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CC 2013-03-26_08.f. Supplemental Information MEMORANDUM TO: CITY COUNCIL FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR SUBJECT: SUPPLEMENTAL INFORMATION AGENDA ITEM 8.f. – MARCH 26 , 2013 CITY COUNCIL MEETING CONSIDERATION OF ACCEPTANCE OF THE SOTO SPORTS COMPLEX ELECTRICAL AND LIGHTING UPGRADE PROJECT, PW 2012-01 DATE: MARCH 26, 2013 ISSUE: The wording of the recommendation for item #2 on the staff report for this item is incorrect. Staff requests the Council approve the recommendations, as revised, listed below: REVISED RECOMMENDATION: It is recommended the City Council: 1. Accept the project improvements as constructed by R&M Electric, Inc. in accordance with the plans and specifications for the Soto Sports Complex Electrical and Lighting Upgrade Project; 2. Appropriate an additional $1,276 from the Park Improvement Fund to the Soto Sports Complex Electrical and Lighting Upgr ade Project; Approve the expenditure of $1,276 above the 10% contingency originally authorized for the Soto Sports Complex Electrical and Lighting Upgrade Project; 3. Direct staff to file a Notice of Completion; and 4. Authorize release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. As stated in the staff report, the total amount of the project change orders exceeded the approved 10% project contingency by $1,276. Therefore, staff is requesting approval for the expenditure of an additional $1,276 abov e the authorized contingency to enable final payment to the contractor for the work performed. No additional appropriation is necessary as previously allocated funds are adequate to cover this expenditure. cc: City Manager City Attorney City Clerk Public Review Binder