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CC 2013-04-23 Agenda Summary City Council Steven Adams, City Manager Timoth y J. C armel , City Attorney Kelly Wetmore, City Clerk Tony Ferrara , Mayor Joe Costello , Mayor Pro Tem Jim Guthrie , Council Member Caren Ray , Counci l Member Tim Brown , Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, A PRIL 2 3 , 2013 6:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER : 6 :00 P.M. 2. ROLL CALL 3. FLAG SALUTE : ARROYO GRANDE ROTARY CLUB 4. INVOCATION : MAYOR FERRARA 5 . AGENDA REVIEW : 5.a. Closed Session Anno uncements : On Tuesday, March 26 , 201 3 , the Council met in Closed Session regarding: Conference w ith Real Property Negotiator p ursuant t o Government Code Section 54956.8 : Property : APN: 077 -201 -012; Located at 224 S. Halcyon Road Agency Negotiator: Ste ven Adams, City Manager Negotiating Party: Tierra Pacific Development, LLC A CA Under Negotiation: Price, Terms and Conditions of Potential Purchase T he Mayor or City Attorney will announce any reportable actions taken , if any . 5.b. Move that all ordina nces presented for introduction or adoption be read in title only and all further readings be waived Agenda AGENDA SUMMARY – APRIL 23, 2013 PAGE 2 6 . SPECIAL PRESENTATIONS : 6.a. Honorary Proclamation Declaring April 26 , 2013 as “Arbor Day ” 6.b. Honorary Proclamation Declaring May 2013 as “Bike Mo nth ” and May 13 -17, 2013 as “Bike to Work and School Week” 7. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda . Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may:  Direct City staff to assist or coordinate with you.  A Council Member may state a desire to meet with you.  It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council:  Comments should be limited to 3 minutes or less.  Your comments should be directed to the Council as a whole and not directed to individual Council members.  Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA : The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion . 8.a. Consideration of C ash Disbursement Ratification (CORNELL ) Recommended Action: Ratify the listing of cash disbursements for the period March 16 , 20 1 3 through April 15 , 20 1 3 . 8.b. Consideration of Statement of Investment Deposit s (CORNELL ) Recommended Action: Receive and file the report listing the current investment deposits of the City, as of March 31 , 201 3 , as required by Government Code Section 53646(b). 8.c . Consideration of Approval of Minutes (WETMORE) Recommended Action : Approve the minutes of the Special and Regular City Council Meeting s of March 26 , 201 3 , as submitted. AGENDA SUMMARY – APRIL 23, 2013 PAGE 3 8. CONSENT AGENDA (cont’d): 8.d . Consideration of Cancellation of July 23 , 2013 City Council Meeting (ADAMS ) Recommended Action: Cancel the regularly s cheduled Council meeting of July 23 , 2013 . 8 .e . Consideration of Appropriation and Payment to the California Joint Powers Insurance Authority for Liability Coverage (ADAMS ) Recommended Action: Appropriate and approve the payment of $202,903 to the Calif ornia Joint Powers Insurance Authority to pay the balance of the City’s l iability c overage r etrospective a djustment. 8.f. Consideration of an Award of Contract to J.J. Fisher Construction, Inc. for Construction of the 2013 Concrete Repair Project, PW 2013 -01 (ENGLISH) Recommended Action: 1) Award a contract for construction of the 2013 Concrete Repair Project to J.J. Fisher Construction , Inc. in the amount of $41,469; 2) Authorize the City Manager to approve change orders for 20% of the contract amount, $8 ,294 , for additional work and unanticipated costs during the construction phase of the p r oject; and 3) Direct the City Clerk to file a Notice of Exemption . 8.g. Consideration of an Agreement for Contractor Services with KD Janni Landscaping, Inc. for Lan dscape Maintenance Services at Various City Locations (ENGLISH) Recommended Action: 1) A pprove an Agreement for Contractor Services with KD Janni Landscaping, Inc. for landscape maintenance services in the amount of $43,212; 2) Authorize the City Manager to approve change orders for 1 0% of the contract amount, $4,321 , for additional work annually during the term of the agreement ; and 3) Authorize the City Manager to extend the agreement for two additional one -year terms upon mutual agreement . 8.h. Conside ration to Declare Surplus Property (ENGLISH) Recommended Action: Adopt a Resolution declaring used vehicles, equipment, and miscellaneous items as su r plus and authoriz ing the items for sale, donation, or disposal . 9. PUBLIC HEARINGS : None . AGENDA SUMMARY – APRIL 23, 2013 PAGE 4 10. CONTI NUED BUSINESS : 10.a. Consideration of Police Station Upgrade Conceptual Plan , Agreement for Consultant Services, and Purchase and Sale Agreement for Property at 270 N. Halcyon Road (ADAMS /ANNIBALI/McCLISH ) Recommended Action: 1) Approve the Police Statio n Upgrade Conceptual Plan and direct staff to proceed; 2) Approve and authorize the City Manager to execute an Agreement for Consultant Services with IBI Group for a not to exceed amount of $145,800; 3) Approve and authorize the City Manager to execute a P urchase and Sale Agreement for the acquisition of the property at 270 N. Halcyon Road for $325,000; 4) Direct staff to prepare alternatives and recommendations regarding expansion of employee parking, including options involving both the preservation and r emoval of eucalyptus trees on the adjacent property; and 5) Authorize the use of future Local Sales Tax funds previously programmed for debt service for the Police Station project to fund an Investigations Senior Officer position . 11. NEW BUSINESS : 11.a . Consideration of Ordinance Establishing the Arroyo Grande Tourism Business Improvement District (AGTBID) (ADAMS) Recommended Action: Introduce an Ordinance establishing the Arroyo Grande Tourism Business Improvement District, fixing the boundaries there of, and providing for the levy of a business assessment to be paid by lodging businesses in such district. 12. CITY COUNCIL REPORTS : This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committee s, commissions, boards, or special projects on which they may be participating. (a) MAYOR FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Other (b) MAYOR PRO TEM COSTELLO: (1) Air Pollution Control District (APCD) (2) Five Cities Fire Authority (FCFA) (3) Other (c ) COUNCIL MEMBER GUTHRIE: (1) South County Area Transit (SCAT) (2) Homeless Services Coordinating Council (HSOC) (3) Other AGENDA SUMMARY – APRIL 23, 2013 PAGE 5 12. CITY CO UNCIL REPORTS: (cont’d) (d ) COUNCIL MEMBER RAY: (1) Economic Vitality Corporation (EVC) (2 ) Zone 3 Water Advisory Board (3 ) California Joint Powers Insurance Authority (CJPIA) (4 ) Tourism Committee (5 ) Other (e) COUNCIL MEMBER BROWN: (1) Integrated Was te Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (3) Other 13. CITY COUNCIL MEMBER ITEMS : The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to pre pare information, and/or request a formal agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. 14. CITY MANAGER ITEMS : The following item(s) are placed on the agenda by the City Manager in order to rece ive feedback and/or request direction from the Council. No formal action can be taken. None. 15. COUNCIL COMMUNICATIONS : Correspondence/Comments as presented by the City Council. 16. STAFF COMMUNICATIONS : Correspondence/Comments as presented by the C ity Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS : This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. A DJOURN TO CLOSED SESSION : Prior to adjournment to Closed Session, a ny member of the public who wishes to comment on any Closed Ses sion item may do so at this time. AGENDA SUMMARY – APRIL 23, 2013 PAGE 6 1 9 . CLOSED SESSION : a. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator s : Deborah Glasser Kolly, Steven Adams R epresented Employees: Arroyo Grande Police Officers' Associa tion b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Negotiator: Steven Adams , City Manager R epresented Employees: Service Employees International Union, Local 620 c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Gove rnment Code Section 54957.6: Agency Negotiator: Steve Adams, City Manager Unrepresented Employees: Management Employees 20 . RECONVENE TO OPEN SESSION : 2 1 . ADJOURNMENT ************************* All staff reports or other written documentation, inc luding any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk’s offic e, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability -related modificat ion or accommodation, contact the Legislative and Information Services Department at 805 -473 -5414 as soon as possible and at least 48 hours prior to the meeting date. ************************ This agenda was prepared and posted pursuant to Government Co de Section 54954.2. Agenda reports can be accessed and downloaded from the City’s website at www.arroyogrande.org ************************** C ity Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access Channel 20. The rebroadcast schedule is published at www.slo -span.org .