reserves the right to reject any and all proposals which are
deemed as incomplete, obscure, or irregular, to waive any infonnality in a proposal, and
to make award in the best interest of the City. The final selections shall be based on the
aesthetic and functional qualities of the equipment, the overall cost relative to what is
being provided, and the ability of the manufacturer to meet the delivery deadlines.
Individuals desiring more infonnation on the City's procurement policy should contact
Kelly Wetmore, Administrative Services Director.
~---- --- --.-
Attachment #~
02875/POR
BuyLine 4455
I
Ironwooa
Jie;cagona[
(jaze6os
'The orLqina[
POI.! qO::v..,z
gaze60 witli
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GIW 36 Gazebo GIW 28 Gazebo GIW 20 Gazebo GIW 16 Gazebo 8.
Columns: 36'-0" (11 m) Columns: 28'-0" (8,5 m) Columns: 20'-0" (6,1 m) Columns: 16'-0" (4,9 m)
Roof: 42'.0" (12.8 m) Roof: 33'-0" (10.1 m) Roof: 24'-0" (7,3 m) Roof: 20'.0" (6,1 m)
Area: 1146 SF (106,5 sm) Area: 707SF (65.7 sm) Area: 374 SF (34.7 sm) Area: 260 SF (24.1 sm)
-...--. ~ ,."....__.......,..,..~~,.,....,....--........."'?'.._.,- . --_..,~ . - -. .__.~~.~_._-~.~......,,-,.,-_.,,-.~-. ---..,
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....
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: GRAND AVENUE, ELM STREET TO HALCYON ROAD
PROJECT NO. 60-70-90-98-6 - PROGRESS PAYMENT NO.4
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment NO.4 in the amount
of $168,265.17 to Whitaker Contractors, Inc, for the Grand Avenue, Elm Street to Halcyon
Road, capital improvement project.
FUNDING:
On June 22, 1999, the Council awarded the construction contract for the Grand Avenue,
Elm Street to Halcyon Road Project, to Whitaker Contractors, Inc. in the amount of
$1,707,535 and authorized a contingency of $170,750 to be used for unanticipated costs
during the construction phase of the project ($1,878,285 total available funding).
DISCUSSION:
Staff received from Whitaker Contractors, Inc. the application for Progress Payment No.
4 for work completed between October 1 and October 31, 1999. As of October 31 st, the
contract was 54% complete and $926,893.82 of the $1,707,535 available funds (or 54%)
has been requested by the Contractor.
The contract end date has been extended to January 15, 2000, due to additional work
required of the Contractor by the City. An existing water line was in direct conflict with the
proposed storm drain. Therefore, the City directed the Contractor to relocate the water line
in order to install the new storm drain,
Attachments:
Application for Progress Payment No.4
C:\My Documents\Projects\Grand Ave,5806\ProgPay4,CC,wpd
cay of
Ayyoyo-GY~ Public Works Department
AppUca<<onforprogressPaynrent
Contract Name: Grand Avenue, Elm St to Halcyon Rd
Contract No: 60-70-90-98-6
Progress Payment No: 4
at)' Account No: 350-5806-7001 .. S 163,2.65.17 To Esaow Account S 13,696.13
Payment Date: 10fJ1j99
lint I DesclfptQl Bid EstImate Amended EstImate I"8Y 10 c..
BId Unit Unit UI'iI Percent
Ifem Qty PrIce Amou1t Qty PrIce AmcuIt Qtv PrIce Amou1t CorndeIe
I
1 LS MoIIIIIdon AIGWance 1 $ 10,000,00 $ 10,000,00 1 $10,000,00 $ 10.000,00 1,00 $ 10000,00 $ 10,000,00 100%
2 LS Trame ContoI 1 $ 60,000,00 $ 60,000,00 1 S60 000,00 $ 60,000,00 0.61 $ 60 000.00 $ 36 600,00 61%
3 LS =:srwv at IInOCIna 1 $ 16875,00 $ 16.875,00 1 $16875,00$ 16,875,00 0,95 $ 16 875.00 $ 16.031,25 95%
4 LS 1 $ 17900,00 $ 17 900,00 1 $17900,00 $ 17900.00 0,81 S 17 900,00 S 14499,00 81%
5 LF 4. PIle Class 160, C900 W.1IIr Main 45 S 29,00 . 1.305,00 45 S 29,00 S 1 305.00 40 S 29,00 S 1.160,00 89%
6 LF 6" PIle Class 160. C900 Walllr Main 185 S 24,60 $ 4,551,00 185 S 24,60 S 4.551,00 107 S 24,60 $ 2 632.20 58%
7 LF 6" PIle Class 160, C900 Walllr MaIn 42 S 78,00 $ 3,276,00 42 S 78,00 S 3.276,00 5 S 78.00 S 390,00 12%
8 LF 10" P\IC, Class 160, C900 W.1IIr Main 146 $ 68,00 $ 9,636,00 146 $ 68,00 S 9.636,00 144 S 68,00 $ 9,604,00 99%
9 LF 12" PIIC. Class 160, C900 WaIIIr Main 3013 S 48,00 . 144,824,00 3013 . 48,00 . 144,824,00 2,700 $ 48,00 . 129,600,00 90% I
10 fA 4" Gleevw.e~ 1 $ 625,00 $ 625,00 1 S 625,00 $ 625,00 1 S 625,00 S 625,00 100% ,
11 fA 6" Glee vw.. 4 $ 825,00 . 2,500,00 4 . 825,00 . 2.500,00 4 $ 625,00 $ 2,500,00 100%
12 fA 8" Glee vw.e . 1 . 3,190,00 . 3 190,00 1 . 3,190,00 $ 3,190,00 1 . 3 190.00 $ 3,190,00 100% I
13 fA 10"_vw.._ 2 S 1.975,00 . 3.950,00 2 S 1.975,00 . 3 950,00 2 . 1 975,00 S 3950,00 100% I
14 fA 12"_VrWe_ 9 . 1,990,00 $ 17910,00 9 S 1,990,00 S 17.910,00 9 S IJIIIQ,oo $ 17,910,00 100% I
15 fA RapIIIce I" Wa1IIr Ser.4c:e and Mater Box 35 S 1,360,00 $ 47,~,oo 35 . 1,360,00 S 47,~,oo 16 S 1,360,00 . 21,600,00 46% I
Per ConAucIon Note I-WI
16 fA RapIIIce 2" Wa1IIr Ser.4c:e and Mater Box 2 . 1,890,00 . 3,780,00 2 $ 1,890,00 $ 3,780,00 2 . 1.890,00 $ 3,780,00 100% t
I
Per ConAucIon Note 2-WI ' ;
16(b) fA RapIIIce 2" Walllr Ser.4c:e and ,. Mater Box 5 $ 1.700,00 $ 8,500,00 5 $ 1.700,00 $ 8.500,00 3 $ 1,700,00 $ 5,100,00 60%
P.. Conatuc:tQl Note 2-WI I
17 fA Naw ,. Walllr SaMce and Mater Box 2 S 1.880,00 $ 3.760,00 2 . 1,880,00 $ 3,760,00 1.0 $ 1,880,00 $ 1,880,00 50% !
Per ConnucIon Note II-WI ;
18 fA RapIIIce ,. Duplex Walllr SaMce and 2 4 $ 2,000,00 $ 8,000,00 4 $ 2,000,00 $ 8,000,00 1,7 $ 2.000,00 $ 3,0400,00 <13%
Mater Boxes (Per ConnudIon Note 9-WI
19 fA RapIIIce ,. Wa1IIr SaMe. 6 $ 1,450,00 $ 8,700,00 6 $ 1,450,00 $ 8.700,00 5 $ 1,450,00 $ 7.260,00 83%
Per ConnucIon Note JoWl
20 fA RapIIIce 4. WIotar SaMce Manifold and 1 $ 3,600,00 $ 3.600,00 1 $ 3.600,00 . 3.600,00 0,0 $ 3,600,00 $ - 0%
4 .....Boxes ( Per Const1JcIon Note 6-WI
21 fA RapIIIce 4. W.... SaMce Marifold and 1 $ 3.700,00 $ 3.700,00 1 $ 3.700,00 $ 3,700,00 0,0 $ 3,700,00 $ - 0%
5 .....Boxes,LPer Cannuc:tlon Note 6-WI
22 fA RapIIIce 4. Wa1IIr SaMce Manifold and 1 . 3,930,00 $ 3,930,00 1 $ 3,930,00 $ 3,930,00 0,5 $ 3,930,00 $ 1.965,00 50%
7 .....Boxes (Per Connuc:tIon Note 6-WI
23 fA AbanIIon ..ling rilllr meI8r 14 $ 775,00 $ 10,850,00 14 S 775,00 $ 10,850,00 0,0 $ 775,00 $ - 0%
IrPerCOnsWc:tlQl Note 7-WI
24 fA FIre Hydrant~ 6 $ 2,860,00 $ 17.160,00 6 $ 2,860,00 $ 17,160,00 7,0 $ 2.860.00 $ 20,020,00 117%
IIPer ConAucIon Note SOW) ,
25 fA R_ FIre Hydrant 2 $ 1.480,00 $ 2,960,00 2 $ 1.480,00 $ 2.960,00 0,0 $ 1,480,00 . - 0% I
Per COnsWc:tIQI Note 8-WI I
I
26 fA RapIIIce FIre HyIhnt~ 9 $ 3,000,00 $ 27,000,00 9 $ 3,000,00 $ 27,000,00 U. 3,000,00 $ 13,500,00 50%
Per ConnucIon Note 4-WI
27 LS AbanIIon edsIng WIoIIIr Sys18m F.cII1Ies 1 $ 8,620,00 $ 8,620,00 1 $ 8,620,00 S 8.620,00 0,2 S 8.620,00 $ 1,724,00 20%
IIIncWna COnsWc:tIcn Note IG-WI
28 LF 6" PIle $OR 35 sa-- Main 932 $ 85,00 $ 60,580,00 932 $ 85,00 S 60,580,00 892 S 85,00 $ 57,980,00 96%
29 LF 10" PIIC $OR sa-- Main 1697 S 83,00 $ 140.851,00 1697 $ 83,00 $ 140,851,00 1892 $ 83,GG $ 140.436,00 100%
30 LF 12" PIIC $OR 35 sa-- Main 389 $ 87,00 $ 33,843,00 389$ 87,00 S 33,843,00 380$ 87,00 $ 33,060,00 98%
PerConnuc:tlQl Note 8-51
31 fA S-- M.more 7 S 2 500,00 $ 17,500,00 7 S 2,500,00 $ 17 500,00 6,0 S ~OO S 15,000,00 86%
32 fA I=~ ManhcIe SIB 12+78 1 S 2,360,00 $ 2,360,00 1 S 2.360,00 S 2.360,00 0,9 $ 2 380,00 $ 2115,00 90%
33 fA M.more at SIB 11>+04 1 S 1 950,00 $ 1,950,00 1 S 1,980,00 $ 1 980,00 0,9 $ 1 950,00 S 1 755,00 90%
34 fA M MamaIe at SIB 2&tiI4 1 $ 1 840,00 S 1,840,00 1 $ 1.840,00 $ 1 840,00 0,9 S 1,840,00 S 1,6156,00 90%
35 fA MamaIe at SIB 27..24 1 $ 1,840,00 $ 1 840.00 1 S 1,840,00 S 1 840,00 0,9 S 1,840,00 $ 1,856,00 90%
36 fA I Mo4t'Y EldS1lnll Manhole at SIB 37+80 1 $ 1 625,00 $ 1 625,00 1 $ 1 625,00 $ 1 625,00 1,0 $ 1 625,00 S 1 825,00 100%
37 fA RapIIc:e 4. ~LaIIInII wftt PI/C SDR 35 53 . 925,00 $ 49,025,00 53 S 925,00 S 49,025,00 51 $ 925,00 $ 47,175,00 96%
Per Cannuc:tlQI NoIe 4-$\
38 fA R_ 6" ~ LaIIInIIwftt PI/C $OR 35 1 . 1.487,00 . 1487,00 1 . 1,487,00 S 1,487,00 1,0 $ 1.487,00 S 1.487,00 100%
39 fA New 4. PI/C SOR-35 ~ Lateral 1 S 1,480,00 S 1,480,00 1 . 1.480,00 S 1,480,00 1 S 1,480,00 $ 1,480,00 100%
Per ConAucIon Note 7-81
40 LS AbanIIon I:J051Il1!I S-- SIISI8m F.dl1las 1 S 4 856,00 $ 4 856,00 1 $ 4856,00 . 4 856,00 0,95 . 4 856,00 $ 4 423,20 95%
41 CY Class I~te Base 4800 S 48,90 . 234 720,00 4800 $ 48,90 . 234 720,00 1.914 . 48.90 $ 93,594,60 40%
42 TONS Class "B" I\SPI'I8II Concrete 6950 . <13,60 S 303 020,00 6950 $ <13,60 . 303,020,00 1,043.7 $ <13.60 $ 45.603,58 15%
<13 LF R_ Eldnng Concrete Cw1I and Gutter 2150 . 24,80 . 83 320,00 2160 $ 24,80 $ 83,320,00 927 $ 24,80 . 22.989,60 <13%
44 LS Concrete Madan 1 $ 77,900,00 . 77 900,00 1 m,900,OO . 77900,00 o S 77 900,00 $ - 0%
45 LS MecIan LIInaIIC8IIe and IrI1GaIon 1 $ 36,261,00 $ 36.261.00 1 536,261.00 $ 36.261,00 o $ 36,261,00 $ - 0%
46 SF c-.te Cross GuttIer and__ 1800 S 6,00 $ 10.600,00 1600 $ 6,00 $ 10,800,00 1.204 $ 6,00 $ 7,224,00 67%
47 fA Concrete Handcao R8ft1M,;U1I Re1Lrn 3 $ 1,900,00 $ 5,700,00 3 $ 1,900,00 $ 5,700,00 o $ 1,900,00 $ - 0%
48 LS R~ Fru. and Collars 1 S 7,850,00 S 7850,00 1 $ 7,850,00 $ 7,850,00 o $ 7 850,00 $ - 0%
49 LS P-.t CaIMa.on 1 $ 16.0400,00 $ 16,400,00 1 $16,0400,00 $ 16,0400,00 o $ 16,0400,00 $ - 0%
50 LF CIIII t'U1I01II12-coats} 326 $ 1,00 $ 326,00 326 S 1,00 . 326,00 o $ 1,00 $ - 0%
51 LF R_ Cw1I PaIlllnllII-Coat\ 1131 $ 1,00 $ 1131,00 1131 $ 1,00 $ 1131,00 o $ 1,00 $ - 0%
UI:"~~~ 720 $ 12,20 $ 8,784,00 720$ 12.20 $ 8,784,00 700 . 12,20 . 8,540,00 97%
------~~.------ -- ---",.-----
BidEs1Imate Amended Es1ImaIe ~to D8fe
BId UriI UriI UnIt Percent
111m UnIt i!t Qty Prtce ~ Qty Prtce ~ Qty Prtce ~ ConIJIete
53 LF ...... CGncLIt 1280 $ 1,70 $ 2,178,00 1280 $ 1,70 $ 2,178,00 1.400 $ 1,70 $ 2.380,00 109"4
!54 LF 2-In CGncLIt 320 $ 0,70 $ 224,00 320 $ 0,70 $ 224,00 140 $ 0,70 $ 98,00 44%
M LF 18" I'Ve SIann Cr8In PIlle. SerIes 46 265 $ 73,00 $ 19.345,00 265 $ 70,46 $ 18869,:ze 105 $ 70,46 $ 7.397,:ze 40%
M LF 24.1'Vt; SIann CnIn PIPe, SetIes 28 415 $ 142.00 $ M,930,oo 415 $ 134,18 $ M.878,4O 284 $ 134,18 $ 36.418,24 64%
57 LF 24. ~ SIann CnIn PIpe 175 $ 84,00 $ 14.700,00 175 $ 84,00 $ 14 700,00 243 $ 84,00 $ 20 412.00 139%
58 EA SIoI1II CnIn_ 5 $ 2,580,00 $ 12900,00 5 $ 2,580,00 $ 12.900,00 5,0 $ 2,580,00 $ 12.900,00 100%
59 EA SIoI1II DrIIn Crap Inet, 3 $ 4,575,00 $ 13.725,00 3 $ 4,575,00 $ 13,725,00 3,0 $ 4,575,00 $ 13.725,00 100%
Per o.taII1V18. Wa 7ft
60 EA Stann DrIIn Crap Inet, 1 $ 5.300,00 $ 5.300,00 1 $ 5.300,00 $ 5.300,00 o $ 5.300,00 $ - 0%
Pero.tall 8118: Wa loUt
81 EA SIann IJI'IInCrap Inet, 1 $ 4.950,00 $ 4.950,00 1 $ 4.950,00 $ 4.950,00 o $ 4,950,00 $ - 0%
PerOWG 301-AG
82 EA R.... 8IdsIng Ca1ch BesIn wI1h Crap lnet 2 $ 8,647,00 $ 13.294,00 2 $ 6.847,00 $ 13.294,00 1 $ 6.847,00 $ 6.647,00 50%
Per o.taII1V18. Wa7 ";
63 EA~ 1rMI et 9.eD 1 $ 2!5!50,oo $ 2!5!50,oo 1 $ 2550,00 $ 2!5!50,oo 1 $ 2!5!50,oo $ 2!5!50,oo 100%
64 LS InstIIdon of 0pICIII 0etec:I0n De\ltces 1 $ 11.750,00 $ 11.750,00 1 $11,750,00 $ 11,750,00 o $ 11.750,00 $ - 0%
an HIIcwn Roed nI an snet etGntnd Ave,
8!5 LS R.... TraIIIc: SIgnal Loops 1 $ 18,500,00 $ 18.500,00 1 $18.500,00 $ 18.500,00 o $ 18.!500,oo $ - 0%
1 LS R_ and R...,., Ex. 14-111 WllWlne 1 $ 7.129,34 $ 7.129,34 1 $ 7 129,34 $ 7.129,34 100%
2 LS R_Ex. 8-In IICP S--Ma/n 1 $ 1.035,48 $ 1 035.48 1 $ 1 035,48 $ 1 035,48 100%
3 LS L.ocaII Ex. Tosco 01 line 1 $ 551,59 $ M1.59 1 $ MUS $ MI,59 100%
4 LS R.... of Ex. 2-111 CGncLIt 58Mna Trame LKI1IS 1 $ 139,49 $ 139,49 1 $ 139.49 $ 139.49 100%
ToC8I U iflJO '.0;00,00 . $1,712 1, :)4,13'110
c..._ ~~ /f rZ-79
Date
~~ Total Pay to Date $ 926,89'3.82
II. 1/. ~~ Total Retention $ 92,689.38
Previous Payment $ 665.939,26
D.te Previo... Retention $ 73.993.2S
Public Worb Director D.te
Contract Start Date: 19-)ul-99
Original Contract Days: 180
Adjusted Contract Days: 1
City Manager Date Adjusted Contract End Dat", 1:>-/an-OO
Send Pavment Amount to:
Whitalcer Contrec1ors !ne,
PO Box 910
22985 E1 Camino Real
Santa Margarita, CA 93453
Send Retention Amount to: /Esaow Account 1# 251-396293\
First Bank of San Luis Obispo
PO Box 1249
San Luis Obispo. CA 93406
--_.,..~
....
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER IJ'o
SUBJECT: OPTICAL DETECTION DEVICES ON EAST BRANCH STREET AT MASON
STREET, CITY PROJECT NO. 90-99-2, NOTICE OF COMPLETION AND
RELEASE OF RETENTION
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended that the City Council:
A. direct staff to file a Notice of Completion; and,
B. authorize release of the retention of $987.30, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
FUNDING:
On July 13, 1999, the City Council awarded the Optical Detection Devices on East Branch
Street at Mason Street Project ("Project") to Lee Wilson Electric Co. in the amount of $9,873
and authorized a contingency of $1,500 to be used for unanticipated costs during the
construction phase of the Project. The total construction budget is $11,373.
DISCUSSION:
As of November 15, 1999, the Contractor had completed all items of work on the project in'
accordance with the plans and specifications. The final adjusted contract amount is $9,873.
The $1,500 contingency was not needed and thus becomes a savings to the City.
Deducting the money previously paid on progress payment number 1 ($8,885.70), gives a
retention payment of $987.30.
Staff is recommending the release of the 10% retention ($987.30) to Lee Wilson Electric Co.
thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed.
Attachments:
Application for Progress Payment No, 2, Release of Retention
Notice of Completion
C:\My Documents\Projects\Opticom\5604. NOC, CC,RR, LeeWilson,doc
cetlyof
~C{j~ Public Works Department
Application/or Progress Payment
Contract Name: OptiCJII Defection Devises an East Branch Street at Mason Street
Contract No: 90-99-2
Progress Payment No:. 2, Release a/Retention
City Account No: 350-5604-7001 $987,30
Payment Date: 12/28/1999
Bid Estimate Amended Estimate PIIV to Date
Bid Unit Unit Unit %
hem Unit Description Qty Price Amount Qty Price Amount Qty Price Amount ComD
1 LS Traffic Control 1 $ 100,00 $ 100,00 1 $ 100,00 $ 100.00 1 $ 100.00 $ 100,00 100%
2 LS Osha Compliance 1 $ 100,00 $ 100,00 1 $ 100.00 $ 100,00 1 $ 100,00 $ 100,00 100%
3 LS Installation of Type II 1 $ 9,673,00 $ 9,673,00 1 $ 9,673,00 $ 9,673,00 1 $ 9,673,00 $ 9,673,00 100%
Optical Detection Device
Total $ 9,873,00 $ 9,873,00 $ 9,873.00 100."
Contractor Date
Pay to Date $9,873,00
Retention $0,00
Project Manager Date Previous Payments $8,885,70
This Payment I $987,301
Public Works Director Date
Contract Start Date: 09/0811999
Original Contract Days: 60
Adjusted Contract Days; 0
City Manager Date Adjusted Contract End Date: 11107/1999
Send Pavment to:
Lee Wilson Electric Company
1151 EI Camino Real
Arroyo Grande, CA 93420
,
\
-".-.-
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
P.O. BOX 550
ARROYO GRANDE, CA 93421
.
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter
describe.
2. The FULL NAME of the OWNER is: The City of Arrovo Grande
3. The FULL ADDRESS of the OWNER is: 214 East Branch Street. Arrovo Grande. California 93421
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with
the undersigned as JOINT TENANTS or as TENANTS IN CO:MMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the
property was transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED August 20.1999
8, The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Lee Wilson Electric Companv. 1151 EI Camino Real. Arrovo Grande. CA 93420
9. The street address of said property is: East Branch Street at Mason Way
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of
San Luis Obispo, State of California, and is described as follows:
Optical Detection Devices at Mason St and East Branch St.. City Proiect No. 90-99-2
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the
State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in
the above notice; that I have read the said notice, that I know and understand the contents thereof, and the facts stated
therein are true and correct.
November 15. 1999
Don Spagnolo, PE, Director of Public Works/City Engineer Date
-
----,.
...
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: FALL 1999/2000 PAVEMENT MANAGEMENT PROJECT, NO. 90-99-4,
PROGRESS PAYMENT NO.1
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment No. 1 in the amount
of $76,903.74 to Valley Slurry Seal Company for the work completed on the Fall
1999/2000 Pavement Management Project.
FUNDING:
On September 14, 1999, the City Council awarded the Fall 1999/2000 Pavement
Management Project to Valley Slurry Seal Company in the amount of $117,700 and
authorized a contingency of $11,000 to be used for unanticipated costs during the
construction phase of the Project. The total construction budget is $128,700.
DISCUSSION:
An application for Progress Payment No. 1 was received from Valley Slurry Seal for work
completed through November 9, 1999. As of that date, the contract was 73% complete
and $85,448.60 of the $117,700 available funds has been requested by the Contractor.
Deducting the 10% retention for work completed as of this date ($8,544.86), gives a
current progress payment of $76,903.74. All slurry seal work has been completed and all
striping should be completed by November 24, 1999.
Attachment:
Application for Progress Payment No. 1
C:\My Documents\Projects\Fall 99 Slurry Seal. 5627\5627pp#1cc,doc
---~------- ___n -
~ttyef
~C{}~ Public Works Deparbnent
Application/or Progress Payment
Contract Name: Fall 1999-2000 Pavement Management Project
Contract No: 90-99-4
Progress Payment No: 1
City Account No: 350-5627-7001 = $76,903.74
Payment Date: 11/23/1999
Bid Estimate Amended Estimate Pay to Date
Bid Unit Unit Unit %
Item Unit DescriDtion Qtv Price Amount Qtv Price Amount Qtv Price Amount Como
1 SY Install Type II Slurry Seal 130,000 $ 0,70 $ 91,000,00 129,081 $ 0,70 $ 90,356,70 129,081 $ 0,60 $ 77,448,60 100'110
2 LS TratIic Control 1 $ 10,000,00 $ 10,000,00 1 $10,000,00 $ 10,000,00 0,8 $10,000.00 $ 8,000,00 80'110
3 LS Replace markers, markings, 1 $ 16,700,00 $ 16,700.00 1 $16,700,00 $ 16,700,00 o $16,700,00 $ - 0'110
legends and striping
Total $117,700,00 $117,056,70 $ 85,448,60 73'110
Contractor Date
0 Pay to Date $85,448,60
Retention $8,544,86
Project Manager Date Previous Payments $0,00
This Payment 1 $76,903.741
Public Works Director Date
Contract Start Date: 10/20/1999
Original Contract Days: 30
Adjusted Contract Days: 0
City Manager Date Adjusted Contract End Date: 11/19/1999
Send Pavment to:
Valley Slurry Seal Company
PO Box 1620
West Sacramento, CA 95691
---------~ '-
I.h.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER ~
SUBJECT: FAIR OAKS AVENUE WATERLINE IMPROVEMENTS (FEMA
PROJECT) PROJECT NO. 60-98-5
PROGRESS PAYMENT NO.1
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended that the City Council authorize Progress Payment No. 1 in the amount
of $24,486.30 to Madonna Construction Go. for the Fair Oaks Avenue Waterline
Improvements Project.
FUNDING:
On September 14,1999, the Council awarded the construction contract for the Fair Oaks
Avenue Waterline Improvements Project to Madonna Construction Co. in the amount of
$117,090 and authorized a contingency of $11,710 to be used for unanticipated costs
during the construction phase of the project ($128,800 total available funding).
DISCUSSION:
An Application for Progress Payment No. 1 was received from Madonna Construction Co.
for work completed between October 11 and October 31, 1999, for the Project. As of
October 31st, the contract was 23% complete and $24,486,30 of the $128,800 available
funds has been requested by the Contractor,
Attachment:
Application for Progress Payment No, 1
C:\My Docurnents\Projects\Fair Oaks Waterline,FEMA \FairOaks,PP#1,CC,wpd
--~
---,
'8ltyof
~C(j~ Public Works Deparbnent
Application for Progress Payment
Contract Name: Fair Oaks Avenue Waterline Improvements (Fema Project)
Contract No: 60-98-5
Progress Payment No: 1
City Account No: 350-5755-7003 = $ 24,486.30
Payment Date: ;."... 11123/99
Bid Estimate Amended Estimate Pay to Date
Bid Unit Unit Qty Unit %
Item Unit DescriDtion atv Price Amount Qty Price Amount Price Amount ComD,
1 LS Mobilization AIk7Nance 1 $ 2 500,00 $ 2.500,00 1 $ 2.500,00 $ 2.500.00 0,75 $ 2,500,00 $ 1,875,00 75%
2 LS TraIIIc Control 1 $11,000,00 $ 11.000,00 1 $11.000,00 $ 11 000,00 0,60 $11 000,00 $ 6 600,00 60%
3 LS Trench Sheetina. Shorina or Bracina 1 $ 3.500,00 $ 3.500,00 1 $ 3.500,00 $ 3,500,00 0,00 $ 3 500,00 $ . 0%
4 LS Construction SUNeV 1 $ 3000,00 $ 3.000,00 1 $ 3 000,00 $ 3 000,00 0,00 $ 3 000,00 $ - 0%
Water
5 LF 12" PVC. Class 150 C900 Water Main 1170 $ 46,00 $ 53,820,00 1170 $ 46,00 $ 53.820,00 117 $ 46,00 $ 5.382,00 10%
6 LS 12. DIP Waterline and Bridae Crossin a 1 $12.000,00 $ 12.000,00 1 $12.000,00 $ 12000,00 0,80 $12000,00 $ 9600,00 80%
7 EA 12" Butterllv Valve Assem bly 1 $ 1 800,00 $ 1.800,00 1 $ 1,800,00 $ 1 800,00 o $ 1 800,00 $ - 0%
8 LS Connection to Ex, 8. Waterline at intersection 1 $ 2.500,00 $ 2.500,00 1 $ 2.500,00 $ 2.500,00 1 $ 2,500,00 $ 2,500,00 100%
of Fair Oaks Avenue & Woodland Dr,
9 LS Connection to Ex, 12" Waterline on Fair Oaks 1 $ 2,800,00 $ 2.800,00 1 $ 2,800,00 $ 2,800,00 o $ 2.800,00 $ - 0%
Avenue at East end of Proiect
10 LS 12" x 12. x 8" TEE AssemblY 1 $ 1.000,00 $ 1,000,00 1 $ 1.000,00 $ 1.000,00 o $ 1.000,00 $ - 0%
11 LS Air & Vacuum Release AssemblY 1 $ 2 500,00 $ 2 500,00 1 $ 2 500,00 $ 2 500,00 0,50 $ 2 500,00 $ 1 250,00 50%
Su""""lm
12 CY Class II Aggregate Base 135 $ 70,00 $ 9,450,00 135 $ 70.00 $ 9,450,00 o $ 70,00 $ - 0%
for Davement reconstruction areas!
13 TONS Class .B" Asphalt Concrete 68 $ 90,00 $ 6.120,00 68 $ 90,00 $ 6.120,00 o $ 90,00 $ . 0%
for Davement reconstruction areas!
14 Y~ Tvoe I Slurrv Seal 255 $ 20,00 $ 5.100,00 255 $ 20,00 $ 5 100,00 o $ 20,00 $ . 0%
~"n
ceo "1 EA 12" 45degree bend 2 $ 314,00 $ 628,00 $ 314,00 $ . 0%
for roDina watertine under utilitv connicts!
ceo "2 CF Additiona11-eack cement sluny backfill 560 $ 2,28 $ 1.276,80 $ 2,28 $ - 0%
for extra trench deDth due to utility connicts!
Total I $117 .090,00 1$118.994,80 1$ 27207,00 22,86%
Contractor Date
Total Pay to Date $ 27,207.00
Total Ratention $ 2.720,70
Previous Payment $ -
Project Manager Date Previous Retention $ -
IThis Payment I S 24,"6.30 I
Public Works Director Date
Contract Start Date: 10111/1999
Original Contract Days: 60
Adjusted Contract Days: 0
City Manager Date Adjusted Contract End Date: 1210911999
Send Payment Amount to: ,
Madonna Construction Co,
PO Box 3910
San Luis Obispo. CA 93403
575511P11"
- ~- ~-""--~--------- ".-
9.i.
MEMORANDUM
TO: CITY COUNCIL ../ V
FROM: KERRY MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR \1\ -}if'
SUBJECT: ADOPTION Of AN ORDINANCE Of THE CITY Of ARROYO
GRANDE AMENDING TITLE 6, CHAPTER 4, Of THE ARROYO
GRANDE MUNICIPAL CODE TO ESTABLISH A MANDATORY
COMMERCIAL AND INDUSTRIAL RECYCLING PROGRAM
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended the City Council adopt Ordinance No. 511 C.S., amending
Title 6, Chapter 4 of the Arroyo Grande Municipal Code to establish a
mandatory commercial and industrial recycling program.
fUNDING:
Costs are undetermined at this time; however, the cost of implementation of
the mandatory recycling program will be borne primarily by commercial and
industrial recycling customers. City costs associated with the random
sampling program will be funded from the recycling development fee paid by
the recycling franchisee. for fiscal Year 1999-00, the recycling development
fee is budgeted at $17,300. City costs are not anticipated to exceed $2,000
for administration of the program.
DISCUSSION:
The City Council, at its meeting of November 9, 1999, introduced without
modification Ordinance No. 511 C.S. for first reading. It is recommended the
City Council adopt Ordinance No. 511 C.S.
ORDINANCE NO. 511 C.S.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE AMENDING CHAPTER 4 OF
TITLE 6 OF THE ARROYO GRANDE MUNICIPAL CODE
TO ESTABLISH A MANDATORY COMMERCIAL AND
INDUSTRIAL RECYCLING PROGRAM
WHEREAS, AB 939 (California Integrated Waste Management Act) requires each city
and county to reduce the amount of waste disposed of at area landfills by 50% by the
year 2000; and
WHEREAS, Section 40059 of the Public Resources code provides, in part, that under
the California Integrated Waste Management Act, a city retains the power to determine,
among other things, frequency of collection, means of collection, and transportation,
level of services, charges and fees, and the nature, location, and extent of providing
solid waste handling services; and
WHEREAS, the City Council finds that the cost of disposing of solid waste in area
landfills has increased dramatically, and that it is anticipated that costs will continue to
rise; and
WHEREAS, the City Council finds that much of the waste generated in Arrdyo Grande
can be effectively segregated and recycled, thus controlling and reducing the cost of
waste disposal to Arroyo Grande businesses as well as making recyclable materials
available for re-use and remanufacturing; and
WHEREAS, the City Council finds that it is in the best interest of the residents and
businesses in Arroyo Grande to institute a commercial and industrial recycling program
in Arroyo Grande.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
DOES ORDAIN AS FOLLOWS:
SECTION 1: Section 6-4.02 of Title 6, Chapter 4, of the Arroyo Grande Municipal Code
is amended to add the following definition:
"Commercial or Industrial Business" means a commercial or industrial
business enterprise including commercial, industrial, or non-profit
business uses or any other type of premise other than single-family and
multiple family residential, which has a commercial garbage account.
SECTION 2: Section 6-4.18.1 is hereby added to Chapter 4 of Title 6 of the Arroyo
Grande Municipal Code to read as follows:
ORDINANCE NO. 511 C.S.
PAGE 2
Sec. 6-4.18.1. Mandatory Commercial/Industrial Recycling
(a) COMMERCIAUINDUSTRIAL RECYCLING REQUIREMENTS --
FRANCHISEE. Any and all permitted recycling franchisees within
the City of Arroyo Grande shall be required to accomplish the
following:
.
1) Supply appropriate recycling containers to all commercial
and industrial business customers served by said recycling
franchisee.
2) Work with commercial and industrial business customers
to encourage recycling and to educate such customers about
the need and requirement to recycle within the City. The
recycling franchisee shall submit for approval by the
Community Development Director a strategy and
methodology ("action plan") for increasing diversion' and
recycling within the City, to include educating, sending out
. notices, advertising in local publications, conducting
workshops, oqtaining formal commitments from businesses to
recycle, policing diversion rates, and identifying businesses
that fail to substantially comply with the recycling program.
The action plan shall be submitted to the City for approval
within 90 days of receiving notice from the City to submit said
plan.
3) Closely monitor the diversion rates of commercial and
industrial businesses with respect to compliance with the
requirements of the California Integrated Waste Management
Act or as provided under applicable state taw,
(b) REQUIRED MONTHLY REPORTS. Any and all recycling
franchisees removing recyclable material from the waste
stream generated by commercial and industrial businesses
shall report such diversions to the City on a monthly basis
and indicate the type and amount of material diverted. The
recycling franchisee shall prepare a City-approved form for
this specific purpose.
(c) RANDOM SAMPLING. The City or its designee shall conduct
random sampling of the waste stream to assure substantial
compliance with the recycling requirements of the City. If the
sample contains more than twenty percent (20%) of
--_._._--~-
-
ORDINANCE NO. 511 C.S.
PAGE 3
recyclable material as defined in the Recycling Services
Franchise Agreement, the business will be deemed to be in
substantial noncompliance. A warning will be issued and the
waste will be resampled within a six (6) month period. Any
subsequent finding of substantial non-compliance shall result
in the business paying for the cost of the sampling in addition
to the imposition of other penalties as specified below.
(d) PENALTIES FOR SUBSTANTIAL NON-COMPLIANCE. If a
commercial ,or industrial business fails to comply with
recycling requirements as determined from the sampling
program, the City may suspend or revoke the applicable
business license permit, and/or impose a civil fine of $500 for
each day the business has failed to substantially comply.
(e) ANTI-SCAVENGING. No person or entity other than the
business owner, employee or agent of the business, or
licensed recycling franchisee shall remove any material from
a recycling container.
SECTION 3: That all ordinances, codes, sections of ordinances and codes, and
resolutions that are inconsistent' with the provisions of this Ordinance are hereby
repealed.
SECTION 4: If any section, subsection, subdivision, paragraph, sentence, clause or
phrase of this Ordinance or any part thereof is for any reason held to be unlawful or
unconstitutional, such decision shall not affect the validity of the remaining portion of
this Ordinance or any part thereof. The City Council hereby declares that it would have
passed each section, subsection, subdivision, paragraph, sentence, clause or phrase
thereof, irrespective of the fact that anyone or more section, subsection, subdivision,
paragraph, sentence, clause or phrases be declared unlawful or unconstitutional.
SECTION 5: A summary of this Ordinance shall be published in a newspaper
published and circulated in the City of Arroyo Grande at least five (5) days. prior to the
City Council meeting at which the proposed Ordinance is to be adopted. A certified
copy of the full text of the proposed Ordinance shall be posted in the office of the
Director of Administrative Services/Deputy City Clerk. Within fifteen (15) days after
adoption of the Ordinance, the summary with the names of those City Council
members voting for and against the Ordinance shall be published again, and the
Director of Administrative Services/Deputy City Clerk shall post a certified copy of the
full text of such adopted Ordinance. This ordinance shall take effect and be in full force
and effect thirty (30) days after its passage.
-------"-------
--
ORDINANCE NO. 511 C.S.
PAGE 4
On motion of Council Member , seconded by Council Member ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,1999.
.
-----,_.._-- ~
~-
ORDINANCE NO. 511 C.S.
PAGE 5
MICHAEL A. LADY, MAYOR
ArrEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
tlrn L. ~
ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
--~_._--------
--- .__._...._~~-_.__.. ---.-
9.j.
MEMORANDUM
TO: CITY COUNCIL LL
KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR ~
FROM:
SUBJECT: ADOPTION OF AN ORDINANCE OF THE CITY OF ARROYO GRANDE
AMENDING THE ZONING MAP OF ARROYO GRANDE FOR
DEVELOPMENT CODE AMENDMENT NO. 97-009
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended the City Council adopt Ordinance No. 510 C.S., amending the
Zoning Map of Arroyo Grande.
FISCAL IMPACT:
There are no fiscal impacts.
DISCUSSION:
The City Council, at its meeting of November 9, 1999, introduced without
modification Ordinance No. 510 C.S. for first reading, as a part of the approval of
the Village Glen Annexation. It is recommended that City Council adopt Ordinance
No. 510 C.S.
ORDINANCE NO. 510 C.S.
AN ORDINANCE OF THE CITY COUNCil OF THE CITY OF'
ARROYO GRANDE AMENDING THE ZONING MAP OF
ARROYO GRANDE; DEVELOPMENT CODE AMENDMENT
97-009, APPLIED FOR BY VilLAGE GLEN HOMES lLC
WHEREAS, the City of Arroyo Grande Zoning Map indicates that the area identified in
the attached Exhibit A ("project area"), located north of James Way, is located in the
unincorporated area of San Luis Obispo County; and
WHEREAS, the applicant, Village Glen Homes LLC, has filed an application for
Development Code Amendment 97-009 to amend the Zoning Map and designate the
project area as Rural Residential and Public Facility; and
WHEREAS, adoption of the proposed zoning would establish land use, development I
and design standards for the above described areas; and
WHEREAS, on November 9, 1999 the City Council certified an Environmental Impact
Report prepared for the Village Glen Annexation; and
WHEREAS, the Planning Commission of the City of Arroyo Grande has reviewed
Development Code Amendment 97-009 at a duly noticed public hearing on .
November 2, 1999, in accordance with the Development Code of the City of Arroyo
Grande at which time all interested persons were given the opportunity to be heard;
and I
i
I
WHEREAS, the City Council of the City of Arroyo Grande has considered
Development Code Amendment 97-009 at a duly noticed public hearing on
November 9, 1999, in accordance with the Development Code of the City of Arroyo
Grande at which time all interested persons were given the opportunity to be heard;
and .
WHEREAS, the City Council has reviewed and considered the information and public r
.
testimony presented at the public hearings, staff reports, and all other information
and documents that are part of the public record; and
WHEREAS, the City Council finds, after due study, deliberation and public hearing,
the following circumstances exist:
1. Based on the information contained in the staff report and accompanying
materials, the proposed Development Code Amendment amending the Zoning
Map is consistent with the goals, objectives, policies, and programs of the
General Plan and is necessary and desirable to implement the provisions of the
General Plan.
2. The proposed Development Code Amendment amending the Zoning Map will
not adversely affect the public health, safety, and welfare or result in an
illogical land use pattern.
+--"--"-- -------~--_.
ORDINANCE NO. 510 C.S.
PAGE 2
3. The proposed Development Code Amendment amending the Zoning Map is
consistent with the purpose and intent of the Development Code.
Development within the Village Glen Annexation area would be required to
meet development and design standards that insure orderly development and a
unique and aesthetically pleasing design.
4. The potential environmental impacts of the proposed Development Code
Amendment are insignificant or can be mitigated to a less than significant
level, or there are overriding considerations that outweigh the potential
impacts.
NOW, THEREFORE, BE IT ORDAINED that the City Council of the City of Arroyo
Grande, California hereby adopts Development Code Amendment 97-009 amending a
portion of the Zoning Map as follows:
SECTION 1: Development Code Section 9-01 .080 (B) also known as the "Zoning
Map of the City of Arroyo Grande" is hereby amended as shown in Exhibit "B"
attached hereto and incorporated herein by reference.
SECTION 2: If any section, subsection, subdivision, paragraph, sentence, or clause of
this Ordinance or any part thereof is for any reason held to be unlawful, such decision
shall not affect the validity of the remaining portion of this Ordinance or any part
thereof. The City Council hereby declares that it would have passed each section,
subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the
fact that anyone or more section, subsection, subdivision, paragraph, sentence, or
clause be declared unconstitutional.
SECTION 3: Upon adoption of this Ordinance, the Director of Administrative Services
shall file a Notice of Determination. -
SECTION 4: Within fifteen (15) days after passage of this Ordinance, this Ordinance
shall be published once, together with the names of the Council members voting
thereon, in a newspaper of general circulation within the City.
SECTION 5: This Ordinance shall take effect thirty (30) days after its adoption.
On motion by Council Member , seconded by Council
Member , and by the following roll call vote to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was adopted this day of ,1999.
-
------------~.-
ORDINANCE NO. 510 C.S.
PAGE 3
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
ti~T L. ~
ROBERT b. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
.
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9.k.
MEMORANDUM
TO: REDEVELOPMENT AGENCY
FROM: DIANE K. SHEELEY, ECONOMIC DEVELOPMENT DIRECTOR ~\L '>
SUBJECT: AMENDMENT OF EX OFFICIO POSITIONS AS SET FORTH' IN THE
AGENCY BYLAWS AND CONFLICT OF INTEREST CODE
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended the Agency Board adopt the attached resolution amending the
appointed ex officio positions as set forth in the Agency Bylaws and Conflict of Interest
Code.
FUNDING:
There is no fiscal impact.
DISCUSSION:
In 1996, the Redevelopment Agency adopted the Conflict of Interest of Code ("Code") of
the City of Arroyo Grande as the Conflict of Interest Code for the Agency, and approved
Bylaws which set forth the officers and ex officio positions of the Agency.
Currently, the Agency's Assistant Executive Director is the Community Development
Director. However, with the creation of the Economic Development Director position,
the Economic Development Director, who is responsible for administering the
Redevelopment Implementation Plan, is recommended to be appointed the
Administrative Officer, formerly known as the Assistant Executive Director. The
Administrative Officer title is consistent with the title used by the California
Redevelopment Association.
Revisions to the list of appointed ex officio positions is required at this time due to
changes in personnel titles and the addition of a new position. These changes need to
be reflected in the Agency's Conflict of Interest Code and Bylaws to ensure that they are
current and consistent with the California Redevelopment Association's titles. The
recommended changes are highlighted below,
Executive Director: City Manager
Assistant Exocutive Diroctor: Community Devolopment Director
Administrative Officer: Economic Development Director
Secretary: City Clerk Administrative Services Director
Finance Officer: Financo Diroctor Financial Services Director
General Counsel: City Attorney
Amendment of Redevelopment Agency Bylaws
November 23, 1999
Page Two
Alternatives
The following alternatives are provided for the Board's consideration:
- Adopt the attached resolution;
- Modify as appropriate and adopt the attached resolution;
- Reject the attached resolution and take no action; or,
- Provide direction to staff.
--
RESOLUTION NO. RDA
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
ARROYO GRANDE REDEVELOPMENT AGENCY
AMENDING THE REDEVELOPMENT AGENCY BYLAWS
AND CONFLICT OF INTEREST CODE TO RENAME AND
REDESIGNATE EX OFFICIO POSITIONS
WHEREAS, on October 8, 1996, the Board of Directors of the Redevelopment Agency
of the City of Arroyo Grande ("Agency") adopted the Conflict of Interest Code of the City
of Arroyo Grande for the Agency and approved Bylaws; and
WHEREAS, the Community Development Director was appointed as the Assistant
Executive Director; and
WHEREAS, the City has since created the position of Economic Development Director,
who is responsible for administering the Redevelopment Implementation Plan; and
WHEREAS, the Board of Directors desires to change the name of the office of Assistant
Executive Director to Administrative Officer, which is consistent with the title used by the
California Redevelopment Association; and
WHEREAS, the Board of Directors desires to designate the Economic Development
Director as the Agency's Administrative Officer; and
WHEREAS, the Board of Directors desires to designate the Administrative Services
Director as the Agency Secretary; and
WHEREAS, the Agency desires to amend Article V, Section 5.02, "Designated
Employees" in the Agency Bylaws and Conflict of Interest Code to redesignate the
appointed ex officio positions and amend certain staff position titles; and
NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Arroyo
Grande Redevelopment Agency does hereby amend Article V, Section 5.02 of the
Redevelopment Agency Bylaws and Conflict of Interest Code to redesignate the
appointed ex officio positions as follows:
Executive Director: City Manager
Administrative Officer: Ec.onomic Development Director
Secretary: Administrative Services Director
Finance Officer: Financial Services Director
General Counsel: City Attorney
Special Counsel: Special Counsel
-----~
Resolution No. RDA
Page Two
On motion by Board Member , seconded by Board Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this _ day of ,1999.
,
-----~--------
Resolution No. RDA
Page Three
MICHAEL A. LADY, CHAIR
KELLY WETMORE, SECRETARY
APPROVED AS TO CONTENT:
~6-,L. fttwr
ROBERT L. HUNT, EXECUTIVE DIRECTOR
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, GENERAL COUNSEL
-- -------
-, RESOLUTION NO. RDA - 96- 1
[ ...
I., '
A RESOLUTION OF THE ARROYO GRANDE REDEVELOPMENT
AGENCY ADOPTING THE CONFLICT OF INTEREST CODE
OF THE CITY OF ARROYO GRANDE AS THE CONFLICT OF
INTEREST CODE FOR THE AGENCY AND APPROVING BYLAWS
WHEREAS, on August 27, 1996 the City Council of the City of Arroyo Grande ("City
Council") did duly pass and adopt Ordinance No. 479 C.S. and did thereby activate
the Arroyo Grande Redevelopment Agency ("Agency"); and
WHEREAS, pursuant to Section 33200 of the Community Redevelopment Law,
California Health and Safety Code Sections 33000, et seq., the City Council has
declared itself to be the Agency; and
,WHEREAS, the Agency desires to approve bylaws for the orderly conduct of
business and to appoint the ex officio officers of the Agency; and
WHEREAS, Section 87300 of the Political Reform Act, California Government Code
,Sections 81000 et seq. ("Act"), requires that every state and local governmental
, ! agency adopt a Conflict of Interest Code pursuant to the provisions of the Political I
t
I
" Reform Act; and
WHEREAS, the Fair Political Practices Commission has adopted a Standard Conflict
of Interest Code ("Standard Code"), as set forth in 2 California Code of Regulations
Section 18730 ("Regulations"); and
WHEREAS, Section 18730 of the Regulations provides that the Standard Code may
be incorporated by reference and that incorporation of the Standard Code along with
the designation of employees and the formulation of disclosure categories constitute
the adoption and promulgation of a conflict of interest code within the meaning of
Section 87300 of the Act; and
-
WHEREAS, the City desires to adopt the Standard Code as the Conflict of Interest
Code for the Agency; and
WHEREAS, pursuant to Section 87303 of the Act, the Agency's Conflict of Interest
Code must be submitted to the City Council for its review and approval.
NOW THEREFORE BE IT RESOLVED by the Arroyo Grande Redevelopment Agency
as follows:
I- I Section 1. The "Bylaws and Conflict of Interest Code of the Arroyo Grande
Redevelopment Agency" ("Bylaws") attached hereto as Exhibit" A" and inco~porated
RESOLUTION NO. RDA - 96-1
PAGE 2
herein by this reference are hereby adopted and approved as the official Bylaws and
Conflict of Interest Code of the Arroyo Grande Redevelopment Agency.
Section 2. As set forth in the Bylaws, the officers of the Agency shall be the Chair
and the Vice-Chair. The ex officio positions as set forth in the Bylaws shall be
appointed as follows:
Executive Director: City Manager
Assistant Executive Director: Community Development Director
Secretary: City Clerk
Finance Officer: Finance Director
General Counsel: City Attorney
Section 3. Agency staff is hereby directed to submit the Conflict of Interest Code
for the Arroyo Grande Redevelopment Agency to the City Council for its review and
approval.
On motion of Board Member Brandy I seconded by Board Member
Souza , and on the following roll call vote, to wit:
Ayes: Board Members Brandy, Souza, Lady, Fuller, and Dougall
Noes: None
Absent: None
the foregoing resolution was passed and adopted this 8th day of October ,
1996.
APPROVED AS TO CONTENT:
~L.H~
Chair, Arroyo Grande Executive Director
Redevelopment Agency
ATTEST: APPROVED AS TO FORM:
I Secretary :Arroyo Grande .~. (5-<-
Agency ouns I ' .
I Redevelopment Agency
i
I
--~~,_.-,.-----
RESOLUTION NO. RDA 96-1
OFFICIAL CERTIFICATION
I, NANCY A. DAVIS, City Clerk of the City of Arroyo Grande, County
of San Luis Obispo, State of California, do hereby certify under
penalty of perjury, that the foregoing Resolution No. RDA 96-1 is
a true, full, and correct copy of said Resolution passed and
adopted at a joint meeting of the Arroyo Grande City
Council/Redevelopment Agency on the 8th day of October, 1996.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed
this 10th day of October, 1996.
.
...
Resolution No. 96-1 EXHIBIT A
BYLAWS AND CONFLICT OF INTEREST CODE OF THE
ARROYO GRANDE REDEVELOPMENI' AGENCY
ARTICLE I . THK AGENCY
Section 1.01. Name of A2ency. The official name of the Agency shall be tho "Arroyo
Grande Redevelopment Agency. "
Section 1.01. Seal of Aeency. The seal of the Aeency shall bear the name of the
Agency and the year of its organization.
Section 1.03. Office of A~ency and Place of Meetinl!:. The office of the Agency shall be
at City Hall, 214 B. BI'Mel\ Street, Arroyo Grande, California, or su~h other office in the City of
Arroyo Grande as the Agency may from time to time designate by resolution, and the Agency
wiU hold its meetings at 21 S B. Branch Street, Arroyo Grande, California, or any' place in the
City of Arroyo Grande, California, which the Agency may from time to time designate by
resolution.
Section 1.04. Powers. The powers of tqe Agency shall be vested in the members
thereof then in office, who reserve unto themselves the right to deleeate hy rf'_~nll1tinn ~tJch
powers as are appropriate and permissible by law.
Section 1.0S. Members. The members of the Agency shall be the members of the City
Council of the City of Arroyo Grande.
ARTICLE II . OFFIf.F.RS AND EX OFFICIO POSmONS
Section 2.01. Officers. The officers of the Agency shall be a Chair and a Vice Chair.
E)t officio positions acting as its staff shall be an Executive Director, Assistant Executive
Direc::tor, Secretary, Finance Officer and General Counsel.
Section 2.02. Chair. The Chair of the Agency shall be the Mayor of the City of Arroyo
Grande elected a~ provided by statute or ~lIch other member of the City Council who shall be
designated as Chair by the Agency. The Chair shall preside at all meetings of the Agency.
Except as otherwise authorized by resolution of the Agency or the provisions of these Bylaws.
the Chair shall have the authority to sign on behalf of the Agency all contracts, deeds and other
instruments made by the Agency. At each meeting, the Chair shan submit recommendations and
informalion as the Chair may consider proper concerning the business, affairs ;tnd policies of the
Agency.
Section 2.03. Vice Chair. The Vice Chair shall be the Mayor Pro Tem of the City of
Arroyo Grande elected as provided by law or such other member of the City Council who shall
be designated as Vice Chair by the Agency. The Vice Chair shall perform the duties of th~
Chair in the absence or incapacity of the Chair.' In case of the resignation or death of the Chair.
the Vice Ch3ir Sh31J perform such duties as are impoced on the Chair unfil ~nch time as the City
_____'H.___
~
Resolution No. 96-1
\ Council of the City of Arroyo Grande shan appoint a successor Mayor or cause an election of
same.
SeedOD 2.04. Executive Director. The Executive Director shall be appointed by the
Agency and shall serve at the pleasure of the Agency. The Executive Director shall have general
supervision over the administration of Agency business and affairs, subject to the direction of the
Agency. The Executive Director shall have the authority to sian on behalf of the Agency all
contracts, deeds, and other instruments made by the Agency. The Agency, or the Executive
Director acting on behalf of the Agency, may from time to time designate an employee of the
City to perform the duties of the Executive Director in the absence or incapacity of the Bxecutive
Director.
S~ion 2.05. Assistant Executive Director. The Assistant Executive Director shall be
appointed by the Agency and shalt serve at the pleasure of the Agency. The Assistant Executive
Director shall perform those duties as designated from time to time by the Bxecutive Director. In
the absence of the Executive Director. the Assistant Bxecutive Director shall act as the Bxecut;ve
Director, for aU purposes as set forth in Section 2.04. The Agency, or the Executive Director
acting on behalf of the Agency, may from time to time designate an empJoyee of the City to
perform the duties of the Assistant Executive Director in the absence or incapacity of the
Assistant Executive Director.
Section 2.06. Secrel$U:y. The Secretary shall be appointed by the Agency and shall serve
at the pleasure of the Agency. The Secretary shall keep the records of the Agency, act as
secretary at meetings of the Agency, record all votes and keep a record of the proceedings of the
Agency in a journal of proceedings to be kept for such purpose, and perform all duties incident
to the Secretary's office. The Secretary shaH maintain a record of aJl omclal proceedings of the
Arroyo Grande Redevelopment Agency and the redevelopment program. The Aleney, or the
Executive Director acting on behalf of the Agency, may from time to time designatp. an p.m(\lnyp.p.
of the City to perform the duties of the Secretary in the absence or incapacity of the Secretary.
Section 2.07. Pinance Officer. The Finance Officer shall be appointed by the Agency
and shall serve at the pleasure of the Agency. The Finance Officer shaH have the care and
custody of all funds of the Agency and 8hall depo8il same in the name of the Agcnc:y in suc:h
bank, banks or other financial institutions as the Agency may select. The Finance Officer shan
keep regular books of account, showing receipts and expenditures. and ~hall render to the Agency
at each regular meeting, or more often when requested, an account of transactions and the
financial conditions of the Agency.
Section 2.08. General Counsel. The General Counsel shall be appointed by the Agency
and shall s~rvt: at lht: ph:Wlure of the Agency. The General Counscl shan be rcspon.~ibJe for the
preparation of al1 proposed resolutions, laws, rules, contracts. bonds and other legal papers for
the Agency. The General Counsel shall give advice or opinions in writing to the Chair or other
Agency officers whenever requested to do so. The General Counsel shall attend to an suits and
other matters to, which the Agency is a part or in which the Agency may be legally intere.~ted and
I do such other things pertaining to the General Counsel's office as the Agency may request.
PUIIL:41633_11094122191.0001,090496 2
Resolution No. 96-1
The Agency may appoint Special Counsel to give advice to the Agency and to
provide any part of the services described in this Section 2.0~. Such Special Counsel shall serve
at the pleasure of the Agency.
Seetion 1.09. Com~nsation. The members of the Agency shall receive such
compensation as the City Council prescribes, but said compensation shall not exceed that amount
as set fonh in Sectiun 33114.5 of the Health & Safety Code as such Section may from time to
time be amended.
Section 1.10. Additional Duties. The officers and ex officio positions of the Agency
shall perform such other duties and functions as may from time to time be required by the
Agency or the Bylaws or rules and regulations of the Agency. Ail orders and checks for
payment of money by the Agency and all disbursements of money under the direction of the
Agency shall be signed by (i) the Executive Director and (Ii) the Chair or such other person ~~
the Chair may designate.
S.~on 2.11. Election or Appointment of Officer-5.. Ex officio positions shaIJ be
appointed at any meeting of the Agency.
Section 1.12. Absences and Vacancies. In the temporary absence of the Chair and Vice
Chair. the A&cncy members shall elect a member present as temporary Chair for the purpose of
conducting meetings and performing the dutie.~ of Chair. Should the offices of Chair and Vice
Chair become vacant. their successors shall be as appointed by the City of Council of the City of
Arroyo Grande as Mayor or Mayor Pro Tern, respectively. or as elected as provided by law.
Should any ex officio position become vacant, the Agency shall appoint a successor within a
reasonable time or determine that such office shall remain vacant for an indefinit~ p~riutJ uf lime.
Section 2.13. Additional Personnel. The Agency may from time to time appoint or
employ such personnel as it deems necessary to exercise its powers, duties and functions as
prescribed by the California Community Redevelopment Law and all other laws of the State of
CaUfornia applicable thereto. The selection, duties and compensation of such personnel shall be
determined by the Agency, subject to the laws of the State of California.
ARTICLE III - MIlRTlNCS
Section 3.01. Annual Meetings. The Annual Meeting of the Agency shall be held on the
second (2d) Tuesday of January at 7:30 p.m. in the Chambers of the City Council, 215 E.
Branch Street, Arroyo Grande, California. In the event such date shall fall on a legal holiday.
the Annua) Meeting shan be held on the n~xl ~ucceedin& business day.
Section 3.01. Regular Meetin2. The regular meetinas of the Agency shall be held
without official notice on the sfaCond (2d) and fourth (4th) Tuesday of each month at 7:30 p.m. in
the Chambers oCthe City Council, 215 E. Branch Street. Arroyo Grande, California. In the
event such date shall fait on a legal holiday, the Regular Meeting shall be held on the next
succeeding business day.
puaL:41633_11094122897.00(U .090496 3
~~, - ---
Resolution No. 96-1
Section 3.03. Special Meetings. The Chair of the Agency may, when it is deemed
expedient, and shalt. upon the written requ~t of two (2) members of the Agency. caU a special
meeting of the Agency for the purpose of transacting the business designated in the call. The
means and method for calling such special meeting shall be as set forth in the Ralph M. Brown
Act, California Government Code Sections 54950, et seq., as it now exists or may hereafter be
amended. At such special meeting, no business shall be considered other than as designated in
the call.
Sectjon 3.04. Ouornm. Three (3) members of the Agency shall constitute a quorum for
the purpose of conducting Agency business, exercising Agency powers and for aU other
purposes, but a smaller number may adjourn from time to time until the quorum is obtained.
Unless a different vote is required by law. every official act ot" the Agency shall be adopted by a
majority vote. A "majority vote" shall mean a majority of all members present when a quonlffi
is present.
S@Mion 3.0S. Resolution$. All resolutions shaJl be in writing and designated by number,
reference to which shall be inscribed in the minutes and an approved copy of each resolution filed
in the official book of resolutions of the Agency.
Sedion 3.06. Manner of Voting. In acting upon every motion,.the vote shall be taken
by voice or roU call or any other method by which the vote. of each Agency member pr~ent c~n
be clearly ascertained. The vote on each motion shall then be entered in full upon the record.
The Secretary shaH call the names of a)) members seated when a ron call vote is ordered ot
required. Members shaH respond "aye", "no" or "abstain", provided that when a vote is
collectively taken by voice or when a method of voting other than by voice or roll call is used,
any Agency member not audibly and clearly responding "no- or "absUiin" 01' otherwix
registering an objection shall have his vote recorded as "aye".
Except to the extent as may be otherwise required by law, the affirmative vote by
a ~ority of a quorum shall be sufficient to approve any action. A roll call vote shall be used
for any action requiring a 4fS vote. Any other question before the Agency shall not require a
roU. call vote unless demanded by any member. It shall not be in order for members to explain
their vote during roll call. Any member may change his/her vote before the next order of
business.
Sec:tiOD 3.07. Parliamentary Procedure. Unless a different procedure is established by
resolution of the Agency or set forth in these Bylaws, the rules of parliamentary procedure as set
forth in Robert's Rules of Order Revised shall govern all meetings of the Agency.
ARTICLE IV - AMENDMENTS
Section 4.01. Amendments to Bylaws. The Bylaws of the Agency may be amended by
the Agency at any regular or special meeting by majority vote, provided that no such amendment
shall be adopted unJess at least seven (7) days written notice thereof has beenprevlous1y given tu
aU members of the Agency. Such notice shall identify the section or sections of the Bylaws
proposed to be amended.
pual.:41633 _11 094 I 22891,OOC)J .090496 4
._~-'--'------ -
Resolution No. 96-1
'_,J
, , ARTICLE V - CONFLICfS
I '
I '
Section 5.01. Purpose. The Political Reform Act,' California Government Code Sections
81000 et seq., requires every state or local government agency to adopt and prDmulgate a
Conflict of Interest Code.
SeqjOD ~,O~. ~ilna~d Employees. The followingposition.~ are designated cmploy=iS
of the Arroyo Grande Redevelopment Agency:
l. Executive Director
2. Assistant Executive Director
3. Secretary
4. Finance Officer
S. General Counsel
6. Special Counsel
7. Redevelopment Consultant
Employees, persons acting in an ex officio capacity and agents holding these positions are
designated employees of the Arroyo Grande Redevelopment Agency and are deemed to make, or
participate in the making of, decisions which may foreseeably have a material financial effect on
a fmanciaJ interest.
Section 5.03. ExlstJDI Cctde. Designated employees, in their capacities as employees
and agents of the City of Arroyo Grande, are already designated employees pursuant to the
Conflict of Interest Code of the City of Arroyo Grande adopted under the Political Reform Act of
1974 for the Jurisdiction of the Agency ~ and pursuant to that Code are required to file disclosun:
statements and are prohibited from making or panicipating in the making of any governmental
decigion which will foreseeably have a material financial effect npon a financi,aJ intere5t of the
designated employee.
Section 5.04. AdQption by Reference. The terms and provisions of Section 18730 of
the Regulations of the Fair Political Practices Commission (Title 2, Division 6 of the California
Adl1lini~lraliun Code) and any amendments. to it duly adopted arc hereby incorporated by
reference and constitute the Conflict of Interest Code for the employee.~, persons acting in an ex
officio capacity and agenl~ of the Arroyo Grande Redevelopment Agency and such per$ons shall
file the required economic statements and shall be placed in the same disclosure categories as
those set forth in the Conflict of Interest Code of the City of Arroyo Grande.
I
i
""'1.:41633_11094122897 ,0001,090496 5
--
11.8.
MEMORANDUM
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKSICITY ENGINEER h
SUBJECT: ESTABLISHING A "NO PARKING EXCEPT BY CITY PERMIT" ZONE ON
CLARENCE AVENUE
DATE: NOVEMBER 23, 1999
RECOMMENDATION:
It is recommended that the Council:
A. adopt the attached resolution establishing a "No Parking Except By City Permit"
zone approximately 300' (three-hundred feet) on the easterly side of Clarence
Avenue in front of 215 A and B, 221, and 231 Clarence Avenue; and,
B. direct the Police Department to issue parking permits to the owners/residents of
Clarence Avenue in front of 215 A and B, 221, and 231 as shown on the attached
Exhibit A.
FUNDING:
Costs for signing are minimal (approximately $500) and can be accommodated within the
Public Works Department FY 1999-2000 FY Budget. Any costs associated with
administering the issuance of permits and implementation of a permit parking system is
nominal and can be accommodated within the Police Department's FY 1999-2000 FY
Budget.
DISCUSSION:
On September 16, 1999, staff received a letter from Joseph and Nina Codorniz at 231
Clarence Avenue requesting signing be posted on Clarence Avenue because of the future
addition on an "In-Line Roller Hockey Rink" at the Paulding Middle School which is
adjacent to the residents on Clarence Avenue. It was their concern that vehicles use the
end of Clarence Avenue as a turn around which is narrow and varies in width. It was also
their concern that vehicles park along the drainage channel and in front of their property
which does not allow for emergency vehicle access. The owners/residents at 215 A and
B, and 221 Clarence Avenue also indicated that a problem ,exists at this location.
On September 17, 1999, a meeting was held among the Lucia Mar Unified School District,
the YMCA, and the residents on Clarence Avenue. Council Member Dickens also
attended the meeting. As a result of that meeting, several signs were requested and were
favorably received among those in attendance. The requested signs included: "Not a
Through Street," "Slow Children at Play," "Resident Parking Only - Tow Away Zone," and
- ----,-------- -
NOVEMBER 23,1999
CLARENCE AVENUE
PAGE 2 OF 2
a "No Double Parking" sign.
Staff eval~ated each of the requested signs in the attached Traffic Commission staff report.
At its October 18th meeting, the Commission reviewed the signage request on Clarence
Avenue. Staff determined that the "Resident Parking Only - Tow Away Zone" sign is not
recommended since the requested placement of the sign would be within the public right-
of-way. The Arroyo Grande Police Department concurred with staff's recommendation
since these private signs are not legally enforceable in a public street.
It was recommended that a "No Parking Except by City Permit" zone of approximately 300'
(three-hundred feet) be established on the easterly side of Clarence Avenue from the
existing barricade. The Commission concurred with staff's recommendation to establish
a "No Parking Except by City Permit" zone along with the appropriate signage on the
southern portion of Clarence Avenue. It was also recommended by the Traffic Commission
that the Public Works Department install a "Not A Turn Around" sign and "No Parking Any
Time" signs at the existing barricade,
The issuance of parking permits for the residents on Clarence Avenue would be
administered through the Arroyo Grande Police Department at no cost. Those owners
and residents of Clarence Avenue at 215 A & B (Pearson), 221 (Riddle), and 231
(Codomiz) would be issued parking permits by the Police Department. This approach has
been successfully used at two locations within the City (adjacent to Arroyo Grande High
School and Station Way).
If the attached resolution is approved by the Council, the Public Works Department will
install 3 (three) "No Parking Except By City Permit" signs as shown on attached Exhibit A.
Alternatives
The following alternatives are provided for the Council's consideration:
-Approve staff's recommendation;
-Do not approve staff's recommendation;
-Modify as appropriate and approve staff's recommendation; or
-Provide direction to staff.
Attachments: Exhibit A - Clarence Avenue
Traffic Commission Staff Report - October 18, 1999
S:\PUBLlC WORKS ENGINEERING SHARED ITEMS\Ducusin\Council\clarence.wpd
--_...- -
.
RESOLUTION NO. -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING A "NO PARKING
EXCEPT BY CITY PERMIT" ZONE ON THE SOUTHERN
PORTION OF CLARENCE AVENUE
WHEREAS, it appears necessary and desirable to establish a "No Parking Except by
City Permit" zone approximately 300' (three-hundred feet) in length, on the easterly side
of Clarence Avenue; and
. WHEREAS, a permit parking zone on the easterly side of Clarence Avenue be
established in front of 215 A and B, 221, and 231; and
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish a "No Parking Except by City Permit" zone from the
existing barricade to approximately 300' (three-hundred feet) south on the easterly side
of Clarence Avenue as shown on Exhibit A attached hereto and incorporated herein.
BE IT FURTHER RESOLVeD that the Chief of Police of the City of Arrqyo Grande is
hereby authorized to provide and install sufficient signs and/or markings to indicate said
"No Parking Except by City Permit" zone.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of ,1999.
____~_m______ -~-----------
RESOLUTION NO.
PAGE 2
MICHAEL A. LADY, MAYOR
ATTEST:
KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
tL<DL, ~
ROBERT l. HUNT, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
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-
MEMORANDUM
TO: TRAFFIC COMMISSION
FROM: DON SPAGNOLO, DIRECTOR C?F PUBLIC WOR,KS/CITY ENGINEER ~
SUBJECT: CLARENCE AVENUE;
REQUEST FOR SIGNING
DATE: OCTOBER 18, 1999
RECOMMENDATION:
It is recommended that the Traffic Commission review the request to post signs on
Clarence Avenue and advise staff.
FUNDING:
Any costs for signing can be accommodated within the Public Works Department's current
1999-2000 FY Budget.
DISCUSSION: .,
On September 16, 1999, staff received a letter from Nina Codorniz at 231 Clarence
Avenue requesting signing be posted on Clarence Avenue because of the future addition
of an "In-Line Roller Hockey Ring" at the Paulding Middle School which is adjacent to the
residents on Clarence Avenue.
A meeting as held on September 17, 1999, which was attended by Council Member
Dickens, the LMUSD, and the YMCA. Ms. Codorniz requested the following signs: "Not
a Through Street," "Slow Children at Play," "Resident Parking Only- Tow Away Zone," and
"No Double Parking."
On October 11, 1999 staff met with Joseph and Nina Codorniz at 231 Clarence Avenue.
It was their concern that vehicles currently turn around past the' existing barricade to the
end of Clarence Avenue which is narrow and varies in width. It was also their concern that
vehicles park on the east side of Clarence Avenue in front of their property. The residents
are requesting that a "Resident Parking Only Beyond This Point" sign and a "No Turn-
Around" sign be posted at the existing barricade.
According to the Arroyo Grande Police Department, the requested signs on Clarence
Avenue are not recommended since they are not legally enforceable since the street is
within a public right-of-way. The Police Department, however, recommends that "No
Parking Except by City Permit" signs or "No Parking Any Time" signs be posted on
Clarence Avenue. The "No Parking Except by City Permit" signs would require a no cost
6-1
permit through the Police Department. This approach has been taken in other areas of the
City, such as: West Cherry, Orchard, and a section of Station Way.
Staff has evaluated each of the requested signs and have the following analysis:
Residents' Requested Signs: Analysis:
"No Parking Except by Permit" The "No Parking Except by City Permit" signs are
permitted through the Police Department.
"Tow-Away Zone" These signs are typically placed along with restricting
parking during certain hours. Any vehicle parked,
visitor or resident, would be subject to being towed.
"Dead End Street" or There is an existing "Not a Through" sign posted at the
"No Turn-Around" beginning of Clarence Avenue.
i
,
"No Double Parking" Double parking is enforced in the California Vehicle .
Code Section 22502 (a) which states that vehicles shall
park within 18 inches of the curb.
"Resident Parking Only" The "Resident Parking Only" si,gns are found on private
prqperty (Le., apartment buildings, mobile home parks,
etc.). There is no legal basis for this sign to restrict
parking on a public street or right-of-way.
, "Slow: Childen at Play" The "Slow: Children at Play" signs do not and cannot
provide protection from traffic. Federal standards
discourage the use of "children at play" signs.
Therefore, it is recommended that the Traffic Commission provide direction to staff as to
installing any signs on Clarence Avenue.
Attachments: Exhibit 6-1 - Clarence Avenue
Assessors Map 007-52
---
S:\PUBLlC WORKS ENGINEERING SHARED ITEMS\Ducusin\TrafficCommission\tc101899.wpd
6-2
..-
.
~, -
." . -
Nina J. Codomiz
, 231 Clarence Avenue
Arroyo Grande, CA 93420 ,
,
September 16, 1999
Don Spagnolo, Director of Public Works
P.O. Box 550
Arroyo Grande, CA 93421
Re: Addition of the Inline Roller Hockey Rink, Paulding Middle School
Dear Mr. Spagnolo:
On behalf of the residents of Clarence A venue, I am writing this Letter of Request for the placement of
traffic signs on Clarence Avenue. Following is a list of the signs being requested and the desired
placement of each:
Shzn description Location
1. 'Not a through street/No turnaround Beginning of Clarence Avenue
2, Slow: Children at play Beginning of Clarence Avenue
3. Resident Parking Only-Tow away Zone At white barrier fencelbeginning of easement
(not City street beyond this point)
4. No double parking ., On white barrier fence
A meeting was held Monday, September 13 to discuss the concerns of the residents and options to
mitigate these ~cems. Those present were Clarence Avenue residents George & Ingrid Pearson, Cathy
Riddle, and myself; also present were Jim Dickens, AG City Council Member, Perry Judd, Director-
Facilities Lucia Mar Unified School District, John Rossetti, Chainnan-Facility Committee, and Tom
MWTaY, Board of Directors YMCA. A Letter of Request for the above described traffic signs was
recommended by Jim Dickens and supported by all.
Clarence A venue has existing traffic problems being the City street. ends approximately 1/3 of the total
length and has no existing traffic signs. There are a substantial number of children on Clarence A venue, a
school bus stop, and a daycare facility at 221 Clarence which warrant the placement of these signs. Along
with the children, a resident beyond 231 Clarence suffers from lung cancer, which necessitates emergency
vehicle clearance along a very narrowing easement.
Thank you in ad~ce for your attention to this request.
~~
Nina I. CoeIomi. r
cc: Jim Dickens, City of AG Council Member, P.O. Box 550, Arroyo Grande, CA 93421
All Clarence A venue residents
CITY OF
ARROYO GRANDE
SEP 21 1999
PUBLIC WORKS DEPT.
-----~~~-
l i---
,( " EXHIBIT 6- 1
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