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CC 2013-04-23_08.d. Cancellation of July 23, 2013 CC MeetingMEMORANDUM TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER~ SUBJECT: CONSIDERATION OF CANCELLATION OF JULY 23, 2013 CITY COUNCIL MEETING DATE: APRIL 23, 2013 RECOMMENDATION: It is recommended the Council cancel the regularly scheduled Council meeting of July 23, 2013. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is some minimal cost savings due to reduced staff time and related supplies associated with meeting preparation. BACKGROUND: On August 14, 2007, the City Council considered the concept of establishing a policy of designating a summer month for cancellation of Council meetings. The purpose was to designate a month "dark" from Council meetings in the summer so the City Council and staff could coordinate their vacations during this period. Staff recommended the month of July because it was the only full month in which school is not in session and it includes the July 4th holiday. ANALYSIS OF ISSUES: The City Council meets twice a month on the second and fourth Tuesdays. When the Council established the policy of designating a summer month for cancellation, concerns were expressed regarding the impact on other meeting agendas and potential delays to important items. Therefore, it was suggested that one meeting be cancelled in July as a compromise. The City Council concurred and a policy was first established to cancel the first meeting in July of each year. The recommended date was changed last year to the second meeting in July, which is recommended again this year. Item 8.d. - Page 1 CITY COUNCIL CONSIDERATION OF CANCELLATION OF JULY 23, 2013 CITY COUNCIL MEETING APRIL 23, 2013 PAGE2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: Cancel the July 23, 2013 City Council Meeting; Cancel the July 9, 2013 City Council Meeting; Direct staff to make changes to the current policy; or Provide other direction to staff. ADVANTAGES: Cancelling the July 23, 2013 meeting provides the City Council and staff an opportunity to plan a vacation during the summer months without being absent from a meeting or being concerned about missing an item that is important for their vote or input. DISADVANTAGES: Cancellation of a regular meeting may result in heavier agendas at the prior and following meetings. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted in front of City Hall on Thursday, April 18, 2013 and on the City's website on Friday, April 19, 2013. Item 8.d. - Page 2