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Agenda Packet 1999-12-14
CITY COUNCIL AGENDA W~y,a C Wx a�e, Michael A. Lady Mayor Robert L.Hunt City Manager Tony M. Ferrara Mayor Pro Tem Timothy J.Carmel City Attorney Thomas A. Runels Council Member Kelly Wetmore Director,Administrative Services Steve Tolley Council Member Jim Dickens Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, DECEMBER 14, 1999 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: CUB SCOUT, DEN 1, PACK 13 RALPH SCHELL, DEN LEADER 4. INVOCATION: PASTOR JOE BUBAR GRACE BIBLE OF ARROYO GRANDE 5. SPECIAL PRESENTATIONS: 5.a. Proclamation - Harvest Bag, Inc. 6. AGENDA REVIEW: 6a. Move that all resolutions and ordinances presented tonight be read in title only and all further readings be waived. AGENDA SUMMARY - DECEMBER 14, 1999 PAGE 2 7. PUBLIC HEARING: 7.a. Appeal of Planning Commission's Denial of Conditional Use Permit No. 99- 014 (McCANTS) Recommended Action: Staff recommends that City Council take tentative action either upholding or denying the appeal of the Planning Commission's denial of Conditional Use Permit No. 99-014; and direct staff to return with an appropriate Resolution. 8. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS: Persons in the audience may discuss business not scheduled on this agenda regarding any item of interest within the jurisdiction of the Council. The Council will listen to all communication but, in compliance with the Brown Act, will not take any action on items that are not on the agenda. Upon completing your comments: ♦ You may be directed to staff for assistance; ♦ A Council Member may indicate an interest in discussing your issue with you subsequent to the Council meeting; ♦ The Council may direct staff to research the issue and subsequently report back to the Council (generally in the form of a memorandum or staff report); or ♦ No action is required or taken. 9. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any Council Member may request that any item be' withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 9.a. Cash Disbursement Ratification (SNODGRASS) Recommended Action: Approve the listing of cash disbursements to vendors for the period November 16 — December 3, 1999. 9.b. Statement of Investment Deposits (SNODGRASS) Recommended Action: Receive and file the report of current investment deposits as of November 30, 1999. 9.c. Cash Flow Analysis/Approval of Interfund Advance from the Water Facility Fund (SNODGRASS) Recommended Action: Receive and file the October 1999 cash report and approve the interfund advance from the water facility fund to cover cash deficits in other funds as of October 31, 1999. AGENDA SUMMARY - DECEMBER 14, 1999 PAGE 3 9. CONSENT AGENDA (continued 9.d. Minutes of City Council Meeting of November 23, 1999 (WETMORE) Recommended Action: Approve minutes as submitted. 9.e. Cancellation of December 28, 1999 City Council Meeting (HUNT) Recommended Action: It is recommended the City Council cancel the regularly scheduled Council meeting of December 28tH 9.f. Annual Financial Report - Fiscal Year 1998-99 Receipt and Use of Water and Sewer Development Fees/Charges (SNODGRASS) Recommended Action: Accept and file the annual report of the receipt and use of water and sewer development fees. and charges in compliance with Government Code Section 66013. 9.g. Authorization to Issue Business License for Vendor Using_Public Right-of- VftX (SNODGRASS) Recommended Action: Authorize the issuance of a business license to Mr. Rik Rontal to operate an ice cream truck in the public right-of-way, in compliance with Section 3-1.217 of the Municipal Code. 9.h. Authorization to Solicit Bids — Hydroseed of Volunteer, Ikeda, and Porter Fields (HERNANDEZ) Recommended Action: Authorize solicitation of bids for hydroseeding of Volunteer, Ikeda, and Porter fields and authorize the City Manager to award the bid. 9.i. Grand Avenue, Elm Street to Halcyon Road, Project No. 60-70-90-98-6 - Progress Payment No. 5 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $161,402.42 to Whitaker Contractors, Inc. 9.j. Master Agreement for State Funded Projects and Program Sup lep ment Agreement for the Grand Avenue, Elm Street to Halcyon Road, Capital Improvement Project (SPAGNOLO) Recommended Action: 1) Adopt Resolution authorizing the Mayor to execute Master Agreement, Administering Agency-State Agreement for State Funded Projects No. 000199; 2) Adopt Resolution authorizing the Mayor to execute Program Supplement Agreement No. 159; and 3) Direct the Director of Administrative Services to submit Master Agreement No. 000199, Program Supplement Agreement No. 159, and authorizing Resolutions to Caltrans. 9.k. Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase IA, Project No. 90-97-02, Progress Payment No. 2 and Notice of Completion (SPAGNOLO) Recommended Action: Accept improvements, authorize progress payment in the amount of $25,602.84 to B&H Communications, Inc., and file a Notice of Completion. AGENDA SUMMARY - DECEMBER 14, 1999 PAGE 4 9. CONSENT AGENDA (continued): 9.1. Fair Oaks Avenue Waterline Improvements, Project No. 60-98-5, Progress Payment No. 2 (SPAGNOLO) Recommended Action: Authorize . progress payment in the amount of $51,919.20 to Madonna Construction Co. 9.m. Council Chambers Parking Lot, Project No 80-99-1, Progress Payment No.1 (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $13,500 to Souza Construction. 9.n. Fall 1999/2000 Pavement Management Project, No. 90-99-4, Progress Payment No. 2 and Notice of Completion (SPAGNOLO) Recommended Action: Authorize progress payment in the amount of $28,447.29 to Valley Slurry Seal and file a Notice of Completion. 9.0. Lot Line Adjustment AGAL 99-116: 1597 Chilton Street: Public Utility and Street Tree Easements (SPAGNOLO) Recommended Action: Accept irrevocable and perpetual offer to dedicate tree planting easement and public utility easement for parcels 1 and 2 of Map No. Co. 72-313, 1597 Chilton Street. 9.p. Rite-Aid: Bus Easement on Grand Avenue (SPAGNOLO) Recommended Action: Accept easement grant deed to the City of Arroyo Grande. 9.q. Adoption of a Resolution Accepting Negotiated Exchange of Property Tax Revenue and Annual Tax Increment Within San Luis Obispo County, and South San Luis Obispo County Sanitation District for Annexation No. 28 (Village Glenl (McCANTS) Recommended Action: It is recommended that the City Council adopt the Resolution. 10. CONTINUED BUSINESS: 10.a. Brisco Road/Halcyon Road/Route 101 Project Study Repo (SPAGNOLO) Recommended Action: Authorize the distribution of the Draft Brisco Road/ Halcyon Road/Route 101 Project Study Report and direct staff to return in approximately 30 days with a summary of public comments. AGENDA SUMMARY - DECEMBER 14, 1999 PAGE 5 11. NEW BUSINESS: 11.a. Recommended Donations for Rancho Grande Park Adopt a Bench/Table/Tree Program (HERNANDEZ) Recommended Action: Approve recommendation of the Parks and Recreation Commission regarding donations for adoption of tables, benches, or trees to be installed. 11.b. Amendment of Street Swee i{inng Agreement (SPAGNOLO) Recommended Action: Extend the street sweeping agreement with Daystar Industries for one year. 12. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 13. STAFF COMMUNICATIONS: Correspondence/Information for the City Council presented by the City Manager. • The City Engineer has accepted the Final Map for Parcel Map AG 97-142, owned by Patrick and Terry Sparrow at 423 Orchard Avenue. The subject parcel is bounded by Orchard Avenue on the west, U.S. 101 on the east, and residential development on the north and south. This is a split of one parcel of approximately 18,686 square feet in size into two parcels approximately 9,978 square feet and 9,008 square feet in size. Unless appealed, the Final Map will be approved or disapproved by the City Engineer within ten days following the date of this Agenda. • The City Engineer has accepted the Final Map for Tract 1834 Unit 5, owned by the Abbey Holding Corporation, Darren Shetler, President. The Tract is located north of James Way, across from Rancho Parkway. This Tract Map divides one lot into 53 residential lots and 2 open space parcels. Unless appealed, the Final Map will be approved by the City Engineer within ten days following the date of the agenda. 14. ADJOURNMENT AGENDA SUMMARY - DECEMBER 14, 1999 PAGE 6 Copies of the staff reports or other written materials relating to each item of business referred to on this agenda are on file with the Director of Administrative Services and are available for public inspection and reproduction at cost. If you have questions regarding any agenda item, please contact the Director of Administrative Services at (805) 473- 5414. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in a City meeting, please contact the Director of Administrative Services at the number listed above at least 48 hours prior to the meeting to ensure that reasonable arrangements can be made to provide accessibility to the meeting. Note: This agenda is subject to amendment up to 72 hours prior to the date and time set for the meeting. Please refer to the agenda posted at City Hall for any revisions, or call the Director of Administrative Services at (805) 473-5414 for more information. www.arroyogrande.ora CITY OF ARROYO GRANDE—ABBREVIATIONS revised 10/26/99 A Agricultural Preserve JPA Joint Powers Authority AB Assembly Bill LAFCO Local Agency Formation Commission ADA Americans with Disabilities Act LOCC League of California Cities AG General Agriculture LLA Lot Line Adjustment AGMC Arroyo Grande Municipal Code LUE Land Use Element AGPOA Arroyo Grande Police Officers'Association MER Lot Merger APN Assessor's Parcel Number MF Condominium/Townhouse APCB Air Pollution Control Board MFA Apartments APCD Air Pollution Control District MHP Mobile Home Parks ARC Architectural Review Committee O Office Professional ASCE American Society Civil Engineers OCSD Oceano Community Services District ASD Administrative Services Department OSCE Open Space and Conservation Element AWWA American Water Works Association PC Planning Commission BD Building Division PD Police Department CA City Attorney PF Public/Quasi Public CC City Council PPR Plot Plan Review CCC California Conservation Corps PRD Parks&Recreation Department CCCSIF Central Coast Cities Self-Insurance Fund PRE-APP Pre-application CD Community.Development PSHHC Peoples'Self-Help Housing Corp. CDBG Community Development Block Grant PSP Planned Sign Program CE Circulation Element PUD Planned Unit Development CEC California Energy Commission PW Public Works Department CEQA California Environmental QualityAct RE Residential Estate CIP Capital Improvement Program RFP Request for Proposals CIWMP California Integrated Waste Management Plan RFQ Request for Qualifications CM City Manager's Office RH Hillside Residential CMC California Men's Colony RHNP Regional Housing Needs Plan CMP Congestion Management Plan RR Rural Residential COC Certificate of Compliance RS Suburban Residential CPI Consumer Price Index RTA Reversion to Acreage CUP Conditional Use Permit RWQCB Regional Water Quality Control Board DARE Drug Abuse Resistance Education SAC Staff Advisory Committee DC Development Code SB Senate Bill CEA Drug Enforcement Administration SCAT South County Area Transit E.C. Election Code SEW Service Employees International Union EDD Economic Development Department SF Single Family EDU Equivalent Dwelling Unit SLO San Luis Obispo EIR Environmental Impact Report SLOCOG San Luis Obispo Council of Governments EIS Environmental Impact Statement SLOHA San Luis Obispo Housing Authority EVC Economic Vitality Corporation SLONTF San Luis Obispo Narcotics Task Force FAU Federal Aid Urban SLORTA San Luis Obispo Regional Transit Authority FD Fire Division SLOWRAC San Luis Obispo County Water Resources Advisory FDAA Federal Disaster Assistance Administration Committee FEMA Federal Emergency Management Agency SR Senior Housing FID Financial Services Department SSLOCOWA South San Luis Obispo County Water Association FPPC Fair Political Practices Commission SSLOCSD South San Luis Obispo County Sanitation District FTA Federal Transit Administration SRRE Source Reduction&Recycling Element FY Fiscal Year SWRCD State Water Resources Control Board G.C. Government Code TPM Tentative Parcel Map GC General Commercial TT Tentative Tract Map GF General Fund TTAC Transportation Technical Advisory Committee GP General Plan TUP Temporary Use Permit GPA General Plan Amendment UBC Uniform Building Code HCD California Department of Housing and Community UFC Uniform Fire Code Development USA Underground Service Alert HOP Home Occupancy Permit VAR Variance HUD Housing and Urban Development Dept. VC Village Commercial I Industrial and Business Park VSR View Shed Review ISTEA Intermodal Surface Transportation ZONE 3 San Luis Obispo County Flood Control and Water Conservation District—Zone 3(Lopez Project) HONORARY PROCLAMATION HONORING THE HARVEST BAG, INC, WHEREAS, The Harvest Bag, Inc., is a nonprofit charitable organization, started in 1979, whose mission is to eliminate hunger in San Luis Obispo County; and WHEREAS,The Harvest Bag, Inc.,operates for the advancement of underprivileged children, needy families,and the elderiy poor; and WHEREAS, The Harvest Bag, Inc., serves the distressed and underprivileged of San Luis Obispo County exclusively on a non-profit basis, a $2.00 donation is asked, but food is given for less,or free to anyone unable to donate; and WHEREAS, The Harvest Bag; Inc., volunteers glean fields every Tuesday morning, and gather excess food from grocery stores, bakeries, and doughnut shops; and WHEREAS,The Harvest Bag,Inc.,volunteers distribute.food to the needy at Soto Park every Wednesday, year round - rain or shine; and WHEREAS, The Harvest Bag, Inc., membership totals 65 senior citizens; the average age is 70 years; these volunteers receive no compenstion for their efforts; and eveything is intended for the needy; and WHEREAS, The Harvest Bag, Inc., distributes an average of 800 bags each Wednesday, weighing about 37 pounds each, including a variety of nutritional food items; and WHEREAS, The Harvest Bag, Inc., shares its resources with other agencies that have the common goal of helping the needy, with over a million pounds of food provided to such agencies in 1999. NOW, THEREFORE, BE IT RESOLVED, that I, Michael A. Lady, Mayor of the City of Arroyo Grande, on behalf of the City Council, do hereby commend and honor The Harvest Bag,Inc., and its many volunteers who serve the South County, and San Luis Obispo County by providing volunteer hours and food assistance to the needy and distressed citizens of our area. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal o the City of Arroyo Grande to be affixed this 14th day of December 1999. MICHAEL A. LADY, MAYOR 7.a• CITY OF ARROYO GRANDE CITY COUNCIL NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a Public Hearing will be held by the City Council of the City of Arroyo Grande on the following item: Appeal: Appeal of Planning Commission denial of Conditional Use Permit No. 99-014 to convert an existing 627 square foot detached residence to a second residential dwelling unit. Appellant: L.C. La Vine, applicant Location: 137 Tally Ho Road, Arroyo Grande Reason for Appeal: The appellant states that the Planning Commission used invalid interpretation of the City's Development Code Standards [Section 9- 1 1 .140 (C)) as reasons for denial. Representative: L.C. La Vine, L & H Construction Any person affected or concerned by this appeal may submit written comments to the City Council before the hearing, or appear and be heard in support of or opposition to the appeal. Any person interested in the appeal can contact the Community Development Department at 214 E. Branch Street, Arroyo Grande, California, during normal business hours (8:00 a.m. to 5:00 p.m.) or call 473-5420. The project application will be available for public inspection at the above address. IF YOU CHALLENGE AN ITEM IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE CITY COUNCIL AT, OR PRIOR TO, THE PUBLIC HEARING. FAILURE OF ANY PERSON TO RECEIVE THE NOTICE SHALL NOT CONSTITUTE GROUNDS FOR ANY COURT TO INVALIDATE THE ACTION OF THE LEGISLATIVE BODY FOR WHICH THE NOTICE WAS GIVEN. Date and Time of Hearing: Tuesday, December 14, 1999 at 7:00 P.M. Place of Hearing: Arroyo Grande City Council Chambers 215 E. Branch Street Arroyo Grande, California 93420 Kell We ore, Director of Administrative Services/Deputy City Clerk C� pRR0L- IMCORPORATE0 Z it .uxY io. loll MEMORANDUM c4Q F 01t TO: CITY COUNCIL FROM: KERRY McCANTS, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: APPEAL TO CITY COUNCIL OF PLANNING COMMISSION'S DENIAL OF CONDITIONAL USE PERMIT CASE NO. 99-014, APPLICANT L.C. LA VINE DATE: DECEMBER 14, 1999 RECOMMENDATION: Staff recommends that City Council take tentative action either upholding or denying the appeal of the Planning Commission's denial of Conditional Use Permit No. 99-014 and direct staff to return with an appropriate Resolution. FISCAL IMPACT: City Council action on this matter will have no fiscal impact. DISCUSSION: The Conditional Use Permit was scheduled before the Planning Commission on November 16, 1999. The application was denied by the Planning Commission because the Commission could not make the required Findings in an affirmative manner. The applicant appealed the Planning Commission's decision to the City Council. The property was developed with a 627 square foot single-family residence circa 1953. On July 27, 1999, the applicant obtained a building permit for the construction of a 1,937 square foot residence, with attached three-car garage, upon the property. As a condition of issuance of the Building Permit, a Certificate of Deposit in the amount of $5,000.00 was secured to assure compliance with the Development Code. The applicant began construction knowing that approval of a CUP would be required in order to establish the existing 627 square foot residence as a second residential unit. Development Code Section 9-11 .140 (Attachment 5) regulates the construction of second residential dwelling units. The purpose of these standards is to ensure that second residential dwelling units located in single-family residential districts do not adversely impact either adjacent residential parcels or the surrounding Staff Report: Conditional Use Permit No. 99-014 December 14, 1999 Page 2 neighborhood, and are developed in a manner that protects the integrity of the residential district. Second dwelling units are permitted subject to approval of a CUP. The Code reads further that an existing "primary" residence may, with the approval of the Community Development Director, be considered the second residential dwelling unit, and a new residence may be constructed which would then be considered the main residence. In this case, if the CUP is approved, the existing residence will be considered the. secondary residence, and the newly constructed home considered the primary residence. The issuance of a building permit for construction of the new single family residence is a ministerial act. This requires that if the proposed structure meets all Uniform Building Code (UBC) and Development Code standards, the City must issue the permit. The new residential unit was issued a building permit in July based on the fact it met all the Code regluirements. As a result, this CUP application for the second residential unit is 'a separate and unrelated action from the construction of the new residence. However, in order to occupy the new house, the applicant must either have approval for a second residential unit, or remove the kitchen facilities from the existing unit (the unit then becomes an accessory structure). State Law and Development Code Section 9-1,1 .140 regulates the construction of second residential units. Government Code 865852.150 states: The Legislature finds and declares that second units are a valuable form of housing in California. Second units provide housing for family members, students, the elderly, in-home health care providers, the disabled, and others, at below market prices within existing neighborhoods. Homeowners Who create second units benefit from added income, and an increased sense of security. State law requires local agencies to allow the construction of second residential units, within the standards established by the agency, unless it can be found that the second unit creates a health, safety, or general welfare problem. Second residential units help the City meet its' affordable housing requirements and "fair share allocation" established by the California Department of Housing and Community Development. The City's General Plan, Housing Element, strongly encourages the development of second residential units and quantifies the City's objective to allow the development of fifty (50) second residential units within the period between 1990 and 1997. The City has approved fourteen 0 4) second residential units since 1990. Staff Report: Conditional Use Permit No. 99-014 December 14, 1999 Page 3 The applicant is proposing to designate the existing 627 square foot residential unit as a second residential unit. This existing residence was- built circa 1953 and has been the primary residential unit since then. The issuance of the building permit for the new 1,937 square foot residence has changed the status of the existing 627 square foot residence. Now, the existing residence must be approved as a second residential unit, or the kitchen facilities removed, rendering it an accessory structure. The proposed second residential unit consists of a living room, kitchen, laundry room, bedroom and bathroom. The exterior appearance of the structure would be altered to match the exterior of the main residence. The proposed unit meets all the requirements of the Development Code Section 9-11 .140 for second residential units. This includes such requirements as minimum lot size (12,000 square feet, subject lot size is 21,189 square feet), and maximum building size (640 square feet, proposed secondary unit is 627 square feet). The proposal also meets the parking requirements of the Development Code, which requires one covered parking space and one uncovered parking space. The covered parking space would be provided within the main residence's three-car garage and the uncovered parking space provided adjacent to the proposed second unit. As part of the CUP process for second residential units, the Community Development Director is required to consider the adequacy of water, sewer, drainage, fire and emergency services, and the impact of additional dwelling units on traffic flow. In consultation with other departments, the Community Development Director has determined that this proposed second unit would not have a significant effect on the listed areas of concern. ISSUES: Parkins The Planning Commission stated that one covered parking space in the three-car garage of the main residence was not adequate to satisfy the parking requirement of the Development Code for the second residential unit. A concern was raised about future owners of the main residence allowing a renter in the second unit to use the garage for parking. The use of a three-car garage to satisfy the parking requirements for a main residence and second residential unit has been previously approved. Conditional Use Permit No. 98-566 (Attachment 4) was approved on October 6, 1998 with a similar three-car garage at the second residence, with one car space designated for use by the occupant of the main residence. This established precedent for satisfying the secondary unit parking requirements within shared garages. Staff Report: Conditional Use Permit No. 99-014 December 14, 1999 Page 4 To ensure compliance with this parking standard, a condition can be included requiring the applicant to enter into a recordable agreement affecting real property designating a specific covered parking space for permanent use by the occupant of the second residential unit. Traffic The Planning Commission stated that the additional traffic created by the second residential unit would significantly impact the private road utilized by all six residences. Although each application for a second residential unit must be evaluated on its own facts, there is City precedent on this issue; a second residential unit was approved through CUP No. 98-566 at 763 South Traffic Way with a shared private road (Attachment 4). Water The Planning Commission was concerned about the increase of water usage from approving second residential units, and the impact that it may have on the City's available water supply at General Plan buildout. The question was raised whether the City's Master Water Plan accounted for second residential units. According to the Public Works Department, the City's Master Water Plan does account for second residential units at General Plan buildout. Issues Summary The Planning Commission denied Conditional Use Permit No. 99-014 because required Finding No. 2 (Attachment 6), which reads "The proposed use would not impair the integrity and character of the District in which it is to be established or located", could not be made in an affirmative manner. The Commission felt that the proposed covered parking space was inadequate, the traffic created would impact the residences utilizing the private road, and the increased water usage would impact the City's available water supply. PUBLIC COMMENTS: A public notice was sent to all property owners within 300 feet of the proposed project, and a public notice was placed in the Times-Press-Recorder. Staff received one telephone call from a neighbor commenting that Mr. La Vine has gone ahead with construction before acquiring Planning Department approval once before. A letter, dated October 27, 1999, was submitted to the Community Development Department in opposition to the approval of a second dwelling unit. ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the California Environmental Quality Act and determined that the proposed project is categorically exempt under Section 15303 of the CEQA guidelines. Staff Report: Conditional Use Permit No. 99-014 December 14, 1999 Page 5 Attachments: 1 . Application of appeal to the City Council 2. Planning Commission Staff report for November 16, 1999 3. Planning Commission Draft Minutes, dated November 16, 1999 4. Planning Commission Staff report (Pineo), dated October 6, 1998 5. Section 9-11 .140 Second Residential Dwelling Units 6. Section 9-03.050 D Findings for Conditional Use Permit ATTACHMENT 1 APPEAL TO THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE Date //- -/ 7- g9 Name and Address of Appellant` • C �.d �`�� yo Appeal of &„u4iTto,� +Iysr<PArx, —0— 99-o/y X977-4,gx W*Rd 99-oiq . Case No. Approved/Denied byANinAte on Date Reason for Appeal �;,ninsss�c,y �s�-� AI L1,412 _ e&7-AA /:,PAt c vF lA,o.r,B.�TT'-Ce a�� A!CIA�ds � c-re,� 9•��•i�De Q� ��DSCN/S Ni,s� 4,o 4cg1,#,� �.4wf l0i�o vicl f t' oa t l_-�h►l�n .LeS 'vsTT+K�Tio�d' .' `� r�.�F FSCy A KX �I�AL �f � VS?. Signature .4r/7. "Z-� Mailin 9 Address fes- Telephone 489- 56 4 Receipt No..O 1 Date ,i Direct4 of yministrative Services ATTACHMENT 2 C� p.RR0%r MrCOrwogATED Z Hearing Date: 11/16/99 V D imy 10. ,o„ Agenda Item No. II. A. c40 F ORN�P PLANNING COMMISSION HEARING TO BE HELD IN THE CITY COUNCIL CHAMBERS 215 EAST BRANCH STREET APPLICANT: L. C. La Vine FILE/INDEX: Conditional Use Permit Case Number 99-014 PROPOSAL: Conversion of an existing 627 square foot detached residence to a Second Residential Dwelling Unit LOCATION: 137 Tally Ho Road REPRESENTATIVE: L. C. La Vine 30 Hearing Notices sent on 10/21/99. Staff Report prepared by Joe Prutch Staff Field Inspection by Joe Prutch on 10/20/99. Project continued from the November 2, 1999 Planning Commission hearing. Parcel Size: 21,189 Square Feet Terrain: Gentle Slope Downward to Private Road Vegetation: Residential Landscape and Four Mature Trees Existing Land Use: Single Family Residence Existing Zoning: Residential Rural (RR) Surrounding Land Use/Zoning/General Plan Designation North: Single Family Residence/RR/RR East: Single Family Residence/RR/RR South: Single Family Residence/RR/RR West: Single Family Residence/RR/RR General Plan/ Designation: Residential Rural (RR) - 1.0 Dwelling Unit per Gross Acre Arroyo Grande Planning Commission Conditional Use Permit Case Number 99-014 Applicant: L. C. La Vine November 16, 1999 Page 2 BACKGROUND: This Conditional Use Permit was scheduled before the Planning Commission on November 2, 1999, but was continued to November 16, 1999 at the discretion of the Planning Commission. Noticing was sent out 10 days prior to the original meetingdate and since the Project was continued to a definite date, no notices for today's hearing needed to be sent. 9 The property was developed with a 627 square foot single-family residence in 1953. July 27, 1999, the applicant obtained a buildingOn square foot residence upon the property. The nep ome,fcurrently un er�consion trfuction 37 located directly,in front of the existing residence. As a condition of issuance of the Buildings Permit, a cash bond was secured to assure compliance with the Development Code in obtaining a Conditional Use Permit (CUP). Development Code Section 9-11.140 regulates the construction of second residential dwelling units. The purpose of these standards is to ensure that second residential dwelling units located in single-family residential districts do not adversely impact either adjacent residential parcels or the surrounding neighborhood, and are devei in a manner that protects the integrity of the residential district. Second dwelling units m y be permitted subject to obtaining a CUP. The Code reads further that an existing "primary" residence may, with thea approval Community Development Director, be considered the second residential dwelling unit,and a new residence may be constructed which would then be considered the main residence. In this case, if the CUP is approved, the Community Development Director will approve the primary residence as the secondary residence, and the newly.constructed home as the main residence. DISCUSSION: The applicant is proposing to convert the existing single-family residence into a second residential dwelling unit. The existing unit is 627 square feet in size and has two parking spaces, a patio, and a surrounding block wall. One covered parking space would be provided for in the garage of the newly constructed main residence. The exterior of the second dwelling unit, including the plaster, paint, and roof tiles, would be changed to appear architecturally compatible with the main residence under construction. The existing second unit meets all setback, lot coverage and floor area ratiouiremen ts of the Development Code. The existing unit also meets the requirements of the Development Code Section 9-11.140 for second residential units (see Table below): Arroyo Grande Planning Commission Conditional Use Permit Case Number 99-014 Applicant: L. C. La Vine November 16, 1999 Page 3 Section 9-11.140 C- Property Development Standards Standards Requirement Proposed/Existing Minimum Lot Size 12,000 sq. feet 21,189 sq. feet Building eparation 20 feet eet Yard et ac s ront Not less than 20 feet 120 feet - rear 10 feet 19 feet side Not less than 5 feet 23&40 feet Architectural ncorporate same colors and Subject residence being Compatibility materials as primary changed to match main residence residence Maximum Size 640 sq. feet 627 sq. feet Parking ne covered and one One in garage and 2 uncovered uncovered Occupancy _-M—ay not be sold apart from -Both will offered or sale Requirements main residence. together. -Owner must occupy one of -Occupied by owner as per the units deed restriction Performance Standa s equate water, sewer, Services have been provided drainage, fire and for over 40 years. (See emergency services and paragraph below) impact of traffic flow Deed estriction Record against the title prior Deed will a recorded upon to issuance of a building approval by the Planning permit Commission Utility eters One electric and gas on a Electric at new residence, gas property ,at subject residence (1) As per standards of the previous zone,Appendix C.W.D2.19 As part of the Conditional Use Permit process for second residential units, the Community Development Director is required to consider the adequacy of water, sewer, drainage, fire and emergency services, and the impact of additional dwelling units on traffic flow. In consultation with other departments, the Community Development Director has determined that this proposed second unit would not have a significant effect on the listed areas of concern. ISSUES: Consistent with Development Code Section 9-11.140, Development Standard No. 9 requires that the property owner must reside in either unit in order to rent the other. A deed restriction shall be recorded against the property to ensure that the current and future property owners are aware of this restriction. Arroyo Grande Planning Commission Conditional Use Permit Case Number 99-014 Applicant: L. C. La Vine November 16, 1999 Page 4 PUBLIC COMMENTS: A neighbor called to comment that Mr. La Vine has gone ahead with construction before acquiring Planning Department approval once before. Another letter, dated October 27, 1999, was submitted to the Community Development Department in opposition to the approval of a second dwelling unit(see Exhibit'B'). ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the California Environmental Quality Act and determined that the proposed project is categorically exempt under Section 15303 of the CEQA guidelines. RECOMMENDATION: The Staff Advisory Committee (SAC) reviewed the proposed project at its October 1, 1999 meeting. The SAC recommended that the Planning Commission approve the project subject to the standard conditions.. Exhibits: A. Resolution and Conditions of Approval B. Letter from Alicia Garcia, dated October 27, 1999 C. Site Plan EXHIBIT A RESOLUTION NO. 99-1717 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT 99-014, APPLIED FOR BY L.C. LA VINE, LOCATED AT 137 TALLY HO ROAD WHEREAS, the Planning Commission of the City of Arroyo Grande has considered Conditional Use Permit 9.9-014, filed by L.C. La Vine, to convert a 627 square foot single-family residence to a second residential dwelling unit; and WHEREAS, the Planning Commission has held a public hearing on this application in accordance with City Code; and WHEREAS, the Planning Commission has found that this project is consistent with the City's General Plan and Development Code; and WHEREAS, the Planning Commission has reviewed this project in compliance with the California Environmental Quality Act (CEQA) and has determined that the project is categorically exempt pursuant to Section 15303 of the CEQA Guidelines; and WHEREAS, the Planning Commission finds after due study, deliberation and public hearing, the following circumstances. exist: Conditional Use Permit Findings: 1 . The proposed use is permitted within the subject district pursuant to the provisions of Section 9-03.050 of the Development Code, and complies with all applicable provisions of the Development Code, the goals and objectives of the Arroyo Grande General Plan, and the development policids and standards of the City. 2. The proposed use will not impair the integrity and character of the district in which it is to be established or located. 3. The site is suitable for the type and intensity of use or development that is proposed. 4. There are adequate provisions for water, sanitation, and public utilities and services to ensure the public health and safety. 5. The proposed use will not be detrimental to the public health, safety, or welfare, or materially injurious to properties and improvements in the vicinity. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo Grande hereby approve Conditional Use Permit 99-014, with the above findings and subject to the conditions as set forth in Attachment "1 ", attached hereto and incorporated herein by this reference. On motion by Commissioner , seconded by Commissioner , and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 16th day of November, 1999. ATTEST: Kathleen Fryer, Commission Clerk Laurence Greene, Commission Chair AS TO CONTENT: Kerry McCants t Community Development Director ATTACHMENT 1 CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT 99-014 APPLICANT; L.C. LA VINE 137 TALLY HO ROAD COMMUNITY DEVELOPMENT DEPARTMENT General Conditions 1 . The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. The applicant shall comply with all conditions of approval for Conditional Use Permit Case No. 99-014. 3. This application shall automatically expire on November 16, 2001 unless a building permit is issued. Thirty (30) days prior to the expiration of the approval, the applicant may apply for an extension of one (1) year from the original date of expiration. 4. Development shall occur in substantial conformance with the plans presented to the Planning Commission at the meeting of November 16, 1999 and marked Exhibit "C". 5. The applicant shall agree to defend at his/her,sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 6. Development shall conform to Residential Rural (RR) zoning requirements except as otherwise approved. 7. Deed Restriction shall stipulate that neither the second dwelling unit nor the main residence may be sold separately and the owner of the property must occupy one of the units on.the property. BUILDING & FIRE DEPARTMENT Standard Conditions 8. The project shall comply with the most recent editions of the California State Fire and Building Codes and the Uniform Building and Fire Codes as adopted by the City of Arroyo Grande. 9. Prior to issuance of a grading permit or building permit, whichever occurs first, applicant shall show proof of properly abandoning all non-conforming items such as septic tanks, wells, underground piping and other undesirable conditions. 10. "No Parking" striping shall be painted on the pavement fifteen (15) feet in either direction from the fire hydrant. Fees to be Paid Prior to Issuance of a Building Permit 11 . Water Mitigation fee, to be based on codes and rates in effect at the time of building . permit issuance, involving water connection or enlargement of an existing connection. 12. Water Distribution fee, to be based on codes and rates in effect at the time of building permit issuance, in accordance with Municipal Code 6-7.22. 13. Water Service charge to be based on codes and rates in effect at the time of building permit issuance, in accordance with Municipal Code 6-7.22. 14. Water Supply charge, to be based on codes and rates in effect at the time of building permit issuance, in accordance with Municipal Code 6-7.22. 15. Traffic Impact fee, to be based on codes and rates in effect at the time of building permit issuance, in accordance with Ord. 461 C.S., Res. 3021 . 16. Traffic Signalization fee, to be based on codes and rates in effect at the time of building permit issuance, in accordance with Ord. 346 C.S., Res. 1955. 17. Sewer Permit fee, to be based on codes and rates in effect at the time of building permit issuance, in accordance with Municipal Code 6-6.405. 18. Building Permit fee, to be based on codes and rates in effect at the time of development in accordance with Title 8 of the Municipal Code. C,U P RECEIVED EXHIBIT B OL;'., 2 9 1.999 CITY OF ARROYO GRANDE /0 - � -7 _ 9' COMMUNITY DEVELOPMENT DEPT. Z . i� Qa.rvr�,cwyr C 7 .� .. 3 -7 -te c cll . ' 040 aLA- dt C4;aw e ,_Ac e-co7,t vt a6zolaL,4�� ,Zvj a4 -zor �ale CL s. � ;Vo 93yz o c 8(o ATTACHMENT 3 ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES NOVEMBER 16, 1999 PAGE 1 CALL TO ORDER Chair Greene called the regular meeting of the Planning Commission of the City of Arroyo Grande to order at 7:00 p.m. ROLL CALL Commissioner Costello X Commissioner Keen X Commissioner London X Vice-Chair Parker X Chair Greene APPROVAL OF MINUTES I.A. ORAL COMMUNICATIONS None I.B. WRITTEN COMMUNICATIONS None ll. PUBLIC HEARING ITEMS II. A. CONDITIONAL USE PERMIT 99-014; LOCATION -137 TALLY HO ROAD; APPLICANT . L.C. LA VINE (CONTINUED FROM 11-2-99) Joe Prutch, Contract Planner, stated that Mr. LaVine was asking for approval of a Conditional Use Permit to convert an existing 627-sq. ft. residence to a second residential unit. Currently a single-family residential unit is under construction on the front of the parcel. Mr. Prutch stated that a building permit was issued for the residence that is under construction. The exterior of the existing residence will be changed to match the'exterior of the new residence. A portion of the old driveway will be removed and new pavement will be installed to accommodate the second dwelling unit, as well as the three-car garage for the single family home. A bond has been issued to insure that the Conditional Use Permit is acquired for the second residence dwelling unit. Commissioner London asked if the street was a public street and who was responsible for the maintenance of it? Kerry McCants, Community Development Director explained that it was a private street and the property owners were responsible for the maintenance. Commissioner London stated that the lot size for this kind of development indicates that it is supposed to be a specific square footage. In circumstances where the topography is such that part of the land is not usable, how does this factor into the allowable lot size? Mr. McCants replied that the minimum lot size is exactly that, the size of the legal lot. Unless there is a specific provision that describes a "buildable" area, it would not make a difference. ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES NOVEMBER 16, 1999 PAGE 2 Mr. London asked if there was any prohibition against renting the second unit out to anyone other than a family member and if any such restriction could be placed on it? Mr. Prutch replied that the owner must live in one of the two residences. Other than that there is no restriction against one being rented. Commissioner Keen asked why this had not come before the Planning Commission for approval before the building permit had been issued? Mr. Prutch explained that when this project first came .to the Community Development Department, the building permit had already been issued and construction had been started. There was a bond posted to ensure the applicant would obtain the Conditional Use Permit. Vice-Chair Parker asked if it was permissible in this area, with this zoning to allow a second-residential use and it could be rented out? Mr. Prutch replied that this was correct. With regards to the garage, Mrs. Parker stated that it was required to have a covered parking space for the second unit. Since this project was offering one space in the new 3- car garage, was this allowed? Mr. Prutch was not sure if this was allowed or not. He would have to do some more research to answer this question. He did explain that the Development Code only stated that there has to be one covered space and one uncovered space. It did not specify that it could or could not be in conjunction with the parking for the main residence. Mrs. Parker questioned the fact that there would be two gas meters on the property. She understood that this was not allowed. Mr. McCants stated that whatever the plans show at this time with regard to the meters, when they are submitted to the Building Department they will have to comply with the Building Code. Commissioner Costello stated that the issue he was concerned about was the issue of water. He asked, when the City looks at build out and when the City takes lots like this and split them then calculates the water supply, were these kinds of situations looked at originally? Or, is there going to be a problem with reaching building out that the City then discovers that there isn't enough water? Mr. McCants replied that he did not know if the water allocation was based on the potential development of second residential units. Mr. Costello asked if this was a significant concern for the Planning Commission? Mr. McCants stated that he would have to look into this with the Public Works Department. ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES NOVEMBER 16, 1999 PAGE 3 Commissioner Keen stated that there could only be one meter for the two residences. Chair Greene asked how many residences were served by this common driveway and did any of the other residences have second residential dwellings? Mr. Prutch stated that five or six residences were serviced by the common driveway and that he did not recall of any other second residential dwellings existed on the other lots. Chair Greene opened the Public Hearing. Mr. LaVine stated that the private road was under a road maintenance agreement and that there were six lots serviced by it. Further 143 Tally Ho Road does have a second residential unit. There is one at the corner of James Way and Tally Ho Road and at the corner of Colina Way and James Way. He explained that he understood that the Building Code allowed only one electric meter and they have accommodated that. Presently the only electricity on the property is in what will be the second residence but this will be removed. The Gas Company chose to leave the gas meter at the existing residence and there is a lateral installed to the main house. As far as the covered parking spaces, he has built 2 other "granny units" in Arroyo Grande and the way he has complied before was to extend the garage to create the third space. Previously, when he came before the Planning Commission these was a question of ample parking, so this time he showed there was off street parking with room for about eight vehicles. He went on to say that this job is almost complete. The subject residence had a new roof and new stucco has been applied to it matches the new home. By this time next week he expects the job to be finaled. The Building Inspector had been at the site this week he only found two minor items that had to be done and he will be ready to sign off on the project. Finally, he pointed out to the Planning Commission that there is only one small area on the parcel that is too steep for building. The remainder of the parcel is a gentle slope. The total parcel is approximately 21,000-sq. ft. and his understanding of the Development Code is that, for a detached second residential dwelling, only 10,000-sq. ft. is required. He asked that he be able to speak again to rebut any comments that are subsequently made and that the secretary makes sure that the recorder is going so that all comments are recorded. Kenneth Hill, 141 Tally Ho Road, stated that he was concerned at the last meeting that this project was being postponed until now and be a status quo. He wanted the Commission to know that he appreciated all their questions and he was concerned that the staff had no substantial answers. It was his understanding that when a person applies for a permit to build a home with an existing unit on it, that this would require that the people in the area would have to be ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES NOVEMBER 16, 1999 PAGE 4 noticed. Why did it take so long before the people in the area were notified? In reading a brochure he had received from the Community Development Department, he felt that this was too much of a "done deal". He wondered what the point was of even having a meeting? Mr. Hill stated that he had had problems with the way Mr. Lavine does things in the past. He felt he was "coming in the back door" with this project. One of the reasons he was at the meeting tonight was to asked why, when the building permit was issued, wasn't everyone notified? Finally, as far as the additional traffic was concerned, especially with children playing in the cul-de-sac, adding another home will create more traffic and make it even more difficult. ' Alicia Garcia. 139 Tally Ho Road, stated that she just brought her property about three months ago. When she was in escrow, she was concerned about anyone building in this area. She understood that the existing smaller house was going to be used as a shop and no one would be living there. She felt that it was too small of an area for two separate houses and it would make it two crowded. She bought her home for the peace and quite and she is afraid that it will be gone. Eric Wall, 135 Tally Ho Road, just wanted to say that there was a house on Tally Ho Road that his friend owned that had a second residential unit. When his friend bought the house he was told that he could not rent it out. He asked if the same kind of stipulation could be put on this project? He also felt that this should have been addressed. L. C. LaVine stated that this project had been in the making since 1996. In June of 1999 it was presented to the Chief Building Inspector and the City Attorney and at that time it was decided that a cash bond would be put up to assure compliance. Mr. LaVine stated that he had met the cash bond requirement. Mr. LaVine stated that this was handled through the City Attorney or the permit would have never been issued. So, this was not a back door kind of thing and the City has his money in the form of a cash bond. As far as Mrs. Garcia's concerns, Mr. LaVine stated that he sympathized with her but while she was looking at the Real Estate, prior to an escrow being opened, she was given a set of plans and the word "existing residence" was on the plans. Further, it was explained to her through the broker that this was the intention of the project. When she asked what would happen if the residence did not comply with building codes, she was told it would then become a shop. Mr. LaVine stated that this project meets all Development Code requirements, in fact exceeds them, and the Community Development Department found that it did not have a significant environmental impact. Further, the two homes and the parcel is now listed with a real estate broker at $434,000. Commissioner London asked Mr. LaVine if he was going to live at this address? ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES NOVEMBER 16, 1999 PAGE 5 Mr. LaVine stated that it will be sold and there will be a deed restriction that will require the property owner to live in one of the residences and that the parcel cannot be split into two. Chair Greene asked Mr. LaVine how many people reside off the cul-de-sac and use that driveway? Mr. LaVine stated that six people use the cul-de-sac, one parcel is prior to the cul-de-sac. Chair Greene then asked if it was reasonably foreseeable that the purchasers of the larger house would rent out, or allow someone to occupy the smaller house? Mr. LaVine stated that he could not say for sure what would happen, however he has made sure that everything was done to code. Commissioner Keen asked if had to get a separate permit to remodel the existing unit? Mr. LaVine stated that he owed some fees for that. Commissioner Keen asked Mr. LaVine then, if he had gone ahead without a permits? Mr. LaVine stated that he had had permits and that Mr. Schmidt from the Building Department had been on the project several times. Chair Greene closed the Public Hearing Commissioner London stated that he had visited the site and was concerned about the traffic in this cul-de-sac because so many single-family homes were serviced by it. He stated that he did not agree with Mr. LaVine, and whatever staff member he had spoken with, that it met the Development Code requirements. In Section 9-03.050-p it states "a proposed use would not impair the integrity and character of the district it will be located in". He feels that it would impair the area with increased traffic. Mr. London stated that this should be looked into before and from this standpoint this project should not have gone forward. Commissioner Keen stated that he did not see anyplace where the City Attorney could tell someone to go ahead and build a house. He feels that the intent of the Development Code was not to have a garage with in the main building. It was to a covered parking space by the second residential unit. He stated that when the property is sold, whoever buys this property will not want a tenant in and out of their garage. He again stated that he did not feel this was the intent of the Development Code and that it is a way to try and get around the covered parking space and he objects to this. Mr. Keen said that he knows that State law allows for these second residential units as long as they meet Development Code requirements however, he does not feel this project meets the parking requirement and he objects to this project until this is taken care of. ARROYO GRANDE PLANNING COMMISSION DRAFT MINUTES NOVEMBER 16, 1999 PAGE 6 Vice-Chair Parker stated that she too was confused about why this project was coming before the Planning Commission at this point. If the Planning Commission denies the Conditional Use Permit, what will this mean? Will he have to tear down the second structure? She is also confused about the bond. Mr. Prutch stated that the bond was issued to make sure Mr. LaVine would come in for the Conditional Use Permit. If the permit is denied, then the money is in place to either, tear down the second unit, or to take out the kitchen and restroom and not allowing anyone to dwell there. Mrs. Parker asked if Mr. LaVine was somehow given an indication that, if he got the bond, that the project would be approved? Mr. McCants explained that the Community Development Department was not a part of the original discussion with Mr. LaVine so they could not answer that question. However, if the use permit is denied, than that unit will either have to be torn down, or the facilities that make it a residence will have to be removed. Mrs. Parker stated that it seems unfortunate to her that this has happened. It is amazing to her that this has happened and this puts the Planning Commission in a very difficult position. Mr. McCants stated that he understood Mrs. Parker concerns and that the applicant had essentially assumed that risk when he chose to proceed with the project. There are no guarantees that a project will be approved, and further the Planning Commission is not compelled to approve this project. The Planning Commission has to weigh the facts and if they can make the findings, approve it. If they can't make them, then they will have to deny the project. The Planning Commission should deal with this project in the same way they would deal with a violation of the Development Code. In other words, Mr. McCants stated that if someone had done something in violation and then had come before the Planning Commission to have it corrected, it is the same situation. Commissioner Costello reviewed the facts of the case, as he understood them. He then asked how many covered spaces were missing? Mr. Prutch said that there were three spaces located in the main garage. Chair Greene felt that it was worth repeating that City staff did not do anything wrong in this case. Mr. LaVine assumed the risk by investing in the reconstruction and remodeling of the existing structure that the permit granted. City staff was following existing City codes and ordinances and doing things the way they should be doing them. Mr. Greene felt that any criticism was unfair. Mr. LaVine only received a permit to construct the new building and not to remodeled the old residence. Therefore, Mr. Greene stated that Mr. LaVine took the chance that Planning Commission would approve the Conditional Use Permit for the purposes of turning the existing residence into a second residential unit. As presented to the Planning Commission, it seems that the City was following the proper rules and procedures. Nevertheless, the Planning Commission retains the discretion to approve or deny the permit based on the criteria of the Development Code. ARROYO GRANDE PLANNING COMMISSION MINUTES NOVEMBER 16, 1999 PAGE 7 The issues that concern Mr. Greene are the parking. Section 9-11-141.c. of the Development Code requires a covered space. He does not share Mr. LaVine's assertion that a covered space in the new garage satisfies the requirements of the Development Code. Secondly, in Section 9-03-050, one of the findings the Planning Commission has to make is that the evidence presented to them establishes that the proposed use will not impair the integrity and character of the district in which it is to be established. Mr. LaVine had previously come before the Planning Commission for a use permit for a "granny unit" on West Branch Street. The difference between that permit request, which was granted, and this one is that the one on West Branch dumped its traffic onto West Branch Street. This one will dump its traffic onto a common driveway, which is shared by other residences. Thirdly, Mrs. Garcia has some valid concerns. Furthermore if every one in the area is permitted to add "granny units" then the amount of traffic would be doubled, as well as the amount of water used. He agrees with Commissioner Costello's comments about the water issue with second residential units. He also agrees with Vice-Chair Parker in that the applicant has not met his burden and he is not prepared to make the Conditional Use Permit findings which are attached to the resolution before them tonight. It is unfortunate that Mr. LaVine has spent the amount of money to correct the outside of the existing residence but that was a risk he assumed by not going ahead and getting the use permit before he did the work. Vice-Chair Parker commented that if the use permit is not granted the second residence can either be removed or the kitchen and bathroom taken out. She felt that since it did not meet the qualifications, it cannot be rented out. However, it could be used as a studio because that would not cause any additional traffic. Mr. McCants stated that this would be decided by the Building Department. Commissioner Keen moved that the Planning Commission deny CONDITIONAL USE PERMIT 99-014, APPLIED FOR BY L.C. LA VINE, LOCATED AT 137 TALLY HO ROAD. Commissioner London seconded the motion. The motion was approved by the following roll call vote: Roll Call Vote Ave Commissioner Costello Ave Commissioner Keen Ave Commissioner London Ave Vice-Chair Parker Ave Chair Greene ATTACHMENT 4 Agenda Item No. II.A. October 6, 1998 PLANNING COMMISSION HEARING TO BE HELD IN THE CITY COUNCIL CHAMBERS 215 EAST BRANCH STREET APPLICANT: Ken Pineo FILE: Conditional Use Permit 98-566 & Variance 98-209 PROPOSAL: Conversion of an existing 640 square foot primary residence to a second residential unit and installation of a five foot fence on top of an existing seven foot retaining wall LOCATION: 763 South Traffic Way Extension REPRESENTATIVE: Ken Pineo xx Hearing Notices sent on 9/25/98. Staff Report Prepared by Bruce Buckingham Site Inspection by Bruce Buckingham & Craig Campbell on 10/2/98 Parcel Size: 0.92 acres Terrain: Sloping toward the street Vegetation: Residential Landscape Existing Land Use: Single Family Residence General Plan Designation: Rural Residential (RR) Existing Zoning: Rural Residential (RR) Surrounding General Plan Designation/Zoning/Land Use North: RR/RR/Single Family Residence East: RH/RH/Vacant South: RR/RR/Vacant West: PF/PF/Latter Day Saints Church Conditional Use Permit 98-566 & Variance 98-209 October 6, 1998 Page 2 of 3 BACKGROUND: In March 1997, the subject site was developed with a 640 square foot single family residence with an attached three-car garage. The applicant is proposing to construct a 2,000 square foot residence and convert the existing 640 square foot residence into a second residential unit. Development Code Section 9-11 .140 allows for the conversion of an existing residence to a second residential unit when a new primary residence is constructed (reference attachment). The issuance of a building permit for construction of the new single family residence is a ministerial act. This requires that if the proposed structure meets all Uniform Building Code (UBC) and Development Code standards, the City must issue the permit. If the Planning Commission approves the conversion of the existing residence to a second residential unit, the Building Division would review and issue permits for the new residence. As a result, this conditional use permit application for the second residential unit is a separate and unrelated action from the construction of the new residence. DISCUSSION: Conditional Use Permit I Me proposed secoM unit meets all setbacks, lot coverage and floor area ratio requirements. The proposed project also meets the requirements of Development Code Section 9-11 .140 for second residential units. This includes such requirements as minimum lot size (12,000 square feet required for a detached unit), and maximum size (640 square feet allowed). The proposal also meets the parking requirements of the Development Code. This requires one covered parking space (carport or enclosed garage) and one uncovered parking space. The two required parking spaces would be provided within the existing three-car garage. The Development Code requires that second residential unit be architecturally compatible with the primary residence. Condition no. has been added requiring that the new residence be constructed with has been Variance As part f the building permit issued in March 1997 for the existing residence, a six- foot high retaining wall was constructed along the north property line. The applicant has provided a cross section of the existing retaining wall indicating the height to be approximately seven (7) feet in height as measured from existing grade. The applicant is proposing that a five (5) foot high fence be installed on top of the retaining wall. The combination retaining wall/fence would be about 12-feet in height. The applicant has indicated that the fence is needed for safety purposes. PUBLIC COMMENTS: A public notice was sent to all property owners within 300 feet of the proposed project, and a public notice was placed in the Times-Press-Recorder. Staff has not received any comments to date. Conditional Use Permit 98-566 & Variance 98-209 October 6, 1998 Page 3 of 3 ENVIRONMENTAL ASSESSMENT: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for Implementation of CEQA. Based on the review, staff has determined that the proposed project is categorically exempt per Section 15303 of the CEQA Guidelines. RECOMMENDATION: The Staff Advisory Committee (SAC), which consists of representatives from the Community Development Department, Public Works Department, Parks and Recreation Department, Police, Fire and Building Departments, reviewed the proposed project. The SAC recommended that the Planning Commission approve the project subject to the conditions of approval. Attachments: Resolution of Approval Development Code Section 9-11 .140 Site Plan - Exhibit "A" bb\cups\pineo\100698pcstaff rpt RESOLUTION NO. 98-1669 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ARROYO GRANDE APPROVING CONDITIONAL USE PERMIT 98-566, LOCATED AT 763 SOUTH TRAFFIC WAY EXTENSION APPLIED FOR BY KEN PINEO WHEREAS, the Planning Commission of the City of Arroyo Grande has considered Conditional Use. Permit 98-566, filed by Ken Pineo to convert an existing 640 square foot residence to a second residential unit; and WHEREAS, the Planning Commission has held a public hearing on this application in accordance with the City Code; and WHEREAS, the Planning Commission has found that this project is consistent with the General Plan and the environmental documents associated therewith; and WHEREAS, the Planning Commission has reviewed this project in compliance with the California Environmental Quality Act (CEQA) and has determined that the project is categorically exempt per Section 15303 of the State CEQA Guidelines; and WHEREAS, the Planning Commission finds, after due study, deliberation and public hearing, the following circumstances exist: FINDINGS FOR APPROVAL Conditional Use Permit Findings: 1 . The proposed use is permitted within the Rural Residential district pursuant to the provisions of Section 9-03.050 of the Development Code, and complies with all applicable provisions of the Development Code, the goals and objectives of the Arroyo Grande General Plan, and the development policies and standards of the City. 2. The proposed use will not impair the integrity and character of the district in which it is to be established or located because the architectural style of the existing residence is compatible with the appearance of the other residences in the neighborhood. 3. The site is suitable for the type and intensity of use or development that is proposed because the size of the second residential unit situated on a 0.92 acre lot is compatible with the density of the existing neighborhood. 4. There are adequate provisions for water, sanitation, and public utilities and services to ensure the public health and safety because no moratoriums exist and the applicant is required to pay impact mitigation fees. 5. The proposed use will not be detrimental to the public health, safety, or welfare, or materially injurious to properties and improvements in the vicinity because the proposed project would not create adverse environmental impacts. Further, there is no evidence that the proposed project would decrease property values in the neighborhood. Resolution No. 98-1669 Conditional Use Permit 98-566 October 6, 1998 Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Arroyo Grande hereby approves Conditional Use Permit 98-566, with the above findings and subject to the conditions as set forth in Attachment "A", attached hereto and incorporated herein by this reference. On motion by Commissioner Parker, seconded by Commissioner Keen, and by the following roll call vote, to wit: AYES: Commissioners Greene, Haney, Keen, Parker and Lubin NOES: None ABSENT: None the foregoing Resolution was adopted this 6th day of October 1998. ATTEST: Kathleen Fryer, Commission Clerk "San in,,.-C t AS TO CONTENT: Ji amilton, AICP Community Development Director Resolution No. 98-1669 Conditional Use Permit 98-566 October 6, 1998 Page 3 of 3 ATTACHMENT "A" CONDITIONS OF APPROVAL CONDITIONAL USE PERMIT 98-566 KEN PINEO COMMUNITY DEVELOPMENT DEPARTMENT This approval aut orizes the conversion o a 640 square foot residence to a second residential unit. 1 . The applicant shall ascertain and comply with all Federal, State, County and City requirements as are applicable to this project. 2. This application shall automatically expire on October 6, 2000 unless a building permit is issued for a primary residence. Thirty (30) days prior to the expiration of the approval, the applicant may apply for an extension of one (1) year from the original date of expiration. 3. Development shall occur in substantial conformance with the plans presented to the Planning Commission at the meeting of October 6, 1998 and marked Exhibit "A" 4. The applicant shall agree to defend at his/her sole expense any action brought against the City, its present or former agents, officers, or employees because of the issuance of said approval, or in anyway relating to the implementation thereof, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fee's which the City, its agents, officers or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 5. Development shall conform to the Rural Residential zoning requirements except-as otherwise approved. 6. Construction shall be limited to between the hours of 7 a.m. and 7 p.m. Monday through Friday and between 8 a.m. and 5 p.m. on Saturday. 7. Prior to issuance of a building permit for the primary residence, the applicant shall record a deed restriction and an agreement affecting real property regarding the second residential unit in accordance with the provisions of Section 9-11 .140 of the Development Code to the satisfaction of the City Attorney and the Community Development Director. 8. Prior to issuance of a building permit for the primary residence, the Community Development Director shall review the building elevations of the primary residence to insure that the primary and second residential units are architecturally compatible. ATTACHMENT 5 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-11 7. Containers shall be clearly marked to identify the type of material that may be deposited; the facility shall be clearly marked to identify the name and telephone number of the facility operator and the hours of operation, and shall display a notice stating that no material shall be left outside the recycling enclosure or containers. 8. Signs may be provided as follows: a. Recycling facilities may have identification signs with a maximum of 20 percent per side of the facility or 16 square feet, whichever is less, however in the case of a wheeled facility, the side will be measured from the pavement to the top of the container; b. Signs must be consistent with the character of the location; C. Directional signs, bearing no advertising message, may be installed with the approval of the Community Development Director if necessary to facilitate traffic circulation, or if the facility is not visible from the public right-of-way; d. The Community Development Director may authorize increases in the number and size of signs upon findings that it is compatible with adjacent businesses pursuant to standards or criteria therefor established through the plot plan approval. 9. If the Plot Plan Review approval expires without renewal,the collection facility shall be removed from the site on the day following permit expiration. Section 9-11 .140 Second Residential! Dwelling Units A. Purpose and Intent The purpose of these standards is to ensure that second residential dwelling units located in single family residential Districts do not adversely impact either adjacent residential parcels or the surrounding neighborhood, and are developed in a manner which protects the integrity of the Residential District, while providing for needed housing opportunities for owners of eligible parcels. B. Applicability 1. Second residential dwelling units may be permitted in any single family district except the RE District, subject to obtaining a Conditional Use Permit pursuant to Section 9-03.050 of this Title and as otherwise provided in this Section. Second residential units are prohibited in the RE District since it is an area of the City that is not served by the City water or sewer systems but by individual wells and septic systems. Second residential dwelling units shall be prohibited on lots containing a guest house, converted garage, mobile home, or more than one existing single family dwelling. Effective June 13, 1991 245 Amended February 11, 1997 ARROYO GRANDE DEVELOPMENT CODE Chapter 9-11 2. An "attached second residential dwelling unit"shall mean a dwelling unit that is either combined within the living area or attached to the primary residence. A "detached second residential dwelling unit"shall mean a dwelling unit that is not combined within or attached to the primary residence. For the purposes of this Section, "dwelling unit" shall not include a garage or any accessory structure. "Primary residence"shall mean an existing detached residential structure that conforms with all applicable zoning regulations. 3. A second residential dwelling unit may be constructed simultaneously with or after construction of the principal residence. In addition, an existing principal residence may,with the approval of the Community Development Director, be considered the second residential dwelling unit, and a new residence may be constructed which would then be considered the primary residence. C. Property Development Standards The second residential dwelling unit shall comply with all property development standards of the District in which it is located, existing building and fire codes, and architectural review criteria, including, but not limited to, setbacks, height limits and maximum lot coverage. In addition, the following standards shall apply: 1. Minimum Lot Size The minimum lot size for a parcel to be eligible for a detached second dwelling unit shall be 12,000 square feet. The minimum lot size for a parcel to be eligible for an attached second dwelling unit shall be 6,000 square feet. 2. Building Separation A detached second dwelling unit shall be located at least 20 feet from the primary residence. 3. Yard Setbacks The second residential dwelling unit shall have the same minimum yard setback requirements as the base zone of the primary residence on the parcel. 4. Architectural Compatibility The second residential dwelling unit shall be architecturally compatible with the primary residence and the surrounding neighborhood, and shall incorporate the same colors and materials as the primary residence. 5. Maximum Size Gross floor area of a second residential dwelling unit shall not exceed 640 square feet. Effective June 13, 1991 246 Amended February 11, 1997 ARROYO GRANDE DEvELAFMENT CODE Chapter 9-11 6. Parking The second residential dwelling unit shall provide one covered and one uncovered off-street parking space, exclusive of front and street side yard setbacks, in addition to that required for the primary residence pursuant to Chapter 9-12 of this Title. The one covered space may be a carport. 7. Occupancy Requirements Second dwelling units shall not be offered for sale apart from the primary residence, and shall be occupied on a month-to-month or longer basis. Either the primary residence or the second residential dwelling unit must be occupied by the owner of the property. 8. Performance Standards For establishing conditional use criteria, the Community Development Director shall consider the adequacy of water, sewer, drainage, fire and emergency services, and the impact of additional dwelling units on traffic flow. 9. Deed Restriction A deed restriction shall be recorded against the title of the property containing a second dwelling unit prior to issuance of a building permit. Such deed restriction shall stipulate that the second dwelling unit cannot be sold and the owner of the property must occupy one of the units on the premises. 10. Utility Meters Only one electric and one gas meter shall be allowed on the property and shall serve both the primary residence and the second unit Section 9-11.150 Seif-Storage Warehouses A. Purpose and Intent The purpose of this Section is to ensure that self-storage warehouse operations, commonly known as "mini-warehouses," do not result in an adverse impact on adjacent properties by reason of parking demand, traffic generation, fire, or safety hazard, visual blight, or use indirectly supportive of illegal or criminal activity. The special conditions contained in this Section are intended to serve to differentiate self-service storage warehousing uses from more intensive wholesale or general warehousing uses, especially in regard to the differing parking requirements for these uses. B. Applicability All self-storage warehouses shall comply with the property development standards for the District in which it is to be located and with the special standards listed below. The provisions of this Section shall apply to all new self-storage warehouse uses and to all existing facilities at such a time as the storage area of the existing business is expanded. Effective June 13, 1991 247 Amended February 11, 1997 ARROYO GRANDE DEVELOPMENr CODE ATTACHMENT 6 3. In addition to City committees,the Community Development Director shall forward the proposed project to such other public agencies, whose operations or areas of responsibility could be significantly affected by the proposed project, for their review and comment in compliance with the City's Rules and Procedures for Implementation of CEQA. 4. If, after review and consideration pursuant to paragraphs '7'and "3" above, the project is determined to be unacceptable, the Community Development Director shall inform the applicant of identifiable issues and suggest alternatives to resolve such issues. The applicant shall then be directed to return with revisions and/or work with staff to resolve issues prior to a public hearing by the Planning Commission. 5. Following a review of the application and public hearing pursuant to Section 9-02160 of this Title,the Planning Commission shall adopt a resolution indicating their decision and containing any conditions of approval and the findings of fact upon which such decision is based. D. Findings The Planning Commission may approve a Conditional Use Permit application in whole or in part, with or without conditions, only if all of the following findings of fact can be made in an affirmative manner: 1. The proposed use is permitted within the subject district pursuant to the provisions of this section and complies with all the applicable provisions of this ordinance, the goals, and objectives of the Arroyo Grande General Plan, and the development policies and.standards of the City. 2. The proposed use would not impair the integrity and character of the district in which it is to be established or located. 3. The site is suitable for the type and intensity of use or development that is proposed 4. There are adequate provisions for water, sanitation, and public utilities and services to ensure public health and safety. 5. The proposed use will not be detrimental to the public health, safety, or welfare, or materially injurious to properties and improvements in the vicinity. E. Conditions of Approval In granting a Conditional Use Permit,the Planning Commission shall require that the use and development of the property conform with a site plan, architectural drawings, or statements submitted in support of the application or with such modifications thereof as may be deemed necessary to protect the public health, safety, or general welfare and to secure the objectives of the General Plan. F. Revisions/Modifications Effective June 13, 1991 47 9.a. 0A pRRoroc IfICORPORATEO Z V O it JMY 10. 1911 * MEMORANDUM '141FORN�P TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICE SUBJECT: CASH DISBURSEMENT RATIFICATION DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period November 16 — December 3, 1999. FUNDING: There is a $1,509,453.56 fiscal impact. DISCUSSION: The attached listing represents the cash disbursements required of normal and usual operations. It is requested that the City Council approve these payments. ATTACHMENTS: ATTACHMENT A— Cash Disbursement Listing ATTACHMENT B — November 19, 1999 Accounts Payable Check Register ATTACHMENT C — November 19, 1999 Payroll Checks and Benefit Checks ATTACHMENT D — November 30, 1999 Accounts Payable Pre-paid Checks ATTACHMENT E — December 3, 1999 Accounts Payable Pre-paid Checks ATTACHMENT F — December 3, 1999 Payroll Checks and Benefit Checks CITY OF ARROYO GRANDE INDEX FOR BUDGET DEPARTMENTS EDEN COMPUTER SYSTEM GENERAL FUND (010) SPECIAL REVENUE FUNDS City Government(Fund 010) Park Development Fee Fund(Fund 213) 4001 - City Council 4550 - Park Development Fee 4002 - City Clerk Traffic Signal Fund(Fund 222) 4003 - City Attorney 4501 - Traffic Fund 4101 - City Manager Transportation Fund(Fund 225) 4102 - Printing/Duplicating 4553 - Public Transit System 4120 - Financial Services Construction Tax Fund(Fund 230) 4121 - Taxes/ Insurance/ Bonds 4556 - Construction Tax 4130 - Community Development Police Grant Fund(Fund 271) 4131 - Community Building(CDBG) 4202 - State AB3229 Cops Grant 4140 - Management Information System 4203 - Federal COPS Hiring Grant 4145 - Non Departmental 4204 - Federal Local Law Enforcement Public Safety(Fund 010) 4201 - Police ENTERPRISE FUNDS 4211 - Fire Sewer Fund(Fund 612) 4212 - Building&Safety 4610 - Sewer Maintenance 4213 - Government Buildings Water Fund(Fund 640) Public Works(Fund 010) 4710 - Water Administration 4301 - Public Works-Admin&Engineering 4711 - Water Production 4303 Street/Bridge Maintenance 4712 - Water Distribution 4304 - Street Lighting Lopez Administration(Fund 641) 4305 - Automotive Shop 4750 - Lopez Administration Parks&Recreation(Fund 010) 4420 - Parks CAPITAL IMPROVEMENT PROGRAMS 4421 - Recreation 5501-5599 - Park Projects 4422 - General Recreation 5601-5699 - Streets Projects 4423 - Pre-School Program 5701-5799 - Drainage Projects 4424 - Recreation-Special Programs 58015899 - Water/Sewer/Street Projects 4425 - Children in.Motion 5901-5999 - Water Projects 4430 - Soto Sport Complex 4460 - Parkway Maintenance Dept Index for CoundUls ATTACHMENT A CITY OF ARROYO GRANDE CASH DISBURSEMENTS 57on tie PW2d 4?Z wwikc 16 744 f4 ZWoW ea 3, 1999 December 14, 1999 Presented are the cash disbursements issued by the Department of Financial Services for the period November 16 to December 3, 1999. Shown are cash disbursements by week of occurrence and type of payment. K TYPE OF PAYMENT SCHEDULE AMOUNT, November 19,1999 Accounts Payable Cks #23123-93225 B 233,954.46 Payroll Checks and Payroll Benefit Checks C 239,938.87 473,893.33 November 30,1999 Accounts Payable Pre-paid Checks D 222,446.07 December 3,1999 Accounts Payable Cks 93245-93342 E 540,856.64 Payroll Checks and Payroll Benefit Checks F 272,257.52 813,114.16 Three Week Total $1,509,453.56 ATTACHMENT B VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93123 11/19/99 000234 A & R WELDING SUPPLY OXY/ACET RENTAL 010.4305.5303 14.00 14.00 93124 11/19/99 100584 AIR LIQUIDE AMERICA COR OXY/ACET GASES 010.4305.5303 46.23 93124 11/19/99 100584 AIR LIQUIDE AMERICA COR OXY/ACET GASES 640.4712.5610 46.22 92.45 93125 11/19/99 002850 AMER.ASSN.POLICE POLYGR ANNUAL DUES-WULFING 010.4201.5503 100.00 100.00 93126 11/19/99 003120 AMERICAN INDUSTRIAL SUP LEATHER WORK GLOVES 612.4610.5255 32.18 93126 11/19/99 003120 AMERICAN INDUSTRIAL SUP LEATHER WORK GLOVES 640.4712.5255 32.17 64.35 93127 11/19/99 100897 AMERICAN TEMPS DELGADO SVCS-10/29 220.4303.5303 676.40 93127 11/19/99 100897 AMERICAN TEMPS BARRY SVCS-10/29 640.4710.5303 304.90 93127 11/19/99 100897 AMERICAN TEMPS BARRY SVCS-10/29 612.4610.5303 203.27 93127 11/19/99 100897 AMERICAN TEMPS DELGADO SVCS-11/7 220.4303.5303 494.00 93127 11/19/99 100897 AMERICAN TEMPS BARRY SVCS-11/7 640.4710.5303 250.18 93127 11/19/99 100897 AMERICAN TEMPS BARRY SVCS-11/7 612.4610.5303 166.78 2,095.53 93128 11/19/99 004680 STEVE ANDREWS REIMB.TUITION-ANDREWS 010.4201.5502 1,759.51 93128 11/19/99 004680 STEVE ANDREWS REIMB.GASOLINE 010.4201.5608 25.57 1,785.08 93129 11/19/99 101497 DALE ARMSTRONG REF.O/PAYMENT-266 SPRUCE 640.0000.4751 14.15 14.15 93130 11/19/99 005772 ARROYO GRANDE COMM. HOS PHYSICAL-MOORE 010.4201.5315 92.00 93130 11/19/99 005772 ARROYO GRANDE COMM. HOS PHYSICAL-NEFF 010.4421.5315 52.00 144.00 93131 11/19/99 006006 ARROYO GRANDE FLOWER SH FLORAL-DUTRA/MENDOZA 010.4001.5504 92.23 92.23 93132 11/19/99 006552 ARROYO MEDICAL GROUP IN PRE-EMPLOY.PHYSICAL-C.MOORE 010.4201.5315 110.00 110.00 93133 11/19/99 101423 ATV SAFETY INSTITUTE REGIS-CHUBBUCK/PRYOR ATV W/SHP 010.4201.5501 150.00 150.00 93134 11/19/99 008190 B & T SERVICE STN.CONTR WATER FINDING PASTE 010.4305.5601 12.15 12.15 93135 11/19/99 010296 BEACH FRONT AUTO SERVIC . SMOG INSPECT-912 010.4201.5601 28.75 93135 11/19/99 010296 BEACH FRONT AUTO SERVIC SMOG INSPECT-961 010.4201.5601 28.75 93135 11/19/99 010296 BEACH FRONT AUTO SERVIC SMOG INSP 220.4303.5601 28.75 93135 11/19/99 010296 BEACH FRONT AUTO SERVIC SMOG INSPECT 220.4303.5601 28.75 93135 11/19/99 010296 BEACH FRONT AUTO SERVIC SMOG INSPECT-924 010.4201.5601 28.75 93135 11/19/99 010296 BEACH FRONT AUTO SERVIC SMOG CHECK 010.4420.5601 28.75 93135 11/19/99 . 010296 BEACH FRONT AUTO SERVIC SERVICE TRANSMISSION 010.4420.5601 94.01 266.51 93136 11/19/99 010842 RICHARD BERRY PTO UPDATE-RICHARD BERRY 010.4201.5501 393.00 393.00 93137 11/19/99 101394 FRAN BRASS REF.AM/PM-BRASS 010.0000.4602 42.75 42.75 93138 11/19/99 101245 SARAH BRUCE REF.PARK DEP-BRUCE 010.0000.4354 25.00 25.00 93139 11/19/99 016692 CALIF.PEACE OFFICER'S A LEGISLATIVE UPDATE-FERDOLAGE 010.4201.5501 306.00 306.00 93140 11/19/99 023010 RICHARD CHECANSKY PTO UPDATE-CHECANSKY 010.4201.5501 393.00 393.00 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93141 11/19/99 023400 ROBERT CHUBBUCK ATV INSTRUCTION PREP-CHUBBUCK 010.4201.5501 100.00 100.00 93142 11/19/99 023634 CLASSIC TEES & SIGNS SUMMER LGE.SHIRTS 010.4424.5257 2,348.13 2,348.13 93143 11/19/99 023946 CLINICAL LAB.OF SAN BER WATER SAMPLES 640.4710.5310 437.00 437.00 93144 11/19/99 024492 COLD CANYON LAND FILL DUMP-PESTICIDE CONTAINERS 010.4420.5605 10.00 10.00 93145 11/19/99 024832 COMMUNICATION SOLUTIONS REPROGRAM SIGNAL-LIFT ST#1 612.4610.5610 180.00 180.00 93146 11/19/99 025818 LARRY COOPER REIMB.SIMPSON HANGERS 010.4201.5605 134.06 134.06 93147 11/19/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 70.00 93147 11/19/99 026286 CREEK ENVIRONMENTAL LAB WATER SAMPLES 640.4710.5310 15.00 85.00 93148 11/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4212.5201 15.00 93148 11/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4130.5201 21.67 93148 11/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4101.5201 21.67 93148 11/19/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4120.5201 21.66 80.00 93149 11/19/99 026832 CUESTA EQUIPMENT CO CUT-OFF SAW 640.4712.6201 851.57 851.57 93150 11/19/99 101485 STEVE DELGADO REPL.SAFETY GLASSES 220.4303.5255 84.00 84.00 93151 11/19/99 101491 SARAH DELMORE REF.PARK DEPOSIT-DELMORE 010.0000.4354 25.00 25.00 93152 11/19/99 029250 J.B. DEWAR,INC. OIL 220.4303.5608 20.79 93152 11/19/99 029250 J.B. DEWAR,INC. OIL 640.4712.5608 20.79 93152 11/19/99 029250 J.B. DEWAR,INC. OIL 010.4420.5608 20.78 93152 11/19/99 029250 J.B. DEWAR,INC. OIL 010.4201.5608 20.78 83.14 93153 11/19/99 029484 DIESELRO INC. REPR.PTO SYSTEM 220.4303.5601 93.63 93153 11/19/99 029484 DIESELRO INC. REPR.PTO SYSTEM 640.4712.5601 93.63 93153 11/19/99 029484 DIESELRO INC. REPR.PTO SYSTEM 612.4610.5601 93.63 93153 11/19/99 029484 DIESELRO INC. BIT INSPECTION/SERVICE-PW27 220.4303.5601 374.86 655.75 93154 11/19/99 101487 ROSEANNA ESCOBEDO REF.YOUTH B/BALL-ESCOBEDO 010.0000.4605 35.00 35.00 93155 11/19/99 032682 FAIR OAKS PHARMACY CASE-SALINE 010.4211.5206 127.80 127.80 93156 11/19/99 033462 JOHN FERDOLAGE LEGISLATIVE UPDATE-FERDOLAGE 010.4201.5501 60.00 60.00 93157 11/19/99 100862 CHERI FLEMING REF.PARK DEPOSIT-FLEMING 010.0000.4354 25.00 25.00 93158 11/19/99 035060 DAVID W. FOOTE FINAL INVOICE-VILLAGE GLEN EIR 010.0000.2352 4,106.00 4,106.00 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 2.99 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 45.76 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4301.5201 7.67 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 70.23 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 35.34 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 38.77 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 10.60 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 5.89 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 220.4303.5201 42.82 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 5.90 93159 11/19/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 3.20 269.17 93160 11/19/99 036504 GTE MOBILNET CELL PHONE-SHOP 010.4305.5403 32.28 93160 11/19/99 036504 GTE MOBILNET CELL PHONE-WATER/SEWER 612.4610.5403 63.83 93160 11/19/99 036504 GTE MOBILNET CELL PHONE-STREET SUPER 220.4303.5403 73.70 169.81 93161 11/19/99 101484 RENE HOBBS REF.YOUTH B/BALL-HOBBS 010.0000.4605 45.00 45.00 93162 11/19/99 045748 I.P.A.T. FTO UPDATE-BERRY/CHECANSKY 010.4201.5501 374.00 374.00 93163 11/19/99 044496 INFORMATION SERVICES DP ON LINE TRANSACTION-OCT 010.4201.5606 102.77 102.77 93164 11/19/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4425.5255 3.89 93164 11/19/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4211.5201 33.27 93164 11/19/99 046176 J J'S FOOD COMPANY ORAL BOARD SUPPLIES 010.4130.5201 3.57 40.73 93165 11/19/99 046508 JACK'S REPAIR SERVICE REPR.ASPHALT TAMPER 220.4303.5603 139.85 139.85 93166 11/19/99 101494 TAMARA JORDAN REF.PARK DEPOSIT-JORDAN 010.0000.4354 25.00 25.00 93167 11/19/99 047350 JUSTICE TRANING INSTITU REGIS-SANCHEZ SGT AS PERFORM. 010.4201.5501 243.00 243.00 93168 11/19/99 048516 KEYLOCK SECURITY SPECIA REPL.LOCK 010.4201.5255 40.65 40.65 93169 11/19/99 051402 LECTRIC LITES CO. LITE-FIRE FLASH 220.4303.5601 71.60 93169 11/19/99 051402 LECTRIC LITES CO. LITE-FIRE FLASH 220.4303.5603 71.60 143.20 93170 11/19/99 052270 LIGHTNING POWDER CO,INC FINGERPRINT SUPPLIES 010.4201.5255 72.85 72.85 93171 11/19/99 101034 ALAN LITTLE REF.L/SCAPE BOND-113 ANDRE DR 010.0000.2210 1,200.00 93171 11/19/99 101034 ALAN LITTLE REF.L/SCAPE BOND-545 CLINTON 010.0000.2210 1,200.00 93171 11/19/99 101034 ALAN LITTLE REF.L/SCAPE BOND-649 MATTHEW W 010.0000.2210 1,200.00 3,600.00 93172 11/19/99 101483 JULIE LONDON REF.YOUTH B/BALL-LONDON 010.0000.4605 45.00 45.00 93173 11/19/99 101173 LONGS DRUG STORE PHOTO PROCESSING-OCT 99 010.4201.5255 98.72 98.72 93174 11/19/99 054482 MAINTENANCE SUPERINTEND MSA MEETING-9 PEOPLE 220.4303.5501 126.00 126.00 93175 11/19/99 053820 MC CARTHY STEEL INC FURNISH/ROLL REM STEEL 010.4420.5605 123.07 123.07 93176 11/19/99 056394 MIDAS MUFFLER & BRAKE LUBE/OIL/FILTER/TAIL PIPE 010.4201.5601 327.55 327.55 93178 11/19/99 057096 MINER'S ACE HARDWARE ELBO/"KEEP OUT"SIGNS 010.4430.5605 16.76 93178 11/19/99 057096 MINER'S ACE HARDWARE ROPE CLIPS/FLAG HARDWARE 640.4712.5604 35.54 93178 11/19/99 057096 MINER'S ACE HARDWARE PAINT & SUPPLIES 010.4213.5604 7.48 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 4 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93178 11/19/99 057096 MINER'S ACE HARDWARE SCREWDRIVER/KNOB 010.4213.5604 4.80 93178 11/19/99 057096 MINER'S ACE HARDWARE COVER/BOX 010.4213.5604 1.91 93178 11/19/99 057096 MINER'S ACE HARDWARE MISC.HARDWARE 010.4213.5604 7.48 93178 11/19/99 057096 MINER'S ACE HARDWARE CR:HARDWARE 010.4213.5604 .09- 93178 11/19/99 057096 MINER'S ACE HARDWARE DUCK TAPE/DRILL BIT SET/BROOM 010.4420.5273 90.35 93178 11/19/99 057096 MINER'S ACE HARDWARE PAINT BRUSH 640.4712.5273 2.78 93178 11/19/99 057096 MINER'S ACE HARDWARE VALVE/NIPPLE/BUSHING 640.4712.5609 6.82 93178 11/19/99 057096 MINER'S ACE HARDWARE HARDWARE 010.4420.5605 3.31 93178 11/19/99 057096 MINER'S ACE HARDWARE HARDWARE 220.4303.5613 8.58 93178 11/19/99 057096 MINER'S ACE HARDWARE MOWER PARTS/PADLOCK/JIG BLADE 010.4420.5605 30.85 93178 11/19/99 057096 MINER'S ACE HARDWARE MISC.HARDWARE/COLD WELD 010.4420.5605 9.22 93178 11/19/99 057096 MINER'S ACE HARDWARE BOLTS 010.4420.5605 2.19 93178 11/19/99 057096 MINER'S ACE HARDWARE 6V BATTERIES` 220.4303.5255 68.47 93178 11/19/99 057096 MINER'S ACE HARDWARE PUSH BROOM 010.4420.5605 14.47 93178 11/19/99 057096 MINER'S ACE HARDWARE COUPLING 010.4420.5605 2.63 93178 11/19/99 057096 MINER'S ACE HARDWARE COUPLINGS/NIPPLE/ADAPTER 640.4712.5610 14.33 93178 11/19/99 057096 MINER'S ACE HARDWARE BLASTING SAND 640.4712.5610 2.99 330.87 93179 11/19/99 057252 MISSION UNIFORM SERVICE UNIFORMS/MATS/TOWELS 010.4102.5255 7.30 7.30 93180 11/19/99 053428 MPH INDUSTRIES,INC. VINDICATOR HANDHELD RADAR 271.4202.6201 1,026.88 1,026.88 93181 11/19/99 058578 MULLAHEY FORD SMOG INSPECT-941 010.4201.5601 24.95 24.95 93182 11/19/99 101495 CATHY NAEGLE REF.PARK DEPOSIT-NAEGLE 010.0000.4354 25.00 25.00 93183 11/19/99 100095 NAPA AUTO PARTS LAMP BULB 010.4211.5601 19.69 19.69 93184 11/19/99 062322 ONE HOUR PHOTO PLUS PHOTO PROCESSING-OCT 010.4201.5255 6.42 6.42 93185 11/19/99 062712 ORCHARD SUPPLY HARDWARE CEILING FAN 010.4420.5605 103.12 93185 11/19/99 062712 ORCHARD SUPPLY HARDWARE 10 PIECE COMBO WRENCH 010.4420.5605 16.08 93185 11/19/99 062712 ORCHARD SUPPLY HARDWARE CUTTING OIL 640.4712.5255 13.29 93185 11/19/99 062712 ORCHARD SUPPLY HARDWARE SOCKETS 640.4712.5273 17.00 93185 11/19/99 062712 ORCHARD SUPPLY HARDWARE CAP 640.4712.5610 6.45 93185 11/19/99 062712 ORCHARD SUPPLY HARDWARE ALLEN WRENCH SET 010.4420.5605 8.57 164.51 93186 11/19/99 064194 PACIFIC GAS & ELECTRIC ELECTRIC 010.4304'.5402 44.70 44.70 93187 11/19/99 064258 PAGING NETWORK OF LA PAGING SVCS-OCT 010.4421.5602 128.82 93187 11/19/99 064258 PAGING NETWORK OF LA PAGING SVCS-OCT 010.4145.5403 27.07 155.89 93188 11/19/99 065520 PEPSI-COLA LOS ANGELES COKES 010.4422.5258 104.67 104.67 93189 11/19/99 101492 DANIEL PHILLIPS REF.PARK DEPOSIT-PHILLIPS 010.0000.4354 25.00 25.00 93190 11/19/99 067548' POOR RICHARD'S PRESS FOLDING-PRINTING REC.FLYERS 010.4102.5255 109.40 93190 11/19/99 067548 POOR RICHARD'S PRESS CR:COPIES INV#272386 350.5627.7301 94.92- 14.48 93191 11/19/99 068000 PRESSURE VESSEL SERVICE SODIUM HYPOCHLORITE 640.4712.5274 244.89 244.89 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93192 11/19/99 068562 PRYOR INDUSTRIES,INC. INSTL.3 DOORS 010.4213.5604 283.91 283.91 93193 11/19/99 069148 R & T EMBROIDERY,INC SRT PATCHES 010.4201.5255 132.99 132.99 93194 11/19/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 220.4303.5255 85.40 93194 11/19/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 612.4610.5255 85.40 93194 11/19/99 072638 S & L SAFETY PRODUCTS SHOP TOWELS 640.4712.5255 85.39 93194 11/19/99 072638 S & L SAFETY PRODUCTS HARD HATS/GLOVES 220.4303.5255 164.25 420.44 93195 11/19/99 101486 STEVE SACCA REF.L/SCAPE BOND-145 ANDRE DR 010.0000.2210 1,200.00 1,200.00 93196 11/19/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 134.65 93196 11/19/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 89.77 93196 11/19/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 89.77 93196 11/19/99 075660 SAN LUIS PAINTS FIELD MARKING PAINT 010.4430.5255 134.65 448.84 93197 11/19/99 073164 DAVID SANCHEZ SGT.AS PERFORM W/SHOP-SANCHEZ 010.4201.5501 327.00 93197 11/19/99 073164 DAVID SANCHEZ DIVERSITY W/SHOP 010.4201.5501 112.00 439.00 93198 11/19/99 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 53.55 53.55 93199. 11/19/99 077572 SCHOOL SPECIALTY,INC. PRE SCHOOL CRAFT SUPPLIES 010.4423.5254 13.71 13.71 93200 11/19/99 078156 SEBASTIAN OIL DISTRIB. GASOLINE/DIESEL 010.4211.5608 163.56 163.56 93201 11/19/99 078662 SEQUOIA PACIFIC SYSTEMS 2000 LEGAL HOLIDAY SIGNS 010.4101.5201 16.09 93201 11/19/99 078662 SEQUOIA PACIFIC SYSTEMS 2000 LEGAL HOLIDAY SIGNS 010.4130.5201 16.09 93201 11/19/99 078662 SEQUOIA PACIFIC SYSTEMS 2000 LEGAL HOLIDAY SIGNS 010.4301.5201 16.09 93201 11/19/99 078662 SEQUOIA PACIFIC SYSTEMS 2000 LEGAL HOLIDAY SIGNS 010.4212.5201 16.08 64.35 93202 11/19/99 100672 SICO NORTH AMERICA INC. MOBILE SLEEPER 010.4211.6201 1,732.81 1,732.81 93203 11/19/99 075114 SLO CNTY GENERAL HOSPIT LEGAL TOX SCREEN 7/99-10/99 010.4201.5324 476.00 476.00 93204 11/19/99 101490 SLO COUNTY MENTAL HEALT REGIS-D.SANCHEZ 010.4201.5501 450.00 450.00 93205 11/19/99 080106 SMITH AND LOVELESS,INC PUMP SEAL FILTERS 612.4610.5610 152.21 152.21 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-10/98 760.0000.2304 59,516.06 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-10/98 760.0000.2305 20,000.00 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 10/1 SAN DIST-203 N.RENA 010.4145.5401 13.47 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 10/1 SAN DIST-ASH R/RM 010.4145.5401 13.47 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-7/98 760.0000.2304 65,472.87 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT SEWER SVC COLL-9/99 760.0000.2304 38,605.66 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT SEWER HOOKUPS-9/99 760.0000.2305 12,100.00 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 9/1 SAN DIST-214 E.BRANCH 010.4145.5401 19.63 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 9/1 SAN DIST-215 E.BRANCH 010.4145.5401 13.47 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 9/1 SAN DIST-208 E.BRANCH 010.4145.5401 13.47 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 9/1 SAN DIST-211 VERNON 010.4145.5401 13.47 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 9/1 SAN DIST-140 TRAF.WAY 010.4145.5401 13.47 93206 11/19/99 080808 SOUTH SLO COUNTY SANIT 9/1 SAN DIST-STROTHER R/R 010.4145.5401 13.47 195,808.51 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93207 11/19/99 080886 SOUTHERN AUTO SUPPLY WINDOW HAND CRANKS 010.4211.5601 62.03 62.03 93208 11/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 91.41 93208 11/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 14.30 93208 11/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 119.88 93208 11/19/99 080964 SOUTHERN CALIFORNIA GAS GAS SERVICES 010.4145.5401 62.27 287.86 93209 11/19/99 100447 SPECIAL ASPHALT PDTS CRACK SEALANT 350.5627.7001 2,750.96 93209 11/19/99 100447 SPECIAL ASPHALT PDTS CRACK SEALANT 350.5627.7001 2,445.30 93209 11/19/99 100447 SPECIAL ASPHALT PDTS CRACK SEALANT 220.4303.5613 305.66 93209 11/19/99 100447 SPECIAL ASPHALT PDTS CR:CRACK SEALANT 350.5627.7001 2,750.96- 2,750.96 93210 11/19/99 082134 STATEWIDE SAFETY & SIGN SIGNS 010.4211.5504 303.78 303.78 93211 11/19/99 082328 STERLING COMMUNICATIONS RADIO SERVICE AGREE-DEC 010.4201.5606 995.00 93211 11/19/99 082328 STERLING COMMUNICATIONS RADIO FREQ.LIC-DISPATCH CONSOL 010.4201.5606 1,117.00 93211 11/19/99 082328 STERLING COMMUNICATIONS RESEARCH/PROCESSING/FILE FEE 010.4201.5606 150.00 2,262.00 93212 11/19/99 082836 STREATOR PIPE & SUPPLY PRESSURE TANK REPLACEMENT 640.4712.5610 784.91 93212 11/19/99 082836 STREATOR PIPE & SUPPLY TOILET/WAX RING 010.4213.5604 84.17 93212 11/19/99 082836 STREATOR PIPE & SUPPLY CR:PRESSURE TANK 640.4712.5610 392.45- 476.63 93213 11/19/99 083382 SUPERIOR QUALITY COPIER REPR.COPY ROOM PRINTER 010.4201.5602 85.00 85.00 93214 11/19/99 086346 TROESH READY MIX CONCRETE 220.4303.5613 270.40 270.40 93215 11/19/99 088084 UNITED GREEN MARK,INC. PVC PIPE 010.4430.5605 160.90 93215 11/19/99 088084 UNITED GREEN MARK,INC. SOLENOID DOWER PARK 010.4420.5605 7.89 168.79 93216 11/19/99 101496 UPS CUSTOMHOUSE GHILLIE SUITS BROKERAGE CHG 010.4201.5272 29.00 29.00 93217 11/19/99 088424 URBAN FUTURES INC. PROF.SVCS-DELUCIA PROJECT 284.4103.5303 810.00 810.00 93218 11/19/99 101489 SHIRLEE VALENTE REF.YOUTH B/BALL-VALENTE 010.0000.4605 45.00 45.00 93219 11/19/99 088842 VALLEY AUTO SERVICE DELCO BATTERY 010.4211.5601 101.80 101.80 93220 11/19/99 101488 IRENE VEGA REF.YOUTH B/BALL-VEGA 010.0000.4605 45.00 45.00 93221 11/19/99 101493 ROWENA VIDAURRI REF.PARK DEPOSIT-VIDAURRI 010.0000.4354 25.00 25.00 93222 11/19/99 101498 DIANE WEINREICH REF.YOUTH B/BALL-WEINREICH 010.0000.4605 35.00 35.00 93223 11/19/99 091026 WEST PUBLISHING PAYMENT CD ROM-CODE UPDATE 010.4003.5503 84.73 84.73 93224 11/19/99 091806 WESTSIDE AUTO PARTS/TIR MIRRORS 640.4712.5603 26.37 93224 11/19/99 091806 WESTSIDE AUTO PARTS/TIR MIRRORS 220.4303.5603 13.19 93224 11/19/99 091806 WESTSIDE AUTO PARTS/TIR MIRRORS 010.4420.5603 13.19 52.75 93225 11/19/99 100431 WILLARD PAPER CO PAPER 010.4102.5255 197.07 93225 11/19/99 100431 WILLARD PAPER CO PAPER/ENVELOPES 010.4102.5255 312.51 509.58 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 11/17/99 09:12 VOUCHER/CHECK REGISTER FOR PERIOD 18 FUND TITLE AMOUNT 010 GENERAL FUND 26,826.93 220 STREETS FUND 3,242.70 271 STATE COPS BLOCK GRANT FUND 1,026.88 284 REDEVELOPMENT AGENCY FUND 810.00 350 CAPITAL IMPROVEMENT FUND 2,350.38 612 SEWER FUND 1,019.06 640 WATER FUND 2,983.92 760 SANITATION DISTRIBUTION FUND 195,694.59 TOTAL 233,954.46 ATTACHMENT C CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/29/99 TO 11/11/99 11/19/99 FUND 010 211,295.17 5101 Salaries Full time 139,802.67 FUND 220 10,914.70 5102-03 Salaries Part-Time 18,918.34 FUND 284 4,190.01 5105-07 Salaries Over-Time 10,990.44 FUND 612 3,639.18 5108 Holiday Pay - FUND 640 9,899.81 5109 Sick Pay 4,909.09 239,938.87 .5110 Annual Leave Pay 2,512.80 5111 Vacation Buy Back - 5113 Vacation Pay 3,101.16 5114 Comp Pay 3,513.82 5115 Annual Leave Pay 1,486.06 5121 PERS Retirement 14,400.02 5122 Social Security 12,946.58 5123 PARS Retirement 210.51 5126 State Disability Ins. 176.98 5131 Health Insurance 20,945.38 5132 Dental Insurance 3,287.87 5133 Vision Insurance 686.92 5134 Life Insurance 541.91 5135 Long Term Disability 846.34 5143 Uniform Allowance - 5144 Car Allowance 400.00 5146 Council Expense - 5147 Employee Assistance 161.98 5149 Motor Pay 100.00 Total: 239,938.87 ATTACHMENT D VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 12/01/99 11:13 VOUCHER/CHECK REGISTER FOR PERIOD 18 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 178 11/17/99 101136 S.C.A.C.E.O. SCACEO TRAINING 010.4130.5501 100.00 100.00 179 11/17/99 101326 DAVID CROCKETT SCACEO TRAINING-CROCKETT 010.4130.5501 60.00 60.00 180 11/18/99 005616 CITY OF ARROYO GRANDE G.A.REIMB.11/11/99-P/R 011.0000.1015 177,799.93 177,799.93 181 11/18/99 101499 R. BURKE CORPORATION LUMBER 010.4201.5605 1,841.00 1,841.00 182 11/18/99 100967 SJ SOUZA CONSTRUCTION C MONTEGO ST SIDEWALK/DIRVEWAY 350.5622.7201 1,562.64 1,562.64 183 11/19/99 100896 LISA DEL VAGLIO AM/PM SNACK SUPPLIES-DEL VAGLI 010.4425.5259 200.00 183 11/19/99 100896 LISA DEL VAGLIO AM/PM SNACK SUPPLIES-DEL VAGLI 010.4425.5255 100.00 300.00 184 11/19/99 058382 LAW OFFICES OF SARAH MO PROF.LEGAL SVCS 010.0000.2011 35,722.50 35,722.50 185 11/19/99 053274 LYON & CARMEL PROF.LEGAL SVCS 010.0000.2011 5,000.00 5,000.00 186 11/29/99 016458 CALIF PARK & REC SOCIET CPRS DISTRICT VIII AWARDS 010.4421.5503 10.00 10.00 187 11/29/99 074178 SLO CNTY CLERK-RECORDER NOTICE OF EXEMPTIONS 010.4301.5201 50.00 50.00 TOTAL CHECKS 222,446.07 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 12/01/99 11:13 VOUCHER/CHECK REGISTER FOR PERIOD 18 FUND TITLE AMOUNT 010 GENERAL FUND 43,083.50 011 PAYROLL CLEARING FUND 177,799.93 350 CAPITAL IMPROVEMENT FUND .1,562.64 TOTAL 222,446.07 ATTACHMENT E VOUCHRE2 CITY OF ARROYO GRANDE PAGE 1 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93245 12/03/99 000468 A T & T-L/DIST SVC. DATA LINE 473-0379 010.4140.5303 325.39 325.39 93246 12/03/99 101338 AIRTOUCH PAGING PAGING SVCS 010.4211.5403 97.95 97.95 93247 12/03/99' 002262 EDWARD ALLEN MANAGING CIVIL-E.ALLEN 010.4201.5501 318.00 318.00 93248 12/03/99 002380 ALLSTAR FIRE EQUIPMENT NOMEX HOOD 010.4211.5272 88.48 88.48 93249 12/03/99 002964 AMERICAN ECONOMIC DEV.0 AEDC MEMBERSHIP-SHEELEY 284.4103.5503 305.00 305.00 93250 12/03/99 101507 AMERICAN LEGION POST 13 REIMB.FIREWORKS APP-AM.LEGION 010.0000.4124 75.00 75.00 93251 12/03/99 100897 AMERICAN TEMPS DELGADO SVCS-11/14 220.4303.5303 486.40 93251 12/03/99 100897 AMERICAN TEMPS BARRY SVCS-11/14 640.4710.5303 254.09 93251 12/03/99 100897 AMERICAN TEMPS BARRY SVCS-11/14 612.4610.5303 169.39 93251 12/03/99 100897 AMERICAN TEMPS WILLOUGHBY SVCS TO 11/22 010.4120.5303 113.04 1,022.92 93252 12/03/99 101503 JERRY ANDERSON CREDIT BALANCE-1233 FARROLL#B 640.0000.4751 54.90 54.90 93253 12/03/99 004680 STEVE ANDREWS CIVIL DISOBEDIENCE-ANDREWS 010.4201.5501 60.00 60.00 93254 12/03/99 101515 DORIS ANGEL REF.YOUTH B/BALL-ANGEL 010.0000.4605 45.00 45.00 93255 12/03/99 005070 APPLIED DEVELOP.ECONOMI ADE SVCS-OCT 99 010.4130.5392 2,525.60 2,525.60 93256 12/03/99 101447 B & H COMMUNICATIONS,IN CREEKWALK WALK-PHASE IA 350.5607.7001 18,873.94 18,873.94 93257 12/03/99 009008 BANKCARD CENTER LOCO CONF ROOMS 010.4001.5501 358.60 93257 12/03/99 009008 BANKCARD CENTER OFFICE SUPPLIES 284.4103.5201 153.24 93257 12/03/99 009008 BANKCARD CENTER CALED DUES-ECON DEV 284.4103.5503 425.00 93257 12/03/99 009008 BANKCARD CENTER LOCC CONF-WETMORE 010.4002.5501 280.00 93257 12/03/99 009008 BANKCARD CENTER CREDIT OFFICE SUPPLIES 284.4103.5201 10.71- 93257 12/03/99 009008 BANKCARD CENTER GASOLINE 010.4421.5608 18.91 93257 12/03/99 009008 BANKCARD CENTER LOCC ROOM 010.4421.5501 372.33 93257 12/03/99 009008 BANKCARD CENTER OTC NON-PROFIT 010.4424.5252 151.85 93257 12/03/99 009008 BANKCARD CENTER NAT'L P&R 99 LEADERSHIP CLASS 010.4421.5501 345.00 93257 12/03/99 009008 BANKCARD CENTER MEETING SUPPLIES 010.4421.5501 35.03 93257 12/03/99 009008 BANKCARD CENTER EDEN CONF ROOM 010.4120.5501 139.05 93257 12/03/99 009008 BANKCARD CENTER PROCESS SERVE-CRYSTAL ROSE 010.4145.5319 56.00 93257 12/03/99 009008 BANKCARD CENTER LOCC CONF-ROOM 010.4001.5501 794.89 93257 12/03/99 009008 BANKCARD CENTER LOCC CAR RENTAL 010.4001.5501 167.11 93257 12/03/99 009008 BANKCARD CENTER MEETING SUPPLIES 010.4211.5501 41.00 93257 12/03/99 009008 BANKCARD CENTER AFSS CONF.MEETING SUPPLIES' 010.4211.5501 10.93 93257 12/03/99 009008 BANKCARD CENTER AFSS CONF.ROOM 010.4211.5501 30.95 93257 12/03/99 009008 BANKCARD CENTER AFSS CONF.ROOM 010.4211.5501 261.90 93257 12/03/99 009008 BANKCARD CENTER STAFF MEETING SUPPLIES 010.4211.5501 30.41 93257 12/03/99 009008 BANKCARD CENTER ORAL BOARD SUPPLIES 010.4211.5501 76.75 93257 12/03/99 009008 BANKCARD CENTER UPS-VILLAGE GLEN 010.4130.5201 23.50 93257 12/03/99 009008 BANKCARD CENTER LOCC LODGING 010.4002.5501 358.60 93257 12/03/99 009008 BANKCARD CENTER GASOLINE 010.4301.5608 33.22 93257 12/03/99 009008 BANKCARD CENTER MEAL-SAN JOSE 010.4301.5501 32.05 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 2 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93257 12/03/99 009008 BANKCARD CENTER QUICK STUFF 010.4301.5501 18.63 93257 12/03/99 009008 BANKCARD CENTER ROOM-SAN JOSE 010.4301.5501 336.60 93257 12/03/99 009008 BANKCARD CENTER BNI PUBLICATION 010.4301.5201 396.88 93257 12/03/99 009008 BANKCARD CENTER AMERICAN WATER CONF-TRAVEL 640.4712.5501 172.92 5,110.64 93258 12/03/99 011426 BLUEPRINT EXPRESS STAPLE/EDGEBIND 010.4301.5201 11.49 11.49 93259 12/03/99 012168 BOXX EXPRESS MAPS-RICK HARTER-GENERAL PLAN 010.4130.5303 13.18 13.18 93260 12/03/99 013026 BRISCO MILL & LUMBER RED CHALK 220.4303.5255 8.57 8.57 93261 12/03/99 021940 C.COAST TAXI CAB SERVIC TAXI SVCS-11/1-11/15 225.4553.5507 2,176.00 2,176.00 93262 12/03/99 018486 CA.ST. DEPT OF PESTICID PEST APP LIC-MARSALEK,PAUL 220.4303.5501 30.00 30.00 93263 12/03/99 016692 CALIF.PEACE OFFICER'S A REGIS-E.ALLEN(MANAGING CIVIL) 010.4201.5501 212.00 212.00 93264 12/03/99 016302 CALIFORNIA MENS COLONY CMC SVS-OCT 220.4.303.5303 2,746.19 2,746.19 93265 12/03/99 101353 CALIFORNIA PAVEMENT SPRING 99-SLURRY SEAL PROJECT 350.5612.7001 5,822.84 5,822.84 93266 12/03/99 101501 CRYSTAL CALKINS REF.PARK DEPOSIT-CALKINS 010.0000.4354 25.00 25.00 93267 12/03/99 021918 CENTRAL COAST SUPPLY FLOOR WAX 010.4213.5604 107.25 93267 12/03/99 021918 CENTRAL COAST SUPPLY PADS/CLUTCH PLATE/SPRAY 010.4213.5604 174.81 282.06 93268 12/03/99 023322 CHRISTIANSON CHEVROLET REPL.DASH PADS 010.4201.5601 417.43 93268 12/03/99 023322 CHRISTIANSON CHEVROLET 2000 SILVERADO 3/4 TON TRUCK 010.4421.6301 21,492.00 21,909.43 93269 12/03/99 023868 RICHARD CLEAVER CIVIL DISOBEDIENCE-CLEAVER 010.4201.5501 40.00 40.00 93270 12/03/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 93.00 93270 12/03/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 93270 12/03/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 93270 12/03/99 024492 COLD CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 93270 12/03/99 024492 COLD,CANYON LAND FILL GREEN WASTE DUMP 220.4303.5307 10.00 133.00 93271 12/03/99 024832 COMMUNICATION SOLUTIONS LOCKOUT SCADA SYS REPAIR 640.4711.5603 270.00 270.00 93272 12/03/99 024870 COMPUSERVE INC. COMPUSERVE USERS FEE-10/30/99 010.4140.5607 81.72 81.72 93273 12/03/99 026208 CREDIT BUREAU REPORTS, CREDIT CHECK-MCMASTER 010.4201.5315 7.00 7.00 93274 12/03/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4001.5201 10.00 93274 12/03/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4421.5201 35.00 93274 12/03/99 026754 CRYSTAL SPRINGS WATER C BOTTLED WATER 010.4301.5201 20.00 93274 12/03/99 026754 CRYSTAL SPRINGS WATER C .BOTTLED WATER 010.4301.5201 20.00 85.00 93275 12/03/99 101369 KIMBERELY DEBLAUW MUSEUM OF TOLERANCE-DEBLAUW 010.4201.5501 139.00 139.00 93276 12/03/99 029250 J.B. DEWAR,INC. RED DIESEL 010.0000.1202 1,336.06 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 3 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93276 12/03/99 029250 J.B. DEWAR,INC. BIOCIDE 010.0000.1202 60.13 1,396.19 93277 12/03/99 100956 DOKKEN ENGINEERING ENG.SVCS-10/99 EL CAMPO 350.5616.7701 3,725.00 93277 12/03/99 100956 DOKKEN ENGINEERING ENG SVCS-10/99-BRISCO/HALCYON 350.5615.7701 4,870.00 8,595.00 93278 12/03/99 101379 FERGUSON ENTERPRISES,IN PIPE/COUPLING 612.4610.5610 75.60 93278 12/03/99 101379 FERGUSON ENTERPRISES,IN TUBLAR COUPLINGS 640.4712.5610 159.40 93278 12/03/99 101379 FERGUSON ENTERPRISES,IN TUBLAR COUPLING 640.4712.5610 106.26 341.26 93279 12/03/99 033702 TERENCE FIBICH REIMB.TRAINING SUPPLIES 010.4211.5501 28.96 28.96 93280 12/03/99 101355 FIRST BANK OF SLO GRAND AVE ELM ST/TO HALCYON 350.5806.7001 18,696.13 18,696.13 93281 12/03/9.9 034352 FIRST NAT'L BANK CENT.0 LEASE PURCHASE 95-144-AF 010.4145.5803 55,892.83 93281 12/03/99 034352 FIRST NAT'L BANK CENT.0 LEASE PURCHASE 95-144-AF 612.4610.5803 7,097.51 93281 12/03/99 034352 FIRST NAT'L BANK CENT.0 LEASE PURCHASE 95-144-AF 640.4712.5803 25,728.45 88,718.79 93282 12/03/99 100691 FIVE CITIES-TIMES LEGAL 57842 010.4002.5301 102.00 93282 12/03/99 100691 FIVE CITIES-TIMES LEGAL 57884 010.4130.5301 79.50 93282 12/03/99 100691 FIVE CITIES-TIMES LEGAL 57885 010.4130.5301 85.50 93282 12/03/99 100691 FIVE CITIES-TIMES LEGAL 57886 010.4130.5301 70.50 337.50 93283 12/03/99 101504 ALAN FONSECA REF.YOUTH B/BALL-ASHLEY LESLIE 010.0000.4605 45.00 45.00 93284 12/03/99 035802 FRANK'S LOCK & KEY INC KEYLOCK 010.4305.5255 13.89 13.89 93285 12/03/99 036738 GALL'S INC NOTEBOOKS/FILED SVC GUIDES 010.4211.5255 64.63 93285 12/03/99 036738 GALL'S INC GLOVE STRAP/EMS INST.SET 010.4211.5255 48.96 93285 12/03/99 036738 GALL'S INC FIELD SVC GUIDES/CLIPON HOLDER 010.4211.5255 203.64 317.23 93286 12/03/99 036894 GATEWAY COMPANIES,INC. COMPUTER WORKSTATION 010.4140.6101 1,606.24 1,606.24 93287 12/03/99 101505 SYLVIA GIL REF.0/B DEPOSIT-GIL 010.0000.2206 250.00 93287 12/03/99 101505 SYLVIA GIL EXTRA CLEANING-GIL 010.4213.5105 59.92- 190.08 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 33.78 93289 12/03/99. 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 52.02 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 40.22- 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4421.5201 24.50 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 13.49 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 36.93 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201.5201 107.41 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 21.43 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 12.52 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 24.13 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 85.78 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 202.70 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4201.5201 53.52, 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 5.34 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 34.28 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 32.15 VOUCHRE2 CITY OF ARROYO GRANDE PAGE, 4 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 90.34 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4211.5201 13.02 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4130.5201 2.13 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 4.80 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 6.76 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE.SUPPLIES 284.4103.5201 4.83 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 139.40 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4101.5201 139.40 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 284.4103.5201 52.82- 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 612.4610.5201 11.50 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 9.82 93289 12/03/99 038454 GRAND OFFICE SUPPLY OFFICE SUPPLIES 010.4120.5201 14.97 1,083.91 93290 12/03/99 039078 GRAYBAR ELECTRIC CO 12 SPEAKER PHONES 010.4145.5403 617.04 617.04 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-CONST.INSPECT 350.5806:7301 100.28 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-PW DIR 010.4301.5403 35.87 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301.5403 51.45 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-CODE ENFORCE 010.4301.5403 95.27 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-CM 010.4145.5403 145.57 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-SHEELEY 010.4145.5403 194.30 93291 12/03/99 036426 GTE WIRELESS CELL PHONE ADJUSTMENT 010.4145.5403 5.77- 93291 12/03/99 036426 GTE WIRELESS CELL PHONE-CONST INSPECT 350.5806.7301 87.73 704.70 93292 12/03/99 101482 ROCKY GUERRA REF.PARK DEPOSIT-GUERRA 010.0000.4354 25.00 25.00 93293 12/03/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 90.97 93293 12/03/99 101088 HANSON AGGREGATES ASPHALT 220.4303.5613 653.66 744.63 93294 12/03/99 041050 HAYES & SILVA CONCERETE REPL.CURB/GUTTER-RODEO DR 350.5632.7001 2,455.00 2,455.00 93295 12/03/99 100335 DANIEL HERNANDEZ LEADERSHIP DEV.W/S-HERNANDEZ 010.4421.5501 160.00 160.00 93296 12/03/99 101481 OLGA HIN REF.0/B DEPOSIT-HIN 010.0000.2206 250.00 93296 12/03/99 101481 OLGA HIN EXTRA CLEANING-HIN 010.4213.5101 59.92- 190.08 93297 12/03/99 042862 HONEYWELL,INC. MAINT AGREE-7/99-9/99 010.4213.5303 6,467.75 6,467.75 93298 12/03/99 043758 ICMA MEMBERSHIP RENEWAL ICMA DUES 010.4101.5503 748.00 748.00 93299 12/03/99 100716 JOHNSON & ASSOCIATES PROF.SVCS-JOB SPECS 010.4301.5303 740.00 740.00 93300 12/03/99 048360 LINDA KEY REIMB.PRE-SCHOOL SUPPLIES 010.4423.5253 26.31 26.31 93301 12/03/99 050154 LA SALLE NAT'L BANK SAFE WATER LOAN-INTEREST 640.4710.5802 25,510.89 93301 12/03/99 050154 LA SALLE NAT'L BANK SAFE WATER LOAN-PRINCIPAL 640.4710.5801 32,862.77 58,373.66 93302 12/03/99 050894 LAWSON PRODUCTS,INC. NUTS/BOLTS/BULBS 010.4211.5603 516.71 93302 12/03/99 050894 LAWSON PRODUCTS,INC. COTTER PIN/WASHERS 010.4211.5601 426.28 942.99 93303 12/03/99 101506 DENISE LUEVANO REF.YOUTH B/BALL-LUEVANO 010.0000.4605 55.00 55.00 f VOUCHRE2 CITY OF ARROYO GRANDE PAGE 5 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93304 12/03/99 101516 MADONNA CONSTRUCTION CO FAIR OAKS WATER LINE IMPROVE 350.5755.7003 24,486.30 24,486.30 93305 12/03/99 101391 MAINO CONSTRUCTION CO PAULDING MIDDLE SCHOOL BIKELAN 350.5606.7001 66,204.81 66,204.81 93306 12/03/99 101252 MCI TELECOMMUNICATIONS PHONE 5400 010.4145.5403 2.70 2.70 93307 12/03/99 101502 MCI WORLDCOM CONFERENCI CONFERENCE CALL-GENERAL PLAN 010.4130.5303 60.69 60.69 93308 12/03/99 057096 MINER'S ACE HARDWARE PVC FITTINGS/BALL VALVE 010.4430.5605 23.47 93308 12/03/99 057096 MINER'S ACE HARDWARE SOCKETS/TORQ BIT 220.4303.5273 26.14 93308 12/03/99 057096 MINER'S ACE HARDWARE TOILET SEAT HINGES 010.4213.5604 1.81 93308 12/03/99 057096 MINER'S ACE HARDWARE NIPPLE/ELBOWS/NOZZLE 010.4420.5605 22.89 93308 12/03/99 057096 MINER'S ACE HARDWARE SCREWDRIVER SET 010.4213.5273 2.35 93308 12/03/99 057096 MINER'S ACE HARDWARE SHOVEL/EMITTER/BUSHING 010.4420.5605 9.03 93308 12/03/99 057096 MINER'S ACE HARDWARE CLAMP 220.4303.5613 7.66 93308 12/03/99 057096 MINER'S ACE HARDWARE COUPLING/NIPPLE 640.4712.5610 6.84 93308 12/03/99 057096 MINER'S ACE HARDWARE DRILL BIT 640.4712.5273 4.60 93308 12/03/99 057096 MINER'S ACE HARDWARE LINE CHALK/TWINE/SMALL TOOLS 220.4303.5273 23.22 93308 12/03/99 057096 MINER'S ACE HARDWARE POLY TARP 010.4420.•5605 9.64 93308 12/03/99 057096 MINER'S ACE HARDWARE CEMENT 220.4303.5613 97.30 93308 12/03/99 057096 MINER'S ACE HARDWARE 9V BATTERY 010.4420.5605 2.41 93308 12/03/99 057096 MINER'S ACE HARDWARE COUPLING/TEE 010.4420.5605 6.62 243.98 93309 12/03/99 060450 NAT'L FIRE PROTECTION A SUBSCRIPTION-FIRE CODES 010.4211.5503 450.00 450.00 93310 12/03/99 101509 DEBORAH NORTHNESS REF.YOUTH B/BALL-NORTHNESS 010.0000.4605 45.00 45.00 93311 12/03/99 101275 JAMES O'DONNELL CO. SIGN INSTL/DOOR CLOSER/STRIPE 010.4213.5604 110.00 93311 12/03/99 101275 JAMES O'DONNELL CO. SIGN INSTL/DOOR CLOSER/STRIPE 010.4213.5604 325.65 435.65 93312 12/03/99 062712 ORCHARD SUPPLY HARDWARE SIGNS 220.4303.5613 122.80 122.80 93313 12/03/99 063960 PACIFIC BELL ALARM 473-1935 010.4145.5403 32.28 93313 12/03/99 063960 PACIFIC BELL ALARM 473-2041 010.4145.5403 16.00 93313 .12/03/99 063960 PACIFIC BELL RADIO 451-0183 010.4145.5403 181.60 93313 12/03/99 063960 PACIFIC BELL ALARM 841-3953 010.4211.5403 31.13 93313 12/03/99 063960 PACIFIC BELL ALARM 841-3956 220.4303.5403 31.13 93313 12/03/99 063960 PACIFIC BELL ALARM 841-3959 640.4710.5403 31.13 93313 12/03/99 063960 PACIFIC BELL ALARM 841-3960 010.4211.5403 31.13 93313 12/03/99 063960, PACIFIC BELL PAY PHONE 489-9816 010.4145.5403 39.08 393.48 93314 12/03/99 066534 CITY OF PISMO BEACH OES MUTUAL AID REIMB 010.4211.5303 4,237.50 4,237.50 93315 12/03/99 066924 PLAQUE SHAQUE DOOR SIGN 284.4103.5201 11.80 11.80 93316 12/03/99 101508 SHARON.PRELESNIK MUSEUM OF TOLERANCE-PRELESNIK 010.4201.5501 135.00 135.00 93317 12/03/99 069108 QUINN COMPANY SWITCH/MIRROR 220.4303.5603 93.79 93317 12/03/99 069108 QUINN COMPANY FREIGHT CHARGES 220.4303.5603 7.00 100.79 93318 12/03/99 100070 QUINTRON SYSTEMS,INC. INSTL-FIBER OPTICS CABLE-CC 010.4140.5303 2,998.35 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 6 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93318 12/03/99 100070 QUINTRON SYSTEMS,INC. INSTL-FIBER OPTICS CABLE-CC 284.4103.5303 2,750.00 5,748.35 93319 12/03/99 070356 RENNIE'S MOWER & ENGINE SPRAYER REPAIR 010.4430.5605 175.05 175.05 93320 12/03/99 100589 ROTO-ROOTER SSC SEWER PLUG 010.4430.5605 80.00 80.00 93321 12/03/99 072852 SAFETY KLEEN CORP. SVC-PARTS WASHER 010.4305.5303 87.75 87.75 93322 12/03/99 075130 SAN LUIS OBISPO CNTY.NE TT SUBSCR TO 10/99-RDH 284.4103.5503 144.00 93322 12/03/99 075130 SAN LUIS OBISPO CNTY.NE TT SUBSCR TO 3/01/00-FIN 010.4120.5503 37.50 93322 12/03/99 075130 SAN LUIS OBISPO CNTY.NE PH AD#5210236. 010.4002.5301 106.40 287.90 93323 12/03/99 076848 LENNY DE LOS SANTOS TENNIS CLASSES-DE LOS SANTOS 010.4424.5351 47.60 47.60 93324 12/03/99 077142 JOYCE SARUWATARI REIMB.PRE-SCHOOL SUPPLIES 010.4423.5253 56.69 56.69 93325 12/03/99 101513 PARIMAL SHAH REF.YOUTH B/BALL-SHILPAN/SHAH 010.0000.4605 80.00 80.00 93326 12/03/99 101510 ANITA SHOCK REF.PARK DEPOSIT-SHOCK 010.0000.4354 25.00 25.00 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 00608502364-LOS BERRO 010.4145.5551 7.00 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 00608502442-LOS BERRO 010.4145.5551 7.00 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 00608532519-LOS BERRO 010.4145.5551 12.00 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 00608502697-LOS BERRO 010.4145.5551 7.00 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 00777401231-1158 EASE 010.4145.5551 42.00 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 04712500264 010.4145.5551 300.78 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP TAX 04712601086-STAGECOAC 010.4145.5551 7.26 93327 12/03/99 074880 SLO CNTY TAX COLLECTOR PROP.TAX 06207401253-ELM ST 010.4145.5551 24.80 407.84 93328 12/03/99 081120 SO CALIF MUNI ATHL FED SCMAF DUES 010.4424.5257 25.00 25.00 93329 12/03/99 101500 IAN SPARROW REF.YOUTH B/BALL-SPARROW 010.0000.4605 45.00 45.00 93330 12/03/99 082040 STAPLES OFFICE SUPPLIES 010.4211.5201 12.61 93330 12/03/99 082040 STAPLES OFFICE SUPPLIES 010.4421.5201 70.69 93330 12/03/99 082040 STAPLES OFFICE SUPPLIES 010.4421.5201 69.69 152.99 93331 12/03/99 082486 STEWARD CO BINDING 010.4102.5255 476.52 476.52 93332 12/03/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 380.21 93332 12/03/99 086034 TRI-CITY DISPOSAL SERVI DISPOSAL SERVICES 010.4213.5303 145.96 526.17 93333 12/03/99 087672 UNITED RENTALS REPL.BROKEN DRILL BIT/POINT 220.4 303.5603 247.83 247.83 93334 12/03/99 101512 SHARON VALIENZIE REF.YOUTH B/BALL-PISANO 010.0000.4605 45.00 45.00 93335 12/03/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-DEL VAGLIO 010.4425.5315 170.00 93335 12/03/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-HOUGHTON 010.4425.5315 145.00 93335 12/03/99 100220 VHS MEDICAL CLINICS,INC PRE-EMPLOY PHYSICAL-CROCKETT 010.4130.5315 210.00 525.00 93336 12/03/99 091104 WESTBURNE/AIR COLD,INC- PVC FITTINGS 640.4712.5610 177.57 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 7 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 VOUCHER/ CHECK CHECK VENDOR VENDOR ITEM ACCOUNT ITEM CHECK NUMBER DATE NUMBER NAME DESCRIPTION NUMBER AMOUNT AMOUNT 93336 12/03/99 091104 WESTBURNE/AIR COLD,INC- COUPLING 640.4712.5610 50.53 93336 12/03/99 091104 WESTBURNE/AIR COLD,INC- COUPLING 640.4712.5610 178.56 406.66 93337 12/03/99 091874 WHITAKER CONTRACTORS,IN GRAND AVE,ELM ST/TO HALCYON 350.5806.7001 168,265.17 168,265.17 93338 12/03/99 100431 WILLARD PAPER CO PAPER/ENVELOPES-ADDT'L AMT 010.4102.5255 50.00 93338 12/03/99 100431 WILLARD PAPER CO ENVELOPES/PAPER 010.4102.5255 326.58 376.58 93339 12/03/99 092586 LEE WILSON ELECTRIC COM OPTICAL DETECTION-MASON/RT227 350.5604.7001 8,885.70 8,885.70 93340 12/03/99 092864 SCOTT WIRZ REIMB.GASOLINE/CLASS/MEALS 010.4211.5501 183.98 183.98 93341 12/03/99 101514 VALERIE WRAGE REF.YOUTH B/BALL-WRAGE 010.0000.4605 35.00 35.00 93342 12/03/99 093522 XEROX CORPORATION 2510 TONER CARTRIDGE 010.4301.5201 217.72 217.72 TOTAL CHECKS 540,856.64 VOUCHRE2 CITY OF ARROYO GRANDE PAGE 8 12/01/99 09:43 VOUCHER/CHECK REGISTER FOR PERIOD 19 FUND TITLE AMOUNT 010 GENERAL FUND 114,240.55 220 STREETS FUND 4,805.66 225 TRANSPORTATION FUND 2,176.00 284 REDEVELOPMENT AGENCY FUND 4,220.76 350, CAPITAL IMPROVEMENT FUND 322,472.90 612 SEWER FUND 7,371.86 640 WATER FUND 85,568.91 TOTAL 540,856.64 ATTACHMENT F CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 11/12/99 TO 11/25/99 12/03/99 FUND 010 244,083.65 Salaries Full time 134,017.64 FUND 220 10,579.91 Salaries Part-Time 33,717.40 FUND 284 4,123.85 Salaries Over-Time 7,300.23 FUND 612 3,596.41 Holiday Pay 9,782.92 FUND 640 9,873.70 Sick Pay 5,395.89 272,257.52 Annual Leave Pay 9,395.00 Vacation Buy Back 911.63 Vacation Pay 3,968.91 Comp Pay 5,198.33 Annual Leave Pay 3,465.59 PERS Retirement 15,465.54 Social Security 14,949.17 PARS Retirement 223.68 State Disability Ins. 140.81 Health Insurance 22,633.37 Dental Insurance 3,541.34 Vision Insurance 742.91 Life Insurance 532.16 Long Term Disability - Uniform Allowance - Car Allowance 400.00 Council Expense 375.00 Employee Assistance - Motor Pay 100.00 Total: 272,257.52 OtROrO 9■b■ INCORPORATED �Z MEMORANDUM v O m it JUIY 10. 1911 c4Q F ORN�P TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES SUBJECT: STATEMENT OF INVESTMENT DEPOSITS DATE: DECEMBER 14, 1999 Attached please find a report listing the current investment deposits of the City of Arroyo Grande, as of November 30, 1999, as required by Government Code Section 53646 (b). CITY OF ARROYO GRANDE MONTHLY INVESTMENT REPORT ,fid o�?2�ue.�� 30, 1999 December 14, 1999 This report presents the City's investments as of November 30, 1999. It includes all investments managed by the City, the investment institution, type of investment, maturity date, and rate of interest.I As of November 30, 1999, the investment portfolio was in compliance with all State laws and the City's investment policy. Current Investments: The City is currently investing all short-term excess cash in the Local Agency Investment Fund (LAIF) administered by the State Treasurer. This is a very high ' quality investment in terms of safety, liquidity, and yield. The City may readily transfer the LAIF funds to the City's checking account when funds are needed. At this time, the City does not hold any other investments. The following is a comparison of investments based on book values as of November 30, 1999 compared with the prior month and the prior year. LAW INVESTMENT CURRENT PRIOR Mt?I;ITH PRIORYEAR Date: November 1999 October 1999 November 1998 Amount: $7,750,000 8,150,000 7,010,000 Interest Rate: 5.21% 5.27% 5.58% 9.c. pRROyO INCORPORATED 9v MEMORANDUM V � 4K JULY 10. 1611 c�<<FORN�P TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES SUBJECT: CASH FLOW ANALYSIS/APPROVAL OF INTERFUND ADVANCE FROM THE WATER FACILITY FUND DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council: • Accept the October 1999 cash report, • Approve the interfund advance of$912,685 from the Water Facility Fund to cover cash deficits in other funds as of October 31,1999. FUNDING: No outside funding is required. ATTACHMENT A CITY OF ARROYO GRANDE CASH BALANCE/INTERFUND ADVANCE REPORT At October 31, 1999 Balance at Recommended Revised Fund 10/31/1999 Advances Balance 010 General Fund 303,592 303,592 213 Park Development 140,593 140,593 217 Landscape Maintenance 19,822 19,822 220 Street(Gas Tax)Fund 144,207 144,207 222 Traffic Signalization 436,854 436,854 223 Traffic Circulation 367,794 367,794 224 Transportation Facility Impact 1,564,202 1,564,202 225 Transportation (1,740) 1,740 0 226 Water Neutralization Impact 2,217 2,217 230 Construction Tax 242,611 242,611 231 Drainage Facility 11,200 11,200 271 State COPS Block Grant Fund 31,499 31,499 274 Federal Universal Hiring Grant (9,283) 9,283 0 276 97-98 Fed Local Law Enforcement Grant 90 90 277 98-99 Fed Local Law Enforcement Grant 5,445 5,445 284 Redevelopment Agency (94,215) 94,215 0 285 Redevelopment Set Aside 2,686 2,686 350 Capital Projects (807,447) 807,447 0 466 Canyon Way Bond Fund 11,317 11,317 612 Sewer Fund 21,073 21,073 634 Sewer Facility 911,097 911,097 640 Water Fund 2,197,821 2,197,821 641 Lopez 1,294,620 1,294,620 642 Water Facility 1,153,278 (912,685) 240,593 751 Downtown Parking 49,789 49,789 760 Sanitation District Fund 207,600 207,600 761 Rubbish Collection Fund 4,909 4,909 Total City Wide Cash 8,211,631 0 8,211,631 THE ABOVE LISTING ARE THE CASH BALANCES SHOWN IN THE GENERAL LEDGER OF THE CITY OF ARROYO GRANDE AS OF OCTOBER 31, 1999 da K. Snod Director of Fin cial Services gods MINUTES SPECIAL MEETING OF THE CITY COUNCIL TUESDAY, NOVEMBER 23, 1999 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA SPECIAL CITY COUNCIL MEETING Mayor Lady called the meeting to order at 6:45 P.M. Mayor Pro Tem Ferrara, Council Members Runels, Tolley, Dickens, City Manager Hunt, and City Attorney Carmel were present. , 1. PUBLIC COMMENT: None. 2. CLOSED SESSION: Mayor Lady announced that the Council was going to meet in closed session to discuss the following matters: CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code Section 54956.9(a)) Name of Case: Blanck v. City of Arroyo Grande, et al.; United States District Court, Central District of California, Case No. 95-5118 DDP (RZx) 3. CLOSED SESSION ANNOUNCEMENTS: There was no reportable action from the closed session. 4. ADJOURNMENT TO REGULAR CITY COUNCIL MEETING: The meeting was adjourned at 6:56 P.M. to the regular City Council meeting of November 23, 1999. MICHAEL A. LADY, Mayor ATTEST: KELLY WETMORE, Director of Administrative Services/ Deputy City Clerk CITY COUNCIL MINUTES TUESDAY, NOVEMBER 23, 1999 CITY COUNCIL CHAMBERS, 215 EAST BRANCH STREET, ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Honorable Mayor Lady called the regular City Council meeting of the City of Arroyo Grande to order at 7:04 p.m. 2. ROLL CALL City Council: Redevelopment Agency: X Council Member Runels X Board Member Runels X Council Member Tolley X Board Member Tolley X Council Member Dickens X Board Member Dickens X Mayor Pro Tem Ferrara X Vice-Chair Ferrara X Mayor Lady X Chair Lady STAFF PRESENT -X—City Manager -XCity Attorney X_Director of Administrative Services .Chief of Police Director of Building and Fire X Director of Community Development _director of Economic Development X_Director of Public Works _XDirector of Parks and Recreation _Qirector of Financial Services X Associate Planner 3. FLAG SALUTE Members of Camp Fire Club, Pa-Su-He, led the Pledge of Allegiance. 4. INVOCATION Pastor Michael Dennis, Landmark Missionary Baptist Church, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW None. CITY COUNCIL MINUTES NOVEMBER 23, 1999 Q.A. RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Dickens moved, Mayor Pro Tem Ferrara seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. PUBLIC HEARING 7.a. PUBLIC HEARING CONCERNING THE USE OF FEDERAL 1999 LOCAL LAW ENFORCEMENT BLOCK GRANT FUNDS Chief of Police TerBorch highlighted the staff report. Council Member Dickens asked questions about the in-car video camera for the School Resource Officer vehicle. Chief TerBorch explained that all the patrol vehicles were equipped with mounted in-car video systems and the School Resource Officer vehicle was a marked unit, which was used in a limited patrol function. He said the system has proven to be valuable to the Department in recording evidence and documenting incidents. Mayor Pro Tem Ferrara clarified that these funds could not be used for uniforms or forensic fees. Chief TerBorch responded that the funds could not be used to replace existing budgeted funds nor for any normal operational costs. The funds can only be used for program enhancements and new equipment. After being assured that the public hearing had been duly published and all legal requirements met, Mayor Lady opened the'Public Hearing. Hearing no comments from the audience, Mayor Lady closed the Public Hearing. - Council Member Tolley thanked the Chief and the Council for its continuous support of the South County Youth Coalition and Youth Master Plan. Council Member Tolley moved to approve the expenditure of $20,500 as authorized by the Federal 1999 Local Law Enforcement Block Grant (LLEBG) Program. Council Member Runels seconded the motion. Mayor Pro Tem Ferrara stated that he had discussed with the Chief the recommended expenditures for the Emergency Management Program. He commented that the California Specialized Training Institute (CTSI) would be conducting the training for the program, which was the organization that he worked.for. He stated that CTSI was a government agency, non-profit, and a part of the Governor's Office of Emergency Services, therefore, he did not perceive a conflict of interest. 2 CITY COUNCIL MINUTES NOVEMBER 23, 1999 Voice Vote X Roll Call Vote Ay&-Lady Aye Ferrara Aye Runels Ay -Tolley AyIL-Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 7.13. ALBERTSONS PLANED SIGN PROGRAM 99-003, 1132 W BRANCH STREET Council Member Tolley declared a potential conflict of interest and stepped down from the dais. Associate Planner Heffernon highlighted the staff report. After being assured that the public hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing. Bill Hunter, JCI Sign Company, spoke in favor of the planned sign program for the store. He commented that the pennants had been removed, and that there was a reduction of 55 square feet of signage. John Ortiz, Albertson's store director, spoke in favor of the planned sign program for the store. Hearing no further comments, Mayor Lady closed the Public Hearing. Council concurred that the proposed signage was less obstructive than originally proposed. Mayor Pro Tem Ferrara moved to adopt a resolution approving Planned Sign Program Case No. 99-003. Council Member Runels seconded the motion. Voice Vote X Roll Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT the motion is hereby declared to be passed. 3 CITY COUNCIL MINUTES NOVEMBER 23, 1999 Council Member Tolley returned to the dais. 8 CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Mary Greene, President of San Luis Obispo Animal Rescue, said that the City of Arroyo Grande was known as "cat city" because of its cat overpopulation. She spoke about the City of Morro Bay contributing to a spay/neuter program, and asked the City Council to consider allocating funds for a similar program. Diana Duncan, representative from HART Animal Rescue Team, stated that most animal rescue calls come from Arroyo Grande. She asked the City to join the cities of Paso Robles, Atascadero, Morro Bay, and San Luis Obispo on a spay/neuter crusade for dogs and cats. Diane Schultz, animal rescuer, stated she works with the pound in an effort to place animals. She asked the City to allocate funds to assist City residents in spaying/neutering their animals. Susan Howe, Oceano, founder of Volunteers for Animals, talked about an advertisement for six free kittens in today's newspaper. She said that cats multiply quickly and there needed to be some intervention to help residents spay/neuter their pets. Barbara Wilkins, Nipomo, said she was an animal rescuer. She talked about the cats in the creek area behind City Hall and said that people feed them and some of them had been spayed or neutered. She asked the City to provide $20 per animal toward the cost of spaying/neutering. Jill Jenks, Arroyo Grande resident, echoed the statements that had been made. She talked about the financial aspect of prevention, and asked the City to look at the humane aspect of taking care of cats and dogs. Herta Carpentier, Arroyo Grande resident, stated that the volunteers were doing the City a favor by rescuing and spaying/neutering the animals. She asked the Council to allocate funds to help this effort. Mayor Lady informed the speakers that the City would be reviewing its mid-year budget in February and encouraged them to submit a request for funds in writing to the City. 9. CONSENT AGENDA Council Member Tolley stated that he was not present at the last meeting and therefore would not vote on the approval of the minutes (Item 9.b.); and would not vote on Item 9.j. due to a previously announced conflict of interest. Council Member Dickens asked for clarification on the design of the proposed gazebo in Item 9.d. 4 CITY COUNCIL MINUTES NOVEMBER 23, 1999 Director Hernandez referred to Attachment #3 in the staff report and pointed out Model GIW20T. City Attorney Carmel read the titles of Ordinance No. 510 C.S. and Ordinance No. 511 C.S. Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9.a. through 9.j., with the recommended courses of action. a. Cash Disbursement Ratification. Approved. b. Minutes of City Council Meeting of November 9, 1999. Approved. C. Rejection of Claim Against City - H. Bottorff. Rejected Claim. d. Award of Bid - Kiwanis Park Gazebo. Approved. e. Grand Avenue, Elm Street to Halcyon Road, Project No. 60-70-90-98-6, Progress Payment No. 4. Approved. f. Optical Detection Devices, East Branch Street at Mason Street, Project No. 90-99-2, Notice of Completion and Release of Retention. Approved. g. Fall 1999/2000 Pavement Management Project, Progress Payment No. 1. Approved. h. Fair Oaks Avenue Water Line Improvements, Project No. 60-98-5, Progress Payment No. 1. Approved. L Adoption of an Ordinance of the City of Arroyo Grande Amending Title 6, Chapter 4, of the Arroyo Grande Municipal Code to Establish a Mandatory Commercial and Industrial Recycling Program. Ordinance No. 511 C.S. Adopted. j. Adoption of an Ordinance of the City of Arroyo Grande Amending the Zoning Map of Arroyo Grande for Development Code Amendment 97-009. Ordinance No. 510 C.S. Adopted. _Voice Vote _X__Roll Call Vote Cit/ Council Aye Mayor Lady Aye Mayor Pro Tem Ferrara Aye Council Member Runels Ay-e—Council Member Tolley (except Item 9.j.) Aye Council Member Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 5 CITY COUNCIL MINUTES NOVEMBER 23, 1999 Board Member Runels moved and Vice-Chair Ferrara seconded the motion to approve Consent Agenda Item 9.k., with the recommended course of action. 9.k. Amendment of Ex Officio Positions as Set Forth in the Redevelopment Agency Bylaws and Conflict of Interest Code. Resolution No. RDA 99-1 Adopted. _Voice Vote X_Roll Call Vote Redevelopment Agency Aye Chair Lady AyiL-Vice-Chair Ferrara Aye Board Member Runels Ay2—Board Member Tolley fte Board Member Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS None. 11, NEW BUSINESS 11.a. ESTABLISHING A "NO PARKING EXCEPT BY CITY PERMIT" ZONE ON CLARENCE AVENUE Director of Public Works Spagnolo highlighted the staff report. Council Member Tolley asked how many "No Parking Except by City Permit" signs were located in the City. Director Spagnolo replied that there were two other locations; one area was near the High School and California Street, and the other was on Station Way behind the Post Office. Council questions and discussion included the existing condition and width of Clarence Avenue; spacing/distance between the signs; concerns about the proposed number of signs; enforceability of the signs; the redesigned parking area for the hockey rink which provides adequate parking off of Stanley Avenue; and meeting the parking needs of the residents on Clarence Avenue. Mayor Lady opened up the discussion for public discussion. Richard Venable, 849 Mesa Drive, asked if the street was closed to permit parking on one side and not allowed on the other, what affect it would have on persons going door to door collecting signatures on political ballots. 6 CITY COUNCIL MINUTES NOVEMBER 23, 1999 Mayor Lady responded that parking was allowed at the end of the street and there were only four homes on Clarence Avenue. Mayor Pro Tem commented that he had no problem with the strategy of placing the proposed signs; however, he was concerned about the number of signs. He suggested installing fewer signs initially and if it did not work, then add additional signs. Council Member Dickens moved to adopt a resolution establishing a "No Parking Except By City Permit" zone approximately 300' (three hundred feet) on the easterly side of Clarence Avenue in front of 215 A and B, 221, and 231 Clarence Avenue; look at reducing the number of signs; and direct the Police Department to issue parking permits to the owners/residents of Clarence Avenue in front of 215 A and B, 221, and 231. Mayor Pro Tem Ferrara seconded the motion. _Voice Vote XRoll Call Vote Ayg Lady Avg-Ferrara -Ay&Runels ZwTolley Aye Dickens There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL REPORTS: a. MAYOR MICHAEL LADY (1) South San Luis Obispo County Sanitation District (SSLOCSD). 1) Adopted a resolution to begin taking water brine treatment from the Central Coast water treatment permit which may lead to a revenue source for the District; 2) Received a presentation on the District's FY 1998-99 Audit; and 3) Discussed purchase of a secondary containment tank for further water treatment efforts. (2) Other. None. b. MAYOR PRO TEM TONY M. FERRARA (1) Integrated Waste Management Authority Board (IWMA). 1) Received update on RALCCO - still trying to sell plastic to China; accumulating large amount of materials on site which is a concern of the Environmental Protection Agency; 2) California IWMB accepted JPA as a regional authority for the purposes of a comprehensive diversion rate and Arroyo Grande is a part of the JPA which brings the overall diversion rate to 51%. Cal IWMB requiring agencies to vigorously maintain programs in place that are required under AB939. 7 CITY COUNCIL MINUTES NOVEMBER 23, 1999 b. MAYOR PRO TEM TONY M. FERRARA (continued) (2) Economic Vitality Corporation (EVC). No report. (3) Air Pollution Control District (APCD). Discussed issue of County-wide no burning rule in residential backyards (agriculture zones would be exempt). (4) Economic Development Task Force. No report. Council Member Dickens suggested that the Economic Development Task Force establish youth components in the Economic Development Element relating to career preparation programs. He commented that the Element should address how jurisdictions can implement action plans and work with the School District to prepare youth for entering the workforce and creating opportunities for them. (5) Other. Following up on motions made relating to the Village Glen project, presentations were given to the Traffic Commission and Planning Commission focusing on issues relating to Brisco/101, Level of Service policies, and the need for traffic study criteria. The Commissions will be forwarding recommendations to the City Council. C. COUNCIL MEMBER THOMAS A. RUNELS (1) Zone 3 Advisory Board. 1) County Board of Supervisors voted to put 50% of $26 million debt on the ballot for the Lopez Dam Remediation Project, 2) Lake elevation is down; and 3) Fish plants are scheduled for January, February, and March 2000. (2) County Water Resources Advisory Committee (WRAC). Discussion centered on Nacimiento project; Santa Maria water rights litigation was on the agenda; however, it was not addressed. ' (3) Other. None. d. COUNCIL MEMBER STEVE TOLLEY (1) Long-Range Planning Committee. Consultant provided a draft Land Use Element and map. Reviewed General Plan Update schedule for next 90 days. Deadline of November 30th to provide additional written - comments to the consultant; consultant to produce draft Land Use, Circulation, Parks and Recreation, and Agriculture, Open Space and Conservation documents and selective General Plan policy statements; City Council to approve distribution of draft Elements and General Plan policy statements, begin CEQA process; and hold workshops on the status of pending General Plan Amendments. Handout on Level of Service policies was handed out to the Committee for information. (2) South County Youth Coalition. No report. (3) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA). No report. Distributed SCA 3 Steering Committee notes to Council Members. (4) Other. None. 8 CITY COUNCIL MINUTES NOVEMBER 23, 1999 e. COUNCIL MEMBER JIM DICKENS (1) South County Area Transit (SCAT). Council Member Dickens invited Grover Beach Mayor Pro Tem Ekbom to speak on this issue. Mr. Ekbom stated he was here at the direction of the Grover Beach City Council about concerns relating to the trolley service that financially impacts the cities in the JPA. He reviewed the history of how the trolley was funded and the current financial status of the transportation program. He stated that the trolley is running in competition with the existing SCAT system, and there were no performance standards in place. He asked the Council for input, logic and an exchange of ideas on why the trolley system should continue. Council discussed whether or not to schedule the issue on a future City Council Agenda. Council Member Dickens stated that a full report on the trolley issue was coming back to the SCAT Board for consideration on December 15th. He suggested that the Council would be more prepared to evaluate the issue after receiving more information. There was Council consensus to place this issue as a new business item on the Agenda in January. (2) Economic Development Committee/Chamber of Commerce. No report. (3) Five Cities Recreational Center Subcommittee. No report. (4) Economic Opportunity Commission. No report. (4) Other. None. 13, COUNCIL COMMUNICATIONS Council Member Runels reported that at the Zone 3 meeting, several people from Grover Beach, Pismo, and Oceano came over to compliment the'lights being displayed in the Village. Council Member Runels requested that in December the City recognize Harvest Bag, a local organization that passes out over 800 bags of food every week for the needy. Council Member Dickens asked if IWMA had implemented a public education plan for recycling. He reported that some residents, including him, had not yet received their blue recycling waste-wheelers. Mayor Pro Tem Ferrara confirmed that Bill Worrell from IWMA would be coming forth with a public relations/education program. 14. STAFF COMMUNICATIONS None. i 15. ADJOURNMENT Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. Time: 9:14 p.m. 9 CITY COUNCIL MINUTES NOVEMBER 23, 1999 MICHAEL A LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK 10 gee■ OA ljjt C INCORPORATED Z V 1D+1 it .NAY 10. 1911 c4Q F OR��P MEMORANDUM TO: CITY COUNCIL FROM: ROBERT L. HUNT, CITY MANAGER SUBJECT: CANCELLATION OF DECEMBER 28, 1999 CITY COUNCIL MEETING DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council cancel the regularly scheduled Council meeting of December 28th. FUNDING: There is no fiscal impact. DISCUSSION: Due to scheduling conflicts surrounding the holidays, it is recommended the Council cancel the regularly scheduled meeting of December 28th. There are no items that require action by the Council prior to the January 11, 2000 City Council meeting. 9.f. O� pRR0 INCORPORATED= MEMORANDUM V O it JMY 10, loll ,f c4Q F ORN�P TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES SUBJECT: ANNUAL FINANCIAL REPORT— FISCAL YEAR 1998-99 RECEIPT AND USE OF WATER AND SEWER DEVELOPMENT FEES/CHARGES DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council accept and file the annual report of the receipt and use of water and sewer development fees and charges in compliance with Government Code Section 66013. FUNDING: No outside funding is required. DISCUSSION: Effective January 1, 1999, Government Code Section 66013 requires that within one hundred and eighty days of the close of the fiscal year, a financial accounting of the transactions dealing with water and sewer development fees and charges shall be made available to the public. This was a change from the accounting and reporting guidelines of January 1997 for AB1600 fees. The earlier guidelines specifically exempted water and sewer related fees from the reporting requirements. However, the expanded reporting requirements apply only to connection fees/capacity charges collected on or after January 1, 1999. The basic accounting and reporting responsibilities under the Government Code require the following: 1. A description of the charges deposited in the fund; 2. The beginning and ending balance of the fund and any interest earned from investment of moneys in the fund; 3. The amount of charges/fees collected in the fiscal year; 4. The public improvements on which charges were expended; 5. The percentage of the total cost of the public improvements that was funded by these charges. 6. The completed public improvements on which charges were expended; 7. Each public improvement that is anticipated to be undertaken in the current fiscal year. WATER AND SEWER DEVELOPMENT FEES-ANNUAL REPORT Page 2 Attached to this staff report is the financial information (Attachment A) as required by Government Code Section 66013 as of June 30, 1999. The information consists of beginning and ending fund balances for each fee charged by the City, including interest earned, and details of all expenditures made from these sources. The information provided agrees to the financial records. Pursuant to Government Code Section 66013 this report is for review purposes only. The City utilizes fund accounting to segregate development related fees from other City revenues. Although the City pools its cash for investment purposes, interest income is allocated to the facility funds based on their respective cash balances. The City accounts for water and sewer development charges in three separate funds, the Water Facility Fund, the Sewer Facility Fund, and the newly created Lopez Facility Fund. Even though the City is obligated to report only the period from January 1, to June 30 1999, the information in Attachment A is presented in a format consistent with the annual audit of the Fiscal Year July 1, 1998 to June 30, 1999. The following is a description of the City funds used to track water and sewer development related fees: • Water Facility (Fund 642) Water Main Charges and Distribution Charges, enacted pursuant to the provision of Section 6-7.22 of the City Municipal Code, are accounted for in the Water Facility Fund. These revenues are to be used for future water infrastructure improvements. • Sewer Facility (Fund 634) Sewer Facility revenue, enacted pursuant to the provision of Section 6-6.409 of the City Municipal Code, is collected to help pay for improvements and future capacity as necessary to meet the needs of the City resulting from growth and expansion. • Lopez Facility Fund (Fund 241) This fund is used to account for the accumulation of water availability charge revenues. This revenue was enacted pursuant to the provision of Section 38743 of the Government Code, and Section 6-7.22 of the City Municipal Code. Alternatives The following alternatives are provided for City Council consideration: - Approve staff recommendation; - Deny staff recommendation; - Modify staff recommendation and approve; - Provide direction to staff. ATTACHMENT A CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges Statement of Revenues, Expenditures and Changes in Fund Balances Fiscal Year Ended June 30, 1999 Sewer Water Lopez Facility Facility Availability Revenues: Interest Income $ 122,013 $ 52,521 $ - Sewer Facility Charges 30,304 Water Main Charges 9,072 Distribution Charges 87,598 Water Availability Charges 135,700 Total Revenues 152,317 149,191 135,700 Expenditures Operating Expenses - - - Excess of Operating Revenues Over Operating Expenditures 152,317 149,191 135,700 Other Financing Uses Capital Transfers Out 165,328 - Excess of Revenues Over (Under) Expenditures and Other Financing Uses (13,011) 149,191 135,700 Fund Balance, Beginning of Year 1,565,703 974,654 - Fund Balance, End of Year $1,552,692 $1,123,845 $ 135,700 Staff Report:98-99 Schedule ATTACHMENT A CITY OF ARROYO GRANDE Water and Sewer Development Fees and Charges Sewer Facility Transfers Fiscal Year 1998-99 Completed Work Transfers % of Project % of Completion Underground Fuel Storage Tanks $ 68,200 48% 100% Newsom Springs Drainage 50,422 83% 20% Sewer&Water Rate Study 8,365 41% 92% Grand Avenue-Halcyon to Elm Street 38,341 33% 5% Total Capital Transfers $ 165,328 Fiscal Year 1999-00 Current Projects Allocation % of Project Electrical Upgrade at Sewer Lift Station #1 20,000 100% LePoint Sewer, McKinley to Crown Terrace 70,000 100% Crown Terrace Sewer, LePoint to Crown 25,000 100% Newsom Springs Drainage 483,300 62% Total Funding for Current Projects $ 598,300 Staff Report:98-99 Schedule p,RROyO 9W90 INCORPORATE MEMORANDUM it JULY 10. 1911 ,f c�' FOt�N�P TO: CITY COUNCIL FROM: LYNDA K. SNODGRASS, DIRECTOR OF FINANCIAL SERVICES SUBJECT: AUTHORIZATION TO ISSUE BUSINESS LICENSE FOR VENDOR USING PUBLIC RIGHT-OF-WAY DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council authorize the issuance of a business license to Mr. Rik Rontal for the operation of an ice cream truck in the public right-of-way, in compliance with Section 3-1.217 of the Municipal Code. FUNDING: Mr. Rontal will pay the City's General Fund $25 for a business license. DISCUSSION: The City routinely issues business licenses, for a fee of $25, to merchants wishing to do business within the City. Mr. Rontal recently requested a business license to operate an ice cream truck within the City limits. Because the ice cream truck will be operated on City streets, a public right-of way, Section 3-1.217 of the Municipal Code (Attachment A) requires that the City Council approve the issuance of the business license. The following City Departments have been contacted to ensure that this use of the public right-of-way is appropriate and have voiced no objection: Police Department Community Development Department Parks and Recreation Department Mr. Rontal has the appropriate insurance coverage and meets all other City requirements. A letter of intent from Mr. Rontal is shown as Attachment B. Alternatives The following alternatives are provided for City Council consideration: - Approve staff recommendations; - Deny staff recommendations; - Modify staff recommendations and approve; - Provide direction to staff. BUSINESS LICENSE AUTHORIZATION Page 2 Attachments The attachments to this report are as follows: Attachment A— Section 3-1.217 of the Arroyo Grande Municipal Code. Attachment B — Letter of intent from Rik Rontal. ATTACHMENT 3-1.216 3-1.301 made, the Finance Director shall give not-,ce of the amount so assessed by serving it personally or by depositing it in the United States Post Office in the City, postage prepaid, addressed to the person so assessed at his last known address. (Secs. 3 and 34, Ord 201, as amended by Sec. 1, Ord. 168 C.S., eff. November 22, 1977; Sec. 2, Ord. 446 C.S., eff. June 26, 1992) Sec. .3 1.217. Use of.0bli; r.ights-of-way for. husiness. it shall be unlawful for any person to use any public right-of-way (public streets, roads, parking sots, or sidewalks) within the City for the purpose of engaging -in any type of business, including selling therefrom, soliciting donations, taking a cen--.us, or taking orders for any goods, wares, or merchandise, without the prior approval of the Council. (Sec. 11, Ord. 201, as amended by Sec. 1, Ord. 168 C.S., eff. November 22, 1977) Article 3. Special Provisions. S.ec, 3-71,30 .License f pg; .Exerwtign,s_- .Charitaue activities. The provisions of this chapter shall not be deemed or construed to require the payment of a license fee to conduct, manage, or carry on any business or require the payment of any license fee 65 Reprint No. 51 (7/15/92) ATTACHMENT B December 5, 1999 Ms Lynda Snodgrass Director of Financial Services Arroyo Grande My intentions are to revive the Ice cream Trucks of our youths. My first and foremost concern is SAFETY. Drivers will be screened and trained in: Driving safety Awareness Over all Happy Attitude Will be fully insured. Will attempt to shop at street corners closer to crosswalks. Will have signs on trucks to stop and look both ways before approaching Truck. On the back to Stop Caution Children Present. It will be safer for children to get treats on there own streets under there Parents supervision. Parents poled in different neighborhoods responded to be a welcomed addition To the community. The hours would be after school during the week and after 1:00 on weekends. Happy Times and Happy Memories to share with our children and grandchildren. Thank You for your consideration. Sincerely Rik Rontal 9oh. O� 10R R 0 if WCORPORATED MEMORANDUM it JULY 10, loll TO: CITY COUNCIL q FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION °^" SUBJECT: AUTHORIZATION TO SOLICIT BIDS — HYDROSEED OF VOLUNTEER, IKEDA, AND PORTER FIELDS DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the Council authorize the solicitation of bids for hydroseeding of Volunteer, Ikeda and Porter fields at the Soto Sports Complex and authorize the City Manager to accept the lowest bidder. FUNDING: There is $6,000 budgeted in the FY 1999-2000 Capital Improvement Program budget for this project. Funds are from Park Development Fees. DISCUSSION: Volunteer, Ikeda, and Porter fields are heavily used in the fall for youth and adult soccer league games. Over 2,000 participants use these fields weekly and, as a result, there has been damage to the turf areas being used for soccer. In FY1998-99, the City Council authorized $4,500 for hydroseeding of Volunteer and Ikeda field areas. Porter field was not hydroseeded last year; consequently the field was in relatively poor condition by the start of the 1999 baseball season. The fields are scheduled to be closed from December 3, 1999 until March 2000 for needed repairs and to give the fields time to recover from heavy use. Hydroseeding will promote the speedy recovery of the fields in preparation for spring baseball and softball leagues. Alternatives: The following alternatives are provided for the Council's consideration: - Authorize staff to solicit bids; - Reject staffs request to solicit bids; or - Provide direction to staff. Attachments: Attachment 1 Project Description c:\StaffRpt\HydroseedVolu nt&I kedaDec8.98 cn " G0) G o U o r4 u x wCf) s 8 8 = E° o C, N N N s7s M73 NllIOS N N O N N N3dSd 8 � 8 r. �O y •+ 3YlUdS NX709 � e s d wb 1S AUrXIff Av 1 > ar S 730N 0 Q� L C14,2K SIEWEI AID IV u G H A Cgz pRROyO 9wL INCORPORATED 'PZ rn MEMORANDUM # Jay 10. 1911 ,F C4"IFORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: GRAND AVENUE, ELM STREET TO HALCYON ROAD PROJECT NO. 60- 70-90-98-6 - PROGRESS PAYMENT NO. 5 DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment No. 5 in the amount of$161,402.42 to Whitaker Contractors, Inc. for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. FUNDING: On June 22, 1999, the Council awarded the construction contract for the Grand Avenue, Elm Street to Halcyon Road Project, to Whitaker Contractors, Inc. in the amount of $1,707,535 and authorized a contingency of$170,750 to be used for unanticipated costs during the construction phase of the project ($1,878,285 total available funding). DISCUSSION: An application for Progress Payment No. 5 was received from Whitaker Contractors Inc. for work completed between November 1 and November 21, 1999. As of November 21, 1999, the contract was 65% complete and $1,106,229.84 of the $1,707,535 available funds (or 65%) has been requested by the Contractor. Attachment: Application for Progress Payment No. 5 CLty Of Arro/a-q r Public Works Department Application forProgress Payment Contract Name: Grand Avenue,Elm St to Halcyon Rd Contract No: 60-70-90-98-6 Progress Payment No: 5 City Account No: 350-5806-7001= $ 161,40242 To Escrow Account $17,933.60 Payment Date: 11/209 Bid Estimate Amended Estimate Pay lo Date BidUnit Unit Unit Percent "M knit12MMon Price Amount Price Maim QtV Price Amount General 1 LS Mob tdon Allowance 1 $ 10 000.00 $ 10,000.00 1 $10,000.00 $ 10,000.00 1.00 $ 10 000.00 $ 10,000.00 100% 2 LS TrafiC Control 1 $ 60,000.00 $ 60 000.00 1 580000.00 S 60 000.00 0.70 $ !a 000.00 $ 4 000.00 70% 3 LS Traredh ar Bra 1 $ 16,875.00 $ 16,875.00 1 $16,875.00 $ 16 875.00 0.95 S 47.-WO 6,90875.00 $ 16,031.25 95% 4 LS Consitucllon 1 $ 17 900.00 S 17 900.00 1 $17,900.00 $ 17 900.00 0.90 S 17 0.00 $ 16110.00 90% water 6)Stem xviamwb 5 LF 4'PVC Class 150 C900 Water Main 45 $ 29.00 $ 1,305.00 45 $ 29.00 $ 1,305.00 40 $ 29.00 $ 1,160.00 89% 6 LF 6'PVC Class 150,C900 Water Main 185 $ 24.60 $ 4,551.00 185 $ 24.60 $ 4,551.00 107 $ 24.80 S 2,632.20 W%- 7 LF 8'PVC Class 150 C900 Water Main 42 $ 76.00 $ 3,276.00 42 $ 78.00 $ 3,276.00 5 $ 78.00 S 390.00 12% 8 LF 17 PVC,Class 150,C900 Water Main 146 $ 66.00 $ 9,636.00 146 $ 66.00 $ 9,636.00 144 S 66.00 $ 9,504.00 99% 9 LF 12'PVC,Class 150,C900 Water Main 3013 $ 48.00 $ 144,624.00 3013 $ 48.00 S 144,624.00 2,700 $ 48.00 S 129,600.00 90% 10 EA C GM Valva Assembly 1 $ 625.00 S 825.00 1 $ 625.00 $ 625.00 1 $ 625.00 S 625.00 100% 11 EA 8'Gate Valve 4 $ 625.00 $ 2,500.00 4 $ 625.00 $ 2.500.00 4 $ 625.00 $ 2,500.00 100% 12 EA8'Gab V&e 1 $ 3,190.00 $ 3190.00 1 $3,190.00 $ 3,190.00 1 S 3190.00 $ 3,190.00 100% 13 10' Valve 2 $ 1,975.00 $ 3950.00 2 $ 1,975.00 $ 3,950.00 2 S 1975.00 S 3,950.00 100% 14 EA 17 Valve 9 $ 1,990.00 $ 17,910.00 9 $1,990.00 $ 17,910.00 9 S 1,990.00 S 17,910.00 100% 15 EA Replace 1'Water SerAce and Meter Box 35 S 1,350.00 $ 47,250.00 35 $1,350.00 $ 4795000 24 $ 1,350.00 $ 32,400.00 69% (Per Construction Nota 1- 16 EA Replace 2-Water SwAce and Meter Box 2 S 1,890.00 $ 3,780.00 2 $ 1,890.00 $ 3,780.00 2 $ 1,890.00 $ 3,780.00 100% Par Construction Note 2- 16(b) EA Replace 2-Water SwAce,and 1'Meter Box 5 $ 1,700.00 $ 8,500.00 5 $1,700.00 $ 8,500.00 3 S 1,700.00 $ 5,100.00 60% Per Construction Note 2- 17 EA New 1'Water Santee and Meter Box 2 $ 1,880.00 $ 3,760.00 2 $1,880.00 $ 3,760.00 1.0 $ 1,880.00 $ 1,880.00 50% Per Cerstructon Note i t- 18 EA Replace 1'Duplex Water SwAce and 2 4 $ 2,000.00 $ 8,000.00 4 S 2,000.00 $ 8,000.00 2.0 $ 2,000.00 $ 4,000.00 50% Meter Boxes Per Construction Nate 9- 19 EA Replace V Water Service 6 $ 1,450.00 $ 8,700.00 6 $1,450.00 $ 8,700.00 5 S 1,450.00 S 7,250.00 83% Par Caral action Note 3-W 20 EA Replace C Water Service Manifold and 1 $ 3,600.00 $ 3,600.00 1 $3,600.00 $ 3,600.00, 0.0 $ 3,600.00 $ - 0% 4 Mder Boxes Per Construction Note 6- 21 EA Replace 4-Water SwAce Manifold and 1 $ 3,700.00 $ .3,700.00 1 $3,700.00 S 3,700.00 0.0 $ 3,700.00 $ - 0% 5 Mder Boxes Per Construction Note S-W 22 EA Replace 4-Water Service Manifold and 1 $ 3,930.00 $ 3,930.00 1 $3,930.00 $ 3,930.00 0.5 S 3,930.00 S 1,965.00 50% 7 Mder Braces Per Construction Note 6- 23 EA Abandon ehddNg water meter 14 $ 775.00 $ 10,850.00 14 $ 775.00 $ 10,850.00 0.0 $ 775.00 $ - 0% Per Conatrucllon Note 7- 24 EA Fire y*wtAssemby 6 $ 2,860.00 $ 17,160.00 6 $2,860.00 $ 17,160.00 7.0 $ 2,860.00 $ 20,020.00 117% Per Construction Note 5 25 EA Remove Fire Hydrant 2 $ 1,480.00 $ 2,960.00 2 S 1,480.00 $ 2,960.00 2.0 $ 1,480.00 $ 2,960.00 100% Per Conshuclon Note 8- 26 EA Replace Fire Hydrft Assan" 9 $ 3,000.00 $ 27,000.00 9 $3,000.00 $ 27.000.00 4.5 $ 3,000.00 $ 13,500.00 50% Per Construction Note 4- 27 LS Abwdon EdsaM Water System Facilities 1 $ 8,620.00 $ 8,620.00 1 $8,620.00 $ 8,620.00 0.2 $ 8,620.00 $ 1,724.00 20% Construction Note 10-W 28 LF 8'PVC SDR 35 Sewer Main 932 $ 65.00 $ 60,580.00 932 $ 65.00 $ 60,580.00 892 S 65.00 $ 57 980.00 96% 29 LF 10' SDR Sewer Mein 1697 $ 83.00 S 140 851.00 1697 $ 83.00 $ 140,851.00 1,697 $ 83.00 S 140,851.00 100% 30 LF 17 SDR 35 Sewer Main 389 $ 87.00 $ 33,843.00 389 $ 87.00 $ 33,843.00 380 $ 87.00 $ 33.060.00 98% Per Construction Note 6-S 31 EA Sewer Mereate 7 $ 2,500.00 $ 17,500.00 7 $2,500.00 $ 17,500.00 6.0 $ 2,500.00 $ 15,000.00 86% 32 EA Sewer Drop ManialaSte 12+78 1 $ 2,350.00 $ 2,350.00 1 $2,350.00 $ 2,350.00 0.9 $ 2,350.00 S 2,115.00 90% 33 EA Maffy E)dsft Mantels at Ste 10+04 1 $ 1,950.00 $ 1,950.00 1 $1,950.00 $ 1,950.00 0.9 $ 1950.00 $ 1,755.00 90% 34 EA Moft Eddrig Mentals at Ste 26+94 1 $ 1840.00 $ 1,840.00 1 $1840.00 $ 1,840.00 0.9 $ 1840.00 S 1,656.00 90% 35 EA ModNV BidnaMenials at Ste 27+24 1 $ 1,840.00 $ 1,840.00 1 S 1,840.00 $ 1,840.00 0.9 $ 1,840.00 $ 1,656.00 90% 36 EA9=9=Manlala at Ste 37+80 1 $ 1625.00 S 1625.00 1 $1625.00 $ 1825.00 1,0 $ 1625.00 $ 1625.00 100% 37 EA Replace 4-Sewer Lateral with PVC SDR 35 53 $ 925.00 $ 49,025.00 53 $ 925.00 $ 49,025.00 51 $ 925.00 S 47,175.00 96% Per Construction Note 4-S 38 EA Repiece 6-Sewer Lateral with PVC SDR 35 1 $ 1,487.00 S 1,487.00 11 1,487.00 S 1,487.00 1.0 $ 1,487.00 $ 1,487.00 100% 39 EA New r PVC SDR-35 Sewer Lateral 1 $ 1,480.00 $ 1,480.00 1 $1,480.00 $ 1,480.00 1 $ 1,480.00 $ 1,480.00 100% PerCoceYha on Note 7-S) 40 LS Atherhdorh Ehd Sewer System Facilities 1 $ 4,656.00 $ 4,656.00 1 $4,656.00 $ 4,656-00 0.95 $ 4,656.00 $ 4,423.20 95% aii41 CY I Class 9 Aggrepte Bass 48W $ 48.90 $ 234,720.00 48M $ 48.90 $ 234,720.00 3,048 $ 48.90 $ 149,047.20 64% 42 TONS ChuV AsOM Concrete 6950 $ 43.60 S 303,020.00 W50 $ 43.60 S 303.020.00 2,962.0 $ 43.60 S 129,143.20 43% 43 LF Reiplace Usling Concrete Cub and Gutter 2150 $ 24.80 $ 53,320.00 2150 $ 24.80 $ 53,320.00 1,333 $ 24.80 $ 33,058.40 62% 44 LS Concrete Medan 1 $ 77,900.00 $ 77 900.00 0.786 $77,900.00 S 61207.10 0 $ 61,207.10 S 0% 45 LS Medd Lardscape and Irrigation 1 $ 36,261.00 $ 36.261.00 0.824 $36,261.00 $ 29,881.90 0 $ 36,261.00 $ - 0% 46 SF Caere%Cross.GhAterand els 1800 $ 6.00 $ 10,800.00 1800 S 6.00 $ 10,800.00 1,583 S 6.00 A 9,498.00 88% 47 EA Concrete Hand RampCurb Return 3 $ 1,900.00 S 5,700.00 3 S 1,900.00 $ 5,700.00 0 $ 1900.00 $ 0% 48 LS Replace Frames and Covers 1 $ 7,650.00 $ 7,650.00 1 $7,650.00 $ 7,650.00 0 $ 7,650.00 $ 0% 49 LS PevwnerADdneall 1 $ 16,400.00 S 16,400.00 1 $16,400.00 $ 16,400.00 0 $ 16,400.00 $ 0% N LF i Curb 2-Coats 326 $ 1.00 $ 326.00 326 $ 1.00 $ 326.00 0 $ 1.00 S 0% 51 LF I Repaint Cab Painting 1-Coat 1131 $ 1.00 $. 1,131.00 1131 $ 1.00 $ 1,131.00, 0 $ 1.00 $ 0% di 52 LF JUNVjTrench 720 $ 12.20 $ 8,784.00 720 $ 12.20 $ 8,784.00 750 S 12.20 $ 9.150.00 104% Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit Percent Item Unit DescrWon Price Amount City Price Anrant ON Price Amount to 53 LF 4an Condit 1280 $ 1.70 $ 2,176.00 1280 S 1.70 $ 2,176.00 1,500 $ 1.70 $ 2,550.00 117% 54 LF Zan Corrdrit 320 $ 0.70 $ 224.00 320 $ 0.70 $ 224.00 190 S 0.70 $ 133.00 59% 55 LF 1a'PVC Stam Drain ,Series 46 265 $ 73.00 $ 19,345.00 265 $ 70.45 $ 18,669.25 105 $ 70.45 $ 7,397.25 40% 56 LF 24'PVC Stam Drain Plim.Series 28 415 $ 142.00 $ 58,930.00 415 $ 134.16 $ 55,676.40 264 $ 134.16 $ 35 418.24 64% 57 LF 2C HDPE Storm Drain Pipe 175 $ 94.00 $ 14,700.00 175 $ 84.00 S 14,700.00 243 $ 84.00 $ 20,412.00 139% 58 EA Stam Drain Mentals 5 $ 2,580.00 $ 12,900.00 5 $2,580.00 S 12,900.00 5.0 $ 2,580.00 $ 12,900.00 100% 59 EA Storm Drain Drop Met, 3 $ 4,575.00 $ 13,725.00 3 $4,575.00 $ 13,725.00 3.0 $ 4,575.00 $ 13,725.00 100% Per Delati AMa,VV•M 60 EA Stam Drain Drop Inlet. 1 $ 5,300.00 S 5,300.00 1 $5,300.00 S 5,300.00 1 S 5,300.00 $ 5,300.00 100% Per Detail BM8 W=14ft 61 EA Storm Drain Drop Inlet 1 $ 4,950.00 S 4,950.00 1 $4,950.00 $ 4,950.00 0 $ 4,950.00 $ - 0% Per DWG 301-AG 62 EA Replace edskg Catch Basin with Drop Inlet 2 $ 6,647.00 $ 13.294.00 2 $6,647.00 $ 13,294.00 1 $ 6,647.00 $ 6,647.00 50% Per DeWlNIB,W=7 63 EA Modilly Drop Net at 9+60 1 $ 2,550.00 $ 2.5W.00 1 $2,550.00 S 2,550.00 1 $ Z550.00 $ 2,550.00 100% 64 LS InsfaMtian of Oplical Detection Devices 1 $ 11,750.00 $ 11,750.00 1 $11,750.00 $ 11,750.00 0 S 11,750.00 $ - 0% an Rosd and Elm Street at Grand Ave. 65 LS I Replace Trafllc Signal Loops 1 $ 18,5W.00 $ 18 500.00 1 $18,500.00 $ 18 500.00 0 $ 18.5w.00 $ 0% Rxgm�Q= Orders 1 LS Ramon and R Ex144nwaterline 1 $7,129.34 $ 7,129.34 1 S 7129.34 $ 7,129.34 100% 2 LS RePair Ex Ban VCP Sewer Main 1 S 1,035.48 $ 1,035.48 1 $ 1,035.48 S 1,035.48 100% 3 LS LoeaN Ex.Tosco Oti Line 1 $ 551.59 $ 551.59 1 S 551.59 $ 551.59 100% 4 LS R of Ex Zan Condit Traffic LI 1 $ 139.49 S 139.49 1 $ 139.49 $ 139.49 100% 5 LS Decrease for Bid hems No.44 and No.45 See Amended Quantities for Bld Ilam No.44 and No.45 100% 6 LS Redoes Unit Price for Bal Items No.55 and No.56 See Amended LNE Prices for Bid Item No. and Na.56 100% Total 707535.00 9. 1 1 229.84 65.48% Co ctor Date Total Pay to Date $ 1,106,229.84 • //' ��.�p Total Retention $ 110,62298 Previous Payment $ 834,204.43 ager Date Previous Retention $ 92,68938 This Payment $ 161r102A2 This Retention 1$ 17,933.60 Public Works Director Date Contract Start Date: 19-Jul-99 Original Contract Days: 180 Adjusted Contract Days: 1 City Manager Date Adjusted Contract End Date: 15-Jan-00 Send Payment Amount to: Whitaker Contractors Inc. PO Box 910 22985 El Camino Real Santa Margarita,CA 93453 Send Retention Amount to: (Escrow Account A 281-3962931 First Bank of San Luis Obispo PO Box 1249 San Luis Obispo,CA 93406 O� pRROV 9.jo INCORPORATED Z T MEMORANDUM # .xxr No. loll ,f c4IFORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: MASTER AGREEMENT FOR STATE FUNDED PROJECTS AND PROGRAM SUPPLEMENT AGREEMENT FOR THE GRAND AVENUE, ELM STREET TO HALCYON ROAD, CAPITAL IMPROVEMENT PROJECT DATE: DECEMBER 14,1999 RECOMMENDATION: It is recommended that the Council: A. adopt the attached resolution authorizing the Mayor to execute Master Agreement, Administering Agency-State Agreement for State Funded Projects No. 000199 (the "Master Agreement"); B. adopt the attached resolution authorizing the Mayor to execute Program Supplement Agreement No. 159; and, C. direct the Director of Administrative Services to submit Master Agreement No. 000199, Program Supplement Agreement No. 159, and the attached resolutions to Caltrans. FUNDING: The City was successful in securing $1,148,000 of 1998 State Transportation Improvement Program (STIP) Amendment funds for local street/road rehabilitation and reconstruction projects. There is $81,000 of 1998 STIP Amendment funds programmed for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. DISCUSSION: In order for a local agency to expend State funds through the State Transportation Improvement Program (STIP), the agency must enter into a general master agreement with the State (this is similar to the Master Agreement the City and State entered into in 1997 for Federally funded projects). The master agreement contains general provisions and identifies responsibilities of each agency for any State funded project. Once a master agreement is in place, the City and the State can enter into a program supplement agreement which is a project-specific agreement that is incorporated into the master agreement. Caltrans has authorized the City to expend $81,000 of its 1998 STIP Amendment funds for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project. Before the City can begin invoicing for reimbursement of the work performed, the Master Agreement and the Program Supplement Agreement must be executed. A resolution must be adopted by the City that clearly identifies the official authorized to execute the Master Agreement and Program Supplement Agreement. Alternatives The following alternatives are provided for the Council's consideration: - Approve staffs recommendations; - Do not approve staff s recommendations; - Modify as appropriate and approve staff's recommendations; or - Provide direction to staff. Attachments: Resolutions Master Agreement RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING MASTER AGREEMENT, ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000199 WHEREAS, the Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation facilities; and, WHEREAS, the State is required to enter into an agreement with the Administering Agency to delineate those certain obligations placed upon the Administering Agency relative to State funding; and, WHEREAS, the City of Arroyo Grande is eligible to receive State funds through the State Transportation Improvement Program (STIP)funds; and, WHEREAS, the City and the State desire to enter into Master Agreement, Administering Agency-State Agreement for State Funded Projects No. 000199. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande hereby: 1. Approves Exhibit"A" attached, entitled "Master Agreement, Administering Agency- State Agreement for State Funded Projects No. 000199". 2. Appoints the Mayor as the official representative authorized to sign Waster Agreement, Administering Agency-State Agreement for State Funded Projects No. 000199. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1999. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: h1tti- t - Aa—ia—, ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING PROGRAM SUPPLEMENT NO. 159 TO ADMINISTERING AGENCY-STATE AGREEMENT FOR STATE FUNDED PROJECTS NO. 000199 FOR THE GRAND AVENUE, ELM STREET TO HALCYON ROAD, CAPITAL IMPROVEMENT PROJECT WHEREAS, the City and the State have entered into Administering Agency-State Agreement for State Funded Projects No. 000199; and WHEREAS, Program Supplement No. 159 to the Administering Agency-State Agreement for State Funded Projects No. 000199 designates the State funds requested and the matching funds to be provided by the City of Arroyo Grande for the Grand Avenue, Elm Street to Halcyon Road, capital improvement project; and WHEREAS, the City of Arroyo Grande is eligible to receive State funds through the State Transportation Improvement Program (STIP) funds. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Arroyo Grande hereby: 1. Approves Exhibit"A" attached, entitled "Program Supplement Agreement No. 159, to Administering Agency-State Agreement for State Funded Projects No. 000199". 2. Appoints the Mayor as the official representative authorized to sign Program Supplement Agreement No. 159, to Administering Agency-State Agreement for State Funded Projects No. 000199. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1999. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, DIRECTOR OF ADMINISTRATIVE SERVICES/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY MASTER AGREEMENT ADMINISTERING AGENCY - STATE AGREEMENT FOR STATE FUNDED PROJECTS District 05 Agreement No. 000199 City of Arroyo Grande Adminstering Agency THIS AGREEMENT, made effective this Zn day of 1999, is by and between the City of Arroyo Grande, a city, county, or other public entity, hereinafter referred to as 'ADMINISTERING AGENCY,' the State of California, acting by and through its Department of Transportation, herinafter referred to as 'STATE.' WITNESSETH WHEREAS, the Legislature of the State of California has enacted legislation by which certain State funds are made available for use on local transportation facilities and ADMINISTERING AGENCY has applied to the California Transportation Commission (CTC) and/or STATE for funding from the State Transportation Improvement Program (STIP) or other programs as defined in the Local Assistance Program Guidelines for use on those local transportation facilities as local administered PROJECT(s), hereinafter referred to as "PROJECT"; and WHEREAS, as provided by STATE policy, said PROJECT will not receive any federal funds; and WHEREAS, STATE is required to enter into an AGREEMENT with ADMINISTERING AGENCY to delineate those certain obligations placed upon ADMINISTERING AGENCY relative to said State funding and the prosecution of said PROJECT by ADMINISTERING AGENCY. NOW,THEREFORE, the parties agree as follows: ARTICLE I- PROJECT ADMINISTRATION 1. This AGREEMENT shall have no force or effect with respect to any programmed PROJECT unless and until a PROJECT-specific program supplement, adopting the terms of this AGREEMENT, hereinafter referred to as "PROGRAM SUPPLEMENT," has been fully executed by the parties. 2. The Financial commitment of STATE funds will occur only following the execution of this AGREEMENT and the subsequest execution of each applicable PROJECT-specific PROGRAM SUPPLEMENT. 3. ADMINISTERING AGENCY further agrees, as a condition to the release and payment of State funds encumbered to the PROJECT described in the PROGRAM SUPPLEMENT, to comply with the terms of this AGREEMENT and all of the agreed-upon Special Covenants and Conditions attached to or made a part of the PROGRAM SUPPLEMENT, identifying and defining the nature of that specific PROJECT. Page 1 of 8 4/21/99 4. The PROGRAM SUPPLEMENT shall designate the ADMINISTERING AGENCY responsible for implementing the various phases of the PROJECT, the State funding program, and the matching funds to be provided by ADMINISTERING AGENCY and/or STATE. Adoption and execution of the PROGRAM SUPPLEMENT by ADMINISTERING AGENCY and STATE, incorporating the terms and conditions of this AGREEMENT into the PROGRAM SUPPLEMENT as though fully set forth therein, shall be sufficient to bind the ADMINISTERING AGENCY to these terms and conditions when performing the PROJECT. Unless otherwise expressly delegated in a resolution by the ADMINISTERING AGENCY'S governing body and concurred in by STATE, the PROGRAM SUPPLEMENT shall be managed by the ADMINISTERING AGENCY'S governing body. 5. PROJECT shall be acquired, designed, and constructed as required in the Local Assistance Program Guidelines, such other STATE procedures as are identified in the PROGRAM SUPPLEMENT, and as is specified in this AGREEMENT. 6. Unless otherwise provided in the PROGRAM SUPPLEMENT, the ADMINISTERING AGENCY shall advertise, award, and administer the PROJECT construction contract or contracts.. 7. The estimated cost and scope of PROJECT will be as described in the PROGRAM SUPPLEMENT and State funding participation is limited to the amounts established by STATE. A contract for an amount in excess of said approved estimate may be awarded and expenditures may exceed said estimate provided ADMINISTERING AGENCY provides the necessary additional funding or a PROJECT cost increase in State funding is first requested by ADMINISTERING AGENCY and is approved by STATE in the form of an amended PROGRAM SUPPLEMENT or a STATE approved encumbrance document adding or deleting PROJECT funds. 8. Subsequent to the inclusion of the PROJECT in a plan or program approved by STATE and the ADMINISTERING AGENCY entering into this AGREEMENT and the PROJECT specific PROGRAM SUPPLEMENT, the ADMINISTERING AGENCY may request and receive payment for eligible work as follows: (a) STATE will reimburse the STATE's share of eligible participating PROJECT costs monthly in arrears upon ADMINISTERING AGENCY'S submittal of signed acceptable monthly progress pay invoices (in duplicate)for expenditures actually made by ADMINISTERING AGENCY. (b) If PROJECT involves work on the STATE highway system,that PROJECT shall also be the subject of separate standard forms of STATE issued encroachment permits issued to ADMINISTERING AGENCY and any contractors and, where appropriate, an executed cooperative agreement between STATE and ADMINISTERING AGENCY to determine how PROJECT is to be acquired, designed, or constructed and to establish ownership and future maintenance obligations. (c) State funds will not participate in any portion of PROJECT work performed in advance of either the effective date of the executed PROGRAM SUPPLEMENT for said PROJECT or the effective date of this AGREEMENT. Page 2 of 8 4/21/99 9. The total of all ADMINISTERING AGENCY invoices (submitted monthly or quarterly in arrears) for reimbursement of participating PROJECT costs, including all required ADMINISTERING AGENCY matching funds, must not exceed the actual total allowable PROJECT costs, including, but not limited to, all completed preliminary engineering work, right of way acquisition, design and construction included within the PROJECT description contained in the PROGRAM SUPPLEMENT. 10. Invoices shall be submitted on ADMINISTERING AGENCY letterhead and shall reference this AGREEMENT number, PROJECT number, and progress billing number for the PROJECT, and shall be formatted and costs reported in accordance with the current version of Chapter 5, "Accounting/Invoices, of the Local Assistance Procedures Manual published by STATE. 11. STATE programmed amounts may be increased to cover PROJECT cost increases only if such funds are available, STATE concurs with that proposed increase, and STATE executes an amending PROGRAM SUPPLEMENT or a STATE approved encumbrance document encumbering those funds. 12. When additional State funds are not available, the ADMINISTERING AGENCY agrees that the payment of State funds will be limited to the amounts approved in the PROGRAM SUPPLEMENT, and agrees that any increases in PROJECT costs must be defrayed with ADMINISTERING AGENCY funds. 13. The legislature of the State of California and the Governor of the State of California, each within their respective jurisdictions, have prescribed certain employment practices with respect to contract and other work financed with State funds. ADMINISTERING AGENCY shall ensure that work performed under this AGREEMENT is done in conformance with the rules and regulations embodying such requirements where they are applicable. 14. ADMINISTERING AGENCY and its subcontractors shall establish and maintain an accounting system conforming to Generally Accepted Accounting Principles (GAAP) to support reimbursement payment vouchers or invoices which segregate and accumulate costs of PROJECT work elements and produce monthly reports which clearly identify reimbursable costs, matching costs, and other expenditures by ADMINISTERING AGENCY. 15. After completion of all work under this AGREEMENT, and after all PROJECT costs are known, ADMINISTERING AGENCY shall contract for a financial audit of PROJECT costs if those costs are in excess of$300,000. This Audit, to be accomplished at the ADMINISTERING AGENCY'S expense, may be done on an individual PROJECT basis, or PROJECT may be included in the ADMINISTERING AGENCY'S annual Single Audit. If an individual audit of PROJECT is done, the auditor must prepare a Final Audit Report. If ADMINISTERING AGENCY chooses the Single Audit option, an audit report is required for the State funding share. This report should be prepared in accordance with the guidelines set forth in OMB Circular A-133. Compliance testing performed for this audit should determine whether the ADMINISTERING AGENCY has a system that is adequate to accumulate and segregate reasonable, allowable and allocable costs to assure that: Page 3 of 8 4/21/99 (a) Reimbursement claims submitted to STATE for the PROJECT are supported by payment vouchers and canceled checks. (b) Charges for the various categories of eligible PROJECT costs incurred by the ADMINISTERING AGENCY are fully supported and recorded in the ADMINISTERING AGENCY'S accounting records in accordance with generally accepted accounting principles. (c) The ADMINISTERING AGENCY complied with CFR 49 Part. 18, Uniform Administrative Requirements for State and Local Governments and OMB A-87, Cost Principles for State and Local Governments. Any instances of noncompliance or costs determined ineligible in accordance with these regulations but claimed for reimbursement should be identified and set forth in the auditor's report. 16. ADMINISTERING AGENCY and all subcontractors shall comply with the Uniform Administrative Requirements for State and Local Governments set forth in the Code of Federal Regulations, Title 49, Part 18. In addition, the ADMINISTERING AGENCY agrees to comply with the cost principles and procedures set forth in Office of Management and Budget Circular A-87. The ADMINISTERING AGENCY agrees that a reference to either Office of Management and Budget Circular A-87 or the Code of Federal Regulations, Title 49, Chapter 1, Part 31, whichever is applicable and the code of Federal Regulations, Title 49, Part 18, will be included in any subcontracts entered into as a result of this AGREEMENT. 17. The "State Report of Expenditures" must be completed by ADMINISTERING AGENCY within one hundred eighty (180) days of PROJECT completion in the format described for State funded projects in Chapter 17, "Project Completion" of the Local Assistance Procedures Manual. The Final Invoice must be submitted with the "State Report of Expenditures". The Audit must be completed by the December 30th following the fiscal year of PROJECT completion. Project completion is defined as when all work identified in the approved PROJECT Application and PROGRAM SUPPLEMENT has been completed and final costs are known. The report documents (State Report of Expenditures and Final Audit Report) will be sent to the appropriate STATE office. Failure to comply with these reporting requirements may result in the withholding of future allocations for other projects. 18. STATE reserves the right to conduct technical and financial audits if it is determined to be necessary. After any financial audit, ADMINISTERING AGENCY shall promptly refund any excess State funds erroneously reimbursed to ADMINISTERING AGENCY. 19. Should ADMINISTERING AGENCY fail to refund all moneys due STATE as provided hereunder or should ADMINISTERING AGENCY breach this AGREEMENT by failing to complete PROJECT, then, within thirty (30) days of demand, or within such other period as may be agreed to in writing between the parties hereto, STATE, acting through the State Controller, the State Treasurer, the California Transportation Commission (CTC), or any other public agency, may withhold or demand a transfer of an amount equal to the PROJECT amount paid by STATE from future apportionments or any other funds due ADMINISTERING AGENCY from the Highway Users Tax Fund or any other funds and/or may withhold approval of future ADMINISTERING AGENCY projects. Page 4 of 8 4/21/99 20. When PROJECT is not on the STATE highway system but includes work to be performed by a railroad, the contract for such work shall be prepared and administered by ADMINISTERING AGENCY or by STATE, as the parties may hereafter agree. In either event, ADMINISTERING AGENCY shall enter into an AGREEMENT with the railroad providing for future maintenance of protective devices or other facilities installed or constructed under that contract. ARTICLE II-ENGINEERING 1. "Project Development Costs" includes all preliminary work up to contract award for construction and directly related to the PROJECT, including, but not limited to, environmental studies, preliminary surveys and reports, laboratory work, soil investigation, preparation of plans, specifications and estimates, advertising for bids, awarding contract, as well as Project Development Contract Administration. 2. "Construction Engineering" eligible costs include actual inspection and supervision of construction work, construction staking, laboratory and field.testing, preparation and processing of field' reports, and records, estimates, final reports, and allowable expenses of employees/consultants engaged in such activities. 3. Unless the parties shall otherwise agree in writing, ADMINISTERING AGENCY'S employees or its subcontractor engineering consultant shall be responsible for all PROJECT engineering work. When construction engineering is performed by STATE, charges by STATE invoiced to ADMINISTERING AGENCY shall include an assessment on direct labor costs in accordance with Section 8755.1 of the State Administrative Manual. The portion of such STATE charges not contractually absorbed by STATE shall be paid from PROJECT or other funds of ADMINISTERING AGENCY. 4. No reimbursable or matching costs incurred by ADMINISTERING AGENCY in the period prior to the effective date of this AGREEMENT or a later date specified in a PROGRAM SUPPLEMENT are allowable by STATE. ARTICLE III-RIGHT-OF-WAY 1. All related rights-of-way as are necessary for the construction of PROJECT shall be acquired by ADMINISTERING AGENCY, and no contract for construction of PROJECT or any portion thereof shall be advertised until those necessary rights-of-way have been secured. 2. The furnishing of rights-of-way as provided for herein includes, and is limited to, the following, unless the PROGRAM SUPPLEMENT provides otherwise: (a) expenditures to purchase all real property required for PROJECT free and clear of liens, conflicting easements, obstructions and encumbrances, after crediting PROJECT with the fair market value of any excess property retained and not disposed of by ADMINISTERING AGENCY. Page 5 of 8 4/21/99 (b) the payment of damages to real property not actually taken but injuriously affected by the proposed improvement (c) the cost of relocating owners and occupants pursuant to Government Code Sections 7260-7277 (d) the cost of demolition and sales of all improvements on the right of way (e) the cost of all unavoidable utility relocation, protection or removal (f) the cost of all necessary hazardous material and hazardous waste clean up for which ADMINISTERING AGENCY is not responsible and the actual generator cannot be identified or recovery made. 3. Should ADMINISTERING AGENCY, in acquiring right-of-way for PROJECT, displace an individual, family, business, farm operation or nonprofit organization, the ADMINISTERING AGENCY shall provide relocation payments and services as required by California Government Code, Sections 7260-7277. 4. State funds will not participate in any PROJECT costs arising out of delays to construction or demolition contractor's orderly prosecution of the work because utilities have not been timely removed or relocated or due to the unavailability of rights-of-way. 5. If any protection, relocation or removal of utilities is required within STATE'S right-of-way, such work shall be performed in accordance with STATE policy and procedure. ADMINISTERING AGENCY shall require any utility company performing relocation work in the STATE'S right-of-way to obtain a STATE Encroachment Permit prior to the performance of said relocation work. Any relocated utilities shall be correctly located and identified on the PROJECT as-built plans. ARTICLE IV-MISCELLANEOUS PROVISIONS 1. The cost of security, protection, or maintenance performed by ADMINISTERING AGENCY or contractor forces during any temporary suspension of the work or at any other time may not be charged to the PROJECT. 2. Neither STATE nor any officer or employee thereof shall be responsible for any damage or liability occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority, or jurisdiction delegated to ADMINISTERING AGENCY under this AGREEMENT. It is also understood and agreed that, pursuant to Government Code Section 895.4, ADMINISTERING AGENCY shall fully defend, indemnify and hold STATE, its officers and employees harmless from any liability imposed for injury (as defined be Government Code Section 810.8) occurring by reason of anything done or omitted to be done by ADMINISTERING AGENCY under or in connection with any work, authority, or jurisdiction delegated to ADMINISTERING AGENCY under this AGREEMENT. Page 6 of 8 4/21/99 3. Neither ADMINISTERING AGENCY nor any officer or employee thereof, shall be responsible for any damage or liability occurring by reasons of anything done or omitted to be done by STATE under or in connection with any work, authority, or jurisdiction delegated to STATE under this AGREEMENT. It is also understood and agreed that pursuant to Government Code Section 895.4, STATE shall fully defend, indemnify and hold ADMINISTERING AGENCY harmless from any liability imposed for injury (as defined be Government Code Section 810.8) occurring by reason of anything done or omitted to be done by STATE under or in connection with any work, authority, or jurisdiction delegated to STATE under this AGREEMENT. 4. Auditors of STATE shall be given access to books and records of ADMINISTERING AGENCY and its contractors and subcontractors for the purpose of verifying PROJECT costs and share to be paid. ADMINISTERING AGENCY shall include clauses in its contracts for PROJECT obligating contractors and subcontractors to conform and cooperate in any audit of their PROJECT costs. 5. ADMINISTERING AGENCY will maintain and operate the PROJECT property acquired;developed, rehabilitated, or restored for its intended public,use until such time as the parties might amend this AGREEMENT to otherwise provide. With the approval of STATE, ADMINISTERING AGENCY or its successors in interest in the property may.transfer this obligation and responsibility to maintain and operate the property to another public entity. 6. Upon ADMINISTERING AGENCY acceptance of the completed PROJECT construction contract or upon contractor being relieved of the responsibility for maintaining and protecting a portion of the work, the ADMINISTERING AGENCY having jurisdiction over the PROJECT shall maintain, repair and restore any damaged portions of the completed work in a manner satisfactory to the authorized representatives of STATE. If, within ninety (90) days after receipt of notice from STATE that a PROJECT, or any portion thereof, under ADMINISTERING AGENCY'S jurisdiction is not being properly maintained, repaired or restored and ADMINISTERING AGENCY has not satisfactorily remedied the conditions complained of, the approval of future projects of ADMINISTERING AGENCY will be withheld until the PROJECT shall have been put in a condition satisfactory to STATE. The provisions of this section shall not apply to a PROJECT which has been vacated, as preapproved by STATE, through due process of law. 7. The ADMINISTERING AGENCY obligation to maintain, referred to in paragraph 6 above, includes not only the physical condition of the PROJECT but its continued operation as well. PROJECT shall be maintained by an adequate and well-trained staff of engineers and/or such other professionals and technicians as the PROJECT requires. Said maintenance staff may be employees of ADMINISTERING AGENCY, another unit of government, or a contractor under an agreement with ADMINISTERING AGENCY. All maintenance will be performed at regular intervals or as required for efficient operation of the complete PROJECT improvements. Page 7 of 8 4/21/99 8. Without the written consent of STATE, this AGREEMENT is not assignable by ADMINISTERING AGENCY, either in whole or in part. 9. No alteration or variation of the terms of this AGREEMENT or the PROGRAM SUPPLEMENT shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or agreement not incorporated herein shall be binding on any of the parties hereto. 10. This Agreement is subject to any additional restrictions, limitations,.conditions, or any statute enacted by the State Legislature or adopted by the CTC that may affect the provisions, terms, or funding of this AGREEMENT in any manner. 11. ADMINISTERING AGENCY agrees to use all PROJECT funds reimbursed hereunder only for transportation purposes that are in conformance with Article XIX of the California State Constitution. ARTICLE V - CONDITION OF ACCEPTANCE ADMINISTERING AGENCY shall conform to all. State statutes, regulations,and the Local Assistance Program Guidelines and Local Assistance Procedures Manual including all subsequent approved revisions thereto. hereafter collectively referred• to as PROCEDURES, applicable to PROJECT unless otherwise designated in the approved PROGRAM SUPPLEMENT. This AGREEMENT and any PROGRAM SUPPLEMENT(s) executed under this AGREEMENT shall terminate upon sixty (60) days' prior written notice by STATE. IN WITNESS WHEREOF, the parties have executed this AGREEMENT by their duly authorized officers. STATE OF CALIFORNIA City of Arroyo Grande Department of Transportation By By Chief, Office of Local Programs (Authorized Representative) Project Implementation Date Date Page 8 of 8 4/21/99 PROGRAM SUPPLEMENT NO. 159 Date:October 29, 1999 to Location:05-SLO-0-ARGD ADMINISTERING AGENCY-STATS AGREEMENT Project Number:RPL-0550(002) FOR STATE FUNDED PROJECTS NO. 000199 S.A. Number:05-142784 Locode:5199 This PROGRAM SUPPLEMENT,effective 09/02/1999,is hereby incorporated into the Administering Agency-State Agreement No.000199 for State Funded Projects entered into between the ADMINISTERING AGENCY and the STATE on / / and is subject to all the terms and conditions thereof.This PROGRAM SUPPLEMENT is adopted in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached). The ADMINISTERING AGENCY further stipulates that as a condition to payment of funds encumbered to this project,it accepts and will comply with the Special Covenants and Conditions set forth on the following pages. PROJECT LOCATION: on Grand Ave between Ehn St.and Halcyon Rd TYPE OF WORK:Reconstruct Road Estimated Cost State Funds Matching Funds STATE $81,000.00 LOCAL OTHER $81,000.00 $0.00 $0.00 $0.00 CITY OF ARROYO GRANDE STATS OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Date Project Implementation Date Title I hereby certify upon my p9isonal knowledge�that j budgeted funds are available for this encumbrance: Accounting Offic �v" Date 'Z $81,000.00 Chapter Statutes Item Year Progr 8C Category Fund Source AMOUNT 50 1999 2660-101-042 99-200&---'20.30. S 262040 042-T 81,000.00 Program Supplement 00-0199-159- SERIAL Page 1 of 3 05-SLO-0-ARGD 10/29/1999 RPL-0550(002) SPECIAL COVENANTS OR REMARKS 1. This PROJECT is programmed to receive funding from the 1998 State Transportation Improvement Program (STIP) , as amended. Funding may be provided under one or more components. A componentfs) specific fund allocation is required, in addition to other requirements, before reimbursable work can occur for the component(s) identified. Each allocation will be assigned an effective date and identify the amount of funds allocated per component(s) . This PROGRAM SUPPLEMENT has been prepared to allow reimbursement of eligible PROJECT expenditures for the component(s) allocated. The start of reimbursable expenditures is restricted to the later of either 1) the effective date of the Master Agreement, 2) the effective date of the PROGRAM SUPPLEMENT, or 3) the effective date of the component specific allocation. 2 . STATE and ADMINISTERING AGENCY agree that additional funds made available by future allocations will be encumbered on this PROJECT by use of a STATE approved Allocation Letter and Finance Letter. ADMINISTERING AGENCY agrees that STATE funds available for reimbursement will be limited to the amount allocated by the California Transportation Commission (CTC) and/or the STATE. 3 . This PROJECT is subject to the timely use of funds provisions enacted by Senate Bill 45 (SB 45) , approved in 1997, and subsequent CTC guidelines and State procedures approved by the CTC and STATE, as outlined below: Funds allocated for the environmental & permits, plan specifications & estimate, and right-of-way components are available for expenditure until the end of the second fiscal year following the year in which the funds were allocated. Funds allocated for the construction component are subject to an award deadline and contract completion deadline. ADMINISTERING AGENCY agrees to award the contract within 12 months of the construction fund allocation and complete the construction or vehicle purchase contract within 36 months of award. 4. Upon ADMINISTERING AGENCY request, the CTC and/or STATE may approve supplementary allocations, time extensions, and fund transfers between components. An approved time extension will Program Supplement 00-0199-159- SERIAL Page 2 0£ 3 05-SLO-0-ARGD 10/29/1999 RPL-0550(002) SPECIAL COVENANTS OR REMARKS revise the timely use of funds criteria, outlined above, for the component(s) and allocation(s) requested. Approved supplementary allocations, time extensions, and fund transfers between components, made after the execution of this PROGRAM SUPPLEMENT will be documented and considered subject to the terms and conditions thereof. Documentation for approved supplementary allocations, time extensions, and fund transfers between components, will be a STATE approved Allocation Letter, Fund Transfer Letter, Time Extension Letter, and Finance Letter, as appropriate. 5. This PROJECT will be administered in accordance with the CTC STIP guidelines, as adopted or amended, and the STATE Procedures for Administering Local Grant Projects in the State Transportation Improvement Program (STIP) , the Local Assistance Program Guidelines, and the Local Assistance Procedures Manual. The submittal of invoices for project costs shall be in accordance with the above referenced publications and the following. 6. The ADMINISTERING AGENCY shall invoice STATE for 'environmental & permits, plans specifications & estimate, and right-of-way costs no later than 180 days after the end of last eligible fiscal year of expenditure. For construction costs, the ADMINISTERING AGENCY has 180 days after project completion to make the final payment to the contractor and prepare the final Report of Expenditures and final invoice, and submit to STATE for verification and payment. 7 . All funding obligations of STATE under the conditions of this PROGRAM SUPPLEMENT are subject to the appropriation of resources by the Legislature and the encumbrance of funds under this PROJECT. Funding and reimbursement are available only upon the passage of the State Budget Act containing these STATE funds. e Program Supplement 00-0199-159- SERIAL Page 3 of 3 STATE 00 CALIFOhNIA.BUSINESS,TRANSPORTATION AND HOUSING AGENCY GRAY DAVIS,Governor DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS 1120 N STREET P.O BOX 942874, MS#1 Sacramento, CA 94274-0001 TDD(916)654-4014 (916)6543151 Fax(916)654-2409 November 19, 1999 File: 05-SLO-0-ARGD RPL-0550(002) on Grand Ave between Elm St.and Halcyon Rd Mr. Don Spagnolo Director Of Public Works/City Engineer City of Arroyo Grande PO Box 550 Arroyo Grande, CA 93421 Attn: Mr.John L. Wallace Dear Mr. Spagnolo: Enclosed are two originals of Administering Agency-State Master Agreement No. 000199 and Program Supplement Agreement No. 0159 Rev. 000 . Please sign both copies of these Agreements and return them to this office, Office of Local Programs- MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. Sincerely, HUGH G. ADY ief Office of Local ograms Project Implementation Enclosure c: OLP AE Project Files (05) DLAE -Jerald T. Gibbs CITY OF ARROYO GRANDE NOV 2 2 1999 "We'll Find a Way" PUBLIC WORKS DEPT. 9rk■ OA ARR0 A. A INCORPORATED 9Z T MEMORANDUM 41 JULY 10, 1911 c,Q F 01k TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: SCENIC CREEKSIDE WALK THROUGH THE HISTORIC VILLAGE OF ARROYO GRANDE, PHASE 1A, PROJECT NO. 90-97-02, PROGRESS PAYMENT NO. 2 AND NOTICE OF COMPLETION DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council: A. authorize Progress Payment No. 2 in the amount of $25,602.84 to B & H Communications, Incorporated, for the Scenic Creekside Walk Through the Historic Village of Arroyo Grande, Phase 1 A, Project ("Project"); B. direct staff to file a Notice of Completion; and, C. authorize release of the retention of$5,090.16, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FUNDING: On June 22, 1999, the City Council awarded the Project to B & H Communications, Incorporated, in the amount of$49,190.05 and authorized a contingency of$3,400.00 to be used for unanticipated costs during the construction phase of the Project. The total construction budget is $52,590.05. DISCUSSION: As of November 16, 1999, the Contractor had completed all items of work on the Project in accordance with the plans and specifications. The final adjusted contract amount is $50,901.60. Deducting the 10% retention ($5,090.16), and money previously paid, ($20,208.84), gives a current progress payment of $25,602.84. Subject to final cost accounting, the project will be completed $1,688.45 below the construction budget. Staff is recommending the release of the retention ($5,090.16) to B & H Communications Inc. thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed. Attachments: Application for Progress Payment No. 2 Notice of Completion wmmdw" Public Works Department Application for Progress Payment Contract Name: Creekside Pedestrian Path,Phase I Contract No: 90-97-2 Progress Payment No: 2(finaI) City Account No: 350-5607-7001 = $25,602.84 Payment Date: 121-109 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit % Item Unit Oescri ion Price Amount Price Amount Price Amount COMP. Raoul 1 LS Mobilization allowance 1 $ 2,000.00 $ 2,000.00 1 $ 2.000.00 $ 2,000.00 1 $2,000.00 $ 2,000.00 100% 2 LS Construction area&traffic control 1 $ 1,200.00 $ 1.200.00 1 $ 1,200.00 $ 1,200-00 1 $ 1,200.00 $ 1,200.00 100% 3 LS OSHA compliance 1 $ 700.00 $ 700.00 1 $ 700.00 $ 700.00 1 $ 700.00 $ 700.00 100% 4 LS Construction survey 1 $ 800.00 $ 800.00 1 $ 800.00 $ 800.00 1 $ 800.00 $ 800.00 100% 5 LS Clear,grub&earthwork 1 $ 51248.00 $ 5,248.00 1 $ 5.248.00 $ 5,248.00 1 S 524800 S 5,248.00 100% 6 TONS Aggregate base 3 S 775.00 $ 2,325.00 3 $ 775.00 $ 2,325.00 3 $ 775.00 S 2,325.00 100% 7 1 LS het concrete 1 $ 1,534.00 $ 1,534.00 1 $ 1,534.00 $ 1,534.00 1 $ 1.53400 $ 1534.00 100% 8 • SF PCC in 64 $ 16.00 $ 1,024.00 64 $ 16.00 $ 1024.00 64 S 16.00 S 1024.00 100% 9 LF PCC stem wall 22 $ 49.00 $ 1,078.00 22 $ 49.00 $ 1,078.00 22 $ 49.00 $ 1.078.00 100% 10 SF Wood deck structure 146 $ 29.00 $ 4,234.00 146 $ 29.00 $ 4.234.00 146 $ 29.00 $ 4,234.00 100% 11 LF Wood stairs 99 S 50.00 $ 4,950.00 99 $ 50.00 $ 4,950.00 99 $ 50.00 S 4,950.00 100% 12 LF Guard rail&posts 94 $ 50.00 $ 4,700.00 94 $ 50.00 $ 4,700.00 94 $ 50.00 $ 4,700.00 100% 13 LS Temporary n&guardrail 1 $ 1,520.00 $ 1,520.00 1 $ 1,520.00 $ 1,520.00 1:00 $ 1,520.00 $ 1,520.00 100% 14 1 LF iStair handrail 45 $ 24.00 $ 1,080.00 45 $ 24.00 $ 1.080.00 45 $ 24.00 $ 1,080.00 100% 15 1 EA lConcrete pler with wood post 9 $ 1,156.00 $ 10 404.00 9 $ 1,156.00 $ 10 404.00 9 $ 1.156.00 $ 10 404.00 100% Bid Alternate•2 16 SF Erosion control matting 701 .$ 2.75 $ 1,927.75 701 $ 2.75 $ 1,927.75 701 $ 2.75 $ 1,927.75 100% 17 SF Sal preparation 701 $ 4.00 $ 2,804.00 701 $ 4.00 $ 2,804.00 701 $ 4.00 $ 2,804.00 100% 18 SF Broadcast seed 701 $ 1.30 $ 911.30 701 $ 1.30 $ 911.30 701 $ 1.30 $ 911.30 100% 19 LS 90 day maintenance period 1 $ 750.00 $ 750.00 1 $ 750.00 $ 750.00 1 S 750.00 $ 750.00 100% CC0111 LS Change in material,add additional post and railing at bottome of stairs,and 1 $ 1,711.55 $ 1,711.55 1 $ 1,711.55 $ 1,711.55 100% additional asphat and base at the bottom of stairway. Total LL--L96'90 05 $ 50 901.60 $ 50 901.60 100% Contractor Date Pay to Date $ 50,901.60 Retention $ 5,090.16 Project Manager Date Previous Payments $ 20,208.60 This Pymentl$ 25,602.84 Public Works Director Date Contract Start Date: 07/28/1999 Original Contract Days: 45 Adjusted Contract Days: 47 City Manager Date Adjusted Contract End Date: 10/28/1999 Send Payment to: B&H Communications PO Box 92 Santa Margarita,CA 93453 5607pp2.creeksideAs RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The QV ofArroyo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street Arroyo Grande, California 93421 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED December 14, 1999 8. The NAME OF THE ORIGINAL CONTRACTOR, if any;for such work of improvement is: B&H Communications Inc PO Box 92 Santa Margarita California 93453 9. The street address of said property is: Behind City Hall along Arroyo Grande Creek 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Scenic Creekside Walk Through the Historic Village of Arroyo Grande Phase I City Proiect No. 90-97-2 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice;that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. December 14, 1999 Don Spagnolo, PE, Director of Public Works/City Engineer Date 98L p,RROyO o MICORPORATED 92 11[ JULY 10. 1911 MEMORANDUM cg41 F O'iLN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: PROGRESS PAYMENT #2 FOR FAIR OAKS AVENUE WATERLINE PROJECT, CITY PROJECT NO. 60-98-5 DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment No.2 in the amount of $51,919.20 to Madonna Construction Co. for the Fair Oaks Avenue Waterline Improvement Project. FUNDING: On September 14, 1999,the Council awarded the construction contract for the Fair Oaks Avenue Waterline Improvements Project to Madonna Construction Co. in the amount of $117,090 and authorized a contingency of $11,710 to be used for unanticipated costs during the construction phase of the project ($128,800 total available funding). DISCUSSION: An Application for Progress Payment No. 2 was received from Madonna Construction Co. for work completed between November 1 and November 30, 1999, for the.Project. As of November 30'', the contract was 73% complete and $84,895 of the $128,800 available funds (or 73%) has been requested by the Contractor. Attachment: Application for Progress Payment No. 2 wumde" Public Works Department Application for Progress Payment Contract Name: Fair Oaks Avenue Waterline Improvements(Fema Project) Contract No: 60-98-5 Progress Payment No: 2 City Account No: 350-5755-7003= $ 51,919.20 Payment Date: 12/14199 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit % Item Unit Lescription Oty Price Amount Price Amount ON Price Amount Comp, neraIRequi 1 LS Mobilization Allowance 1 $ 2,500.00 $ 2,500.00 1 $ 2.500.00 $ 2,500.00 0.75 $ 2.500.00 $ 1,875.00 75% 2 LS Traffic Control 1 $11,000.00 $ 11 000.00 1 $11 000.00 $ 11 000.00 0.60 $11,000.00 $ 6,600.00 60% 3 LS Trench Sheeting,Shoring or Bracing 1 $ 3,500.00 $ 3,500.00 1 $ 31500.00 $ 3.500.00 0 $ 3,500.00 $ 0% 4 LS Construction Survey 1 $ 3,000.00 $ 3,000.00 1 $ 3.000.00 $ 3,000.00 0 $ 3.000.00 $ 0% Water 5 LF 12"PVC Class 150 C900 Water Main 1170 $ 46.00 $ 53 820.00 1170 $ 46.00 $ 53 820.00 1,170 $ 46.00 $ 53 820.00 100% 6 LS 17DIP Waterline and Bridge Crossing 1 $12,000.00 $ 12 000.00 1 $12.000.00 $ 12 000.00 1 $12.000.00 s 12 000.00 100% 7 EA I Z'ButterftV Valve Assem 1 $ 1,800.00 $ 1,800.00 1 $ 1,800.00 $ 1,800.00 1 $ 1,800.00 s 1,800.00 100% 8 LS Connection to Ex 8"Waterline at intersection 1 $ 2,500.00 $ 2,500.00 1 $ 2,500.00 $ 2,500.00 1 $ 2,500.00 $ 2,500.00 100% of Fair Oaks Avenue&Woodland Dr. 9 LS Connection to Ex 17'Waterline on Fair Oaks 1 $ 2,800.00 $ 2,800.00 1 $ 2,800.00 $ 2,800.00 1 $ 2,800.00 $ 2,800.00 100% Avenue at East end of Project 10LS 117'x 17'x 8"TEE Assembly1 $ 1,000.00 $ 1,000.00 1 $ 1,000.00 $ 1,000.00 1 $ 1,000.00 $ 1,000.00 100% 11 LS Air&Vacuum Release AssemblV 1 $ 2,500.00 $ 2,500.00 1 $ 2.500.00 $ 2,500.00 1 $ 21500.00 $ 2,500.00 100% Surface Improyments 12 CY Claw II Aggregate Base 135 $ 70.00 $ 9,450.00 135 $ 70.00 $ 9,450.00 0 $ 70.00 $ - 0% ftr pavement reconstruction areas 13 TONS Class"B"Aspha@ Concrete 68 $ 90.00 $ 6,120.00 68 $ 90.00 $ 6,120.00 0 $ 90.00 $ - 0% (for pavernent reconstruction areas 14 Type I Slurry Seal 255 $ 20.00 $ 5100.00 255 $ 20.00 $ 5100.00 0 $ 20.00 $ 0% Total Ts117.090.00 J$117,090,00 1$ 84 895.00 72.50% Contractor Date Total Pay to Date $84,895.00 Total Retention $ 8,489.50 Previous Payment $24,486.30 Project Manager Date Previous Retention $ - This Payment $51,919.20 Public Works Director Date Contract Start Date: 10/11/1999 Original Contract Days: 60 Adjusted Contract Days: 0 City Manager Date Adjusted Contract End Date: 12/09/1999 Send Payment Amount to: Madonna Construction Co. PO Box 3910 San Luis Obispo,CA 93403 s�ssognxs p,RROyO 96m■ INCORPORATEit JULY 10. 1911 92 MEMORANDUM c4OFORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: PROGRESS PAYMENT #1 FOR CITY COUNCIL CHAMBERS PARKING LOT, CITY PROJECT NO. 80-99-1 DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council authorize Progress Payment No.1 in the amount of$13,500 to Souza Construction, Inc. for the City Council Chambers Parking Lot Project. FUNDING: On September 14, 1999, the Council awarded the construction contract for the Public Parking Lot Behind Council Chambers Project to Souza Construction, Inc. in the amount of $56,104 and authorized a contingency of $6,000 to be used for unanticipated costs during the construction phase of the project ($62,104 total available funding). DISCUSSION: An Application for Progress Payment No. 1 was received from Souza Construction, Inc. for work completed between November 1 and November 30, 1999, for the Project. As of November 30'h, the contract was 27% complete and $15,000 of the $62,104 available funds (or 27%) has been requested by the Contractor. Attachment: Application for Progress Payment No. 1 ways e�� Public Works Department Application for Progress Payment Contract Name: City Council Chamber Parking Lot Contract No. 80-99-1 Progress Payment No: 1 City Account No: 350-5623-7001 = $ 13,500.00 Payment Date. 12A09 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit % Rem I Unit IDescription Price Amount ON Price Amount ON Price Amount COMIA. General I i 1 LS Mobilization Allowance 1 $ 2,500.00 $ 2,500.00 1 $ 2,500.00 $ 2,500.00 1 S 2.500.00 $ 2,500.00 100% 2 LS Trench Sheeting,Shoring or Bracing 1 $ 600.00 $ 600.00, 1 $ 600.00 S 600.00 1 $ 600.00 $ 600.00 100% 3 LS lConstruction Survey 1 $ 2,000.00 $ 2,000.00 1 $ 2.000.00 $ 2.000.00 1 S 2,000.00 $ 2.000.00 100% 4 LS JSKeWork 1 $ 11 000.00 $11,000.00 1 $11,000.00 $11,000.00 0.9 $11.000.00 $ 9,900.00 90% I en LS Water Service&Meter Box 1 $ 1 6 LF 3"Schedule 40 PVC Conduit 120 $ 12.50 $ 1,500.00 120 $ 12.50 $ 1,500.00 0 $ 12.50 $ 0% 7 LS 2'x 2'Drainage Inlet 1 S 1,050.00 $ 1.050-00 1 $ 1,050.00 $ 1,050-00 0 $ 1,050.00 $ 0% rfa Im is 8 CY Class II Aggregate Base 238 $ 36.00 $ 8,568.00 238 $ 36.00 $ 8,568.00 0 $ 36.00 $ 0% 9 TONS Class"B"Asphaft Concrete 203 $ 46.00 $ 9,338.00 203 $ 46.00 $ 9,338.00 0 $ 46.00 $ 0% 10 LF Concrete Curb 430 $ 16.50 $ 7,095.00 430 $ 16.50 $ 7,095.00 0 $ 16.50 $ 0% 11 LF Concrete Curb&Gutter 265 $ 23.00 $ 6,095.00 265 $ 23.00 $ 6,095.00 0 $ 23.00 $ 0% 12 SF Concrete Sidewalk Integral with Curb 300 $ 8.00 $ 2,400.00 300 $ 8.00 $ 2,400.00 0 $ 8.00 $ 0% 13LF Parking Lot Striping 318 $ 1.00 $ 318.00 318 S 1.00 S 318.00 0 $ 1.00 $ 0% 14 LF Cast-In-place Retaining Wall 20 $ 182.00 $ 3,640.00 20 $ 182.00 $ 3,640.00 0 $ 182.00 $ 0% Total LIaLO4.00 $56104.00 $ 15000.00 26.7% Contractor Date Total Pay to Date $ 15,000.00 Total Retention $ 1,500.00 Previous Payment $ - Project Manager Date Previous Retention $ - This Payment 1 $13,500. Public Works Director Date Contract Start Date: 10/11/1999 Original Contract Days: 45 Adjusted Contract Days: 26 Cit,Manager Date Adjusted Contract End Date: 12/20/1999 Send Payment Amount to: Souza Construction,Inc. PO Box 3903 San Luis Obispo,CA 93403 5623PPM1.ParkingLot CC.xk � pRROyO INCORPORATED 92 MEMORANDUM JULY 10. 1911 cq�I F ORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: FALL 1999/2000 PAVEMENT MANAGEMENT PROJECT, CITY PROJECT NO. 90-99-4, NOTICE OF COMPLETION, PROGRESS PAYMENT NO. 2, AND RELEASE OF RETENTION DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council: A. authorize Progress Payment No. 2 in the amount of $28,447.29 to Valley Slurry Seal Co. for the Fall 1999/2000 Pavement Management Project; B. direct staff to file a Notice of Completion; and, C. authorize release of the retention of$11,705.67, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. FUNDING: On September 14, 1999, the City Council awarded the Fall 1999/2000 Pavement Management Project to Valley Slurry Seal Company in the amount of $117,700 and authorized a contingency of $11,000 to be used for unanticipated costs during the construction phase of the Project. The total construction budget is $128,700. DISCUSSION: As of December 3, 1999, the Contractor had completed all items of work on the project in accordance with the plans and specifications. The final adjusted contract amount is $117,056.70. Deducting the 10% retention ($11,705.67), and money previously paid, ($76;903.74), gives a current progress payment of $28,447.29. Subject to final cost accounting, the project will be completed $11,643.30 below the construction budget. Staff is recommending the release of the 10% retention ($11,705.67) to Valley Slurry Seal Co. thirty-five (35) days after the Notice of Completion has been recorded, if no liens are filed. Attachments: Application for Progress Payment No. 2 Notice of Completion a~Y'0"' wumde"'- Public Works Department Application forProgress Payment Contract Name: Fall 1999-2000 Pavement Management Project Contract No: 90-994 Progress Payment No: 2(final) City Account No: 350-5627-7001=$28,447.29 Payment Date: 12/14/99 Bid Estimate Amended Estimate Pay to Date Bid Unit Unit Unit % Item Unit Description ON Price Amount Price Amount ON Price Amount Com 1 SY Install Type 11 Slurry Seal 130,000 $ 0.70 $ 91,000.00 129,081 $ 0.70 $ 90,356.70 129,081 $ 0.70 $ 90,356.70 100% 2 LS Traffic Control 1 $ 10,000.00 $ 10,000.00 1 $10,000.00 $ 10,000.00 1.0 $10,000.00 $ 10,000.00 100% 3 LS Replace markers,markings,1 1 $ 16,700.00 $ 16,700.00 1 $16,700.00 $ 16,700.00 1 $16,700.00 $ 16,700.00 100% legends and striping . Total $117,700.00 $117,056.70 $ 117,056.70 100% Contractor Date Pay to Date $117,056.70 Retention $11,705.67 Project Manager Date Previous Payments $76,903.74 This Payment $28,447.291 Public Works Director Date Contract Start Date: 10/2011999 Original Contract Days: 30 Adjusted Contract Days: 0 City Manager Date Adjusted Contract End Date: 11/19/1999 Send Payment to: Valley Slurry Seal Company PO Box 1620 West Sacramento,CA 95691 RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE P.O. BOX 550 ARROYO GRANDE, CA 93421 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate stated below the property hereinafter describe. 2. The FULL NAME of the OWNER is: The City ofArroyo Grande 3. The FULL ADDRESS of the OWNER is: 214 East Branch Street Arroyo Grande, California 93421 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED December 14. 1999 8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Valley Slurry Seal Co PO Box 1620 West Sacramento California 95691-1620 9. The street address of said property is: Citywide 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: Fall 199912000 Pavement Management Project City Project No 90-99-4 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of,perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice;that I have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct. December 14, 1999 Don Spagnolo, PE, Director of Public Works/City Engineer Date pRR0Y0 9.0' RICORPORATE 92 v ° MEMORANDUM �I im'r 10, loll c�Q F 01t TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: IRREVOCABLE & PERPETUAL OFFER TO DEDICATE STREET TREE AND PUBLIC UTILITY EASEMENTS FOR LOT LINE ADJUSTMENT AGAL 99-116; 1597 CHILTON STREET -JACK AND DEANNE CROFT DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council adopt a resolution accepting the Irrevocable and Perpetual Offer to Dedicate easements for street tree and public utility purposes on Parcels 1 and 2 of 1597 Chilton Street, offered by Jack and Deanne Croft, owners of said parcels, in conjunction with Lot Line Adjustment AGAL 99-116. FUNDING: There is no fiscal impact. DISCUSSION: The Planning Commission conditionally approved a Certificate of Compliance for Lot Line Adjustment AGAL 99-116 (1597 Chilton Street) on August 3, 1999. The conditions of approval for AGAL 99-116 require that street tree and public utility easements be dedicated for public use on the north side of Chilton Street. The Certificate of Compliance, affecting Parcel Land Parcel 2 of the said property, owned by Jack and Deanne Croft, was recorded with the County of San Luis Obispo on November 1, 1999. The owners of the parcel described below have executed an irrevocable and perpetual offer to dedicate street tree and public utility easements. It is recommended Irrevocable and Perpetual Offer to Dedicate street tree and public utility easements for APN 077-041- 020 be accepted. Attachment: Exhibit B — Reference Map for Certificate of Compliance for Lot Line Adjustment RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF _ ARROYO GRANDE ACCEPTING AN IRREVOCABLE AND PERPETUAL OFFER TO DEDICATE STREET TREES AND PUBLIC UTILITY EASEMENTS AT 1597 CHILTON STREET (JACK AND DEANNE CROFT; LOT LINE ADJUSTMENT AGAL 99-116) WHEREAS, the Planning Commission approved conditions of approval for Lot Line Adjustment AGAL 99-116 at 1597 Chilton Street, which included requirements to dedicate right of way for street trees and public utilities; and WHEREAS, a certificate of compliance for the said lot line adjustment and an offer to dedicate said easements has been filed with the County; and WHEREAS, said easements are needed at this time for use by the public. NOW, THEREFORE, BE IT RESOLVED that the City Council. of the City of Arroyo Grande -hereby accepts the following offer to dedicate to the City easements for street trees and public utilities as follows: 1. An offer attached as EXHIBIT B: APN 077-041-020 (1597 Chilton Street, Parcels 1 and 2) On motion by Council Member seconded by Council Member and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 14`h day of December, 1999. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: hkmL. hujz�-, ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT B Reference Map APN: 079-01-OZO CITY PROJECT NO: AGAL 99-11b, PARCEL :Z- CERTIFICATE OF COMPLIANCE FOR LOT LINE ADJUSTMENT CHILTON! STREMT 5'offer of road dedk bm (40' WJdeJ per co _NW 01 '00"W 64.47' N767'00"W 54.18' — 6' RUE attl��ts L10'Tree esmt. I far r►9�12. m PAFZG, L 1 12,670 5F.Loss 1 s' Q. m I Q '166 O I�o ,O 0 --� U07 N Iryr a N Q w "5i o� I cu I w u I g Im PAIZZO=L 2 m 16,313.5F.Loss t net I Scale I"=40' 4'drainage L.—_ I esmt J - P160°18'00"W 65.70' N76°46'10" 36.64' Parcel i Parcel 2 ( (6-PM-35) 9_pM-81) END OF DOCUMENT 1,00�0 9N.p■ o INCORPORATED T MEMORANDUM it imy 10. loll O�Q F ORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: RITE AID BUS TURNOUT EASEMENT GRANT DEED; GRAND AVENUE DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council adopt a resolution accepting the easement grant deed for the bus turnout on the north side of Grand Avenue for APN 077-052-011. FUNDING: There is no fiscal impact. DISCUSSION: An Easement Grant Deed to the City of Arroyo Grande for a bus turnout on the north side of Grand Avenue is being offered to the City by The Vons Companies, owners of the subject parcel, APN 077-052-011. This offer is being made in conjunction with development of the Rite Aid project on the adjacent western parcel. The Planning Commission approved the Rite Aid project on December 15, 1998 with the condition that a bus turn out be located on the north side of Grand Avenue, east of the project site. This easement offer is required by the conditions of approval for the bus turnout on the north side of Grand Avenue for the Rite Aid project. The owner of the parcel described as APN 077-052-011 has executed a grant deed of public road right of way to the City for a bus turnout. It is recommended that this grant be accepted. Attachment: Exhibit B — Street Right of Way at Grand Avenue RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF _ ARROYO GRANDE ACCEPTING AN EASEMENT GRANT DEED FOR A PUBLIC ROADWAY ON GRAND AVENUE AT THE VONS PROPERTY (RITE AID PROJECT) WHEREAS, the Planning Commission by the adoption of Resolution 98-1679 on December 15, 1998, approved conditions of approval for the Rite Aid project which included a requirement to dedicate right of way for a bus turnout on the north side of Grand Avenue; and WHEREAS, the said bus turnout has been constructed; and WHEREAS, the owners of the Rite Aid project site have offered easements granting to the City public road right of way for the bus stop; and WHEREAS, said easements are needed at this time for use by the public. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby accepts the following offer to grant to the City easements for public road right of way at the following location adjacent to Grand Avenue: 1. An offer attached as EXHIBIT B: APN 077-052-011 (Vons property) On motion by Council Member seconded by Council Member and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was adopted this 14`h day of December, 1999. RESOLUTION NO. PAGE 2 MICHAEL A. LADY, MAYOR ATTEST: KELLY WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: L LleL— L� AwG--, ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY EXHIBIT B GRAPHIC SCALE 100 0 10o 200 i i . .-- --- •-- --- --- --- --- --- .-- --- •-- --- --- •-- ... ... •_1 inch = lOQ .. ... •-- --- -• . - - Q ! /A I O `A A 5/f'J\I U—F (4B•4NDON£D) W i- ---------------•. . . ................... . . ................... . . -- --, ---_... . . ................... . . ............... ...................... LLI J a W O . . - --- --- --- -- --- --- --- --- --- --- - -- --- --- --- • - - - - - --- - -- : H co z 0 G 0. ot O OI 0-W N86.45 00'lN4*,r j X0.3;36 101.t2' .3�3 Opp c.^r OF eaa�ro crt c% 5 �–T�'rC�T B Z cm,of a a, aF cr 1 159.06' N86'45 OQ"W. STREET RIGHT–OF–WAY EASEMENT S86'45 00 E 90.09 F PO/NT OF BEG/NN/NG ;7 GRAND AVENUE EDAENGINEERING DEVELOPMENT ASSOCIATES STREET RIGHT-OF-WAY ENGINEERING - LAND SURVEYING - PLANNING 1320 NIPOMO STREET. SAN LUIS OBISPO. CA 93401 JOB NO. 2.1759.200 LMR.- k SURVEYS 21759000`base.DWG DATE: JUNE 1, 1999 TIME.- 11:04 AM O� pRROYOc 9410 INCORPORATE V T it JULY 10, 1911 c�"IF0Vt MEMORANDUM TO: CITY COUNCIL FROM: KERRY L. MCCANTS, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: ADOPTION OF A RESOLUTION ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE AND ANNUAL TAX INCREMENT WITH SAN LUIS OBISPO COUNTY AND SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT FOR ANNEXATION NO. 28 (VILLAGE GLEN) DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended the City Council adopt the attached resolution accepting the negotiated exchange of property tax revenue and annual tax increment with the County of San Luis Obispo and South San Luis Obispo County Sanitation District for Annexation No. 28 (Village Glen). FISCAL IMPACT: The estimated property tax revenue generated within the subject property is $7,692 for Fiscal Year 1999-00. This amount will increase as the site is developed and assessed valuation increases. The City will receive 12.27845% of the tax increment (increase in annual property tax revenue) before the ERAF calculations. DISCUSSION: The County Board of Supervisors adopted a resolution approving the exchange of property tax for Annexation 28 (Village Glen) on December 7, 1999. The negotiation process and resolution(s) approving the exchange of property tax and annual tax increment are required as a prerequisite to any jurisdictional (annexation) change pursuant to Revenue and Tax Code Section 99. 'Once the tax exchange process is completed, the Local Agency Formation Commission (LAFCO) will consider the annexation. LAFCO is scheduled to consider the Village Glen annexation on December 16"'. RESOLUTION ACCEPTING PROPERTY TAX EXCHANGE PAGE 2 The proposed property tax exchange is consistent with the Countywide Policy for Property Tax Exchange approved by the City of Arroyo Grande (as well as the Cities of Grover Beach, Morro Bay, and San Luis Obispo) and the County in April 1996. Alternatives The following alternatives are presented for Council consideration: 1. Adopt the attached resolution; 2. Modify as appropriate and adopt the attached resolution; 3. Reject the attached resolution; 4. Provide direction to staff. Attachments: Staff Report from County of San Luis Obispo (Attachment 1) Joint Resolution No. 01-96 (Attachment 2) RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE AND ANNUAL TAX INCREMENT AMONG THE CITY OF ARROYO GRANDE, THE COUNTY OF SAN ' LUIS OBISPO, AND THE SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT — ANNEXATION 28 (VILLAGE GLEN) WHEREAS, in the case of a jurisdictional change other than a city incorporation or district formation which will alter the service area or responsibility of a local agency, Revenue and Taxation Code Section 99(a)(1) requires that the amount of property tax revenue. to be exchanged, if any and the amount of annual tax increment to be exchanged among the affected local agencies shall be determined by negotiation; and WHEREAS, when a city is involved, the negotiations are conducted between the City Council and the Board of Supervisors of the County; and WHEREAS, Revenue and Taxation Code Section 99(b)(6) requires that each local agency, upon completion of negotiations, adopt resolutions whereby said local agencies agree to accept the negotiated exchange of property tax revenues, if any, and annual tax increment and requires that each local agency transmit a copy of each such resolution to the Executive Officer of the Local Agency Formation Commission; and WHEREAS, no later than the date on which the certificate of completion of the jurisdictional change is recorded with the County Recorder, the Executive Officer shall notify the County Auditor of the exchange of property tax revenues by transmitting a copy of said resolutions to him and the County Auditor shall thereafter make the appropriate adjustments as required by law; and WHEREAS, the negotiations have taken place concerning the transfer of property tax revenues and annual tax increment between the County of San Luis Obispo and the City of Arroyo Grande pursuant to Section 99(a)(1) for the jurisdictional change designated as Annexation No. 28 to the City of Arroyo Grande (Village Glen) and to the South San Luis Obispo County Sanitation District; and WHEREAS, the negotiating party, to wit: Lee Williams, Principal Administrative Analyst, County of San Luis Obispo, on behalf of the County and Robert L. Hunt, City Manager, on behalf of the City of Arroyo Grande have negotiated the exchange of property tax revenue and annual tax increment between such entities as hereinafter set forth; and RESOLUTION NO. PAGE 2 WHEREAS, it is in the public interest that such negotiated exchange of property tax revenues and annual tax increment be consummated. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. That the recitals set forth above are true, correct, and valid. 2. That the City of Arroyo Grande agrees to accept the following negotiated exchange of base tax revenues and annual tax increment: (a) No base property tax revenue shall be transferred from the County of San Luis Obispo to the City of Arroyo Grande or to the South San Luis Obispo County Sanitation District. (b) Tax increment shall be in the amount of 12.27845 percent, before ERAF calculation, shall be transferred from the County of San Luis Obispo to the City of Arroyo Grande in the fiscal year 2000-2001 and in any fiscal year thereafter. No tax increment will be transferred to the South San Luis Obispo County Sanitation District. (c) After the City portion is transferred, all annual tax increment for the County Road Fund shall be transferred to the County General Fund. 3. Upon receipt of a certified copy of this Resolution and a copy of the recorded Certificate of Completion, the County Auditor shall make the appropriate adjustments to property tax revenues and annual tax increments as set forth above. 4. That the Director of Administrative Services is authorized and directed to transmit a certified copy of this Resolution to the Executive Officer of the San Luis Obispo Local Agency Formation Commission, who shall then distribute copies in the manner prescribed by law. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of 1999. RESOLUTION NO. PAGE 3 MICHAEL A. LADY, MAYOR ATTEST: KELLY.WETMORE, ADMINISTRATIVE SERVICES DIRECTOR/ DEPUTY CITY CLERK APPROVED AS TO CONTENT: ROBERT L. HUNT, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY ATTACHMENT 1 � 1850 ounty of San Luis Obj�$p Y©°GRAN t� DE pp ., COUNTY GOVERNMENT CENTER, RM. 370 • SAN LUIS OBISPO, CALIFORNIA9AR C(801) �$f-50�� (3 TO: BOARD OF SUPERVISORS DAVID EDGE COUNTY ADMINISTRATOR FROM: LEE WILLIAMS, PRINCIPAL ADMINISTRATIVE A ALYST DATE: DECEMBER 7, 1999 SUBJECT: SUBMITTAL OF A NOTICE TO COMMENCE NEGOTIATIONS AND RESOLUTION ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE AND ANNUAL TAX INCREMENT FOR ANNEXATION NO. 28 TO THE CITY OF ARROYO GRANDE (VILLAGE GLEN) AND THE SOUTH COUNTY SANITATION DISTRICT Recommendation Commence negotiations for transfer of property tax revenue, and authorize the Chairperson to sign the attached resolution accepting the negotiated exchange of property tax revenue, and annual tax increment. Discussion The attached notice to commence negotiations and resolution accepting negoitated exchange of property tax revenue and annual tax increment is required as a prepequisite to any jurisdictional change, pursuant to Revenue and Tax Code Section 99. This procedure is a legally required prerequisite to consideration of a proposal. If the exchange process is completed, the proposal will be considered by the Local Agency Formation Commission. The Notice to Commence Negotiations is for the following proposal:Annexation No. 28 to the City of Arroyo Grande (Village Glenn) and the South County Sanitation District. Other Agency Involvement The City of Arroyo Grande and the South County Sanitation District. Financial Considerations I The attached notice to commence negotiations contains information concerning the amount of property tax revenue that is generated from the area proposed for annexation. r I'I IN THE BOARD OF SUPERVISORS COUNTY OF SAN LUIS OBISPO, STATE OF CALIFORNIA ------day ------------------------, 19----- PRESENT: Supervisors ABSENT: RESOLUTION NO. RESOLUTION ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUE AND ANNUAL TAX INCREMENT AND THE THE COUNTY OF SAN LUIS OBISPO,THE CITY OF ARROYO GRANDE AND THE SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT The following resolution is hereby offered and read: WHEREAS, in the case of a jurisdictional change other than a city incorporation or district formation which will alter the service area or responsibility of a local agency,Revenue and Taxation Code Section 99(a)(1) requires that the amount of property tax revenue to be exchanged, if any, and the amount of annual tax increment to be exchanged among the affected local agencies shall be determined by negotiation; and WHEREAS, when a city is involved, the negotiations are conducted between the City Council and the Board of Supervisors of the County; and WHEREAS,Revenue and Taxation Code Section 99(b)(6)requires that each local agency, upon completion of negotiations, adopt resolutions whereby said local agencies agree to accept the negotiated exchange of property tax revenues, if any, and annual tax increment and requires that each local agency transmit a copy of each such resolution to the Executive Officer of the Local Agency Formation Commission; and WHEREAS,no later than the date on which the certificate of completion of the jurisdictional change is recorded with the County Recorder,the Executive Officer shall notify the County Auditor of the exchange of property tax revenues by transmitting a copy of said resolutions to him and the County Auditor shall thereafter make the appropriate adjustments as required by law; and WHEREAS, the negotiations have taken place concerning the transfer of property tax revenues and annual tax increment between the County of San Luis Obispo and the City of Arroyo Grande pursuant to Section 99(a)(1)for the jurisdictional change designated as Annexation No. 28 to the City of Arroyo Grande (Village Glenn)and to the South Countv Sanitation District: and LOCAL AGENCY FORMATION COMMISSION NOTICE TO COMMENCE NEGOTIATION FOR TRANSFER OF PROPERTY TAX REVENUE Proposed Jurisdictional Change: Annexation No. 28 to the City of Arroyo Grande (Village Glenn) and the South County Sanitation District LAFCO FILE NO: 7-11-99 ' Agenda Date for Negotiating Agencies: Start of Negotiations City of Arroyo Grande County of San Luis Obispo December 7, 1999 Subiect Property: Tax Code Area Parcel No. (s) Valuation 052=013 047-132-005 107,329 052-013 047-132-008 89,436 052-013 047-132-009 169,967 052-013 047-132-010 74,295 052-013 047-132-012 0 052-013 047-132-013 134,260 052-013 047-132-014 112,320 052-013 047-132-016 66,887 052-013 047-132-017 14,681 Estimated property tax revenue generated within subject property: $7,692 In fiscal year 1999-2000 Property Tax attributed to following local agencies: Revenue from AgencyAgengy Proposed Annexation Area General Fund $2,067 Road Funds 50 Air Pollution Control 6 County Library 155 Port San Luis 111 San Luis Flood Control 22 Nacimiento Water Control 24 Arroyo Grande Cemetery 11 Lucia Mar Unified 3,417 SLO Community College 600 County School Service 356 ERAF 874 Totals $7,692 Percentage of annual tax increment to be exchanged: Approximately 12.27845 before ERAF Negotiation Period: December 7, 1999 through February 7, 2000 2. That the County of San Luis Obispo agrees to accept the following negotiated exchange of base property tax revenues and annual tax increment: (a) No base property tax revenue shall be transferred from the County of San Luis Obispo to the City of Arroyo Grande or to the South San Luis Obispo County Sanitation District. (b) Tax increment shall in the amount of 12.27845 percent, before ERAF calculation, shall be transferred from the County of San Luis Obispo to the City of Arroyo Grande, in the fiscal year 2000-2001 and in any fiscal year thereafter. No tax increment will be transferred to the South San Luis Obispo County Sanitation District. (c) After the City portion is transferred, all annual tax increment for the County Road Fund shall be transferred to the County General Fund. 3. Upon receipt of a certified copy of this resolution and a copy of the recorded certificate of completion, the County Auditor shall make the appropriate adjustments to property tax revenues and annual tax increments as set forth above. 4. That the County Clerk is authorized and directed to transmit a certified copy of the resolution to the Executive Officer of the San Luis Obispo Local Agency Formation Commission, who shall then distribute copies in the manner prescribed by law. Upon motion of Supervisor seconded by Supervisor and on the following roll call, to wit: AYES: NOES: ABSENT: ABSTAINING: the foregoing resolution is hereby adopted. Chairperson of the Board of Supervisors ATTEST Clerk of the Board of Supervisors By: Deputy Clerk APPROVED AS TO FORM AND LEGAL EFFECT JAMES B. LINDHOLM, JR. C nio�fntty—r!uuncP1 ATTACHMENT A �r ' N NJ Q Public +.L County of = Facility San Luis Obispo (19.1 ac) 4 Rural f 3 Residential ; r '` ! (67.2 ac) t` City of 't Arroyo ;\ _ Grande j 11 J 1� c a - JOINT RESOLUTION NO. 01-96 ATTACHMENT 2 A RESOLUTION OF THE CITIES OF SAN LUIS OBISPO COUNTY ESTABLISHING A COUNTYWIDE POLICY FOR PROPERTY TAX EXCHANGE UPON ANNEXATION WHEREAS, changing governmental fiscal relationships have required a modification to the earlier approach to determining property tax exchange between cities and the County upon annexation; and WHEREAS, the extent and nature of this modification has been agreed upon through a process of negotiation between the cities and the County based upon a shared goal of producing a countywide tax exchange agreement that is*fair to all parties; and WHEREAS, a fair agreement is one that respects the following two principles: (1) that the County should not "profit" from annexations, nor should annexations result in-a net fiscal loss to the County; (2) that tax exchange practices should not undermine good land use planning by discouraging cities from pursuing logical and appropriate annexations; and WHEREAS, in order'to provide objective data upon which to develop an equitable agreement, the cities commissioned an independent fiscal study of the impact of annexation and development of vacant lands around cities on County government; and WHEREAS, the results of this study assisted in the development of a new countywide tax exchange agreement; and WHEREAS, upon adoption of the agreement, the County and the cities will continue to collaborate on related matters of shared importance, including: (a) following adoption by the Board of Supervisors, reconsidering a countywide development impact fee program, which may include appropriate city impact fees for county development occurring in the unincorporated fringe of cities for which a clear City impact can be determined; and (b) support existing policies which encourage urban-like development within the boundaries of cities. NOW, THEREFORE, BE IT RESOLVED by the City Councils of the Cities of San Luis Obispo County: 1. For"raw land" annexations prezoned commercial or industrial, the County retains the existing property tax base and all of the future property tax increment. 2. For annexations prezoned residential, the County retains the existing properly tax base and two-thirds (66%) of the future property tax increment. ti Resolution No. J01-6 Page 2 3. For commercial and industrial annexation areas already substantially developed, tax exchange will be negotiated on a case-by-case basis between the annexing city and the County to determine an appropriate property tax-sharing arrangement, based upon the principle of fiscal neutrality for the County. 4. For annexations prezoned agricultural, the County retains the existing property tax base and all of the future property tax increment. 5. The County and the cities agree to re-examine the above policies at five- year intervals to assure that they remain appropriate and current for all parties. PASSED AND ADOPTED by the City Councils of the Cities of San Luis Obispo County at a Special joint meeting thereof held on the 25th day of April, 1996. MAY R OF ARROYO G ND ATTEST: a. CIV CLERK MAYOR OF ATASCADERO ATTEST: (Not adopted) CITY CLERK MAYOR OF GR ER BEACH ATTEST:- uutp,' A. A CITY CLERK Resolution No. J01-96 Page 3 MAYOR OF MOR►R`OOp•"B`A. ATTEST: )Q 0 CITY CLER MAYOR OF PASO ROBLES ATTEST: (Not participating) CITY CLERK MAYOR OF PISMO BEACH ATTEST: (Not participating) CITY CLERK , c MAYO OF SAN LUIS BISPO ATTEST: CLE O� pRROV 10.8. INCORPORATED Z T MEMORANDUM it JULY 10. 1911 c441F0RN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER &, SUBJECT: BRISCO ROAD-HALCYON ROAD/ROUTE 101 PROJECT STUDY U" REPORT DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council: A. authorize the distribution of the draft Brisco Road-Halcyon Road/Route 101 Project Study Report (PSR); and, B. direct staff to return in approximately 30 days with a summary of public comments, make any modifications deemed necessary or appropriate, and approve the Brisco Road-Halcyon Road/Route 101 PSR. FUNDING: The FY 1999/00 Capital Improvement Program includes $79,930 for the completion of the Brisco Road-Halcyon Road/Route 101 PSR. FY 1999/00 expenditures to date are approximately$50,700. The Brisco Road-Halcyon Road/Route 101 PSR will be completed under budget. DISCUSSION: In order for a local agency to apply for State and Federal funding for improvements on a State highway facility, it must complete a Project Study Report (PSR) and have it approved by Caltrans. A Caltrans-approved PSR allows a local agency to submit a proposed project to the regional transportation planning agency, SLOCOG, to compete with other State highway projects in the region for State and Federal funding. A PSR contains information on the scope of the project, project schedule, projected traffic volumes, roadway geometrics (e.g., lane striping and lane widths), environmental impacts, estimated costs, and how the proposed improvements will most likely be funded. A PSR identifies a "most likely" alternative in order to provide a cost for programming funds for subsequent work such as environmental, right-of-way acquisition, final design, and construction. The interchange alternatives that were analyzed in the Brisco Road-Halcyon Road/Route 101 PSR were based on the three alternatives developed in the constraints analysis report accepted by Council on November 12; 1997 plus a fourth "round-about" alternative at the request of SLOCOG. The Consultant has prepared the draft Brisco Road-Halcyon Road/Route 101 PSR based on meetings with and comments received from the Project Development Team (PDT). The PDT consists of the Consultant (Dokken Engineering and subconsultants); City, County of San Luis Obispo, SLOCOG, and Caltrans staff; Arroyo Grande Traffic and Planning Commissioners; and several interested citizens. If approved by Council, distribution of the draft Brisco Road-Halcyon Road/Route 101 PSR will be to the PDT members, the South County Library, Chamber of Commerce, Home Builders Association of the Central Coast, and its availability for review will be posted on the City's website. Staff is recommending a 30-day public comment period to meet the following schedule: • Council approves draft PSR distribution December 14, 1999 • Draft PSR distributed . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 15, 1999 • End public comment period . . . . . . . . . . . . . . . . . . . . . . . . . . . January 15, 1999 • Council review of public comment/approves PSR . . . . . . . . . . January 25, 2000 • Caltrans approves PSR . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . February 1, 2000 This schedule is being driven by Assembly Bill 1012 (AB 1012), Advance Project Development Element. This legislation allows advanced funding to accomplish two project development components: (1) environmental and permits, and (2) plans, specifications, and estimates. SLOCOG is recommending that the City of Arroyo Grande receive advanced funding in FY 2000/01 for environmental and permit work on the Brisco Road- Halcyon Road/Route 101 Interchange project if the City is able to achieve Caltrans approval of the PSR by February 1, 2000. The draft PSR was submitted to Caltrans on December 2, 1999 to provide Caltrans adequate time to review the document. Alternatives The following alternatives are provided for the Council's consideration: - Approve staffs recommendations; - Do not approve staffs recommendations; - Modify as appropriate and approve staffs recommendations; or - Provide direction to staff. Attachment: Draft Brisco Road-Halcyon Road/Route 101 Interchange PSR ARROYO 11■�■ A. INCORPORATE 9Z MEMORANDUM It JULY /0, loll c'qQ F 01t TO: CITY COUNCIL FROM: DANIEL C. HERNANDEZ, DIRECTOR PARKS AND RECREATION SUBJECT: RECOMMENDED DONATIONS FOR RANCHO GRANDE PARK ADOPT —A— BENCH/TABLE/TREE PROGRAM DATE: DECEMBER 14, 1999 RECOMMENDATION: The Parks and Recreation Commission recommends the City Council approve a donation schedule for adoption of tables, benches, or trees to be installed at Rancho Grande Park. FUNDING: Should 50% of all benches and tables receive sponsors, approximately $8,500 would be raised towards the purchase of these amenities for the park. In addition, should 50% of all trees to be planted receive sponsors, approximately $11,000 would be raised for landscaping of the park. The estimated cost for the amenities is $25,500 ($18,000 for tables, $3,500 for barbecue grills, and $2,000 for benches). The trees are estimated to cost approximately $20,000. DISCUSSION: The Parks and Recreation Commission discussed on March 11, 1998 that Rancho Grande Park be considered a community project. In addressing this issue, it is recommended a program be established for community members to adopt a bench, table, tree, or other amenities to be included in the park. The following are recommended charges for park amenities: • $600 for 92" smooth top picnic table • $500 for 72" contour bench o $600 for 36" x 84" contour bench with armrests o $150 per tree, 15 gal. Variety $2,000 for 1 extra large group barbecue grill o $600 for large group barbecue grill Amenity cost does not include memorial plaque, which would be an additional $90 for a 6" x 6" mounted bronze plaque. The cost of these amenities is based on the purchase cost for Outdoor Creation Inc. products that are currently installed at various locations throughout the City (Attachment 1). The Parks and Recreation Commission reviewed and recommended approval of these proposed amounts at its November 10th meeting. Alternatives The following alternatives are provided for the Council's consideration: - Approve staffs recommendation; - Modify staffs recommendation; - Reject staff's recommendation; - Provide direction to staff. Attachments: Price Sheet, amenity examples (Attachment 1) Attachment`1 PRICE LIST 1K, 11N4UDEL DESCRIPTION WEIGHT 1-5 6&OVE I OOFSSmonth To Picnic Table FS Legs Sm. 2450 660.00 l OOFSR 92"Smooth Top Picnic Table FS les Rock 1 2430 680.00 100FS2R 92"Smooth Top Picnic Table FS logs Rock 2 2450 685.00 101 S(101) 72"Smooth Top Picnic Table STD Log Sm. 2180 650.00 .00 101 FSS 72"Smooth Top Picnic Table FS Les Sm. 2180 655.00 $70.00 ij 101 FSR 72"Smooth Top Picnic Table FS les Rock(I)S 2180 670.00 585.00 01 FS2R 72"Smooth Top Picnic Table FS les Rock 2)S 2180 680.00 590.00 2'ti':',102) 96"Service Table Wide Les 2350 570.00 495.00 u2C"! 96"Service Table for Cal Trans 2350 570.00 495.00 '. 3 W(103) 72"Service Table Wide Les 2000 570.00 495.00 i 04FSS 92"Wood Grain Picnic Table Forest Series Log Sm. 2450 720.00 00 104FSR(I OOFS) 92"Wood Grain Picnic Table FS Log Rock 1 2450 730.00 SAO 104FS2R 92"Wood Grain Picnic Table FS Log Rock(2)S 2450 750.00 1065(106R) 40"Round Table Court Series 2000 690.00 600.00 106AC 40"Round Table Court Series-Accessible 1910 690.00 '600.00 1075 87"Picnic Table Contemporary Series 2500 745.00 650.00 '107AC 87"Picnic Table Contemporary Series-Accessible 2050 745.00 650.00 200 Raised Planter 1330 315.00 275.00 1201 Raised Planter(With Bench) 2225 490.00 425.00 IJ_ 22"Round Planter 750 275.00 240.00 300A Family BBQ With Clean Out Door 1750 570.00 495.00 3001A Group BBQ 32"X68" 24"X60"Grill 3150 2010.00 17$0.001 300CR Charcoal Receptacle(24"x24" rate) 1750 455.00 5:00 301 Fire Pit-48"X48"X18" 1335 330.00 128$. 301 G Grill for Fire Pit-10"X 35" 80 99.90 302 Fire Pit with Grill 1415 428.90 -171.00 400 12"X24"Bench 200 120.00 'lOS.00 'O1 12"X36"Bench 250 135.00 -115':00 02 12"X72"Bench-Park Series 400 240.00 '210.00 103 12"X 96"Bench-Park Series 500 290.00 250.00 0� 14"X96"Bench-Mall Series 700 305.00 X65 X10 34"X72"Bench-Mall Series 1350 385.00 .00 P.50112(300=WR) 36"X96"Bench-Mall Series 1725 420.00K.�15"X40"Bench C/T Series 360 21 .Waste Rece tacle(S uare 1775 375.00 Ashtray(Square) 330 70.00 `60.00 11601 Ashtray(Round) 410 70.00 60.00 800 Bicycle Stand 125 45.00 .-40.00 805 Plaque Holder 120) 35.00 30.00 00 Food Locker 1450 545.00 475.001 F.O.B..-tndersun,C4 Standard Colors: Brown,Tan PricuEffea0ivs: 1,h1693 P.O. Box 50, Round Mountain, CA 96084 (916)337-6774 FAX (916)337-667.5 -PIQ All tables are designed for extreme 9 . 1 00S durability without sacrificing aesthetic quality. We accomplish this through our one-piece 3 molding design using heavy 1/2" and 5/8" rebar reinforcement, integral color mixed throughout,and a minimum 4"thickness for MODEL IOOS WE�c►Fr 2450m r all surfaces. Eighteen years of experience have s proven our table design capable of surviving high public use with a minimum of maintenance effort. 32' cs�! 5 MODEL' IOOFSS WEGir:2450uis MODEL I OOFSR FEATuRB nock TwrLmtED LEGS Y • a MODEL 1015 WEIGHT:2180Lss 'd 7 5'. 3 • , MODEL 101 FSS WEr*rr:2180LBs MODEL 101 FSR FEATURES Roca TDmAm um t w' MOLDED As ONE PIECE No ASSEMBLY REQUIRED U 68'40 - CUSTOM INLAID LOGOS AVAILABLE CERAMIC GAME_ o 32' 32' 30• Moon 1065 WEIGHT:2000Las MODE 106AC WEiG r:2000LBs Our backed bench designs offer one-piece construction, substantial weight, heavy internal reinforcement and a seating area contoured for excellent user comfort. 37.5 407 408 F . MODEL 407 WEwr: 1800uu 84' 25.5" 38' i E IS k O 381MODEL 408 WEx;Hr:2000Les Outdoor Creations offers a wide variety of one-piece flat benches with different lengths and leg styles to fit most any need. ARK SERIES 4O4 MALL SERIES ALL SERIES �"T 2 24' 2 7 " 14' . 18' 18" 18" MODEL 400 WEar:200uu MODEL 402 WEIGHT:400uss MODEL 404 WEIGHT 700uu MODEL 405 WEIGHT:1350uis 18' 18" I _X - 1a' MODEL 401 WEIGHT:250uu MODEL 403 WEIGHT:500uu MODEL 406 WEIGHT 1725uu Our BBQ's and Firepits ensure a safe clean cooking and fire box area Our BBQ's are designed to provide adequate cooking area and control the size of cooking fire to safe levels. ADA NccssleLE 3 300 = 302 CLQ-Our 0.31 0 DOOR "SO LLOQ Our Firepits can be fitted with a 34" grill to serve as a dual purpose fire ring and cooking unit. Minimum thickness is 4"at the top and 6" at MODEL 301 WEx:Hr I330LBs the bottom of the BBQ and Firepit. All units are designed to capture all ash inside the containment area MODEL 300A Wswr:1750uu MODEL 3001A WEIGHT.3150Lss x alleviating mess around the site. Donp oowN Dom mmrrs E'aEm ouT. MODEL 302 WErHr:I330uis I I.b. P,RROrO O MICORMRA?E 9= V nGi JULY 10. 1911 c4Q F OR��P MEMORANDUM TO: CITY COUNCIL FROM: DON SPAGNOLO, PUBLIC WORKS DIRECTOR/CITY^ ENGINEER SUBJECT: AGENDA ITEM 11B — AMENDMENT OF STREET SWEEPING AGREEMENT DATE: DECEMBER 10, 1999 This item was not ready for distribution by Friday, 5:00 p.m. The report will be a late delivery item on Monday, December 13th. The Department apologizes for the inconvenience. c: City Manager City Attorney Department Directors OA pRROYOc I I.b. .16 MICORPOAATEO 9Z FIT MEMORANDUM it Axy 10, lilt c4�IFORN�P TO: CITY COUNCIL FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER SUBJECT: APPROVE THE AMENDED STREET SWEEPING SERVICE AGREEMENT WITH DAYSTAR INDUSTRIES DATE: DECEMBER 14, 1999 RECOMMENDATION: It is recommended that the City Council approve the amended street sweeping service agreement with Daystar Industries. FUNDING: The FY 1999-2000 Budget contains funding in the amount of$65,000 (Sewer Maintenance Fund)for street sweeping services. The current balance through the end of December is estimated to be $30,150. The cost for the remainder of FY 1999/2000, including the recommended increases, is estimated to be $29,200. DISCUSSION: On November 24, 1998, the City Council approved a one year contract for street sweeping services, with the option of four one year extensions, to Daystar Industries. Daystar Industries performs street sweeping services including sweeping of residential streets, parking lots, and special sweeps. The agreement provides for performance guidelines (Attachment C, page 10) that the contractor must adhere to in performing its duties. When complaints are received they are logged on a special form which is then faxed to Daystar Industries. The complaint is addressed and Daystar Industries faxes back the form acknowledging that the work has been done. Over the past year, the contractor has performed well in addressing complaints in a timely manner. There were 71 complaints in 1998 and 43 in 1999 (through November). To date, this is a reduction of 40%. Daystar Industries also purchased new state of the art equipment in October of this year that is now used in performing street sweeping services for the City. Several new residential developments have been completed in the City and street sweeping services will be provided. Eighteen new streets, approximately 4.9 curb miles, will be included in the amended sweeping schedule. The contractor is requesting a cost increase for several of the services. Based on similar services currently being provided to other Cities in the area, staff has negotiated an increase in the rate paid per curb mile from $14.50 to $15.50, secondary sweeps from $400 to $450 per month, seasonal sweeps from $85 to $95 per month, and parking lot sweeps from $550 to $600 per month. The recommended rate per curb mile and secondary sweeps costs are still below what other agencies are paying for similar services. For the seasonal sweeps, costs have not been adjusted for five years and the parking lot sweeps have not been adjusted in nine years. Staff is recommending that the Council approve the amended service agreement for one year with the option of three one year extensions (subject to the prior written approval of the parties as to terms and conditions) so that the City has the ability to review the contractor's performance after each year. Daystar concurs with staffs recommendation. Alternatives The following alternatives are presented for the Council's consideration: 1. Approve staffs recommendation; 2. Modify the terms and/or conditions of the proposed service agreement amendment and approve staffs recommendation; 3. Reject staffs recommendation and direct staff to renegotiate the terms and conditions of the proposed service agreement amendment; 4. Provide direction to staff. Attachments: A - Service Agreement Amendment No. I B - Street Sweeping Costs in Other Cities C - Street Sweeping Service Agreement Attachment A FIRST AMENDMENT TO SERVICE AGREEMENT FOR STREET SWEEPING SERVICES BETWEEN THE CITY OF ARROYO GRANDE.AND DAYSTAR INDUSTRIES THIS FIRST AMENDMENT to Service Agreement for Street Sweeping Services is made and entered into this day of December, 1999, by and between the CITY OF ARROYO GRANDE, a municipal corporation of the State of California (hereinafter referred to as "CITY"), and DAYSTAR INDUSTRIES (hereinafter referred to as "CONTRACTOR"). WHEREAS, CITY and CONTRACTOR entered into a Service Agreement for Street Sweeping Services dated January 1, 1999 (hereinafter referred to as the "Agreement"), a copy of which is attached hereto and incorporated herein by this reference; and WHEREAS, Section 24 of the Agreement established a term of one (1) year, commencing on January 1, 1999 and expiring at midnight on December 31, 1999,with four (4) one-year options to extend the Agreement, subject to the prior written approval of the parties as to the terms and conditions thereof; and WHEREAS, the parties desire to exercise a one-year option to extend the Agreement, and to amend Exhibit"A" to the Agreement entitled "Special Provisions." NOW, THEREFORE, in consideration of the mutual covenants contained herein, it is hereby agreed by and between the parties hereto as follows: 1. Section 24 of the Agreement entitled "Term" shall be amended as follows: The term of this Agreement shall be for a one (1) year period commencing on January 1, 2000, and expiring at midnight on December 31, 2000, unless sooner terminated as specified herein. There shall be three (3) one-year options to extend this Agreement, subject to the prior written approval of the parties as to the terms and conditions thereof. 2. Exhibit"A"to the Agreement entitled "Special Provisions"shall be replaced with Exhibit"1,"a copy of which is attached hereto and incorporated herein by this reference. 3. Except as modified herein, all terms and conditions of the Agreement shall remain in full force and effect herein. DAYSTAR INDUSTRIES CITY OF ARROYO GRANDE By By (Title) Mayor ATTEST: APPROVED AS TO FORM: Director of Administrative Services/ City Attorney Deputy City Clerk SAArroyo Grende\Agreements\1st Amend.Street Sweeping 2 EXHIBIT "'I" SPECIAL PROVISIONS SECTION I Purpose of the Street Sweepijag Contract: To provide street sweeping services to the City of Arroyo Grande on. a regularly scheduled basis, by removing litter, leaves, dirt, and debris from streets, alleys, and parking lots. This program shall leave the streets with a presentable appearance and free from dust created by traffic. It shall be the contractor's responsibility to furnish at his own expense all tools, equipment, labor, material, and services necessary for the satisfactory performance of the work set forth in these specifications. SECTION It tandards of Service: A. The Contractor agrees to comply with all applicable provisions of federal, state and/or local laws governing the duties and obligation of businesses and employers. B. The standards of performance which the Contractor is obligated to perform hereunder are standards considered by the City to be good street sweeping practices. Reference: Street-Cleaning Practice, Third Edition, by American Public Works Association. C. Street sweepers will operate at suggested manufacturers sweeping speeds in accordance with local conditions and desired results. At no time may the Contractor's street sweeper speed exceed 6 miles per hour. D. The contractor shall conduct his operations as to cause the least possible obstruction and inconvenience to public traffic. E. Sweeping will be done during daylight hours in all residential areas. Downtown and other commercial areas will be swept in morning hours. F. The intersections (cross gutter area) along all scheduled streets are to be swept. All debris (including debris following inclement weather)along regularly scheduled routes, no matter what quantity, is to be removed. SECTION III Work Performance: A. The City of Arroyo Grande will monitor the work performance of the Contractor by randomly choosing ten (10)streets of a, regular scheduled route to spot check upon completion of that route. It is understood that if.three (3) of the streets do not meet acceptable city standards, the Contractor will be required to sweep the entire route again within 48 hours at no cost to the City. B. If a spot check determines a single street has not met the standards the Contractor shall resweep within 24 hours at no cost to the City. C. All potable water used for dust control will be provided, at no cost to the Contractor, through fire hydrants. The City will provide a Fire Hydrant Water Meter that is to be used every time the street sweeping vehicle fills up. D. The Contractor shall provide to the City, immediately following award'of contract, the manufacturers gallons per minute (GPM) rating, for dust control, on each street sweeping unit. The Contractor shall record the daily quantity of water used by any or all street sweeping equipment used to clean the regularly scheduled route. The daily totals will then be compared against the monthly metered potable water total to assist in verifying dust control compliance. If the daily recorded water usage does not meet or exceed the monthly metered potable water total, the City considers this a loss of value and reserves the right in its sole discretion to reduce the curb mile rate by 50% for that month. E. City staff which observe the sweeping of regularly scheduled routes without the use of water for dust control shall result in a 50% reduction of the curb mile rate for that day. F. Regularly scheduled routes that are not completely swept on the assigned day for any reason except for provisions in Sections VII, will require notification of City residents. The contractor will immediately place and pay for a "Notice of Street Sweeping Rescheduling" in the Five Cities Times Press Recorder. A 1/16"size advertisement stating the reason for rescheduling and the Contractors name and phone number shall be included in the notification. The City reserves the right to add or modify the content of the "Notice of Street Sweeping Rescheduling". A final draft of the notification must be approved by the Public Works Director or his designee prior to placement. G. Failure to sweep one or more streets, on a regularly scheduled routine may result in the City contracting for the clean.up of these streets. All contract and administrative costs incurred as a result of this failure to perform will be deducted from the regular monthly street sweeping invoice. H. The determination of acceptable City standards will be made by the Public Works Director and/or his Designee in his sole and absolute discretion. SECTION IV F_quio� menta A. Contractor shall use, at a minimum, the following equipment: ]tem Model/Capacity Year of manufacture 1 Tymco 600 1988 2 Atney Mobile 2TE4 1982 3 Atney Mobile 2TE4 1986 4 Tymco 21 0 1992 5 Tymco 600 1999 B. All equipment used for the performance of this contract shall be standard heavy-duty mechanical broom sweeping or air/vacuum equipment necessary to properly clean streets and alleys of litter, dirt,rocks, leaves and other debris. Equipment shall be properly maintained both as to condition and appearance so as to ensure a high level of street sweeping services. C. Sweeping equipment as well as disposal trucks shall be equipped with adequate warning devices and lights for safe operation and shall meet all vehicle operation requirements of the State of California Department of Motor Vehicles and the California Highway Patrol D. Machines must be maintained both mechanically and visually throughout the term of this agreement with capability to ensure scheduled routine maintenance and proper adjustment for sweepers. E. Machines must be equipped with an adequate water spray system for dust control. F. All units shall be clearly and prominently marked with the Contractor's name and unit number. G. Contractor must keep a sufficient supply of spare brooms and parts to ensure continuous operation. Worn brushes and brooms shall be replaced and adjusted to ensure maximum efficiency. H. All equipment must be properly registered and insured in accordance with state and local laws. Contractor must show proof of ownership or a signed lease for sufficient machinery to adequately perform services as specified in this agreement and the provisions of Section XI. I. All units shall have the capability of being contacted by their main office with radio or paging equipment. J. Contractor shall have the ability to provide two (2) sweepers to the City of Arroyo Grande within four(4) hours notice. K. Contractor shall have the ability to provide a mechanical broom type sweeper and an air/vacuum type sweeper within four (4) hours notice. During the term of this agreement, Contractor shall sweep all designated public streets and curbs and gutters, alleys, street medians, parking lots, center lanes and intersections within the incorporate City limits of Arroyo Grande with the assigned frequency as listed below. The Contractor will adhere to the Primary and Secondary "Street Sweeping Schedule" provided to him by the City of Arroyo Grande. The City reserves the right to modify the "Street Sweeping Schedule"from time to time during the period of the contract. Additions or deletions to this schedule shall be made in accordance with unit prices as specified herein, or at the City's sole discretion, as otherwise mutually agreed upon by the contractor and the City. SECTION V Work to be Performed: During the term of this agreement, Contractor shall sweep all designated public streets and curbs and gutters, alleys, street medians, parking lots, center lanes and intersections within the incorporate City limits of Arroyo Grande with the assigned frequency as listed below. The Contractor will adhere to the Primary and Secondary "Street Sweeping Schedule" provided to him by the City of Arroyo Grande. The City reserves the right to modify the "Street Sweeping Schedule"from time to time during the period of the contract. Additions or deletions to this schedule shall be made in accordance with unit prices as specified herein, or at the City's sole discretion, as otherwise mutually agreed upon by the contractor and the City. SECTION VI Primary and Secondary Street Sweeping Schedule PRIMARY STREET SWEEPING SCHEDULE STREET DAY CTRFFT DAY Emerald Bay Dr.,Mesquite Ln.,Rodeo Dr., Downtown Village Monday&Friday Chaparral Ln.,Mercedes Ln.,Grace Ln,Old Ranch Rd., Dos Cerros,Calle Cuervo,Via Las Aguilas, Grand Ave.,E.Branch, Every Monday Palos Secos,Refugio PI. Bridge Street,&Traffic Way 'Vista Drive 'Clinton Court Halcyon,Fair Oaks,S.Elm, 'Asilo 'Jenny Place Valley Rd.,EI Camino Real,Barnett, 'La Canada 'Matthew Way W.Branch West of Regional Center. 'Paraiso Court 'Andre Drive Oak Park,Ash,Farroll,Alder,Brisco, Every Tuesday W.Branch St.,Vernon St.,Larchmont, Le Point East of Mason,Tally Ho, Wesley St.,Nevada St.,Le Point St., Huasna,James Way,The Pike. Miller Way.,Miller Cir.,Canyon Way., James Way S.of Colina,Via La Barranca, Arroyo Ave.,Pilgrim Way,Orchard Ave., Colina St.,Ladera PI.,Cuesta Pl., Calif.St.,W.Chevy Ave.,Todd Ln., Crown Hill,Harrison St.,May St., Olive St.,Farrell Rd.E.of Halcyon, Crown Terr.,Le Point Terr.,McKinley St., Forest Glen Dr.,Creekside Dr., Clarence Ave.,Station Way,Nelson St., Willow Ln.,Virginia Dr.,Woodland Ct., Poole St.,Allen St.,E.Cheng Ave., Woodland Dr.,Palm CL,Golden West PI., 4th Pecan St.,Beech St.,Pacific Pointe Way, 3rd Wednesday S.Traffic Way.,Village Ct.,Trinity Ave. Wednesday Verde PI.,Garfield PI.,Rogers Ct., of the Month Ida St.,Myrtle St.,Short St., of the Victoria Way.,Diana PI.,Gaynfalr Terr., Mason St.,Whiteley St.,Pacific Coast Railway PI., Month Sandalwood Ave.,Cameron CL,Magnolia Dr., Hawkins Ct.,Cross St.,Garden St., Sycamore Dr.,Sycamore CL.Mulberry Ln., Noguera PI.,Corral PI.,Gularte Rd., Leanna Dr.,Turquoise Dr.,Diamond Cir., Plata Rd.,Oro Dr.,Campana PI., Pearl Dr.,Opal Cir.,Via Berros, Cobre PI.,Plomo Ct.,Toyon Ct., Bambi CL,Tiger Tail Dr.,Mesa Dr., Stagecoach Rd.,Zogata Way.,Outland Ct., Paul PI.,Russ CL,Bakeman Ln., La Cresta Dr.,Fortuna-CL,Mariposa Cir., Rice Ct.,Wilson CL,Carmella Dr., La Paz Cir.,Rosewood Ln.,Pearwood Ave., Carol PI.,Del Sol St.,Tierra St., Ikeda Way,Vard Loomis Ln.,Vard Loomis Ct., Lancaster Dr.,La Vista Ct.,Dixson St., Flora Rd.,Greenwood Dr.,Tanner Ln., Noel St.,S.Oak Park Blvd. Coach Rd.,Branch Mill,Los Olivos Ln., 'Victorian Court *Morning Rise Lane Launa Ln.,Platino Ln.,Pradera Ct., 'Starlight Lane 'Carrington Place Paseo St. 'Brittany Avenue 'Hampton Place `Hillside Court 'Farmhouse 'Grove Court 'Fieldview Chilton St.,Robles Rd.,Sierra Dr., Hillcrest Dr.,Montego St.,Lower Parking Lots Newport Ave.,Newport Ave.,Brighton Ave., Woman's Club Courtland St.,Ledo PL,Beta Ct., Strother Park Twice Fairview Dr.,Ruth Ann Way,Priscilla Ln., Ash Street Bathroom a Corona Del Terra,N.Elm St.,Linda Dr., 1st Wednesday Soto Sports Complex Month Sunset Dr.,Maple St.,Pine St., of the month Elm Street Recreation Walnut St.,Pecan PI.,Wood PI., Car Corral Parking Lot Dodson Way,Juniper St.,Spruce St., Olohan Alley&City Hall 2"'and 4" Aspen St.,Cedar St.,Sage St., Thursdays Poplar St.,Faeh Ave.,Bennett Ave., •New Streets added to Street Cornwall Ave.,Rena St.,Park Way, Alpine St.,Bell St.,Oak St.,Taylor PI., Sweeping Schedule in January Eman Ct.,Newman Dr.,Cerro Vista Ln., 2000. Cerro Vista Cir.,Woodland Dr., Grand Ave.Islands. Camino Mercado,Rancho Parkway,Calle Carman, Via Poca,Via Bandolero,Via Vaquero, Avenida De Diamante,Cuerda Corte, Collado Corte,James Way,Stevenson Dr., 2nd Wednesday Hodges Rd.,Equestrian Way,Acorn Dr., of the Month Oak Leaf Cir.,Scenic Cir.,Mustang Cir., Vista Cir.,Vista Dr.,Arabian Cir., Deer Trail Cir.,Robin Cir.,Cardinal Ct., Meadowlark Dr.,Quail CL,Spanish Moss Ln., SECONDARY STREET SWEEPING SCHEDULE The Streets listed below will be swept two weeks following their primary sweeping. STREET DAY STREET DAY Courtland Street r Wednesday of the Month Via La Barranca 4"Wednesday of the Month Brighton Avenue Corral Place Ruth Ann Way from Brighton Avenue to bottom of street Oro Drive from Huasna Road to Platino Lane Priscilla Lane Stagecoach Road 500'from Platino South Aspen Lane Platino Lane from Stagecoach Road to La Cresta Drive Maple Street Rosewood Lane Pine Street Pearwood Avenue Walnut Street from Maple Street to end of street Station Way Palm Court Garden Street Dodson Way from South Halcyon Road to South Alpine Street Myrtle Street Cerro Vista Circle Noguera Place Taylor Place Allen Street Bennett Avenue Pacific Coast Railway from Allen Street to East Cherry Avenue East Cherry Avenue Los Olivos Lane Carmella Drive 1"Wednesday of the Month Laurie Lane Todd Lane Traffic Way Exit Woodlane Drive Greenwood Drive Leanna Ddve Tanner Lane Turquoise Drive Coach Road Pearl Drive Flora Road Diamond Circle Opal Circle Via Berros Bambi Court West Chert'Avenue Orchard Avenue Pilgrim Way Arroyo Avenue Robin Circle 2nd Wednesday of the Month Hodges Road from Stevenson Drive to end of the street Avenida De Diamante Rodeo Drive 250'on each side of Rodeo Drive&Mercedes Lane intersection Old Ranch Road 250'from West Branch Street SECTION VII Inclem nt Weather_ In the event that a scheduled sweeping shift is not possible due to weather conditions, equipment failure, or other unforeseen occurrences, Contractor shall notify the City of Arroyo Grande at the earliest possible time and arrange for'sweeping on.another day within a five working day period. It is understood that the Contractor will make up the missed sweeping shift on the first available day within the five working day limitation, or forfeit any and all compensation for that particular shift. SECTION VIII Additional Work- A. In the event the City of Arroyo Grande desires to extend the street sweeping program to include newly constructed streets or alleys, or streets or alleys procured through annexations, or existing streets not listed or referenced in Section V, "Work to be Performed" after the effective date of this Agreement, the Contractor will be notified by fax and/or US mail with a form'Addition to Street Sweeping Schedule". This form will identify streets and give curb mile length to be added to "Primary Street Sweeping Schedule" and Contractor shall be paid for additional streets at the applicable price per curb mile as specified herein. B. The Contractor shall provide additional miscellaneous street sweeping services or "Special Sweeps"for work not otherwise specified in these Special Provisions, at the current hourly rate as specified herein when requested to do so by the City of Arroyo Grande. Contractor from time to time may be requested to provide Special Sweeps immediately following parades, community celebrations, and other activities involving City streets, alleys or parking lots. Compensation for this work will be paid at the hourly rate as specified herein. C. The Contractor may be requested to provide "Seasonal Sweeps" during certain times of the year along curbs and at intersections to address seasonal changes including removal of dirt and debris resulting from adjacent farming activities. D. All sweeping as identified in this section, paragraphs B and C, shall be performed as not to interfere with the proper completion of the regular street sweeping schedule. SECTION IX Disposal of Sweeping Debrise The Contractor shall dispose of all refuse and debris collected by his sweeping operation by hauling to a properly established area. SECTION X Compensation: The following payment schedule will be used for services provided by the Contractor: 1. Primary Street Sweeping (Section VI) $15.50 per curb mile 2. Secondary Street Sweeping (Section VI) Flat rate of$450 per month 3. Seasonal Sweeps (Section VIII) $95 per month 4. Special Sweeps (Section VIII) $75 per hour(1 hr min) 5. Parking Lot Sweeps (Section VI) $600 per'month Failure to sweep shall be deducted from payment, unless made up as stipulated in Section VII. SECTION XI Insurance ReolllrementS: The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder,by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be paid for by Contractor. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: 1. Insurance Services Office Form Number GL-0002 (Ed. 1/73), covering comprehensive general liability and insurance services; office form number GL-0404, covering broad form comprehensive general liability, or; Insurance Services Office Commercial General Liability coverage ("Occurrence", Form CG-0001). 2. Insurance Services Office Form Number CA-0001 (Ed. 1/78), covering automobile liability, Code 1, "Any Auto", and endorsement CA-0025. 3. Workers' Compensation Insurance, as required by the Labor Code of the State of California, and Employers' Liability Insurance. B. Minimum Limits of Insurance:The Contractor shall maintain limits no less than: 1 . Comprehensive general liability: One million dollars '($1,000,000.00) combined single-limit per occurrence for bodily injury, personal injury and property damage. 2. Automobile Liability: One million dollars ($1,000,000.00) combined single-limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' Compensation limits as required by the Labor Code of the State of California, and Employers' Liability limits of one million dollars ($1,000,000.00) per accident. C. Deductibles and Self-Insured Receptions: Any deductibles of self- insured receptions must be declared to and be approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or selfinsured receptions as affects the City, its officials, agents and employees, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions: The policies are to contain the following provisions: 1 . General Liability and Automobile Liability Coverages: a. The City, its officials, agents, employees and volunteers are to be covered as primary insured as respects liability arising out of activities performed by or on behalf of the Contractor, or products and completed operations of the Contractor, or premises owned, leased or used by the , Contractor, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees or volunteers. b. The Contractor's insurance coverage shall be primary insurance as respects the City, its officials, agents, employees and volunteers. Any insurance or self- insurance maintained by the City, its officials, agents, employees or volunteers shall be in excess of the Contractor's insurance, and shall not contribute with it. C. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officials, agents, employees or volunteers. d. Coverage shall state that the Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 2. Workers' Compensation and Employers' Liability Coverage: a. The insurer shall agree to waive all rights of subrogation against the City, its officials, agents, employees and volunteers for losses arising from work performed by the contractor for the City. 3. All Coverages: a. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except after thirty (30) days prior to written notice by certified mail, return receipt requested, has been given to the City. E. Acceptability of Insurers: Insurance is to be placed with insurers with a best rating of no less than A:XIII F. Verification of Coverage: Contractor shall furnish the City with certificates of insurance and with original endorsements affecting coverage required by this clause (actual policy). The certificates and endorsements for each insurance policy are to be signed by a.person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be. received and approved by the City before work commences. If so required by the City, the Contractor shall furnish to the City a duplicate original policy. G. Subcontractors: The Contractor shall include all subcontractors as insurers under his policies, or shall furnish separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be-subject to all of the requirements stated herein. f SECTION XII Responsibility for D_image_: The City of Arroyo Grande and all of their employees and agents shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof; or for any material or equipment used in performing the work; for any injury or damage to any person or persons, either workmen or the public; for damage to adjoining property from any cause whatsoever during the progress of work. SECTION XIII Como__., taints_: All complaints shall first be directed to the Public Works Director or his Designee, then j to the Contractor. A "Street Sweeping Complaint" form will be faxed to the Contractor indicating the location and nature of each complaint. The Contractor shall fax back his response to the City indicating compliance to the compliant. It shall be the Contractor's obligation to resolve all complaints within 24 hours of receiving a fax copy of the complaint. m c a) C L Q O i O i O O CL Z i i i i i Q � i z L r 1 O o c Q O Q CD O ' CA Z 2) 0o +. CO c c } 6 •c •c L7 � ami ami Z Z o -v •v CL 0 o o W LO Q s c c 0 U) U) � z 00 LU W c) O O O O p) 1— W ti ti ti 000 cn O 03 O N F- Z Q O U V W 2 CU N CL W v cu O E Z LO LO m ti o cop co o cri -a o C� O o o0 o .-. U L cu cu W 3 U E -d Z c U t6 OO O O O LO O O O O L6 O L6 O yg ~ I'tOV) U N O N p. N O` U CO m m 0 cna3 � 3 0 cu U) '3^ ' in 3: v! 0 o N coO � � ca a -j Q CL Q a. 'C c O O O O O O O U Y U U U U co COU U U 0) a- Attachment C CITY OF ARROYO GRANDE SERVICE AGREEMENT FOR STREET SWEEPING SERVICES THIS AGREEMENT, made this 1 st day of Januarv—, 1922, by and between the CITY OF ARROYO GRANDE, California (hereinafter referred to as "CITY"), and DAYSTAR INDUSTRIES, (hereinafter referred to as "CONTRACTOR"). WITNESSETH: WHEREAS, CITY desires to retain a qualified individual, firm, or business entity to provide Street Sweeping Services; and WHEREAS, CITY desires to engage CONTRACTOR to provide services by reason of its qualifications and experience for performing such services, and CONTRACTOR has offered to provide the required services on the terms and in the manner set forth herein. NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree as follows: 1. CONTRACT COORDINATION_ a. CITY. The Public Works Director shall be the representative of CITY for all purposes under this Agreement. The Public Works Director, or his designated representative, is hereby designated as the Contract Manager for the CITY. He or she shall supervise the progress and execution of this Agreement. b, CONTRACTOR. CONTRACTOR shall assign a single Contract Manager to have overall responsibility for the progress and execution of this Agreement for CONTRACTOR. Dane Phillips is hereby designated as the Contract Manager for CONTRACTOR. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute Contract Manager for any reason, the Contract Manager designee shall be subject to the prior written acceptance and approval of the CITY's Contract Manager. 2, nI TIES OF CONTRACTOR a, . CONTRACTOR shall provide all specified services as set forth in Exhibit"A", entitled "Special Provisions", a copy of which is attached hereto and incorporated herein by this reference. b. aws to be observed. CONTRACTOR shall: (1) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by CONTRACTOR under this Agreement; (2) Keep itself fully informed of all existing and proposed federal, state, and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any.,materials used in CONTRACTOR's performance under this Agreement, or the conduct of the services under this Agreement; (3) At all times observe and comply with, and cause all of its employees to observe and comply with professional standards regarding laws, ordinances, regulations, orders, and decrees mentioned above. (4) Immediately report to the CITY's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, special provisions, specifications, or provisions of this Agreement. C. Qualifications of CONTRACTOR. CONTRACTOR represents that it is qualified to furnish the services described under this Agreement. 3. DMX ES OF CITY CITY agrees to cooperate with CONTRACTOR and to perform that work described in Exhibit"A". 4. COMPENSATION a. The CITY agrees to pay CONTRACTOR monthly, in accordance with the payment schedule as set forth in Section X, of Exhibit A, based upon actual work performed. b. CONTRACTOR shall not be compensated for any services rendered in connection with its performance of this Agreement which are in addition to those set forth herein, unless such additional services are authorized in advance and in writing by the CITY Contract Manager. c. CONTRACTOR will submit invoices monthly for actual services performed. Invoices shall be submitted on or about the first business day of each month, for services provided in the previous month. Payment shall be made within thirty (30) days of receipt 2 of each invoice as to all nondisputed fees. If the CITY disputes any of CONTRACTOR'S fees,.it shall give written notice to CONTRACTOR within 30 days of receipt of an invoice setting forth any disputed fees. 5. TIME FOR COMPLETION OF THE WORK Program scheduling shall be as described in Exhibit W unless revisions to the schedule are approved in writing by the CITY's Contract Manager and CONTRACTOR's Contract Manager. Time extensions may in City's discretion, be allowed for delays caused by CITY, other governmental agencies,or factors not directly brought about by the negligence or lack of due care on the part of the CONTRACTOR. 6. TEMPORARY SUSPENSION The CITY's Contract Manager shall have the authority to suspend this Agreement, wholly or in part, for such period as he deems necessary due to unfavorable conditions or to the failure on the part of the CONTRACTOR to perform any provision of this Agreement. CONTRACTOR will be.paid the compensation due and payable to the date of temporary suspension. 7. TERMINATION Right to terminate. The CITY retains the right to terminate this Agreement for any reason by notifying CONTRACTOR in writing thirty (30) days prior to termination and by paying the compensation due and payable to the date of termination; provided, however, if this Agreement is terminated for fault of CONTRACTOR, CITY shall be obligated to compensate CONTRACTOR only for that portion of CONTRACTOR services which are of benefit to CITY. Said compensation is to be arrived at by mutual Agreement of the CITY and CONTRACTOR and should they fail to agree, then an independent arbi- trator is to be appointed and his decision shall be binding upon the parties. CONTRACTOR may terminate the Agreement upon written notice in the event of substantial failure of the CITY to perform in accordance with the terms of this Agreement. 8. INSPECTION CONTRACTOR shall furnish CITY with every reasonable opportunity to ascertain that the services of CONTRACTOR are being performed in accordance with the requirements and intentions of this Agreement. All work done and all materials furnished, 3 if any, shall be subject to the CITY's Contract Manager's inspection and approval. The inspection of such work shall not relieve CONTRACTOR of any of its obligations to comply with all terms and conditions of this Agreement. 9. OWNERSHIP OF MATERIALS All original water use logs and other materials prepared by or in possession of CONTRACTOR pursuant to this Agreement shall become the permanent property of the CITY, and shall be delivered to the CITY upon demand. 10. ASSIGNMENT• SUBCONTRACTORS• EMPLOYEES This Agreement is for the performance of Street Sweeping Services by the CONTRACTOR and is not assignable by the CONTRACTOR without prior consent of the CITY in writing. The CONTRACTOR may employ other specialists to perform services as required with prior written approval by the CITY, which approval shall.not be unreasonably withheld. 11. NOTICES All notices hereunder shall be given in writing and mailed, postage prepaid, by Certified Mail, addresses as follows: CITY: CITY OF ARROYO GRANDE ATTENTION: PUBLIC WORKS DIRECTOR 214 EAST BRANCH STREET P.O. BOX 550 ARROYO GRANDE CA 93421 CONSULTANT: DAYSTAR INDUSTRIES P.O. BOX 1519 ARROYO GRANDE, CA 93421 12. INTEREST OF CONTRACTOR CONTRACTOR covenants that it presently has no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services hereunder. CONTRACTOR further covenants that, in the performance of this Agreement, no subcontractor or person having such an interest shall be employed. CONTRACTOR certifies that no one who has or will have any financial interest under this Agreement is an officer or employee of CITY. It is expressly agreed that, in the performance of the services hereunder, CONTRACTOR shall 4 at all times be deemed an independent contractor and not an agent or employee of CITY. 13. INDEMNITY CONTRACTOR shall indemnify, defend, and hold harmless-CITY and its officers, officials, employees and agents from and against any and all liability, loss, damage, expense, costs (including without limitation costs and fees of litigation) of every nature arising out of or in connection with CONTRACTOR's performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, except such loss or damage which was caused by the proven sole negligence or wilful misconduct of CITY. 14. WORKERS' COMPENSATION CITY and CONTRACTOR intend and agree that CONTRACTOR is an independent contractor of CITY and that CONTRACTOR and CONTRACTOR'S employees and agents have no right to City's Workers Compensation and other employee benefits. CONTRACTOR certifies that it is aware of the provisions of the Labor Code of the State of California,which require every employer to be insured against liabiilty for workers' compensation or to undertake self-insurance in accordance with the provisions of that code, and it certifies that it will comply with such provisions before commencing the performance of the work of this Agreement. 15. INSURANCE CONTRACTOR shall obtain and provide proof of all insurance of the types and the amounts set forth in Exhibit "A." 16. AGREEMENT BINDING The terms, covenants, and conditions of this Agreement shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and subcontractors of both parties. 17. WAIVERS The waiver by either party of any breach or violation of any term, covenant, or condition of this Agreement or of any provision, ordinance, or law shall not be deemed to be a waiver of any subsequent breach or violation of the same or of any other term, covenant, condition, ordinance, or law. The subsequent acceptance by either party of any 5 fee or other money which may become due hereunder shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, covenant, or condition of this Agreement or of any applicable law or ordinance. 18. COSTS AND ATTORNEYS' FEES The prevailing party in any action between the parties to this Agreement brought to enforce the terms of this Agreement or arising out of this Agreement may recover its reasonable costs and attorneys' fees expended in connection with such an action from the other party. 19. DISCRIMINATION No discrimination shall be made in the employment of persons under this Agreement because of the race, color, national origin, ancestry, religion or sex of such person. If CONTRACTOR is found in violation of the nondiscrimination provisions of the State of California Fair Employment Practices Act or similar provisions of federal law or executive order in the performance of this Agreement, it shall thereby be found in material breach of this Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Twenty-five Dollars ($25) for each person for each calendar day during which such person was discriminated against, as damages for said breach of contract, or both. Only a finding of the State of California Fair Employment Practices Commission or the equivalent federal agency or officer shall constitute evidence of a violation of contract under this paragraph. If CONTRACTOR is found in violation of the nondiscrimination provisions of this Agreement or the applicable affirmative action guidelines pertaining to this Agreement, CONTRACTOR shall be found in material breach of the Agreement. Thereupon, CITY shall have the power to cancel or suspend this Agreement, in whole or in part, or to deduct from the amount payable to CONTRACTOR the sum of Two Hundred Fifty Dollars ($250) for each calendar day during which CONTRACTOR is found to have been in such noncompliance as damages for said breach of contract, or both. 20. AGREEMENT CONTAINS ALL UNDERSTANDINGS This document (including all exhibits referred to above and attached hereto) 6 represents the entire and integrated Agreement between CITY and CONTRACTOR and supersedes all prior negotiations, representations, or Agreements, either written or oral. This document may be amended only by written instrument, signed by both CITY and CONTRACTOR. All provisions of this Agreement are expressly made conditions. This Agreement shall be governed by the laws of the State of California. 21. SEVERABILITY The invalidity, illegality,or unenforceability of any provision of this Agreement or the occurrence of any event rendering any portion or provision of this Agreement void shall in no way affect the validity or enforceability of any other portion or provision of this Agreement. Any void provision shall be deemed severed from this Agreement, and the balance of this Agreement shall be construed and enforced as if this Agreement did not contain the particular portion or provision held to be void. The CITY and CONTRACTOR further agree to amend this Agreement to replace any,stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. The provisions of this Article shall not prevent this entire Agreement from being void should a provision which is of the essence of this Agreement be determined void. 22. THIRD PARTY RIGHTS Nothing in this Agreement shall be construed to give any rights or benefits to anyone other than CITY and CONTRACTOR. 23. DELAY IN PERFORMANCE Neither CITY nor CONTRACTOR shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war; riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses, or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either CITY or CONTRACTOR under this Agreement. Should such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party 7 describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. 24. TERAS The term of this Agreement shall be for period of one (1)year commencing on January 1, 1999 and expiring at midnight on December 31, 1999, unless sooner terminated as specified herein. There shall be four (4) one-year options to extend this Agreement, subject to the prior written approval of the parties as to the terms and conditions thereof. IN WITNESS WHEREOF,CITY and CONTRACTOR have executed this Agreement the day and year first above written. DAYSTAR INDUSTRIES CITY OF ARROYO GRANDE P. O. BOX 1519 ARROYO GRANDE, CA 93421 805 542-4388 (PAGER) By: By Mayor ATTEST: APPROVED AS TO FORM: MU.J. a en City Clerk 1/7/99 ity Atto y 8 EXHIBIT "A" SPECIAL PROVISIONS SECTION I Purpose of the Street Sweeping Contract: To provide street sweeping services to the City of Arroyo Grande on a regularly scheduled basis, by removing litter, leaves, dirt, and debris from streets, alleys, and parking lots. This program shall leave the streets with a presentable appearance and free from dust created by traffic. It shall be the contractor's responsibility to furnish at his own expense all tools, equipment, labor, material, and services necessary for the satisfactory performance of the work set forth in these specifications. SECTION II Standards of Service: A. The Contractor agrees to comply with all applicable provisions of federal, state and/or local laws governing the duties and obligation of businesses and employers. B. The standards of performance which the Contractor is obligated to perform hereunder are standards considered by the City to be good street sweeping practices. Reference: Street Cleaning Practice, Third Edition. by American Public Works Association. C. Street sweepers will operate at suggested manufacturers sweeping speeds in accordance with local conditions and desired results. At no time may the Contractor's street sweeper speed exceed 6 miles per hour. D. The contractor shall conduct his operations as to cause the least possible obstruction and inconvenience to public traffic. E. Sweeping will be done during daylight hours in all residential 'areas. Downtown and other commercial areas will be swept in morning hours. F. The intersections (cross gutter area) along all scheduled streets are to be swept. All debris (including debris following inclement weather) along regularly scheduled routes, no matter what quantity, is to be removed. 9 SECTION III Work Performance: A. The City of Arroyo Grande will monitor the work performance of the Contractor by randomly choosing ten (10) streets of a regular scheduled route to spot check upon completion of that route. It is understood that if three (3)of the streets do not meet acceptable city standards,the Contractor will be required to sweep the entire route again within 48 hours at no cost to the City. B. If a spot check determines a single street has not met the standards the Contractor shall resweep within 24 hours at no cost to the City. C. All potable water used for dust control will be provided, at no cost to the Contractor, through fire hydrants. The City will provide a Fire Hydrant Water Meter that is to be used every time the street sweeping vehicle fills up. D. The Contractor shall provide to the City, immediately following award of contract,the manufacturers gallons per minute(GPM)rating,for dust control, on each street sweeping unit. The Contractor shall record the daily quantity of water used by any or all street sweeping equipment used to clean the regularly scheduled route. The daily totals will then be compared against the monthly metered potable water total to assist in verifying dust control compliance. If the daily recorded water usage does not meet or exceed the monthly metered potable water total, the City considers this a loss of value and reserves the right in its sole discretion to reduce the curb mile rate by 50% for that month. E. City staff which observe the sweeping of regularly scheduled routes without the use of water for dust control shall result in a 50% reduction of the curb mile rate for that day. F. Regularly scheduled routes that are not completely swept on the assigned day for any reason except for provisions in Sections VII, will require notification of City residents. The contractor will immediately place and pay for a "Notice of Street Sweeping Rescheduling" in the Five Cities Times Press Recorder. A 1/16" size advertisement stating the reason for rescheduling and the Contractors name and phone number shall be included in the notification. The City reserves the right to add or modify the content of the "Notice of Street Sweeping Rescheduling". A final draft of the notification must be approved by the Public Works Director or his designee prior to placement. G. Failure to sweep one or more streets, on a regularly scheduled route, may result in the City contracting for the clean up of these streets. All contract 10 and administrative costs incurred as a result of this failure to perform will be deducted from the regular monthly street sweeping invoice. H. The determination of acceptable City standards will be made by the Public Works Director and/or his Designee in his sole and:absolute discretion. SECTION IV Equipment: A. Contractor shall use, at a minimum, the following equipment: item Model/Catty Year of Manufacture 1 Tymco 600 1988 2 Atney Mobile 2TE4 1982 3 Atney Mobile 2TE4 1986 4 Tymco 210 1992 B. All equipment used for the performance of this contract shall be standard heavy-duty mechanical broom sweeping or air/vacuum equipment necessary to properly clean streets and alleys of litter, dirt, rocks, leaves and other debris. Equipment shall be properly maintained both as to condition and appearance so as to ensure a high level of street sweeping services. C. Sweeping equipment as well as disposal trucks shall be equipped with adequate warning devices and lights for safe operation and shall meet all vehicle operation requirements of the State of California Department of Motor Vehicles and the California Highway Patrol. D. Machines must be maintained both mechanically and visually throughout the term of this agreement with capability to ensure scheduled routine maintenance and proper adjustment for sweepers. E. Machines must be equipped with an adequate water spray system for dust control. F. All units shall be clearly and prominently marked with the Contractor's name and unit number. G. Contractor must keep a sufficient supply of spare brooms and parts to ensure continuous operation. Worn brushes and brooms shall be replaced and adjusted to ensure maximum efficiency. H. . All equipment must be properly registered and insured in accordance with state and local laws. Contractor must show proof of ownership or a signed lease for sufficient machinery to adequately perform services as specified in 11 this agreement and the provisions of Section XI. I. All units shall have the capability of being contacted by their main office with radio or paging equipment. J. Contractor shall have the ability to provide two (2) sweepers to the City of Arroyo Grande within four (4) hours notice. K. Contractor shall have the ability to provide a mechanical broom type sweeper and an air/vacuum type sweeper within four (4) hours notice. SECTION V Work to be Performed: During the term of this agreement, Contractor shall sweep all designated public streets and curbs and gutters, alleys, street medians, parking lots, center lanes and intersections within the incorporate City limits of Arroyo Grande with the assigned frequency as listed below. The Contractor will adhere to the Primary and Secondary "Street Sweeping Schedule" provided to him by the City of Arroyo Grande. The City reserves the right to modify the"Street Sweeping Schedule"from time to time during the period of the contract. Additions or deletions to this schedule shall be made in accordance with unit prices as specified herein, or at the City's sole discretion, as otherwise mutually agreed upon by the contractor and the City. SECTION VI Primary and Secondary Street Sweeping Schedule 12 PRIMARY STREET SWEEPING SCHEDULE STREET DAY Downtown Village Monday&Friday Grand Ave.,E.Branch, Every Monday STRF T nAY Bridge Street,&Traffic Way Halcyon,Fair Oaks,S.Elm, W.Branch St,Vernon St,Larchmont, Valley Rd.,EI Camino Real,Barnett, Wesley St.,Nevada St,Le Point St, W.Branch West of Regional Center. Miller Way.,Miller Cir.,Canyon Way., James Way S.of Colina,Via La Barranca, Oak Park,Ash,Farroil,Alder,Brisco, Every Wednesday Colina St,Ladera PI.,Cuesta PI., Le Point East of Mason,Tally Ho, Crown Hill,Harrison St.,May St, Huasna,James Way,The Pike. Crown Terr.,Le Point Terr.,McKinley St., Clarence Ave.,Station Way,Nelson St, Arroyo Ave.,Pilgrim Way,Orchard Ave., Poole St,Allen St,E.Cherry Ave., 4th Calif.St,W.Chevy Ave.,Todd Ln., S.Traffic Way.,Village Ct,Trinity Ave. Wednesday Olive St.,Farroll Rd.E.of Halcyon, Ide St,Myrtle St,Short St, of the Forest Glen Dr.,Creekside Dr., ,Mason,Whiteley St,Pacific Coast Railway PI., Month Willow Ln.,Virginia Dr.,Woodland Ct, Hawkins Ct,Cross St.,Garden St, Woodland Dr.,Palm Ct,Golden West PI., Noguera PI.,Corral PI.,Gularte Rd., Pecan St,Beech St,Pacific Pointe Way, 3rd Wednesday Plata Rd.,Oro Dr.,Campana PI., Verde PI.,Garfield PI.,Rogers Ct, of the Month Cobre PI.,Plomo CL,Toyon Ct, Victoria Way.,Diana PI.,Gaynfair Terr., Stagecoach Rd.,Zogata Way.,Outland CL, Sandalwood Ave.,Cameron Ct,Magnolia Dr., La Cresta Dr.,Fortuna CL,Mariposa Cir., Sycamore Dr.,Sycamore Ct,Mulberry Ln., La Paz Cir.,Rosewood Ln.,Pearwood Ave., Leanna Dr.,Turquoise Dr.,Diamond Cir., Ikeda Way,Vard Loomis Ln.,Vard Loomis CL, Pearl Dr.,Opal Cir.,Via Berros, Flora Rd.,Greenwood Dr.,Tanner Ln., Bambi CL,Tiger Tail Dr.,Mesa Dr., Coach Rd.,Branch Mill,Los Olivos Ln., Paul PI.,Russ Ct,Bakeman Ln., Launa Ln.,Platin Ln.,Pradera CL, Rice Ct.,Wilson Ct,Cannella Dr., Paseo St. Card PI.,Del Sol St,Tierra St, Lancaster Dr.,La Vista Ct,Dixson St, Parking Lots Noel St.,S.Oak Park Blvd. Woman's Club Chilton St.,Robles Rd.,Sierra Dr., Strother Park Twice Hillcrest Dr.,Montego St,Lower Ash Street Bathroom a Newport Ave.,Newport Ave.,Brighton Ave., Soto Sports Complex Month Courtland St,Ledo PI.,Beta Ct., Elm Street Recreation Fairview Dr.,Ruth Ann Way,Priscilla Ln., Car Corral Parking Lot Corona Del Terra,N.Elm SL,Linda Dr., 1st Wednesday Olohan Alley&City Hall Sunset Dr.,Maple SL,Pine St., of the month Walnut St,Pecan PI.,Wood PI., Dodson Way,Juniper St,Spruce St., Aspen St,Cedar St,Sage St, Poplar St,Faeh Ave.,Bennett Ave., Cornwall Ave.,Rena St,Park Way, Alpine St,Bell St.,Oak St,Taylor PI., Eman Ct,Newman Dr.,Cerro Vista Ln., Cerro Vista Cir.;Woodland Dr., Grand Ave.Islands. Camino Mercado,Rancho Parkway,Calle Carman, Via Poca,Via Bandolero,Via Vaquero, Avenida De Diamante,Cuerda Corte. Collado Corte,James Way,Stevenson Dr., 2nd Wednesday Hodges Rd.,Equestrian Way,Acorn Dr., of the Month Oak Leaf Cir.,Scenic Cir.,Mustang Cir., Vista Cir.,Vista Dr.,Arabian Cir., Deer Trail Cir.,Robin Cir.,Cardinal Ct, Meadowlark Dr.,Quail Ct,Spanish Moss Ln., Emerald Bay Dr.,Mesquite Ln.,Rodeo Dr., Chaparral Ln.,Mercedes Ln.,Grace Ln,Old Ranch Rd., Dos Cerros,Calle Cuervo,Via Las Agullas, Palos Secos,Refugio Pl. 13 SECONDARY STREET SWEEPING SCHEDULE The Streets listed below will be swept two weeks following their primary sweeping. STRFFT DAY_' -STREET DAY Courtland Street V Wednesday of the Month Via La Barranca 4"Wednesday of the Month Brighton Avenue Corral Place Ruth Ann Way from Brighton Avenue to bottom of street Oro Drive from Huasna Road to Platino Lane Priscilla Lane Stagecoach Road 500'from Platino South Aspen Lane . Platin Lane from Stagecoach Road to La Cresta Drive Maple Street Rosewood Lane Pine Street Pearwood Avenue Walnut Street from Maple Street to end of street Station Way Palm Court Garden Street Dodson Way from South Halcyon Road to South Alpine Street Myrtle Street Cerro Vista Circle Noguera Place Taylor Place Allen Street Bennett Avenue Pacific Coast Railway from Allen Street to East Cherry Avenue East Cherry Avenue Los Olivos Lane Carmella Drive V Wednesday of the Month Launa Lane Todd Lane Traffic Way Exit Woodland Drive Greenwood Drive Leanna Drive Tanner Lane Turquoise Drive Coach Road Pearl Drive Flora Road Diamond Circle Opal Cirde Via Berros . Bambi Court West Cherry Avenue• Orchard Avenue Pilgrim Way Arroyo Avenue Robin Circle 2"Wednesday of the Month Hodges Road from Stevenson Drive to end of the street Avenida De Diamante Rodeo Drive 250'on each side of Rodeo Drive&Mercedes Lane Intersection Old Ranch Road 250'from West Branch Street 14 SECTION VII Inclement Weather* In the event that a scheduled sweeping shift is not possible due to weather conditions, equipment failure, or other unforeseen occurrences, Contractor shall notify the City of Arroyo Grande at the earliest possible time and arrange for sweeping on another day within a five working day period. It is understood that the Contractor will make up the missed sweeping shift on the first available day within the five working day limitation, or forfeit any and all compensation for that particular shift. SECTION VIII Additional Work: A. In the event the City of Arroyo Grande desires to extend the street sweeping program to include newly constructed streets or alleys, or streets or alleys procured through annexations, or existing streets not listed or referenced in Section V, "Work to be Performed" after the effective date of this Agreement, the Contractor will be notified by fax and/or US mail with a form "Addition to Street Sweeping Schedule". This form will identify streets and give curb mile length to be added to "Primary Street Sweeping Schedule" and Contractor shall be paid for additional streets at the applicable price per curb mile as specified herein. B. The Contractor shall provide additional miscellaneous street sweeping services or"Special Sweeps"for work not otherwise specified in these Special Provisions, at the current hourly rate as specified herein when requested to do so by the City of Arroyo Grande. Contractor from time to time may be requested to provide Special Sweeps immediately following parades, community celebrations, and other activities involving City streets, alleys or parking lots. Compensation for this work will be paid at the hourly rate as specified herein. C. The Contractor may be requested to provide "Seasonal Sweeps" during certain times of the year along curbs and at intersections to address seasonal changes including removal of dirt and debris resulting from adjacent farming activities. D. All sweeping as identified in this section, paragraphs B and C, shall be performed as not to interfere with the proper completion of the regular street sweeping schedule. 15 SECTION IX Dosposal of SweepanaDebris_: The Contractor shall dispose of all refuse and debris collected by his sweeping operation by hauling to a properly established area. SECTION X Compensation: The following payment schedule will be used for services provided by the Contractor: 1. Primary Street Sweeping (Section VI) $14.5.0 per curb mile ' 2. Secondary Street Sweeping (Section VI) Flat rate of$400 per month 3. Seasonal Sweeps (Section VIII) $85 per month 4. Special Sweeps (Section VIII) $75 per hour(1 hr min) 5. Parking Lot Sweeps (Section VI) $550 per month Failure to sweep shall be deducted from payment, unless made up as stipulated in Section VII. SECTION XI Insurance Requirements: The Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder, by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be paid for by Contractor. A. Minimum Scope of Insurance: Coverage shall be at least as broad as: 1. Insurance Services Office Form Number GL-0002 (Ed. 1/73), covering comprehensive general liability and insurance services; office form number GL-0404,covering broad form comprehensive general liability, or; Insurance Services Office Commercial General Liability coverage ("Occurrence", Form CG-0001). 16 2. Insurance Services Office Form Number CA-0001 (Ed. 1/78), covering automobile liability, Code 1, "Any Auto", and endorsement CA-0025. 3. Workers' Compensation Insurance, as required by the Labor Code of the State of California, and Employers' Liability Insurance. B. Minimum Limits of Insurance: The Contractor shall,maintain limits no less than: 1. Comprehensive general liability: One million dollars ($1,000,000.00) combined single-limit per occurrence for bodily injury, personal injury and property damage. 2. Automobile Liability: One million dollars ($1,000,000.00) combined single-limit per accident for bodily injury and property damage. 3. Workers' Compensation and Employers' Liability: Workers' compensation limits as required by the Labor Code of the State of California, and Employers' Liability limits of one million dollars ($1,000,000.00) per accident. C. Deductibles and Self-Insured Retentions: Any deductibles of self-insured retentions must be declared to and be approved by the City. At the option of the City, either the insurer shall reduce or eliminate such deductibles or self- insured retentions as affects the City, its officials, agents and employees, or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses. D. Other Insurance Provisions: The policies are to contain the following provisions: 1. General Liability and Automobile Liability Coverages: a. The City, its officials, agents, employees and volunteers are to be covered as primary insured as respects liability arising out of activities performed by or on behalf of the Contractor, or products and completed operations of the Contractor, or premises owned, leased or used by the Contractor, or automobiles owned, leased, hired or borrowed by the Contractor. The coverage shall contain no special limitations on the scope of protection afforded to the City, its officials, agents, employees or volunteers. b. The Contractor's insurance coverage shall be primary insurance as respects the City, its officials, agents, employees and volunteers. Any insurance or self-insurance maintained by the 17 SECTION XII . Responsibility for Damage: The City of Arroyo Grande and all of their employees and agents shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof; or for any material or equipment used in performing the work; for any injury or damage to any person or persons, either workmen or the public; for damage to adjoining property from any cause whatsoever during the progress of work. SECTION XIII S;omnlaints: All complaints shall first be directed to the Public Works Director or his Designee, then to the Contractor. A"Street Sweeping Complaint"form will be faxed to the Contractor indicating the location and nature of each complaint. The Contractor shall fax back his response to the City indicating compliance to the complaint. It shall be the Contractor's obligation to resolve all complaints within 24 hours of receiving a fax copy of the complaint. 19